employment opportunity · 2020. 1. 30. · the ihrdp addresses unemployment through a holistic and...

EMPLOYMENT OPPORTUNITY

Exciting employment opportunities exist for highly motivated and qualified individuals to work as part of a dynamic team, geared towards achieving the objectives of the Ministry of Industry, Trade and Tourism. The Ministry is responsible for formulating and implementing policies and strategies that create and facilitate growth in industry, investment, trade, tourism, co-operative businesses, micro and small enterprises and enhance metrology, standards and consumer protection.

We are an equal employment opportunity employer. Specific Knowledge, Experience, Skills and Abilities required for the position will be sought in assessing the relative suitability of applicants. The positions advertised are:

Vacancy No. Position Title Salary Band | Salary Range

(Step 1 - 4)*

Contract Duration

Duty Location

MITT 22/2019 Divisional Inspector North -Department of National Trade Measurement and Standards

Band G: $28,605.45 - $38,140.60 (Step 1 – 4)

3 years

Labasa

MITT 23 – 25/2019 Economic Policy Officer - Economic Unit

Band F: $22,528.74 - $28,883.00 (Step 1 – 4)

3 years

Suva

MITT 26/2019 Clerical Officer - Department of Cooperative Business

Band C: $12,081.69 - $15,489.35 (Step 1 – 4)

3 years

Lautoka

MITT 27/2019 Accounts Officer (General Ledger) – Finance Division

Band F: $22,528.74 - $28,883.00 (Step 1 – 4)

3 years

Suva

MITT 28/2019 Assistant Accounts Officer (Assets and Procurement) – Finance Division

Band E: $19,041.75 - $24,412.50 (Step 1 – 4)

3 years

Suva

MITT 29/2019 Tourism Research Officer, International Visitor Survey - Tourism Unit

Band C: $12,081.69 - $15,489.35 (Step 1 – 4)

3 years

Nadi

MITT 30/2019 Office Assistant – Human Resources Unit

Band A: $4.60 / hour - $5.90 / hour (Step 1 – 4)

3 years

Suva

*Additional performance payment for high performers will be provided, in accordance with the Fijian Civil Service Guidelines.

The appointment process for these positions will be in accordance with the Fijian Civil Service Open Merit Recruitment and Selection Guideline. A full application package, including the Job

Description for each position is available on the Ministry website www.mitt.gov.fj. Applicants are encouraged to obtain this information to assist with the written application. Eligibility

All applicants for employment in the Ministry of Industry, Trade and Tourism must be of good character, with a background that demonstrates commitment to the Civil Service values contained in the Fijian Constitution. Applicants must also be a Fijian Citizen, under the age 55 years, in sound health, and with a clear police record. The selected applicant will be required to provide a medical certificate and police clearance prior to taking up duty.

Application Process

To apply and be eligible for consideration, applicants must submit the following documents: 1. Completed application form together with declaration and authorisation forms and a

covering letter of no more than two (2) pages addressing how you meet the Knowledge,

Experience, Skills and Abilities required, as stipulated in the Job Description available on the

Ministry Website www.mitt.gov.fj/about-us/work-with-us/vacancies/ for the position;

2. A current CV/Resume with at least three (3) referee contact details – with one being the

most recent supervisor; and

3. Copies of Academic Transcripts and Certificates. Submission

Applications must be submitted by 3:30pm, Monday, 17 June 2019.

Applications are to be emailed to [email protected], clearly stating vacancy number and position title, as the subject of the email.

Note: Late applications will not be accepted.

http://www.mitt.gov.fj/http://www.mitt.gov.fj/about-us/work-with-us/vacancies/mailto:[email protected]

GENERAL INFORMATION

APPLYING FOR A POSITION WITH THE MINISTRY OF INDUSTRY, TRADE AND TOURISM

Thank you for your interest in working at the Ministry of Industry, Trade and Tourism (Ministry). This

information package includes:

Information on the Ministry, our Activities, Values, Vision and Mission;

Application process;

Application requirements;

Eligibility Criteria;

Selection Process Steps;

Application Form;

Declaration and Authorisation Form; and

Position Job Description.

ABOUT THE MINISTRY OF INDUSTRY, TRADE AND TOURISM

The Ministry is responsible for formulating and implementing policies and strategies that create and

facilitate growth in industry, investment, trade, tourism, Co-operative businesses, micro and small

enterprises and enhance metrology, standards and consumer protection.

These roles and responsibilities are undertaken by the Economic Unit, Trade Unit, Tourism Unit,

Department of National Trade Measurement and Standards, IHRDP, Department of Co-operative

Business, Human Resources Unit and Finance Unit, within the Ministry, including Trade Commissions in

MINISTRY

INFORMATION

PACKAGE

North America, China, Australia, New Zealand and Papua New Guinea. The Ministry is supported by

seven Statutory Boards, namely Fijian Competition and Consumer Commission, Consumer Council of Fiji,

Investment Fiji, Film Fiji, National Centre for Small and Micro Enterprise Development, Real Estate

Agents Licensing Board and Tourism Fiji.

1.1 Human Resources Unit

The Unit is responsible for providing administrative support to management,

units/departments/divisions, Statutory Boards and Trade Commissions. It is also responsible for the

effective and efficient management and utilisation of resources in a transparent and accountable

manner. The Unit also handles matters pertaining to staff recruitment, training, and discipline in liaison

with management in planning and formulating strategies for the growth and development of the

Ministry.

1.2 Finance Unit

The Unit provides financial support services to the Ministry and its Statutory Boards. This includes

sound advice and information to assist in strategic decision making. The Unit is also responsible for

managing the Ministry’s Cashflow, timely financial reporting and preparation of budgetary submissions.

1.3 Department of Co-operative Business

The Department is responsible for formulating and implementing policies and strategies to facilitate the

promotion, establishment and monitoring of Co-operative businesses in Fiji. The training and up-skilling

of Co-operative society members and officials is also a key role of the Department.

1.4 Department of National Trade Measurement and Standards

The Department is responsible for the implementation of laws and regulations that protects consumers

from unsafe and poor quality products and creates favourable conditions for exchange of goods. It

develops national and adopts international standards in order to raise levels of quality, safety, reliability,

efficiency and interchangeability of products and services.

The Department maintains the national system of units and standards of measurement to ensure fair

and just use of units of measurement and measuring instruments. The Department also regulates the

trade of scrap metal to prevent the illegal trade of public infrastructure metal.

1.5 Tourism Unit

The Unit formulates and implements policy initiatives, plans and strategies to develop the Fijian tourism

industry in a sustainable manner while ensuring greater attraction and retention of the tourism income.

The Unit also oversees the performance of Tourism Fiji, which is responsible for marketing and

promoting Fiji, as a tourist destination.

1.6 Economic Unit

The Unit is responsible for formulating, implementing, monitoring and reviewing policy initiatives and

projects, to enhance private sector development in commerce, industry, micro, small and medium

enterprises, investment, services¸ competition and consumer protection. The Unit oversees four

statutory organisations and is also responsible for providing policy advice and administrative support to

its stakeholders, both within government and externally.

1.7 Trade Unit

The Unit’s role is to formulate and implement policies and initiatives to enhance Fiji’s international trade

portfolio and coordinate trade and investment missions both inward and outbound. The Unit also

advances negotiations to create favourable global market access opportunities for Fijian goods and

services. The Unit is concurrently tasked to increase Fiji’s regional and global economic integration to

enhance Fiji’s economic performance. The Unit monitors the performance of five Trade Commissions, as

well as, Film Fiji and Investment Fiji.

1.8 Integrated Human Resources Development Programme (IHRDP)

The IHRDP addresses unemployment through a holistic and integrated approach by combining efforts

and resources of the public, private and civil society sectors. The Programme empowers communities to

achieve decent and productive work to enhance sustainable national economic growth. The Programme

provides grant funding for community-based income generating projects in rural areas with a focus on

supporting MSME development.

1.9 Trade Commissions

The five Trade Commissions based in Australia, China, New Zealand, North America and Papua New

Guinea are responsible for undertaking investment and export marketing missions, organising and

participating in trade and investment exhibitions, and creating and strengthening networks with

relevant public and private stakeholders. Trade Commissions also undertake market research in order

to identify potentials for investment and export opportunities available in the host country and relevant

regions.

VISION

“Brighter Economic Future for All”

MISSION

“Creating Sustainable Growth of Commerce and Industry through Innovative and sound Policies that

lead to Improved Livelihoods for all Fijians”

VALUES

‘GREATEST’

Good Governance

Respect and value for people

Excellence in Service - innovation in delivery

Affirmative – being positive

Trustworthy

Equality for all and equal participation

Socially Responsible

Team Fiji – collaboration with our stakeholders

HOW TO APPLY

The appointment process for this position will be in accordance with the Fijian Civil Service Open Merit

Recruitment and Selection Guideline. A full application package, including the Job Description for the

position is available on the Ministry of Industry, Trade and Tourism website www.mitt.gov.fj

All applicants are encouraged to obtain this information to assist with the written application.

Applicants are encouraged to submit their application by email to Prem Lata on

[email protected]. Only emailed applications will be accepted. Should you have any

difficulties with the above email address, please contact Mr Haroon Khan on

[email protected]

WHAT SHOULD YOU SUBMIT AS PART OF YOUR APPLICATION

To ensure that your application is given due consideration, we request that you submit the following as

your application:

Your completed application form; (as below)

Your Declaration and Authorisation form; (as below)

Updated curriculum vitae, which should be no more than 3 pages and include the names of

three referees who can be contacted to confirm your employment and details provided in your

application. One of your referees should be a current or recent supervisor;

A covering letter which includes a brief statement of how you meet the required Knowledge,

Experience, Skills and Abilities (KESA) for the position. This statement should be no more than 2

pages (in a font no smaller than 10pt and with reasonable margins);

Copies of Academic Transcripts and Certificates;

Your statement should give brief examples against the KESA that illustrates similar work done

and how your experience will be applied to this position. We do not require written referee

http://www.mitt.gov.fj/mailto:[email protected]:[email protected]

reports to be submitted with your application. These will be verified as required later in the

process.

ELIGIBILITY CRITERIA

All applicants for employment in the Ministry of Industry, Trade and Tourism must meet the following

criteria:

Fijian citizen below 55 years;

Have a clear police record (any offer of employment will be subject to confirmation of a clear

police record, payment for the police clearance is the responsibility of the applicant, this cost is

not reimbursable);

Be in good health and able to undertake the requirements of the position (an offer of

employment may be subject to a medical clearance).

STEPS IN THE SELECTION PROCESS

STAGE

DESCRIPTION

Long listing

The Long Listing process will consider the basic requirements as listed in the Job Description, this will include whether the applicant meets the Fijian citizenship criteria, is under 55, and whether they meet any nominated qualification (OR EQUIVALENT) and experience requirements.

Short-listing

The short listing process will consider relevant factors based on the Knowledge, Experience, Skills and Abilities from the applicants CV, Application Letter or a Test.

Selection Tools

Selection Tools are determined based on the Knowledge, Experience, Skills and Abilities documented in the Job Description. Selection tools may include, any of the following, but not limited to aptitude test, skills based testing, work samples, presentations to demonstrate skills/knowledge and behavioural interview.

Referees

Please include details of three referees on the MITT Application Form. Referees may be contacted at any time after the applications close. If there are sensitivities around this, please note this on the form.

Advice and feedback All applicants will receive acknowledgement and advice including feedback if their application is unsuccessful.

Appointment Approval

The Selection Panel produces a selection report containing recommendations based on the relative capacity of the applicants to achieve outcomes related to the duties and expectations of the position. This will need approval by the Permanent Secretary for Industry, Trade and Tourism, upon concurrence of the Hon. Minister for Industry, Trade and Tourism.

For further information on the Fijian Government’s recruitment policy, please download the Fijian

Civil Service Open Merit Recruitment and Selection Guideline from the Fijian Public Service

Commission website at http://www.psc.gov.fj/index.php/guidelines.

http://www.psc.gov.fj/index.php/guidelines

Position Applied for:

Vacancy or Reference No.:

Title: Surname/Family Name:

Given Name:

Date of Birth:

Gender information is gathered for statistical purposes only. Completion of this section is voluntary and information will not be considered when assessing your application.

Male Female

Postal Address:

Residential Address: (if different from postal)

Email address:

Phone: Phone alternate:

Are you a Fiji Citizen Yes No

Referees Referee Details Contact Details

Name: Organisation: Position:

Phone: Email: Relationship:





Please ensure you attach your current Curriculum Vitae and a covering letter explaining your suitability for the position against the Job Description.

I certify that the above details are true and correct and that I am a genuine applicant for the identified position.

Signature: ………………………………………………………………………. Date: ……/……. /20….

Declaration and Authorisation

I _________________________________________________________________________________________

(Full name: first or given name(s) and family or surname)

Of ________________________________________________________________________________________

(Full residential address)

Being an applicant for the position of ___________________________________________________

with the Ministry of Industry, Trade and Tourism hereby declare that:

I have not been convicted of any criminal offence/s (for these purposes do not count any infringement offences, e.g. parking or speeding offences, as they do not result in a conviction being entered against you)

I acknowledge that if appointed, I will provide a recent medical report and police clearance before taking up duty.

I have not been subject to any disciplinary action by any employer or professional body in Fiji or overseas, nor are there any unresolved complaints against me.

OR

Details of disciplinary action or unresolved complaints against me are as follows:

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

I have the following members of my family working in the Ministry of Industry, Trade and Tourism:

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

I have not been made bankrupt, entered into a composition with my creditors, or been disqualified as a director.

I know of no other matter which might affect my credibility in office.

I understand and consent to my application form, my Curriculum Vitae and any other material supplied being held by the Ministry of Industry, Trade and Tourism and being used to assess whether I may be employed in the Ministry.

I authorise the Fijian Government to make suitable enquiries to verify the information supplied in my application.

I understand that a false declaration on this form will invalidate my application and may result in legal action being taken against me.

Signature of Applicant: ………………………………………………. Date: ………/………/20…...

JOB DESCRIPTION

MITT 22/2019: DIVISIONAL INSPECTOR NORTHERN - DEPARTMENT OF NATIONAL TRADE MEASUREMENT & STANDARDS

CORPORATE INFORMATION 1. Position Level: Band G 2. Salary Range $28,605.45 - $38,140.60 (Step 1 – Step 4) 3. Duty Station: Labasa

4. Reporting Responsibilities a) Reports to: Manager Policy b) Liaises with: Directors, Heads of Departments, Government Agencies, international and regional organisations, development partners, private sector c) Subordinates: Assistant Inspector, Clerical Officer and Driver

POSITION PURPOSE

The position is responsible for the implementation of the laws in relation to consumer protection,

standards and metrology. The position will also be required to undertake field work, such as

inspections and investigation of complaints.

KEY RESPONSIBILTIES

The position entails the following key responsibility: 1) Effective implementation of the applicable laws;

2) Undertake investigation and inspection to ensure effective consumer protection, standards

and measurement;

3) Provide policy advice on consumer affairs, standards development, metrology and related

matters;

4) Monitor conduct of industries in line with the relevant requirements and laws;

5) Effective engagement and dialogue with stakeholders, such as the private sector, consumer

organisations and overseas counterparts;

6) Develop effective working relationships with team members, senior officers within the

department, other Government agencies and the private sector;

7) Effective management of team resources, particularly in relation to the professional

development of Department;

8) Actively contribute to all corporate requirements of the Ministry, including planning,

budgeting and human resources activities where required.

KEY PERFORMANCE INDICATORS

1. Contribute to the creation of a fair and equitable marketplace by improving

implementation of relevant policies and laws. 2. Enhanced stakeholder consultations and contribution to the development of policies,

standards.

3. Increased awareness on the activities of the Department.

PERSON SPECIFICATION

In addition to a relevant Bachelor’s Degree in Economics, Engineering, Physic, Chemistry or

any other similar field, the following Knowledge, Experience, Skills and Abilities are required to

successfully undertake this role:

Knowledge and Experience 1) 3 years’ experience in similar field of work 2) Results oriented with an innate ability to achieve results by forging successful partnerships

and working with a combination of government agencies, statutory authorities, private sector and non-government organisations;

3) Experience in undertaking field and inspection work; 4) Knowledge of the changing dynamics of the Fijian market; 5) Some knowledge of how standards and metrology contribute to enhancing industry and

trade; 6) Experience in managing teams and working a team environment. Skills and Abilities 1) Excellent skills in quantitative and qualitative analysis; 2) Excellent writing and data analytical skills; 3) Strong communication and facilitation skills; 4) Ability to contribute constructively to a team oriented organisational culture; 5) Ability to manage team; 6) Strong interpersonal skills; 7) Good coordination skills. Personal Character

Applicants for employment in the Ministry must be of good character, with a background that

demonstrates their commitment to the public service values contained in the Fijian Constitution.

Applicant must also be a Fijian Citizen, under 55, in sound health, with a clean police record.

The selected applicant will be required to provide a medical certificate and police clearance prior

to taking up duty.

JOB DESCRIPTION MITT 23 - 25/2019: - ECONOMIC POLICY OFFICER – ECONOMIC UNIT CORPORATE INFORMATION 1. Position Level: Band F 2. Salary Range: $22, 528.74 - $28,883.00 (Step 1 – Step 4) 3. Duty Station: Civic Tower, Suva 4. Reporting Responsibilities: a) Reports to: Senior Economists

b) Liaises with: Directors, Head of Departments, Government, Private Sector and other stakeholders

POSITION PURPOSE The Economic Policy Officer assists the Economic Unit in the Formulation, implementation, monitoring and reviewing of policies and projects that help to enhance private sector development in commerce, industry, investment, innovation, micro, small and medium enterprises (MSMEs), competition and consumer protection. KEY RESPONSIBILITIES The position will achieve its purpose through the following key duties:

1) Conduct comprehensive research, data collection and analysis to assist in the development of policies and programmes;

2) Provide timely, accurate and relevant advice to assist in the development of evidence-based policies and initiatives;

3) Formulate recommendations, policies and analytics to help solve economic problems for internal and external stakeholders;

4) Contribute innovative ideas to assist with the development of policies and standard operating procedures to improve operational efficiency and effectiveness;

5) Administration of Ministry projects, programmes and legislation; and 6) Actively contribute to the Ministry and corporate requirements, including planning,

budgeting and human resource activities where required.

KEY PERFORMANCE INDICATORS Performance will be measured through the following indicators: 1) Successful implementation of assigned policies and programmes that support the

Economic Unit’s objectives and enables delivery of activities within agreed timeframes and budget;

2) Contribution to the development of the Economic Unit’s policies, projects and procedures;

3) Providing effective service delivery for Ministry stakeholders, particularly in timeliness and accuracy of delivery and in suggestions for improvement; and

4) Effective and timely management of resources and compliance with operational requirements to enable successful delivery of quality and timely outputs identified in Individual Work Plans which assist with the Economic Unit’s Work Plans and the Ministry’s Operational Plans.

PERSONS SPECIFICATION In addition to a Bachelor’s Degree in Economics or similar field, the Knowledge, Experience, Skills and Abilities required to successfully undertake the role are: Knowledge and Experience

1) Sound knowledge of economic-related issues; 2) Some experience in project management, particularly in the effective delivery of public

sector programmes; 3) Knowledge in dealing with economic research, data analysis and policy development;

and 4) Good understanding of the Fijian economy and its key sectors.

Skills and Abilities

1) Ability to provide innovative solutions to complex problems; 2) Customer service skills and a professional demeanor; 3) Excellent interpersonal, written and oral communication skills; 4) Strong research, analytical and assessment skills; 5) Ability to work constructively in a dynamic team; 6) Ability to coordinate programmes and activities to achieve the desired goals and

objectives of the Ministry; and 7) Ability to build and maintain strong relationships and engagement with relevant

stakeholders in the public and private sector. PERSONAL CHARACTER Applicants for employment must be of good character, with a background that demonstrates their commitment to the Civil Service Values contained in the Fijian Constitution. Applicants must also be Fijian Citizens, under age 55 years, in sound health and with a clear police record. The selected applicant will be required to provide a medical certificate and police clearance prior to taking up duty.

JOB DESCRIPTION MITT 26/2019: CLERICAL OFFICER – DEPARTMENT OF CO-OPERATIVE BUSINESS CORPORATE INFORMATION 1. Position Level: Band C 2. Salary Range $12,081.69 - $15,489.35 (Step 1 – Step 4) 3. Duty Station: Lautoka

4. Reporting Responsibilities a) Reports to: Manager – Western Division b) Liaises with: Head Of Departments, Divisional

Managers, Assistant Managers, Government Agencies POSITION PURPOSE

The primary purpose of this position is to provide administrative support to Department of Co-

operatives, Western Division in the day to day operations of the Department.

KEY RESPONSIBILITIES The position will achieve its purpose through the following:

1) Communicate and liaise with internal and external stakeholders, including the public by

responding to queries either in person, by telephone or via email;

2) Efficient and effective monitoring and recording of file movements (Collect, register and

file inward and outward mails; submit the files to Management, and distribute them to

appropriate staff members);

3) Provide the Human Resources support services to line-manager and staff;

4) Perform general clerical work including filing, photocopying, answering/making telephone

calls, dealing with emails and reception desk duties;

5) Carry out routine accounts work, receipt and record of revenue; and

6) Actively contribute to all corporate requirements of the Ministry, including planning,

budgeting and human resources activities where required.


1) All reports are submitted within the agreed timeframes, and meet the standard reporting

requirements, including recommendations for improvement.

2) Timely and accurate delivery of services that support customer/stakeholder requests

and/or requirements, compliant with standard operating procedures

3) All authorised payments are collected and recorded in compliance with financial

instructions, and within agreed timeframes

4) Manage and maintain an effective and efficient records management system to ensure

timely access and retrieval of documents.

PERSONS SPECIFICATION

A Diploma in Business Administration or equivalent from a recognised institution. Form 7 pass

with at least 3-4 years of work experience as in a similar role may be considered in lieu of a

Diploma qualification. Additionally, the Knowledge, Experience, Skills and Abilities required to

successfully undertake the role are:

Knowledge and Experience

1) Sound knowledge of customer service etiquette;

2) Knowledge on the use of computer and relevant programmes;

3) Understanding of the 2013 Fijian Constitution and applicable laws of Fiji; and

4) Sound knowledge of public administration policy and practice.


1) Strong oral and written communication skills;

2) Ability to work independently with minimal supervision;

3) Ability to maintain confidentiality and neutrality in a sensitive environment;

4) Capacity to utilise computer programmes to support the operations of the organisation;

and

5) Service oriented approach, with a commitment to supporting the operational environment

of the organisation.

Personal Character

All applicants for employment in the Ministry must be of good character, with a background that


Applicants must also be Fijian Citizens, under age 55, in sound health, with a clear police

record. The selected applicant will be required to provide a medical certificate and police

clearance prior to taking up duty.

JOB DESCRIPTION

MITT 27/2019: ACCOUNTS OFFICER (GENERAL LEDGER) – FINANCE DIVISION CORPORATE INFORMATION 1. Position Level: Band F 2. Salary Range $22,528.74 - $28,883.00 (Step 1 – Step 4) 3. Duty Station: Suva

4. Reporting Responsibilities a) Reports to: Principal Accounts Officer and Senior Accounts Officer b) Liaises with: Ministry Staffs, Ministry of Economy,

Statutory Bodies, banks and various vendors c) Subordinates: Clerical Officers

POSITION PURPOSE

The primary purpose of the position is to assist and provide support to the Principal Accounts Officer and Senior Accounts Officer at a daily basis for operations and reporting. Also ensuring that timely financial services and reports are carried out and proper accounting records are maintained and reported to the Principal Accounts Officer. KEY RESPONSIBILITIES The position will achieve its purpose through the following: 1) Prepare and check Virements, Request to Incur Expenditure, cash flow adjustments and

maintain registers and files. 2) Assessment of Statutory bodies financial reports and processing of grants to statutory

bodies and Trade commissioners. 3) Prepare Reconciliations (Wages, Salary, Provisional Tax, Remittance between Chests,

Expenditure ledger reconciliation, Standard Liability Group reconciliation, Revolving Fund Account reconciliation and Inter Departmental Clearance reconciliation).

4) Prepare Monthly Management Report, Quarterly report, Budget utilization presentation and Agency Financial Statement.

5) Prepare and post Journal Vouchers and conduct Board f Survey for the Ministry. 6) Process payments (Quarterly grants to Trade Commissions, Statutory bodies and

Provisional Tax) 7) Actively contribute to all corporate requirements of the Ministry, including budgeting, Micro

Small Business Grants, Fijian Made and social responsibility activities where required.

KEY PERFORMANCE INDICATORS Performance will be measured through the following indicators:

1) All reconciliation outlined in the Finance unit Business plan are completed and delivered to Ministry of Economy within the specified timelines.

2) All Virements, Request to Incur Expenditure and cash flow adjustments are done by meeting required guidelines and agreed timeframes.

3) All financial reports were prepared and submitted within the specified timelines. 4) All authorized payments, Journal voucher and Board Survey are done in compliance with

financial instructions, and within agreed timeframes. PERSONS SPECIFICATION

The applicant must possess a Bachelor’s Degree in Accounting/Finance from an Accredited

University (or equivalent) and must have at least 2 to 3 years relevant experience in a similar

role in an accounting environment. In addition to the qualifications, the following Knowledge,

Experience, Skills and Abilities required to successfully undertake this role are:


1) Sound knowledge of Government Accounting System.

2) Understanding of the applicable legislation or policies/procedures.

3) Knowledge spreadsheet and data base

4) The incumbent must be a team player and capable of meeting strict deadlines.


6) Ability to compare data from various source for accuracy and competence. 7) Analytical and results oriented and detect errors. 8) Ability to work under pressure and priorities. 9) Ability to understand and apply current accounting guidelines, system updates and revision

and policy changes. 10) Ability to follow, apply, interpret, and explain instructions and guidelines. 11) Good organizational, interpersonal skills and excellent communication skills. 12) Capacity to utilise computer programs to support daily operations 13) Service oriented approach, with a commitment to supporting the operational and corporate

environment of the organisation.

Personal Character






JOB DESCRIPTION

MITT 28/2019: ASSISTANT ACCOUNTS OFFICER (ASSETS AND PROCUREMENT) – FINANCE DIVISION

CORPORATE INFORMATION 1. Position Level: Band E 2. Salary Range $19,041.75 - $24,412.50 (Step 1 – Step 4) 3. Duty Station: Suva

4. Reporting Responsibilities a) Reports to: Principal Accounts Officer, Senior Accounts Officer and Accounts Officer b) Liaises with: Ministry Staffs, Ministry of Economy,

Banks and various vendors c) Subordinates: Clerical Officers

POSITION PURPOSE

The primary purpose of the position is to assist and provide support to Accounts Officer, Senior Accounts Officer and Principal Accounts Officer at a daily basis in managing of Procurements and Assets. Also ensuring that timely financial services and reports are carried out and proper accounting records are maintained and reported to the Principal Accounts Officer.. KEY RESPONSIBILITIES The position will achieve its purpose through the following: 8) Raise Purchase orders as per Procurement guidelines & regulations. 9) Following up for invoices with vendors and facilitating purchase order payments. 10) Prepare Annual Procurement Plan and Conduct Annual/Special Board of Surveys. 11) Updating/Maintaining of commitment ledger, PO register & Vendor files. 12) Procuring, Managing & proper distribution of Inventories. 13) Updating/Maintaining inventory register, Fixed Asset register & Digitised record of Ministry’s

assets. 14) Actively contribute to all corporate requirements of the Ministry, including budgeting, Micro

Small Business Grants, Fijian Made and social responsibility activities where required.

KEY PERFORMANCE INDICATORS Performance will be measured through the following indicators: 5) All purchase orders are raised and procurements are executed in a timely manner. 6) All purchase order payments are processed within the timeframe. 7) All asset registers are updated and Ministry’s assets are well managed.

8) All Board of Survey are done in compliance with Finance Instructions, and within agreed timeframes.


The applicant must possess a Bachelor’s Degree in Accounting/Finance from an Accredited

University (or equivalent) and must have at least 2 to 3 years’s relevant experience in an

accounting environment. In addition to the qualifications, the following Knowledge, Experience,

Skills and Abilities required to successfully undertake this role are:


5) Sound knowledge of Government Accounting System.

6) Understanding of the applicable legislation or policies/procedures.

7) Knowledge spreadsheet and data base

8) The incumbent must be a team player and capable of meeting strict deadlines.


1. Ability to compare data from various source for accuracy and competence. 2. Analytical and results oriented and detect errors. 3. Ability to work under pressure and priorities. 4. Ability to understand and apply current accounting guidelines, system updates and revision

and policy changes. 5. Ability to follow, apply, interpret, and explain instructions and guidelines. 6. Good organizational, interpersonal skills and excellent communication skills. 7. Capacity to utilise computer programs to support daily operations 8. Service oriented approach, with a commitment to supporting the operational and corporate

environment of the organisation.

Personal Character






JOB DESCRIPTION

MITT 29/2019: TOURISM RESEARCH OFFICER, INTERNATIONAL VISITOR SURVEY (NADI

OFFICE) - TOURISM UNIT

CORPORATE INFORMATION

1. Position Level: Band C

2. Salary Range $ 12,081.69 - $15,489.35 (Step 1 – Step 4)

3. Duty Station: Nadi

4. Reporting Responsibilities a) Reports to: Tourism Officer

b) Liaises with: International visitors, tourism industry

stakeholders, Senior and Principal Tourism Officers,

Director Tourism, Government and private sector

stakeholders

POSITION PURPOSE

The position supports the Tourism Unit in undertaking Fiji’s International Visitor Survey (IVS) at

international gateways and provide data analysis for decision making.

Work closely with the Tourism Officer data analysts to gather data, create and administer

surveys, build presentations and write reports.

KEY RESPONSIBILITIES

The position will achieve its purpose through the following key duties:

1) Conducting face to face interviews and/or email collection of departing visitors at Fiji’s

international gateways, including airports, sea ports and marinas, in accordance to the

selected IVS sampling process and survey methodology;

2) Assist the Tourism Research Supervisor in the day to day operations of the Nadi

International Airport Tourism Research Office;

3) Provide up to date and accurate tourism information to visitors and the general public

whilst maintaining a complaint register; and

4) Providing assistance to the Tourism Research Supervisor in undertaking desktop analysis

of IVS data and generate IVS top-line reports for the Tourism Officer as and when

required; and

5) Actively contribute to the Ministry and corporate requirement, including planning,



Performance will be measured through the following indicators:

1) All reports are submitted within the agreed timeframes, and meet the standard reporting

requirements, including recommendations for improvement.

2) Timely and accurate delivery of services that support customer/stakeholder requests and/or

requirements, compliant with standard operating procedures

3) Manage and maintain an effective and efficient records management system to ensure

timely access and retrieval of documents.


The applicant must possess a Bachelor’s Degree in Statistics, Mathematics or Economics (or

equivalent relevant experience). A Diploma can be considered in lieu of 3 years work

experience. In addition to the qualifications, the following Knowledge, Experience, Skills and

Abilities required to successfully undertake this role are:


1) Experience working with large volumes of data and numbers, including data entry, cleaning

and manipulation;

2) Sound knowledge of customer service etiquette;

3) Basic knowledge of the Fijian tourism industry products;

4) Understanding on key trend analysis and reporting; and

5) Basic understanding of relevant Fijian tourism industry legislations and policies (or

demonstrated ability to rapidly acquire this).


1) Demonstrate ability to communicate with visitors from diverse backgrounds in order to

secure information to meet reporting requirements;

2) Excellent oral, written and interpersonal skills;

3) Strong research, analytical and assessment skills;

4) Ability to work flexible hours in order to achieve survey quotas;

5) Demonstrate ability to analyse and solve complex problems with limited resource; and

6) Ensure service-oriented approach, with a strong commitment towards achieving the overall

vision and objectives of the Ministry.

PERSONAL CHARACTER

Applicants for employment must be of good character, with a background that demonstrates

their commitment to the Civil Service Values contained in the Fijian Constitution. Applicants

must also be Fijian Citizens, under age 55 years, in sound health and with a clear police record.

The selected applicant will be required to provide a medical certificate and police clearance prior

to taking up duty.

JOB DESCRIPTION

MITT 30/2019: OFFICE ASSISTANT – HUMAN RESOURCES UNIT

CORPORATE INFORMATION

1. Position Level: Band A

2. Salary Range $4.60/hour - $5.90/hour (Step 1 – Step 4)

3. Duty Station: Suva

4. Reporting Responsibilities a) Reports to: Officer in Charge Human Resource Unit

b) Liaises with: Heads of Department, staff at all levels,

Government Agencies and private sector stakeholders

such as vendors

POSITION PURPOSE

The Office Assistant is responsible for providing general clerical support and administrative

tasks for the day to day operations of the office.

KEY RESPONSIBILITIES

The position will achieve its purpose through the following key duties:

1) Timely and accurate delivery of services that support dispatching of mails,

correspondence and other items;

2) Provide daily upkeep services of the Ministry premises;

3) Organise office and assist staff in ways that maximise procedures;

4) Coordinate with all Departments/Units to ensure compliance with all standard operating

procedures;

5) Perform front office duties as and when required; and

6) Actively contribute to the Ministry and corporate requirement, including planning,



1) Ensure that the Ministry premises are kept clean and maintained well;

2) Efficient delivery of documents to recipients;

3) Maintain records of mails and deliveries for future reference; and

4) Undertake duties of the front office, in the absence of relevant officer.


A minimum Form 6 level Education and 1-year experience in general office management and

messenger duties. Additionally, the Knowledge, Experience, Skills and Abilities required to

successfully undertake the role are:


1) Good knowledge of housekeeping, cleaning and sanitation of products, techniques and

methods;

2) Basic knowledge of Occupational Health and Safety (OHS);

3) Basic computer knowledge, in terms of developing schedules and databases.


1) Ability to show responsibility, courtesy and tact;

2) Ability to maintain confidentiality at all times;

3) Ability to organise large quantities of materials for dispatch in a timely manner;

4) Good interpersonal and communication skills;

5) Ability to speak, read and write in English;

6) Excellent customer service and team work skills; and

7) Ability to work flexible hours as and when required.

Personal Character






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