EMu at Te Papa……One Year on

Philip EdgarManager, Collections

Information Department Museum of New Zealand Te

Papa Tongarewa

What is Te Papa ……• Located in the capital, Wellington• Combined former National Museum

and National Art Gallery• Art, Photography, History, Pacific

Cultures, Taonga Maori, and Natural History collections

• 1.8 million items• 640,000 collection object records in

EMu

EMu Implementation Project• Migration of one centralised CIS • c. 600,000 object records• c. 35,000 images

EMu Implementation Project• Added Media Asset functionality• Modified Catalogue and core

modules• merged Collection Events and

Sites modules• AAT, TGM 1, and TGN in

Thesaurus

• June 2005• All data migrated• Launched to all collections staff• 150 user accounts• Delivered to Intranet straight out

of box

Go Live

• Acquisition and Loans processes in EMu

• Use of Thesaurus and controlled vocabularies

• Imaging Team adding Media Assets

Go Live

Go Live – The Cake

EMu Support work 05/06 Training and support Data cleansing and normalisation Reports

EMu Development work 05/06 Expanded Media Asset functionality

Simplified process of creation Greater automated metadata

capture Reduction in information

duplication bulk loading media import tool

Additional media security

EMu Development work 05/06 Thesaurus modifications Record Level Security

implementation Online access to collections

Collections Online (1)

Collections Online (2)

Collections Online (3)

So, to sum up so far ….. All data migrated into Emu Users trained Two key processes managed in EMu – Acquisitions and

Loans Media can be managed in EMu catalogue with appropriate

metadata Security of media is managed through EMu Staff can upload media into EMu Bulk loading media import tool for backlog in place Record Level Security in place Appropriate thesauri and controlled vocabularies in place Basic online collections access available to public

This year …. Online collections access (1) Want to:

Deliver greater amount of content

Deliver narrative content Highlight relationships that exist

between objects, people, places and events

This year …. Online collections access (2) Investigating:

CIDOC Conceptual Reference Model

Topic Maps EMu Narratives Knowledge visiualisation web

interfaces

This year …. Online collections access (3) Matapihi

(http://www.matapihi.org.nz) Global Biodiversity Information

Facility (http://www.gbif.org) NZ Virtual Herbarium

This year …. Exhibitions Process in EMu

Object Lists Exhibition text Media management Management of exhibition

objects

This year …. Matauranga Maori Thesaurus Preferred and equivalent terms

for Maori taonga names Preferred and equivalent terms

for indigenous materials and techniques

This year ….. Other Management of culturally

sensitive objects Mangement of Rights

information KE Mapper

Concluding comments Successful implementation Listened to users….but not

too much Underestimated reports Underestimated support Development never stops….