end. induction programme of information women’s health division
TRANSCRIPT
ENDEND
ENDEND
INDUCTION PROGRAMME OF INFORMATIONWOMEN’S HEALTH DIVISION
ENDEND
Introduction
A prototype online induction for new employees, students or visiting workers to the Women’s Health Division, King’s College London. This will enable you to acquire the relevant information for your job situation. From a series of questions, the information provided includes orientation to the college premises together with safe evacuation procedures, employment requirements, facilities and health & safety procedures.
For an overview of the information contained in this induction please access the contents page.
Once the induction is completed please fill in and sign the form included with this induction to your line manager. For those needing laboratory inductions there will be an additional oral induction to health & safety within the laboratory. Please see Dr Pamela Taylor-Harris to arrange a convenient time to complete this.
ENDEND
How to use, etc
When you start the induction follow the links found on the answers to
the questions on each page. A link is found at the end of each branch
of a question (the mouse pointer changes to a hand)
Start at the beginning
Go back to this page
Previous page Next page
ESC key or END button will stop the presentation
STARTSTART
CONTENTS
CONTENTS
ENDEND
Contents
ENDEND
Initial Safety Documents
Have you been given:Emergency Evacuation
ProceduresDisplay Screen Equipment
assessmentFirst Aid Procedures
Have you been given:Emergency Evacuation
ProceduresDisplay Screen Equipment
assessmentFirst Aid Procedures
NoNo YesYes
Please see Dr Pamela Taylor-Harristo receive initial safety documents
Continue, but please make sure you receive safety documents ASAP
Continue, but please make sure you receive safety documents ASAP
ENDEND
Employee / Student / Visiting Worker
Are you a GSTT / KCL employee,
KCL student or a visiting worker?
Are you a GSTT / KCL employee,
KCL student or a visiting worker?
GSTTemployee
GSTTemployee KCLKCL Visiting
workerVisiting worker
KCLStudent
KCLStudent
KCL Employee
KCL Employee
ENDEND
GSTT Employee
Do you require a KCL email
and entry card access?
Do you require a KCL email
and entry card access?
NoNo
Continue
Continue
YesYes
Contact Hannah Powles to arrange email and
entry card access
ENDEND
GSTT Employee (2)
Do you need GSTT email
and PC training?
Do you need GSTT email
and PC training?
NoNo YesYes
Contact Claire Singh
to arrange GSTT email and PC training
Continue
Continue
ENDEND
GSTT Employee (3)
Will you be using
laboratory facilities?
Will you be using
laboratory facilities?
NoNo YesYes
Contact Hayley Tarft to organise team
induction
ContactDr Carolyn Gill for sample processing
induction
ContactDr Pamela Taylor-Harris for laboratory etiquette
induction
ContactDr Rachel Tribefor introduction
to the laboratories, HTA and GCP training
Continue
Continue
ENDEND
GSTT Employee (4)
Are you aClinician
or Midwife?
Are you aClinician
or Midwife?
ClinicianClinician MidwifeMidwife
Research AssistantResearch Assistant
For any further information regarding GSTT please
access the GSTT intranet
ENDEND
Clinician
Have you received an induction course?
Have you received an induction course? YesYes
NoNo
Attend induction course
Consultants: contactAmy Vowles on 020 7188
6875
Junior doctors: contactVicki Bailey on 020 7188
6878
ENDEND
Research Assistant
Have you attended a
GSTTinduction course?
Have you attended a
GSTTinduction course?
YesYes
NoNo
Attend GSTT induction course.
Contact Ruth Leary to arrange
ENDEND
Midwife
Have you attended a
Midwife training
induction course?
Have you attended a
Midwife training
induction course?
YesYes
NoNo
Attend Midwife training induction course.
Contact Ruth Leary to arrange
Training should be updated
annually
Continue
Continue
ENDEND
KCL Employee
Have you completed the
relevant Compliance e-learning?
Have you completed the
relevant Compliance e-learning?
YesYesNoNo
Please complete the relevant categories.
Follow this link
Training should be updated
annually
Continue
Continue
ENDEND
KCL Employee (2)
Do you need to see patient records?
Do you need to see patient records?
Continue
Continue
Apply for honorary contracts / research passports from R&D:
FAQs link
Application form link
YesYesNoNo
ENDEND
KCL Employee (3)
Are you Laboratory or Office based?
Are you Laboratory or Office based?
Laboratory based
Laboratory based
Office basedOffice based
Continue
Continue
ContactDr Carolyn Gill for sample processing
induction
ContactDr Pamela Taylor-Harris for laboratory etiquette
induction
ENDEND
KCL Employee (4)
• https://internal.kcl.ac.uk/about/ps/safety/training/elearn.aspx • https://internal.kcl.ac.uk/about/ps/safety/general/riskass.aspx • https://
internal.kcl.ac.uk/about/ps/safety/lab- safety/chemical/index.aspx • https://
internal.kcl.ac.uk/about/ps/safety/lab-safety/chemical/Incompatibles.aspx
• https://internal.kcl.ac.uk/about/ps/safety/lab-safety/chemical/BasicStorage.aspx
• https://internal.kcl.ac.uk/about/ps/safety/training/elearn.aspx • https://internal.kcl.ac.uk/about/ps/safety/general/riskass.aspx • https://
internal.kcl.ac.uk/about/ps/safety/lab- safety/chemical/index.aspx • https://
internal.kcl.ac.uk/about/ps/safety/lab-safety/chemical/Incompatibles.aspx
• https://internal.kcl.ac.uk/about/ps/safety/lab-safety/chemical/BasicStorage.aspx
Continue
Continue
Please refer to the links below and your follow these
guidelines for your safety
ENDEND
KCL Student
Are you Laboratory or Office based?
Are you Laboratory or Office based?
Laboratory based
Laboratory based
Office basedOffice based
For KEATS e-learning review this page
Continue
Continue
ContactDr Carolyn Gill for sample processing
induction
ContactDr Pamela Taylor-Harris
for laboratory etiquette induction
This link provides you with information on how to stay safe and healthy whilst you are
living and studying in London
ENDEND
KCL Student (2)
• https://internal.kcl.ac.uk/about/ps/safety/training/elearn.aspx • https://internal.kcl.ac.uk/about/ps/safety/general/riskass.aspx • https://
internal.kcl.ac.uk/about/ps/safety/lab- safety/chemical/index.aspx • https://
internal.kcl.ac.uk/about/ps/safety/lab-safety/chemical/Incompatibles.aspx
• https://internal.kcl.ac.uk/about/ps/safety/lab-safety/chemical/BasicStorage.aspx
• https://internal.kcl.ac.uk/about/ps/safety/training/elearn.aspx • https://internal.kcl.ac.uk/about/ps/safety/general/riskass.aspx • https://
internal.kcl.ac.uk/about/ps/safety/lab- safety/chemical/index.aspx • https://
internal.kcl.ac.uk/about/ps/safety/lab-safety/chemical/Incompatibles.aspx
• https://internal.kcl.ac.uk/about/ps/safety/lab-safety/chemical/BasicStorage.aspx
Continue
Continue
Please refer to the links below and your follow these
guidelines for your safety
ENDEND
Visiting Worker
Are you a visiting worker requiring access and use of
office and/or laboratory facilities?
Are you a visiting worker requiring access and use of
office and/or laboratory facilities?
YesYesNoNo
ENDEND
Visiting Worker (2)
Are you Laboratory or Office based?
Are you Laboratory or Office based?
Laboratory based
Laboratory based
Office basedOffice based
Continue
Continue
ContactDr Carolyn Gill for sample processing
induction
ContactDr Pamela Taylor-Harris for laboratory etiquette
induction
ENDEND
Are you an EU
national?
Are you an EU
national?
YesYesNoNo
Nationality
NoNo
Are you a US
Citizen?
Are you a US
Citizen?
YesYes
Check out these links for information for tax information for US Citizens:
www.irs.gov/Individuals/International-Taxpayers/U.S.-Citizens-and-Resident-Aliens-Abroad
www.london.usembassy.gov/irs
Continue
Continue
ENDEND
Visa Information
Check out this link for information on Visas
Do you have a
visa to work in the UK?
Do you have a
visa to work in the UK?
YesYesNoNo
Continue
Continue
ENDEND
National Insurance
Do you have a National
Insurance Number?
Do you have a National
Insurance Number?
YesYesNoNo
ENDEND
Applying for NI number
How to apply for NI numberTo apply for a NI number, you will need to telephone the Jobcentre Plus National Insurance allocation service helpline on 0845 600 0643. They will make sure you need a number and arrange for you to undertake an evidence of identity interview.
During this interview you will be asked to supply the following information:
• Name and address
• Telephone number
• Nationality
• Employer’s name and contact details
• If you are an overseas student, confirmation that you hold a valid student visa
• If you are an EEA national, confirmation of your nationality
You are allowed to work while you are waiting for your NI number to be issued
Continue
Continue
ENDEND
Working at KCL
Do you require flexibleworking
conditions?
Do you require flexibleworking
conditions?
YesYes
NoNo
Please make suitable arrangements with your line manager.
Read information on this link
Continue
Continue
ENDEND
Childcare
Do you require
childcare?
Do you require
childcare?
YesYesNoNo
Application for childcare vouchers
• internal.kcl.ac.uk/hr/info/ChildcareJoining.pdf
Childcare provision information:
• www.kcl.ac.uk/aboutkings/governance/equality/parenting/childcare.aspx
Continue
Continue
ENDEND
Accommodation
Do you haveaccommodatio
n?
Do you haveaccommodatio
n?
YesYesNoNo
ENDEND
Accommodation Information
Accommodation near Guy’s campusThere is student accommodation 5 minutes walk from the Centre, based in the Wolfson House - also available for temporary accommodation. They are based on a single room with bathroom and kitchen to share. Cost £22.00 per night. Call: 020 7188 5764 or email [email protected] with your enquiry.
Another option could be accommodation at Denmark Hill, a short train journey from London Bridge. Cost p/night £25.50 for a single room, including breakfast and dinner. Call: 020 7733 2166.
Other accommodation is based on Great Dover Street, a 10 min walk from the Centre. The rooms are ensuite and cost p/night £28.00. Call: 020 7848 2759 to make a booking.
The prices for the above vary on the length of your stay, so do call and enquire.
NextNext
ENDEND
Accommodation Information (cont.)
Other accommodation tipsCheck the below links and website for temporary accommodation and room shares:
Check which London Borough the property is in. Your local council tax can vary widely between different London Borough Councils.
(Wandsworth is the lowest and Southwark one of the highest; expect to pay £45-£90 per month for 10 months per year).
Continue
Continue
ENDEND
KCL Campus
Which Campus will you
be based at?
Which Campus will you
be based at?
Guy’s CampusGuy’s CampusSt Thomas’ Hospital Campus
St Thomas’ Hospital Campus Don’t KnowDon’t Know
ACU, 11th Floor Tower
WingGuy’s Hospital
ACU, 11th Floor Tower
WingGuy’s Hospital
Hodgkin BuildingHodgkin Building
10th FloorNorth Wing10th Floor
North Wing
Rayne, 4th Floor,
Lambeth Wing
Rayne, 4th Floor,
Lambeth Wing
ENDEND
KCL Campus Check
Continue
Continue
Check out this page to locate your Campus
ENDEND
10th Floor North Wing – St Thomas’ Hospital
To open St Thomas’ Campus map click here
Continue
Continue
Check out this link for GSTT fire procedures
ENDEND
Rayne, 4th Floor, Lambeth Wing
Continue
Continue
Fire alarms:
The fire alarms in the Rayne Institute are not regularly tested as this affects hospital systems. The alarm system is a continuous bell to signal evacuation and an intermittent to signal alert. During alert-mode users are not required to vacate the area. During Continuous-mode user MUST vacate the area.
The alarm system is also zonal (i.e. an alarm will evacuate area, zone by zone). This means an alarm on the 4th floor will not mean an alarm on all other floors. Users can vacate from an alarming zone to a non-alarming zone.
Fire points:
Red alarm call points are positioned around the 3rd & 4th floor, please familiarise yourself with them. Breaking these will automatically activate to sound on the floor of the fire but not in the rest of the building, and summon the fire brigade.
Green emergency door release panels are situated near emergency exits, breaking these will open the door if the green push buttons fail.
Fire evacuation:
Once a fire alarm has sounded, you must evacuate the area as rapidly and safely as possible closing doors behind you as you leave. ALWAYS USE THE NEAREST FIRE EXIT and DO NOT return to collect personal items or use the lifts.
Evacuation marshals, who wear fluorescent yellow jackets, may be present in the area. Follow their advice and proceed to your assembly point. The assembly point is located outside the Lambeth Wing, on the ground floor on the walkway to Gassiot House.
Report any information regarding hazards or casualties to the fire marshals or emergency services. Only re-enter the building when instructed to do so.
ENDEND
Hodgkin Building
Check out this link for
Hodgkin Building Emergency Evacuation Procedures Document
Continue
Continue
ENDEND
ACU, 11th Floor Tower Wing - Guy’s Hospital
More information about Health & Safety to follow
Continue
Continue
Check out this link for GSTT fire procedures
ENDEND
Laboratory Work
Do you work in the laboratory?Do you work in the laboratory?
YesYes
NoNo
Health and Safety, laboratory equipment, waste disposal, liquid nitrogen, use of PPE, SOPs, RAs
Health and Safety, laboratory equipment, waste disposal, liquid nitrogen, use of PPE, SOPs, RAs
Please arrange an oral induction course with
Dr Pamela Taylor-Harris
Continue
Continue
ENDEND
Sustainability
Continue
Continue
King’s College London has a sustainability strategy relating to
environmental waste and to encourage recycling where possible.
This relates to the general environment and also to the laboratories.
Information on sustainability can be found on this link
ENDEND
Patients
Do you work patients?
Do you work patients?
YesYes
NoNo
Good Clinical Practice Training Document
Continue
Continue
ENDEND
Human Tissue
Will you work human tissue?Will you work human tissue?
YesYesNoNo
Human Tissue Act TrainingPlease contact Susan Dickson to arrange attendance at the next
available course
Continue
Continue
ENDEND
BSU
Will your work involve the BSU?Will your work
involve the BSU?
YesYes
NoNoFor general information please follow this link
For card access please contact BSU managers
Continue
Continue
ENDEND
Working with animals at KCL - Requirements
Continue
Continue
Do you have a personal licence
(PIL)? (You cannot startworking with animals
until you get one)
Do you have a personal licence
(PIL)? (You cannot startworking with animals
until you get one)
YesYesNoNo
Please contact the Home office (HO) Liaison Contact:
Enriqueta Navarro
to complete the training course and sit for the exam
ENDEND
PIL
Continue
Continue
Please amend your PIL to include KCL as your primary availability
Part B. Places
Primary availability:
a. PCD number 70/2901
b. Name of designated establishment: King’s College London
Forms relating to minor and major amendments can be found at the BSU web pages:
https://internal.kcl.ac.uk/health/research/corfu/bsu/holicence/project/forms.aspx
Send the form to Enriqueta Navarro and she will forward it to the Home Office
ENDEND
Project Licence (PPL)
Continue
Continue
Do you have a project licence
(PPL) ?
Do you have a project licence
(PPL) ?
YesYesNoNo
Make sure you read and understand the procedures
described in the PPL you will be working under.
Make sure that your PIL allows you to perform the
procedures described in the PPL
Please contact the animal ethics committee (AWERB) to discuss your
protocols
Dr Paul Taylor
ENDEND
PIL / PPL
Continue
Continue
Once you have your PIL and discussed the PPL with the AWERB, you will need to visit the BSU and schedule an orientation session/tour of the facility with:
Kenneth Applebee or Stuart Bradley
After this you will have access to the BSU in the Rayne. You will need to pick a 4 digit PIN and visit Fiona Sutherland to activate your ID card.
In order to be able to order mice you will need to set up an ARMIS account. You need a grant account and a project code for this.
Please contact: Nadine Lebrasse
You will then be able to use the ARMIS Home page were you can check your stock & breeding management, stock history, charges, active orders, etc
https://capybara.kcl.ac.uk/urlreports/Live11g/Licensees/2731/Statement2014_09_QBR_01_4030674637698182441.asp
You will need your licensee code and password to access your account information
ENDEND
Card Entry
What kind of card entry do you require?
What kind of card entry do you require?
StudentStudentStaffStaff HonoraryMembers of Staff
HonoraryMembers of Staff
Arrange through academic centre
Once contract is in place card can be obtained from:
Security at NHH, Guy’s campus or FWB, Waterloo
TO FOLLOW
Continue
Continue
ENDEND
To request an email accountTo request an email account
StudentStudentStaffStaff Honorary Members of Staff
Honorary Members of Staff
Arrange through academic centre
Once contract is in place in the libraries
at FBW, NHH and STH
Complete e-affilliate form countersigned by
Divisional Manager
Continue
Continue
ENDEND
Human Resources
Continue
Continue
Check these links:
https://internal.kcl.ac.uk/medicine/staff-new/hr/index.aspx
https://internal.kcl.ac.uk/hr/index.aspx
https://internal.kcl.ac.uk/hr/info/HROrgChart.pdf
https://internal.kcl.ac.uk/hr/info/HRAdvisersChart.pdf
https://internal.kcl.ac.uk/hr/contact/advice/JacquiAnel.aspx
Do you require any HR
information?
Do you require any HR
information?
YesYes
NoNo
ENDEND
Information Technology
IT Service Desk information
Continue
Continue
Do you require IT support?
Do you require IT support?
YesYesNoNo
For local support please contact:
Alan Pilgrim at STH Campus or Simon George at Guy‘s Campus
ENDEND
Occupational Health
Continue
Continue
Has your health
questionnaire been
completed?
Has your health
questionnaire been
completed?
YesYes
NoNoDoes it show
that you require OH screening?
Does it show that you
require OH screening?
Please contact OH and return completed form to
Please contact OH on 020 3299 3387 to make an appointment
For information about employee assistance please refer to this link
ENDEND
Payroll
Continue
Continue
For all KCL staffpayroll enquiries
please follow this link
Do you have any queries about your
pay, pension or require a season
ticket loan?
Do you have any queries about your
pay, pension or require a season
ticket loan?
YesYesNoNo
ENDEND
Purchasing
Continue
Continue
Please complete KCeP form for approval by PI and then counter-
signed by either Divisional Manager or
Head of Department to obtain access to Science
Warehouse
Do you require access to purchase
to paye-procurement?
Do you require access to purchase
to paye-procurement?
YesYesNoNo
ENDEND
Faculty Facilities
Continue
Continue
Do you require access to any
faculty facilities?
Do you require access to any
faculty facilities?
YesYesNoNo
ENDEND
Questionnaire
Please open the induction questionnaire from this link,
print and complete
ENDEND
THANK YOU FOR USINGTHE INDUCTION PROGRAMME OF INFORMATIONWOMEN’S HEALTH DIVISION
EXIT & CloseEXIT & Close
RESTART
RESTART