enactus initiating projects pmi workshop
TRANSCRIPT
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Starting Successful Projects
Enactus PresentationFall, 2014
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Objectives
• Understand Project Management Methodology and its value • Identify key elements of Enactus projects• Identify and utilize different artifacts, templates, and best known
methods that can be applied in Enactus projects• Complete a draft project charter for Enactus project• Apply the knowledge to current or potential Enactus projects• Understand what PMI is and where to get more information on
certifications and additional support from local PMI chapters
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A temporary endeavor undertaken to create a unique product, service, or result.
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Discussion
What are common challenges of Enactus Projects?
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• G
Glossary of vocabulary terms
Processes
Tools and Techniques
Figures
Tables
PMBOK is a registered mark of the Project Management Institute, Inc.
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Enactus Purpose
“To enable progress through entrepreneurial action”
DISCUSSION: What does this purpose tell us about what and how Enactus projects should focus on? (And what they should not?)
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How should I prioritize potential projects?Project Factor 0 1 2 3 4Needs/Livelihood Assessment Complete Not started
Customer Requirements Clear Vague
Project Objectives Clear Vague
Potential Solutions Simple ComplexResources Required Low/Available High/Not IdentifiedEnactus Alignment High Low
Financial Risk Low High
Business Climate Stable UncertainEstimated Project Timeline Loose/Short Tight/LongCustomer Receptive HostileTeam members Experienced Inexperienced
Geography Local Global
BAB/Administrative Support High Low
Potential Financial Benefits (Jobs, Revenue, Profit, etc)
Low High
Potential Environmental Benefits (Waste, Water, Food, etc)
Low High
Potential Social Benefits (Crime, Poverty, Education, Health, etc)
Low High
Potential # People Impacted Low HighSustainability of project benefits High Low
Team/Community Support High Low
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A Closer Look…
Project Factor
0 1 2 3 4
Needs/Livelihood Assessment
Complete Not started
Customer
Requirements
Clear Vague
Project Objectives Clear Vague
Potential Solutions Simple ComplexResources Required Low/Available High/Not IdentifiedEnactus Alignment High Low
Financial Risk Low High
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Why do some Enactus projects fail? • Project Initiation Issues
• Planning, Estimating, Scheduling Challenges
• Organizing, Staffing Processes
• Lack of Proper Communication
DISCUSSION: ANY EXAMPLES OF Enactus PROJECTS THAT FAILED?
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Project Success Attributes
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The project manager- A key to project success
• Obtaining project approval • Planning your project • Staffing your project • Influencing project direction• Resolving issues• Implementing Change• Managing expectations
• Communicating project status
• Communicating business value
• Monitoring project’s success• Coaching team members • Providing / obtaining
feedback
ACTIVITY: Rate yourself from 1-10 in each of these areas
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Common Roles Within Project Management
• Project Manager – Ensures project is on time, within budget, and within scope.
• Sponsor – Controls project schedule, scope, budget and quality
• Customer – Primary beneficiary of the project’s value
• Team – The individuals who will perform the work necessary to complete and deliver the project
ACTIVITY: WHO ARE THESE PEOPLE IN YOUR PROJECT?
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Common Project Phases
Planning CloseExecutionExploration/Initiation
Exploration/InitiationPlanningExecutionClose
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Exploration/ Initiation Phase
Exploration/Initiation
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What is a Project Charter?
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Activity: Complete Project Charter Draft (Scope Section)
Note: enactus has created an online needs analysis and project charter here: bit.ly/Project_Charter
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“I can now apply on a daily basis what I learned as an Enactus Project Manager. PMI and Enactus provide the perfect tools and experience to educate and create future leaders around the world.” Joshua Christie, Enactus Alumni, PMI CAPM, Goldman Sachs Project Manager
Career in project management?
Case in Point: nearly 100% of Project Managers from BYUH and SYRACUSE Enactus Teams are hired at graduation.
Josh Christie
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Project Management Institute (PMI)
Membership
Certification (CAPM)
Networking
Career options
www.pmi.org
CAPM is a registered mark of the Project Management Institute, Inc.
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Summary
• Common Project Challenges
• Project Management as a Solution
• Define the Project
• How can help?
• Value of project management skills for your career path