Employer Manual

Employer Manual

ymcareers

Employer Manual

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Contents

Creating your Employer Account 3

Accessing your Employer Account 3

My Account 4

Post a Job 6

Products / Pricing 10

My Jobs 10

Resume Bank 11

My Candidates 12

My Company 13

My Clients 14

My Templates 14

Help Section 14

When navigating around the site, it is not advised to use

your browser’s back button, as any entered information

may be lost upon navigation. At the top of each page,

there are a number of buttons for navigation – outside of

using the dropdown menu and tabs to navigate to

different pages, you can use these three buttons to

switch between the Career Center Homepage, Resume

Bank, and Products / Pricing pages.

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Creating your Employer Account Creating an Employer Account will allow you to fully take advantage of the Job Board and Resume

Database. With an account ready-to-go, you’ll be able to purchase resumes, post jobs, and participate in

other activities from the first few moments of entering the website. Creating your account is simple and

user friendly:

1. On the career center homepage, select

“Employer” from the “Sign-in or Create

Account” dropdown menu. Alternatively,

select “Employers Login Today” under the

event/career fair you are planning to attend/

are attending.

2. The page you are directed to contains both a

login section at the top, and a Create an

Account system right underneath. Scroll

down if necessary to see the Create an

Account section.

3. Enter all required information.

Note: All required fields are marked with a red

asterisk.

Note: Make sure your email address and

password are stored in a safe place after you

create your account. You will need these to log

in to your account later.

4. Clicking “Create My Account” will bring you

to the primary account homepage, My

Account. This is the homepage for all

registered accounts.

Accessing your Employer Account Access your Employer Account to monitor the activity of any posted jobs, check for alerts and

messages, save candidate resumes, update your company profile for candidates to view, and

more. The more current and complete your company profile is, the more intriguing it looks to job

seekers. For more information on editing your profile, see the My Company section.

1. From the career center homepage, select “Employer” from the “Sign-in or Create Account”

dropdown menu. Alternatively, select “Employers Login Today” under the event/career fair you are

planning to attend/are attending.

2. The page you are directed to contains both a login section at the top, and a Create an Account

system right underneath. As you have already created your Employer Account, enter your email

address and password into the top section.

3. Click on “Log Into My Account.” This will bring you to the primary account homepage, My Account.

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My Account After logging in, you will be directed to the “My Account” page, which serves as your homepage while

you are logged in to the Resume Database. This page contains a number of quick links and useful

tools to help you navigate the database.

At the top of every page, there will be a semi-permanent banner notifying you of any current or future

career fairs that you may not be registered for – this banner will appear on many of the pages on the

site.

Registering for career fairs is simple; you can navigate to the registration page at any time by clicking

the “Register here” button to the right of the career fair you are interested in.

Choose the sponsorship level that matches the sponsorship your company previously purchased, then

click “Register.”

Before you finalize your order, you can enter the coupon code that was previously sent to you for your

sponsorship level. Applying the coupon code will bring the Total Charges down to $0.

Please note: Coupon codes will only be sent to the Primary Contact of the company on the morning of

the granted access date. Coupon codes will be only applied for the specific sponsorship that the

company has purchased. Coupon codes can be distributed to multiple employees, but can only be

applied once per account.

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The My Account area lets you manage any and all potential candidates during your recruitment

search. Your Current Account Status on the right side of this section lists any and all new messages

received on the website, the total number of applicants for any job postings you may have active, and

the total number of currently active jobs. On the left side, a number of quick links are available for easy

access, including Post a Job, Products / Pricing, Search Resumes, and the Terms & Conditions and

Privacy Policy.

On the homepage, you can view any career fairs that you are registered to participate in; this

subsection will list the name of each registered career fair, and the dates when they are occurring. You

can view any resumes from any attendees for each event by clicking the “View career fair attendees’

resumes” hyperlink; this link will take you to the specific Resume Bank page for each career fair.

The “My Message Inbox” is a condensed version of the Resume Database’s Mail Center page. From

here, you can view, reply and delete any messages received through the site.

At the bottom of the homepage, you can view any current Credits and Subscriptions. This subsection

details specifically how many credits for job postings or resume purchases you have remaining, when

your subscriptions began and when they are scheduled to end.

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Post A Job You can access the Post a Job page through the Post a Job quick link; from there, it’s easy to create

job postings for prospective candidates.

If you previously created a job on the site and chose to save the job listing as a template, you can select

a template to use at the very top of the page. Selecting a template will automatically populate the

various fields on the page, saving plenty of time that otherwise would have been spent typing in

information about your job that may not change between listings. If you do not wish to use a previously

saved template, or if you have no previously saved templates, you can enter information into the

following fields to create your job posting.

Settings: Information that you enter into the Settings subsection is only visible to the Job Poster. In this

section you can enter a name for the job you will be posting; this name is not displayed to users, but will

be used to reference your job posting in your My Jobs tab.

This subsection has three important options that can be toggled freely:

Save as Template – This option saves the posted job as a template for later use. This is useful

when you repetitively recruit for the same job type.

Anonymous Posting – This option is useful if you do not want your company name listed in your job

posting.

Include Company Profile – This option makes your company profile and uploaded logo available

within the job posting for job seekers to view. Please note: this option is only available if you create

and/or update a Company Profile with your Employer Account; Access this by clicking on the

My Company tab.

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The following subsections are visible to job posters. All fields marked with the red asterisk are required:

Job Basics: General information about your job posting can be listed here, including your company

name, the official title of the position, the categories that best fit your job posting’s specific industry and

job function, and what type of position your posting is. If you selected Anonymous Posting in the

Settings subsection, you are not required to enter a Company Name.

Job Description and Requirements: These subsections allow you to freely enter a detailed

description and list of requirements for your job posting.

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Job Details: This subsection allows you to enter additional details about the job posting, including the

duration of the position once a suitable candidate is hired, how much of the position consists of required

travel (in percentage), the minimum level and amount of education and experience the ideal candidate

will have, and a section to freely enter the salary expectations. There is also an additional radio button

that you can select if you want to advertise this posting as an entry level position.

Location: This subsection can be used to specify the city, state, zip code and country that this position

will be located in.

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Contact Information: Enter any relevant contact information for applicants to apply to the job.

Applications:

This is the final section before submitting your job posting to the Job Board.

You can specify here if you wish to accept online applications through the Job Board. If selected, any

applications submitted through the Job Board will be stored in your account, and you will be notified via

email to new job applicants. By adding additional recipients, you can add additional email accounts

that will be notified to newly submitted applications.

If you unselect the Allow Online Applications radio button, applicants will not be able to submit applica-

tions through the Job Board. Please ensure that the contact information listed above is accurate, as

this will be the only way for applicants to apply for your job posting.

When you finish creating your job posting, you have the option to preview the posting by clicking the

“Preview” button at the bottom of the page. This will show you what the job posting will look like to job

applicants. Ensure that the information listed for your job is correct. When finished, click “Continue” to

proceed to checkout.

The Review/Finalize Your Order page will list the total charge for your posting. You can enter your

billing & receipt information here. Upon finalizing your order, you will be directed to a page stating that

your job listing has been posted to the Job Board, and you will be given the option to return to your

Account Homepage.

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Products / Pricing The Products page can be accessed through the navigation bar, and at all times via the Products /

Pricing grey button that appears above every page. This page will list all recruitment options and

packages available for purchase. Available packages can be purchased through this page, and you

have the option to pay with a credit card through this portal.

My Jobs You can view all of your posted jobs on the My Jobs page. If you have multiple jobs posted, you can

easily search through each one by utilizing the search bar. Not only can you search with a keyword

found in the job listing’s name, position, or description, or with the posted job’s company name, city or

Job ID Number, but you can also search specifically for jobs posted between two dates, jobs that are

currently active or expired, and even which state and country a job is located in through the Advanced

Search Options.

You can view more information and edit any existing job by hovering over the blue Action dropdown

menu icon to the right of each created job listed, then selecting one of the following options:

Edit: Edit a previously created position.

View Applicants: View any applicants for that specific position.

View Job Settings: View the full job posting in detail.

View Live Job: View the position through the Job Seeker user interface.

If you do not have any posted jobs, you can click on “Click here to post a new job” at the bottom of the

page to Post a Job.

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By navigating to View Job Settings, you can edit, print and delete a specific job listing, as well as add a

Pre-screen Filter for your job posting. Pre-screen Filters can be created to effectively screen

candidates, thus boosting performance and minimizing the time cost. These filters can be created with

a number of different features, including True or False options, Multiple Choice, Short/Long text entry,

and a 1-10 rating scale. You can freely create your own screening questions, and in the case of the

True/False, Multiple Choice, Multiple Answer and 1-10 Rating systems, can label specific options as

disqualifiers, thus allowing you to automatically disqualify certain applications if they fail to pass your

screening (an example of this would be if you created a True/False screen posing the question “Would

you be willing to commute to work?” and marked the False option as a disqualifier. Anyone who selects

this option will be automatically disqualified and not counted into your total pool of possible candidates.

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Resume Bank

For more specific search requests, employers can

click on the Filter button in the top right of the page

and open a list of options that you can select to cre-

ate a customized, specific search. This list appears

over the website proper, and users can leave it by

clicking outside of the filter list. As you create a more

specific search, the number of results may decrease.

Proper usage of the filter system will help to

effectively screen candidates for your position, thus

minimizing time costs and boosting performance.

The Resume Bank is one of the best benefits of the Job Board. This page allows employers to browse

an unlimited number of resumes posted here by applicants and send job seekers messages to discuss

opportunities. Employers can use the Resume Search Bar to search for generic keywords or a specific

Candidate ID, which will pull either several resumes that feature the searched-for keyword or a specific

resume that matches the Candidate ID number entered. Users only need to enter the keyword or ID

that they want to search for, then either click the Search button to the right of the bar, or hit Enter on

their keyboards. You can sort the resumes via the “Sort” dropdown menu, and navigate between

pages of resumes by clicking on the number bar and arrows on either side of the numbers.

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Clicking on the Filter button will open a Filter

screen on the left side of the screen. By clicking

on different options in this menu, employers can

create an extremely specific search looking for

resumes that fit several criteria.

The filter system includes options such as

Employment Type, Years of Experience, Current

Place of Residence and Education Status, as

well as options such as if applicants have a

Preferred Program, what Events/Career Fairs

they will be attending in the near future, and

what Type of Employment they are seeking.

Multiple options can be chosen from each

individual dropdown menu, and employers can

even save a specific series of conditions as a

customized search by scrolling to the bottom of

the filter list, entering a search name, and

clicking “Save Search.”

After selecting the filters you want, you simply

need to click on the main portion of the window

to look at your now filtered list of resumes. To

clear the filters chosen, simply close out the

individual filter selections by hitting the blue

“X” by each one, or click on “clear all” above

the filters.

In the filter menu there are options to filter resumes by Attendee and Attending Events. Filtering by

a specific “Attendee” means that resumes submitted to a specific event by a job seeker will appear

based on which “Attendee” options you choose. Filtering by “Attending Event” means that

resumes with job seekers physically attending the selected events will be shown. Filtering by

“Attending Event” is useful if you wish to conduct physical interviews during the event; although

there may be resumes with an “Attendee” tag, the job seekers may not be physically attending

those events.

My Candidates The My Candidates page is your hub for finding new candidates and reviewing existing ones. You can

search for resumes and candidates across the entire Job Board network via the Search for Resumes

subsection, while you can search through candidates that have applied for your open positions through

the My Candidate Pool subsection. Searches can be conducted using keywords and general locations

of candidates, or specific information such as a candidate’s name, contact information, or Candidate ID.

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My Company You can manage your Company Profile on this page, which will be visible to any job seekers who wish

to learn more about your company. By creating a Company Profile, you can add basic information such

as your company’s name, parent company and subsidiaries, current CEO, what industry and type of

company it is, and any notable clientele, as well as adding a more detailed overview and history of your

company. A logo can also be uploaded to your profile.

This page also includes resources to review any Colleagues you may have added or want to add, as

well as the different account contacts and how they are notified by the website. Clicking on Add New

Colleague will direct you to the My Clients page, which you can use to link other employers’ profiles to

your resume searches. Any Colleagues you add will be linked to your Company, and will be displayed in

the My Account Contacts subsection. You can set each account listed here to represent one of three

types of Contacts on the Job Board: Main Account contacts, Billing contacts, and Resume contacts. You

can view and edit contact information for each connected account by clicking on the View / Edit option to

the right of each connected account, and delete connected accounts by clicking on the Delete option.

Please refer to the My Clients section for more details on granting Types and permissions to accounts..

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My Clients You can view any added colleagues or add a new colleague through this page. Adding colleagues

allows you to connect with other employers, recruiters and ad agencies that are also registered in the

Resume Database. You can create and check for accounts by verifying email addresses; when adding a

new colleague, you must select a Colleague Type to grant permissions to. If you invite a colleague who

did not previously have a Job Board account created, they will need to set up a new password by

clicking Forgot your password or having trouble logging in? at the login page.

You can grant permissions for your colleagues, recruiters and ad agencies, and request permissions

from your colleagues who are also registered on the website. Granting your colleagues permissions will

allow you to share information and duties more easily with your colleagues, granting you the ability to

have a colleague follow up on candidates you are interested in on your behalf, for instance.

My Templates The My Templates page can help make your recruitment easier by allowing you to re-use text templates

for multiple common tasks. You can save templates to each of the three subsections: My Letter

Templates for any email-based templates, My Job Templates for any templates used for job postings

and My Filter Templates for any pre-screen filter templates for screening job applicants.

These templates must be saved to this page individually.

Help Section The Help Section lists several important resources if you ever need assistance with the Resume

Database. From assistance with registration and validation to trouble logging in, to Customer Service

addresses, the Help Section is the best place to find support for your problems.