energy data & assurance planning workshop · energy data & assurance planning workshop 2 1)...

Webcast Summary PresentationApril 29, 2010 2:00 pm

Energy Data & Assurance Planning Workshop

conducted byyU.S. Department of Energy

Office of Electricity Delivery and Energy Reliability

co hosted byco-hosted byNational Conference of State Legislatures (NCSL)

National Association of State Energy Officials (NASEO)

Held on April 20‐21, 2010Denver, CO OFFICE OF ELECTRICITY OFFICE OF ELECTRICITY

DELIVERY AND ENERGY DELIVERY AND ENERGY RELIABILITYRELIABILITY

NCSLNCSL

1

RELIABILITYRELIABILITY

Webcast AgendaEnergy Data & Assurance Planning Workshop

2

1) Introductions and Welcome ‐‐ Alice Lippert, DOE/OE and Jeff Pillon, NASEO2) Energy Overview ‐‐ Doug MacIntyre, Energy Information Administration 3) Energy Disruption Scenarios Energy Data and Analysis – Stephen Floga,

Argonne National Laboratory 4) Energy Disruption Tracking Systems, Energy Assurance Planning, and Grant

Management ‐‐ Jeff Pillon, NASEO5) State Perspectives ‐‐ Observations, Finding & Conclusions) p , g

a. Joanne McBrien, Massachusetts Department of Energy Resourcesb. Mark Anderson, Washington Department of Commercec Ginny Hendricks Tennessee Energy Policy Officec. Ginny Hendricks, Tennessee Energy Policy Office

6) Q & A and Next Steps

EIA Website Tutorial

Energy Data and Assurance Planning WorkshopApril 20, 2010

D C l dDenver, Colorado

Doug MacIntyre, Barbara Mariner-Volpe, Kevin Lillis, Mike Burdette

EIA Home Page

4EIA, Energy Data and Assurance Planning Workshop, April 20, 2010

Petroleum Main Page


Petroleum Summary Page


Prices, Sales Volumes & Stocks by State


Natural Gas: Main Page

Company-Access to Data, Graphs xls via


level annual info.

Graphs, xls via NAVIGATOR Reports, Analyses,

Maps etc.

Natural gas: Annual, Monthly and Weekly Data are available via NAVIGATOR

U S and stateU.S. and state Information accessed through NAVIGATOR

Click to view historical data


Natural Gas: NAVIGATOR Features

Choose the frequency of the data

Clicking on a historical series allows you to view the historical data and

y

the historical data and graph

Data can be downloaded in Excel


Detailed Pipeline Information is Available the EIA website …


Natural Gas: …About Pipelines Central Region Pipelinesp g p


Natural Gas Summary Statistics are Available for Each State

Summary statistics are published every year in p y ythe Natural Gas Annual for each State and include data on prices, supply, disposition, reserves and storagereserves, and storage. Historical data in some cases are available as far back as 1967.

State summary statisticsState summary statistics can be viewed in html, pdf, and Excel format.


Natural Gas: Natural Gas Annual provides natural gas profile for each State


Electricity home page


State Electricity Profiles


Electricity generation by state


Coal home page


Coal consumption by state


Coal production by state


State Energy Profiles


State Energy Profiles – Colorado (example)


State Energy Profiles – Colorado consumption data


Short-Term Energy Outlook (STEO)


STEO custom table builder


For more information

U.S. Energy Information Administration home page www.eia.govU.S. Energy Information Administration home page www.eia.gov

Short-Term Energy Outlook www.eia.gov/emeu/steo/pub/contents.html

Annual Energy Outlook www.eia.gov/oiaf/aeo/index.html

International Energy Outlook www eia gov/oiaf/ieo/index htmlInternational Energy Outlook www.eia.gov/oiaf/ieo/index.html

Monthly Energy Review www.eia.gov/emeu/mer/contents.html

National Energy Information Center (202) 586-8800Live expert from 9:00 AM – 5:00 p.m. EST

Monday – Friday (excluding Federal holidays)il I f Ct @ i d


email: [email protected]

Energy Data and Assurance Planning Energy Data and Assurance Planning Workshop Workshop –– SCENARIO SESSIONSSCENARIO SESSIONS

Stephen Floga, Energy Systems Engineer, Stephen Floga, Energy Systems Engineer, A N ti l L b tA N ti l L b tArgonne National Laboratory Argonne National Laboratory

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Energy Data and Assurance Planning Energy Data and Assurance Planning Workshop Workshop –– SCENARIO SESSIONSSCENARIO SESSIONS

■ Three scenarios were discussed� New Madrid Seismic Event� Curtailment of Canadian� Curtailment of Canadian

petroleum imports� Wildcat railroad strike

■ Scenarios affected different energy sectorsenergy sectors

■ Relevant EIA datasets detailed for Scenario 1 � Natural gas data for pipeline

fl l l d dflow, state‐level demand, etc.� Interstate pipeline URLs

providing real‐time natural gas information

■ Hands‐on use of EIA data for Scenarios 2 and 3– Workshop participants

requested to collect EIA data

URL: http://www.naseo.org/events/summer/

2010/agenda.htm

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qappropriate to the scenario and their state

g

Web Site for Scenario DatasetsWeb Site for Scenario Datasets

http://www.naseo.org/dataworkshop/

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OneOne--Pagers Provided to Workshop ParticipantsPagers Provided to Workshop Participants

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EXAMPLE QUESTIONS PARTICIPANTS WERE EXAMPLE QUESTIONS PARTICIPANTS WERE ASKED TO ADDRESSASKED TO ADDRESS■ How will the expected energy supply shortfall impact your jurisdiction?

– How dependent is each petroleum refinery that supplies your State on foreign crude oil?on foreign crude oil?

– How dependent is each petroleum refinery that supplies your State on Canadian crude oil?

– How will the loss of Canadian crude oil affect refinery production of motor gasoline?of motor gasoline?

■ How many days of gasoline inventories typically exists in your State?

■ How much has this event impacted world crude oil prices?p p

■ How do State energy emergency plans address this situation?

Hint:Please refer to the one-pager

provided for this scenario

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scenario

SCENARIO 1 SCENARIO 1 -- ESTIMATED IMPACT ON ESTIMATED IMPACT ON DOWNSTREAM STATESDOWNSTREAM STATES

For further information, please refer to the following URLs for documents presented at the Sept 2009 DOE-FEMA Workshop:

http://www.informs‐sim org/wsc09papers/278 pdfsim.org/wsc09papers/278.pdf

http://www.dis.anl.gov/pubs/63733.pdf

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SCENARIO 2 SCENARIO 2 –– DEPENDENCE OF PETROLEUM DEPENDENCE OF PETROLEUM REFINERIES ON CANADIAN CRUDEREFINERIES ON CANADIAN CRUDE

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SCENARIO 3 SCENARIO 3 –– IMPORTANCE OF RAIL IMPORTANCE OF RAIL TRANSPORT OF COAL BY STATETRANSPORT OF COAL BY STATE

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ROUGH HIGHLIGHTSROUGH HIGHLIGHTS

Several groups were able to estimate days of gasoline supply remaining for their State, enabling them to identify possible

dd h R l i il f l i measures to address shortages. Results were similar for coal in third scenario.

Some groups were able to use multiple data sets to analyze i h bl fi d ifi i f i impacts; others were able to find company specific information pertinent to their State.

Some participants familiar with the EIA website are still not certain ll f th d t i th t di tl il bl th it d th all of the data series that are directly available on the site and those

which need to be derived. − A mapping of the level of detail on the site, particularly at the State

l l ld b f llevel would be useful. EIA helpline is a very useful resource to help States.

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State & Local Energy Assurance Planning, Grant Administration and Supply Disruption TrackingSupply Disruption Tracking

Jeffrey R. Pillon, DirectorEnergy Assurance, NASEO

April 29, 2010 Webcast Summary of the Energy Data & Assurance Planning

W k h D COWorkshop, Denver CO

G A i i i & iGrant Administration & Reporting

• DOE Project Officers • Assistance AvailableDOE Project Officers

– Katy Kweder– 304-285-4039– [email protected]

Assistance Available

• help desk www.federalreporting.gov

• https://www.federalreporting.gov/federalreporting/home do– DOE regions 1, 3, 6, 8, 10

– Ryan Watson– 304-285-5252

R t @ tl d

g/home.do

• DOE has a website for ARRA reporting assistance See:

– [email protected]– DOE regions 4, 5, 7, 9

– Jay Hanna– 304-285-4482

• http://www.energy.gov/recovery/ARRA_Reporting_Requirements.htm

• DOE has a recorded webinar for 1512 reporting304-285-4482– [email protected]– DOE region 2

DOE has a recorded webinar for 1512 reporting training

S h d l f EAP D li blSchedule for EAP Deliverables• Management Plan dueManagement Plan due

– (October 2009)• Workforce Development Plan

– (November 2009)E S l Di ti T ki P• Energy Supply Disruption Tracking Process– (August 2010)

• Energy Assurance Plan(s) due within 18 months.– (February 2011)( y )

• Energy Assurance Exercise– Intra-state training/exercise(s) due by (August 2011)

After-action exercise report due by (September 2011)– Inter-state/regional training/exercises due (February 2012) (DOE/NASEO)Inter state/regional training/exercises due (February 2012) (DOE/NASEO)

After-action exercise report due (March 2012)• Revision to Energy Assurance Plan as may be suggested by the Exercises

and Final Plans due at conclusion of the Grant (August 2012)– (August 2012)

• Submit Deliverables through EERE PMC Portal:– https://www.eere-pmc.energy.gov/SubmitReports.aspx

E S l Di i T ki PEnergy Supply Disruption Tracking Process

• This does not have to be a complex processThis does not have to be a complex process• It should at a minimum track energy disruptions in your state over time

– When did the occur– How long did that last– What was the cause– What were the impacts, consequences, interdependencies, etc. – What actions were taken by the private sector– What, if any, actions were taken by state or local governmentsWhat, if any, actions were taken by state or local governments– What historical records exists of energy disruptions (State Hazard Analysis)

• It involves states ability to assess the severity, impacts, and potential duration of events that disrupts energy suppliesi l i i h f d l• It involves monitoring the rate of recovery and return to normal

• It allows one to monitor the degree to which actions taken by the private sector and the state are effecting the rate of recovery

Local Energy Assurance PlansTucson, AZ Speedway, INChula Vista, CASan Jose, CAVisalia, CAAspen, COAurora, COCity & County of Denver CO

Manhattan, KSLouisville-Jefferson County Metro, KY

Baton Rouge. LABoston, MABaltimore, MDFlint MIDenver, CO

Durango, COLakewood, COWheat Ridge, COWindham, CTDelray Beach, FLLake Worth, FL

Flint, MIMayville, MIColumbia, MOAsheville, NCRaleigh, NCWilmington, NCNewark, NJ

Palm Beach Gardens, FL

Roswell, GADavenport, IAHailey, IDChicago, ILH ff E t t IL

,Hamilton, OHPortland, ORSalem, ORPhiladelphia, PAHeber, UTSalt Lake City, UTVi i i B h VAHoffman Estates, IL

Peoria, ILFort Wayne, IN

Virginia Beach, VACasper, WY

43 cities selected Individual grants $60 000 to $300 000Individual grants $60,000 to $300,000Approx $8 million to be awarded

il bl REAP Available Resourceswww naseo org/eaguidelineswww.naseo.org/eaguidelines

41

http://www.pti.org/index.php/ptiee1/more/410/

www.energyassurance.us

ARRA EAP BulletinQ t l EQuarterly Energy Assurance Planning BulletinBulletinProvides information on:‐ Energy Assurance Planning ResourcesResources‐ Upcoming Events‐ Training OpportunitiesDeliverable Dates‐Deliverable Dates

42 http://www.oe.energy.gov/DocumentsandMedia/EAP_Bulletin_040110.pdf

Resource on the ISERnet - State Plans

Restrictedwebsite

Energy Assurance Planners

E A R & P iEnergy Assurance -- Response & Prevention

Energy Emergency PreparednessBecause you can’t protect everything, being ready to rapidly respond can g y p y pminimize the consequences

Critical Infrastructure ProtectionReducing Risk and Vulnerabilities andReducing Risk and Vulnerabilities and Builds Resiliency

A All H d A hAn All Hazards Approach

E A Pl i F k

naseo.org/eaguidelines

Energy Assurance Planning Framework• Executive Summary• Introduction and purpose of the document(s)• Summary Description of the State’s Energy Used and Expenditures.• Description of events that have cause energy shortages the state’s• Description of events that have cause energy shortages, the state s

response and the risk of future events. • State agencies and their roles (include organizational charts) and

relationship with Federal Regional and Local Authoritiesrelationship with Federal, Regional and Local Authorities.• Methods for assessing the consequences and severity of energy

emergencies and tracking the rate of recovery.• Emergency Communication Procedure• Emergency Communication Procedure

– Including the use of the EEAC

• Management Decision Process L l th iti• Legal authorities

• Public Information Program

Natural Gas Shortage Plan• Description, location, points of contact, capacity and throughput of

natural gas Infrastructure• Monitoring Supply and Demand

– Describe how the disruption or energy emergency will be monitored and the data, tools and methods that will be used.

– Describe how response and recovery efforts will be monitored and how estimated of the rate of recovery to normal conditions will be monitored.

• Managing Supply and Assuring Essential Public Needs• Managing Supply and Assuring Essential Public Needs– Curtailment provisions in Local Distribution Utilities tariffs, or Public Utility

Commission rules or orders for • End use customers• Transportation customers• Gas fired electric generation

• Reducing Demand– Emergency Conservation Measures

Emergency Electrical Procedures

• Description and location capacity and throughput of electric• Description and location capacity and throughput of electric generation, transmission and distribution Infrastructure including renewable energy resources and energy efficiency programs

• Description of systems used to supply energy resources for power• Description of systems used to supply energy resources for power generation

• Monitoring Supply and DemandDescribe how the disruption or energy emergency will be monitored and the data– Describe how the disruption or energy emergency will be monitored and the data, tools and methods that will be used.

– Describe how response and recovery efforts will be monitored and how estimated of the rate of recovery to normal conditions will be monitored.

• Independent System Operator Emergency Response Plan Summary• Transmission System Operator Emergency Response Plan Summary• Local Distribution Utility Emergency Response Plan Summaryy g y p y

Emergency Electrical Procedures

• Public Utility Commissions involved in outage monitoring & recovery• Public Utility Commissions involved in outage monitoring & recovery • Smart Grid role and use in outages (if applicable)• Renewable energy resources, wind, solar, hydroelectric, geothermal• Managing Supply and Assuring Essential Public Needs• Reducing Demand• Expanded Energy Efficiency • Demand response

– Public Appeals Peak Load days– Appeals from State Government– Appeals from State Government

Petroleum Shortage Response PlansPetroleum Shortage Response PlansGasoline, Diesel Fuel, #2 Heating Oil, Propane, Ethanol, Biodiesel, Other.

• Description, location, points of contact, capacity and throughput ofDescription, location, points of contact, capacity and throughput of petroleum Infrastructure

• Monitoring Petroleum Supply and Demand– Describe how the disruption or energy emergency will be and theDescribe how the disruption or energy emergency will be and the

data, tools and methods that are available to undertake the assessment

– Describe how response and recovery efforts will be monitoredDescribe how response and recovery efforts will be monitored and how estimated of the rate of recovery to normal conditions will be monitored

Petroleum Shortage Response PlansPetroleum Shortage Response PlansGasoline, Diesel Fuel, #2 Heating Oil, Propane, Ethanol, Biodiesel, Other.

• Managing Supply and Assuring Essential Public Needs, examples i l d b li i dinclude, but are not limited to:– Driver Hour Waivers– Fuel Specification (Environmental) Waivers– Priority Energy Users Programs/Policies– State Set‐aside program– Plans for resupply of gas stations on evacuation routesPlans for resupply of gas stations on evacuation routes

• Reducing Demand, examples include, but are not limited to:– Flexible work schedules and telecommuting

Rid h i / li– Ridesharing/vanpooling programs– Programs to increase the use of mass transit– Improved vehicle maintenance – Public Information emergency conservations actions– Home energy saving recommendations (propane, fuel oil)

Critical Infrastructure Protection Plans

• Description and prioritization of critical state energy

Enhancing Critical Energy Infrastructure Resiliency

p p gyinfrastructure and key assets

• Assessing risk, vulnerabilities, criticality and the nature of the threat

• Identifying Protective Measures• Developing investments that build resiliency

– Diversification of energy sourcesDiversification of energy sources– Build redundant systems to enhance reliability– Increased efficiency of systems

Development of Smart or Intelligent Power Grid– Development of Smart or Intelligent Power Grid• Protecting sensitive information• Building partnerships Public/Private Sectors, Federal, state, local

and tribal governmentsand tribal governments.Who in your state is working on critical energy infrastructure issues?

NIPP 2009 U dThe National Strategy for Critical Infrastructure

NIPP 2009 Update– Incorporates extensive State local and– Incorporates extensive State, local, and

private sector input– Expands risk management framework:

• Risk framework is based on threat, ,vulnerability, and consequences

• Focuses on assets, systems, networks, and functions

Strengthens information sharing and– Strengthens information sharing and protection to include the “information sharing life-cycle”

– Represents an “All Hazards” approachRepresents an All Hazards approach– Establishes a “steady-state” of security

across critical infrastructure/key resource (CI/KR) sectors

dhs go /nippwww.dhs.gov/nipp

SS• Approved May 2007

Energy SSP

• The 2010 update should be available by the end of May.

• Collaborative effort between th SCC d GCC d DOEthe SCC and GCC and DOE (Federal, state, local government and energy sector participants)p p )

• Available on Homeland Security Information Network (HSIN)

• For Official Use Only, Redacted Version available at link below.106 Pages• 106 Pages

http://www.dhs.gov/xlibrary/assets/nipp-ssp-energy-redacted.pdf

Actions Items1 Review the contact names on the ISERNet for the Energy1. Review the contact names on the ISERNet for the Energy

Assurance Planners for your state.2. Review the State Energy Assurance Guidelines Framework and

determine what elements and structure are appropriate for your state’s Plan(s).

3. Participate in the upcoming Regional Conference calls details to p p g gfollow.

4. Send [email protected] copies of any planning documents you would like to share with other states for posting on the ISERNetwould like to share with other states for posting on the ISERNet

5. Send to [email protected] any short stories (2 to 4 paragraphs) on you energy assurance planning accomplishments for posting

th bli NASEO b it b Th d M 6 2010on the public NASEO website, by Thursday, May 6, 2010

State Perspectives – Observations, Finding and Conclusions

58

1) Joanne McBrien, Massachusetts Department of Energy Resources

2) Mark Anderson, Washington Department of Commerce3) Gi H d i k T E P li Offi3) Ginny Hendricks, Tennessee Energy Policy Office4) Other Comments

Q ti C t d W ?

J f f R P i l l

Questions, Comments and Wrap-up?

J e f f rey R . P i l l onE ‐mai l : j p i l l on@naseo .o rgD i rec t Phone ( 517 ) 580 ‐7626

Information on the Energy Assurance Program see: h // / id lihttp://www.naseo.org/eaguidelines

EIA Data Resources

EIA has a wealth of energy data. d h d d h i l h i f h d l li i Breadth and depth is too large to teach in a few hours. States and localities

need to start becoming familiar with it now. Learn how EIA data can be used to meet your needs. Requires time and practice can considerably increase your ability to Requires time and practice – can considerably increase your ability to

understand energy supply in your state and region. Learning where to obtain the data is the first step in the process Understanding how you can manipulate the data isprocess. Understanding how you can manipulate the data is the next step.

Data series can be downloaded into Excel spreadsheets for ease of use:ease of use: to develop summary tables and graphics for decision makers, to customized to meet particular needs, or to be combined with other data sets for further analysis. to be combined with other data sets for further analysis.

EIA Data Resources Cont’d

EIA State Energy Profiles are a great jumping off point useful resource for data such as fuel use power generation by source electricity trade useful resource for data such as fuel use, power generation by source, electricity trade

data, and other state level information. In some cases, company level information is available from EIA (i.e. local

distribution companies, electric utilities, petroleum, etc). States also can obtain prime supplier data from EIA. Confidentiality

requirements exist. Important to be familiar with energy information not available from EIA

develop through working with individual companies in your State develop through working with individual companies in your State. States are in a unique role to synthesize petroleum level data, where industry cannot,

due to anti‐trust laws. “An emergency should not be the first time you are speaking with your

industry partners establish these relationships in advance ”industry partners, establish these relationships in advance. “In an energy emergency, you want to know who your suppliers are!”

Scenario Exercise Feedback

Participants “found the exercise to be extremely valuable.” EIA website is very extensive and can be challenging. The exercise allowed participants to “learn what we don’t know” and realize that they need to spend time becoming more familiar with the website.

Some participants familiar with the website are still not Some participants familiar with the website are still not certain all of the data series that are available and which need to be derived. A mapping of the level of detail on the site, particularly at the state level

would be useful.

EIA helpline is a very useful resource to help states.EIA helpline is a very useful resource to help states.

Report Outs

S l bl i d f li l Several groups were able to estimate days of gasoline supply remaining for their State, enabling them to identify possible measures to address shortages. Results were similar for coal in second scenariosecond scenario.

Some groups were able to use multiple data sets to analyze impacts; others were able to find company specific information pertinent to their state.p

Be sensitized to interdependencies within the energy sector as well as between the energy sector and other sectors / critical infrastructure.

This also was a useful exercise for our EIA participants – allowing them to see customers use the website and access specific types of data.