employment agreement administrative services director

8/11/2019 Employment Agreement Administrative Services Director

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EMPLOYMENT GREEMENT

ADMINISTRATIVE SERVICES DIRECTOR

THIS AGREEMENT i s between the CITY OF

CARMEL-BY

-

THE

-

SEA

( CITY ) and

Susan

Paul ( EMPLOY

EE and i s dated

th i s day

of J u

ly

20

13.

1 .

The

CITY

des i

r

es

to

employ

Susan

Paul

as

A

dminis t ra t ive

Services

Direc tor fo r the

C

it

y of

Carmel

-

by

-

the

-

Sea.

2 . Susan

Paul des i res

to

se

r

ve

as

Adm

i n i s t r a t i v e

S

ervices Director

for th e

City

of

Carmel

- by-the-Sea

beginning on

Jan uary

15,

2013.

3 . The CITY

ADMINISTRATOR

, as appointing

power

, and Susan Pau l des i re to

agree in

wr i

t ing

to the

fol lowing terms

and c ond i

tion

s for employment o f

A

dminis t ra t ive Services Direc tor .

4 .

This Agreement supersedes any

ot

her employment agr

e

ement between Susan

Paul and the City of Carmel-by

-

th e-S ea.

NOW T H E ~ E F O R E

THE PARTIES

AGREE

AS FO

LL

O

:

AGREEMENT

1 DUTIES

A. CITY agrees t o emplo y Susan Pau l as Adminis t ra t ive

Serv ices

Direc tor o f

the

City of Carmel

-

bythe-Sea

to per fo rm

the funct ions and

dut ies

spec i f ied in t he ordinance

s and

reso lu t ions

of the

City

, and to

perfo rm other

l eg a l l y permissible

and

proper

d u t i e s and f u

nct ions

as

the

CITY ADt-HNISTRATOR may from

time

to

t ime

assign.

B.

EMPLOYEE sha l

l

perform h is

/her

dut ies to the

b

es t

o f

her /he

r

ab i l i ty

in accorda

nce

with

the h i

ghest

profess ional a nd

e th ica

l s ta n

dards

o f

the

profession and

sha l l

comply with a l l ru les and

regu la t ions

e s tab l i she

d

by

the Ci ty .

C.

EM

PLO

Y

EE sha l l

not

engage in an

y

ac t iv i ty

,

which i s or

may

become

a conf l i c t

of i n t e r e s t proh ib i t ed

cont r a

c t

, o r

which

ma y

crea te

a n

incompa t ib i l i t y of of f i ce

as

de f ined under

Ca

li

o r

nia

law.

Prio r to

perfo rming any

se

rv i

ce under t h i s Agreement

and annual ly there

a f t e r

,

EMPLOYEE

sha l l comp

l e te

and

f i l e

a l l

disc losure forms requi red by

law

.

2

T RM

A.

The t e r

m

of

t h i s

Agreement

s

ha l l be f r

om

July 1, 2013 unt i l

te rminated

b y e i the r pa r t y

in

acco

rda

nce

with

the

provis ions se t

f o

r th

i n

Page

1

of

7


2/7

parag

ra

ph 3 . or until t e r

min a t ed

by t he

ev

e

n t

o f t h e de a t h o r

permanen

t

d is

a b i l

i t y o f E

MPL

OYEE .

B. E

VJPLOYEE

agrees

to

remain in t he

ex

c

lu s

iv e empl oy o f th e CITY

du r in

g

t he

t e r m o f

t h i s

ag

r

ee

me

nt .

How e

ver

,

EM

PL

OYE

E

may

en

g

age

in

occa sio:1a l t

eac

h i ng , w d tin g , o r

co

n s u l t

ing pe

r fo rm ed on EM PLOYEE' S tir.1e

o f f so

lo

ng as such a c t l vi t i e s do not e

i t h e r i:J

t e r f e

re v ;

i

th

EMPLOYEE'S

p

e r f o r

m

anc

e o f h i s / l1er d u t i e s he

reunder

o r co:1f

li

c t wi t h EMPLOYEE'S

ob

lig a t i o n o t he CITY. F

MPLO

YEE

agrees

th a t

such

a c t i v i t i e s a r e t o be

su b je c ':

to p r

i o r

app rov

a l o f

t he

CI TY

ADMI \

I STRAT

OR

.

3

HOURS

OF

WORK

A. I t i s

recognized th

a t EAPLOYEE mu s t

de

v o t e a g r e a t d ea l o f

tim

e

ou t s i d e no r ma l busine ss h

our

s t o t h o b

u s in e ss

o ~ t h e CI TY, and to t ha t end

Et PLOYEE wi

ll

wo

rk

a f .l e x i b l e work schGdu l 2 as de te rmined

and

agreed t o

between th e

EM

PLOYEE and ~ CITY A ~ M T N S T A O R

4

RESIGNATION ND TERMINATION

A. EMPLOYEE may r es ig n

ADMI NIST{

A'I'O H

with

a"t: l eas t

th

i r t y

e f f e cL i ve d a t e o f r e s

igna

t io n.

a t

3 0 )

any

t i

me upo

n p r

o v i d i

ng CITY

d a y s advance

w r i t t e n

n o t

i c e o ~ the

D. CI TY

ADM

I NISTRATOR may a t

any

t im e t e rmina t e EMPLOYEE upon

t h i r t y 30) days a d

van

c e wr it t e n no t i c e .

C. The p a r t i e s rec og n i ze and a f

f i r

m th a t :

1 EMPLOY8E

i s an

"

a t

w i l l '' emp l

oyee whose

e mployme n t rnay b e

t e rmina t

ed by th

e

CITY

A

DM INI

STRATOR wi t h o u t c

au se

o r

r i

gh t o f

appea l and

an y f o r m

e xc lu s i v e

CITY.

2 )

There

i s no ex press o r i mp l i ed promise

mdd

e

to EMPLOYEE

fo r

o f c o n ~ n u e e m l o y m e n ~ This A g r e e m e n i s th e so l e an d

b as i s f o r a n e

mplo

ymen t r e l a t ionsh i p

betwe

en EMPLOYEE

and th

o

5 SEVER NCE P Y

A.

Excep

t a s

p r

o v i d e d i n paragraph

5 .8 .

o f t h i s

Agreement

, if

EMPLOYEE

i s

t e r m i n a t ed

by

the CI TY ADMIN I STRATOR whi l e s t i ll '..Ji l l i n g and

ab

l e

to

per form t h o d u t i e s o f 1\dmin is t ra t

ve

S

e rv ices

Di r e c t o r CITY

a g re e s

to p

ay

E:MPLOYEE a

cas

h paymen t eq

ua l

to 120 da y s o f th o th e n

cu r r en t

sa

l a ry and b e n e f i t s . Sa id

payment

s ma y :Oe p a id a t

the

o

p t i on

Pa ge 2

of

7


3/7

of the

EMPLOYEE

in:

1) lump sum upon

date

of

t e r

mina t io n;

2) lump

sum on

January

1 of the ca lendar year

fol lowing

te rminat ion; or 3) four equal

monthly

i ns t a l lment s . Such payment

sha l l

re l ease

the CITY

from any

fu r th e r ob ligat ions under t h i s

Agreement.

B. In

the

event EMPLOYEE i s te rminated b

ecause

of

his /her

convi

c t i

on of any felony, o r any

crime involving

moral t u rp i tude , or any

offense involving a vio la t ion of his /he r o f f i c i a l dut ies or i the CITY

D M I N I S T K ~ T O R

determines

tha t the EMPLOYEE

has:

1)

misappropriated

publ ic

funds; 2) commingled publ

ic

funds with

his /h

e r personal funds; 3) engaged

in wi l l fu l co

r rupt

conduct in o f f i ce ; or 4) conducted

him

s e l f /he r se l f in a

manner to

be

determined as conduc

t tha t

cons t i tu te

s misconduct

according

to the

CIT

Y'S

personnel ru les , the CITY sha l l have no ob l iga t ion

to

cont inue employment of EMPL

O

YEE or to

pay

severance as

se t

fo r th in

paragraph

5.

A. o f t h i s Agreement.

6 S L RY

A. The CITY agrees

to

pay EMPLOYEE 155,450

in

sa la ry per annum f or

her serv ices , payable i

Y

i ns t a l lment s a t the same t ime

as

o t her

employees o f

the

CITY

are

paid, and subject

to customary

withholding .

B.

The

EMPLOYEE s sa la ry may

be

adjusted based on adjustments to the

Ci ty s Salary

Stru

c

tu re .

C.

Thereaf ter

a

nd

sub jec t to

an evalua t ion of

performance

on the

performance review, the CITY ADMINISTRATOR may i ncrease EMPLOYEE S

compensation without

the ne ed

to

amend t h i s Agreement.

7 RETIREMENT

A

Employee

w l l pay up t o

8

o f

the

member

(employee}

con t r ibu t ion for re t i rement .

B. Employee wil l

pay

3 of the employer co

n t

r i b u t i on f o r re t i rement .

8 .

AUTOMOBILE ALLOWANCE

A.

The

CITY

agrees

to

pay

EMPLOYEE

484

per

month

au t

o

mobile

allowance to

cover expe

ndi tu res r e l a t ed to

u t i l i za t ion of a pers o

nal

vehic le whi l e co nduc t ing Ci t y bus iness .

9 SUPPLEMENTAL BENEFITS

Page

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4/7

A. The CITY sha l l provide EMPLOYEE with the same type and extent of

b en e f i t s

as

provided

to

the CITY'S

othe

r management employees as such

b en e f i t s

may be

amended from

t i me

to t ime except fo r the fol lowing:

1. The CITY sha l l

contr ibute

the equivalent of 85 of the

CalPERS CHOICE

pr

emium

on behal f o f

the EMPLOYEE and her qual i f ied

dependents fo r medical insurance avai lable through the CalPERS Health

Insurance

Pro

gram

The

EMPLOYEE sha l l

be able to choose

insurance

benef i t s

from a l l avai lab le CalPERS Health plans inc luding

PPO

Plans for

the term of t h i s Agreement

unless othe r

wise amended

by the CITY

ADMINISTRATOR and

EMPL

OYEE.

2 . The CITY sha l l

pr ovide

denta l

and vi s ion

coverage through the

CI

TY's cur ren t s e l f

- funded

prograns, unt i l

and

unless

otherwise

amended

between

the

CITY ADMINISTRATOR

and

EMPLOYEE.

3. EMPLOYEE

sha l l accrue

e igh t

8) hours per month of s i ck

leave ,

sub jec t to the Carmel-by- the-Sea

Municipal

Code

Sect ions 2. 52.

660

through 2.52.685.

4. Employee sha l l accru

e

s ix teen

16)

hou

r s

per

month

of

vacat ion leave .

5.

EMPLOYEE sha l l be

en t i t l ed

to eighty o hours of annual

Management

Leave per

f i sca l year.

This

leave

must

be

taken during the

f i sca l year

in

which

t

i s

earned

. There wi l l

be

no ab i l i t y to carry over

t h i s

l eave

f r

om

one

f i s ca l

year

to

the

next

and

there

sha l l be

no

cash pay

o f f for

any

such

unused

leave .

B.

With t he above

exceptions l l

other ac t ions t a ken by t he

lTY

ADMINISTRATOR re l a t ing

to

benef i t s fo r execut ive management

emplo

yees

sha l l be

cons idered ac t ions

grant ing

the same benef i t s

t o

EMPLOYEE. As

used here in benef i t s inc lude

but

are

not

l imi ted

to

paid

holidays

and

adminis t ra t ive

leave re t i rement

benef i t s and

payments,

heal th insurance,

vis io n insurance,

denta l

insurance

and

l i f e

insurance .

C. EMPLOYEE i s

en t i t l ed to

1, 000 per

year

t u i t i on

reimbursement

upon

the

p r i o r appr

oval o f the Ci ty

Adminis t r

a t or in pursu i t of a Bachelor

o r Masters degree . EMPLOYEE must submit a rece ip t of the

t u i t i on

payment

and achieve a pass ing

grade

o f o r b e t t e r

to

rece ive

the

t u i t i on

r

eimbursement.

Page

4 of 7


5/7

10

DEFERRED COMPENS TION CONTRIBUTION

The City shal l make a 350 pe r pa y per iod

cont r ibu t ion

t o a 457 Pl an

o f

the

PLOY

EE's

choice.

11

.

PERFORM NCE

EV LU TION

A. CITY DMIN ISTRATOR sha l l eva l uate EMPLOYEE S performance

a t

leas t annual ly .

As

p a r t o f such annual

pe r

fo

rm

ance

eva luat ion

the

CITY

DMINISTR TOR and EMPLOYEE shall se t goals a nd

objec t ives

f or the ensuin g

year.

12

RELOC TION

ASSISTANCE

A. CITY

agrees

t o pay

EMPLOYSE ac tua l cos t s

not

to exceed

5

,

000 to

offs e t

a l l

costs

EMPLOYEE

incu

r r e d

in

r e l

ocat ing

he rse l f to the Carmel - by

the-Sea

a r

ea

.

Such payment sh

a l l

be made

within

th i

r ty (30 ) days

of

EMPLOYEE S s t a r t o f wo rk.

13

BUSINESS

EXPENSES

A.

CITY ag r e es t o pay f or r

easonable

CITY - r e l a t ed busines s expenses

incurred

by EMPLOYEE

in acco rdance

with C

IT

Y

pol

i

cy

.

14 . DUES SUBSCRIPTIONS

MEMBERSHIPS

A. CI TY

sha l l

pay

suc

h profess ional dues ,

subscr ipt ions

and

memberships

in

s uc h orga

n iza t i

ons

necessary

f

o r EMPLOYE

E to

mainta in

profess ional r e l a t ionship s in

appr

opria te nat iona l , regional s t

a te

and

loca l assoc i a t i

ons des

ir

a ble f

or co

nt in

ued professional

g ro

wth,

ad

vancement and bene

it

t o CITY.

15

NOTICES

A. Any not ices re q

uired

by t h i s

Agreement

sha l l be

in wri t ing

and

e i the

r

given

in

pe

rson

or

by

f i r s t - c l a

ss

mail with

th

e

postage prepaid

an

d

addressed

as f

o l

l ow

s :

TO CI TY : J aso n St i lwe ll

City

Administrat

or

Page 5 of 7


6/7

TO

EMPLOYEE:

16 DISPUTE RESOLUTION

C it y of Ca rmel -b y- the - Sea City

Hall

P.O. Drawer CC

Carmel

-

by-the-Sea, CA

93921

Susan

Paul

A. Should e i t h e r

par ty to

t h i s Agreement

br ing

legal

act ion against

the

o the r

formal

j ud ic i a l

p roceedings , mediat ion or arb i t ra t ion) the

case

sha l l be

handled in

M

ontere

y

County,

Cal i fo rn ia ,

and

the

par ty preva

i l ing

in such ac t ion

sha l l be

en t

i t l e d

to a reasonable

a t to rney s

fee which

sha l l

be f ixed by

the judge, mediator

or arb i

t r a to r hearing

the case and

such

fee

sha l l

be

inc luded in

the

judgment

t ogether

with

a l l

cos ts .

7

ARM

S

LENGTH

NEGOTIATIONS

A. This Agreement has been n

egot ia ted

a t arm s

length

and

between

persons

soph is t ica ted and knowledgeable in the matters dea l t wi th in th i s

Agreement. Accordingly, any ru le of law inc luding Cal i fornia Civi l Code

1654) or l eg a l decis ion

t ha t would

requ i re

in te rp re ta t ion

of

the

ambigui t ies in t h i s Agreement against the p ar ty

t ha t has

d r af ted t i s not

appl icable and

i s hereby waived. The provis ions o f

t h i s

Agreement sha l l

be in te rp re ted in a reasonable

manner

to e f f ec t the purposes of the

pa r t

es

in t h i s Agreement .

18 DUTY

TO

DEFEND

A. Upon request of

EMPLOYEE

and

sub jec t

to the provis ions of

C

a l i f o r n i

a

Government

Code Sect ions

995.2 and

995 . 4 , CITY sha l l defend

EMPLOYEE in

any

c i v i l ac t ion o r pr

oceedi

ng brought against

him/her ,

in

his /her

o f f i c i a l

or ind iv idual

ca

pa c

i t y

o r

both, on account of an ac t or

omiss i on in the scope of

h is

/

her

employmen t as

an

employee with CITY

except fo r c i v i l , cr imina l or adm in i s t r a t i v e a c t ion i n i t i a t ed by EMPL

OYEE

.

19

ENTIRE AGREEMENT

A. Th i s Agreement i s the f i nal express ion of the complete agreement

of the pa r t i e s with

re spec t to

the matters spec i f ied here in

and supersedes

Page

6

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7


7/7

a l l pr io r o ra l

or

wri t ten

t h i s Agreement cannot be

s igned by the pa r t i e s .

20

SSIGNMENT

unders tandings

modified

except

Except as

by

wri t ten

prescr ibed here in

mutual

agreement

A This Agreemen t

i s not

ass ignable by e i the r the CITY or the

EMPLOYEE

21 SEVERABILITY

A I n

the

event t ha t any provis ion of

t h i s

Ag reemen t

i s held or

de termin

ed

to be i l l e g a l or void by reason of f ina l non -

appealable

judgment order o r dec is ion o f a court

having ju

r i s d i c t i o n over par t i es

the

remainder

of the Agreement sha l l remain in fu l l force and

ef fec t

unless

t he par t s

found

to

be void are wh ol ly inseparab l e from the

remaining

port ion

o f

the Agreement

.

22

COUNTERP RTS

A. This Agreement sha l l

be

executed s imultaneously in

two

counterpar ts and

ea ch o f which

shal

l

be deemed an

or ig ina l but

a l l of

which together

sha

co n s t i t u t e one

and

the same ins t rument

IN WITNESS WHEREOF

t h i s Agreement

i s

s igned and executed and duly

held a t t e s t ed

by

the Ci ty

Clerk

t he

CI TY ADMINISTRATOR

and EMPLOYEE

CITY OF CARMEL- BY-THE- SEA

Page 7

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employment agreement administrative services director

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