end of year and summer student record collections
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The Career and Technical Education (CTE) Master Schedule Collection, Student Record Collections, CTE Annual Performance Report and Data Analysis Report March 27, 2014. Data Collections . End of Year and Summer Student Record Collections - PowerPoint PPT PresentationTRANSCRIPT
The Career and Technical Education (CTE)Master Schedule Collection, Student Record Collections,
CTE Annual Performance Report and Data Analysis Report
March 27, 2014
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End of Year and Summer Student Record CollectionsProvides data for the Preliminary and Final Completer Demographic Reports
Master Schedule Collection and End of Year Secondary Enrollment Demographic Form (SEDF)Provides data for the SEDF Division Verification Report
Data Collections
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CTERS Users Manual 2013-2014:http://www.doe.virginia.gov/info_management/data_collection/instruction/career_tech/cters/users_manual.pdfStudent Record Collection: http://www.doe.virginia.gov/info_management/data_collection/student_record_collection/index.shtmlMaster Schedule Collection:http://www.doe.virginia.gov/info_management/data_collection/master_schedule_collection/index.shtml
• CTE Office must coordinate closely with the division Student Information reporting staff.
• Review reports after each data submission for irregularities and errors.
Instructions for Collections
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• Secondary Student Career Cluster Enrollment Report (SSCCER)
• Completer Demographic Report• Preliminary and Final
• Student Enrollment Demographic Form (SEDF)• Fall and End of Year reports
Division Reports
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SSCCER
For the Secondary Student Career Cluster Enrollment Report (SSCCER) the Student Record collection data elements for all CTE students include the CTE Career Cluster codes (1-16) representing each of the clusters.
The SSCCER had been reported from the Spring SRC and is now part of the End-of-year Student Record Collection.
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Completer Demographic Report
Student Record collection data elementsfor all CTE students:
• CTE Finisher codes (1-5)• CTE Special Population codes (4,5,6)
For CTE Finishers:• CTE Competency Attainment Flag (y/n)• Student contact information (phone # and
address)New this year for CTE Finishers:
• Career Pathway code (in Appendix K)
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SEDF Division Report
Review the Student Enrollment Demographic Form Division Verification Report after each Master Schedule Collection (MSC).
• Review Data Abnormalities and Teacher Threshold Report pages if any,
• Check “Course Minutes” column,• Check “Course Descriptions” for
matches based on SCED codes in the MSC.
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• Providing data for Federal Perkins Reporting• Providing the Board of Education and
General Assembly with CTE enrollment data• Providing measures of accountability used in
CTE Local plans• Serves as a basis in allocating CTE State
funding• Assuring State and Federal OSHA regulations
on class size are met
How is SEDF data used?
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• MSC provides specific data in SEDF reports
• There is no spring collection of data• End-of-Year collection based on the
data from the last day of school• All Fall and End of Year collections
include data for all classes taught throughout the 2013-14 school year
What is new this year with SEDF?
Threshold explanations are entered in the SEDF as in prior years for:
•classes with over 35 enrollments; and•teachers with over 54,000 minutes of CTE instruction reported.
Warning: These explanations are erased on each MSC re-submission.
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What’s the same as before in the SEDF?
On the Division Verification Report,Data abnormalities pages display:
•Class size limits that have exceeded maximum enrollments; and•Classes with over 35 students.
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What’s the same as before in the SEDF?
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• Division Annual Performance Report
• School Data Analysis Report
CTE Annual Performance Reports
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• Provides information on Perkins measures and performance
• Used in the preparation of the CTE Local Plan
Division Annual Performance Report
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Provides information on Perkins measures for divisions having more than on high school to review school level performance.
Data Analysis Report
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Summary
Good review of data in your information systems now will provide all stakeholders with accurate information for funding allocation and decision making.
Also, it is easier to get it right when the data is validated early.
The next video stream will be on Thursday, April 3, 2014 at 1:30 pm.
“A Strategic Review of Work-Based Learning Methods of Instruction in Virginia: Expanding Opportunities for Students”
Upcoming Session
Please take a few minutes to provide feedback about the benefit of this technical assistance video streaming session.
Your input will be useful in our planning efforts for future video training sessions.
The Survey Monkey link for the online evaluation is:
https://www.surveymonkey.com/s/YYMGQLW
Session Evaluation
Contact Us
For questions about CTE regulations and reporting requirements, please contact the:
Mark Burnet, CTE Data SpecialistVirginia Department of Education
Office of Career and Technical Education ServicesP. O. Box 2120
Richmond, VA 23218-2120804 225-2052 (office)804 530-4560 (fax)
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