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BR.100 ACCOUNTS PAYABLE APPLICATION SETUPORAERP INC. ORACLE PAYABLES

Author:Creation Date: 30 June , 2013Last Updated:Document Ref:Version: 1.0

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Document Control

Change Record3

Date Author Version

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30-JUNE-2013

Vijaya Simha P Ver.0.1 No Previous Document

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BR100_AP_Application Setup Ver 1.0 7 of 36

Contents

Document Control..........................................................................................ii

Define Financial Options...............................................................................1

Define Accounts Payable Options.................................................................5

Define Payables System Setup...................................................................10

Define Quick Codes.....................................................................................11

Define Payment Terms................................................................................13

Define Expense Report Templates..............................................................14

Define Distribution Sets...............................................................................15

Define Tolerances........................................................................................17

Define Banks and Bank Branches...............................................................18Banks:....................................................................................................18Bank Branches:......................................................................................19

Define Bank Accounts.................................................................................21

Define Special Calendar..............................................................................28

Define Aging Periods...................................................................................29

AP: Define Document Sequences...............................................................30

AP: Define Profile Options...........................................................................32

Open and Closed Issues for this Deliverable..............................................33Open Issues............................................................................................33Closed Issues.........................................................................................33


Define Financial OptionsPayables>Setup>Options>Financials

Description: Oracle Payables, Oracle Purchasing and Oracle Assets share Values you enter in this window. You can define defaults in this window to simplify supplier entry, requisition entry, purchase order entry, invoice entry and automatic payments.

Financial OptionsUse this form to define the options and defaults you use throughout Oracle Application.

Accounting

Future Periods 1

GL AccountsLiability 02.000.00000.0000000.21201.00000.00000

Prepayment 02.000.00000.0000000.12709.00000.00000

Bills Payable

Discount Taken 02.000.00000.0000000.42001.00000.00000

PO Rate Variance Gain 02.000.00000.0000000.57001.00000.00000

PO Rate Variance Loss

Expenses Clearing

Miscellaneous

Retainage

Supplier – Purchasing

RFQ Only Site No

Ship To Location Abu Dhabi

Bill To Location Abu Dhabi BR100_AP_Application Setup Ver 1.0 7 of 36

Inventory Organization XX GROUP Inv Organisation

Ship Via

FOB

Freight Terms

Encumbrance

Use Requisition Encumbrance Yes

Reserve at Completion Yes

Use PO Encumbrance Yes

Tax

VAT RegistrationMember State N/A

VAT Registration Number N/A

Human Resources

Business Group XX GROPUP BG

Expense Reimbursement Address (Picklist)

Home

Use Approval Hierarchies Yes

Employee Number


Method Manual

Next Automatic Number 1


Define Accounts Payable OptionsPayables>Setup>Options>Payables Options

Description: Use this form to set control options and defaults used throughout Oracle Payables.

Accounting Option

Payment Accounting

Account for PaymentWhen Payment is Issued Yes

When Payment Clears Yes

Account for Gain/LossWhen Payment is Issued Yes

When Payment Clears Yes

Bill Payable Account SourceFrom Payment Document Yes

From Supplier Site No

Automatic Offset MethodAutomatic Offset Method ® None (None/ Balancing/ Account)

Discount MethodDiscount Method ® System Account (System Account/ Prorate Expense/ Prorate Tax)

InterestInterest ® System Account (System Account/ Prorate Across Invoices)


Prepayment AccountPrepayment Account ® From Supplier Site (From Supplier Site/ From Purchase Order)

CurrencyUse this region to enable multiple currencies in Oracle Payables and define Currency defaults for your foreign currency invoices and payments.

Use Multiple Currencies Yes

Require Exchange Rate Entry No

Calculate User Exchage Rate Yes

Exchange Rate Type Corporate

GL AccountsRealized Gain 02.000.00000.0000000.57001.00000.00000 Business Entity -2 Clevel.Default.Default.Default.Exchange

Gain or Loss.Default.DefaultRealized Loss 02.000.00000.0000000.57001.00000.00000 Business Entity -2 Clevel.Default.Default.Default.Exchange

Gain or Loss.Default.DefaultRounding 02.000.00000.0000000.57007.00000.00000 Business Entity -2 Clevel.Default.Default.Default.Rounding

Differences.Default.DefaultTax ReportingThis region is used to enter defaults for tax reporting. As no taxes are applicable here, the tab fileds are kept blank.

Invoice

MainConfirm Date as Invoice Number

No

Allow Online Validation Yes

Allow Document Category Override

No

Allow Adjustments to Paid Invoices

Yes

Recalcualte Schedule Payment

No


Allow Remit to Account override

Yes

Receipt Acceptance Days

GL Date BasisGL Date Basis® System Date (Invoice Date/System Date/ Goods Received or Invoice Date/ Goods Received or

System Date)Freight

Freight Account

TaxToleranceTax (%)

Tax Amount Range

PrepaymentPayment Terms Immediate

Settlement Days 0

Tax Difference Account

Approval

Use Invoice Approval Workflow

No

Allow Force Approval No

Approval Processing SequenceRequire Validation before Approval

Yes

Require Accounting before Approval

No

Matching

Allow Final Matching Yes

Allow Distribution Level Yes


Matching

Allow Matching Account Override

Yes

Transfer PO Descriptive Flexfield Information

No

TolerancesGoods Tolerances

Services Tolerances

InterestUse this region to enable Automatic Interest Calculation and then enter defaults.

Allow Interest Invoices No

Minimum Interest Amount N/A

Interest Invoice AccountsExpense N/A

Liability N/A

Expense Report

Default Template N/A

Apply Advances N/A

Automatically Create Employee as Supplier

N/A

Payment Terms N/A

PayGroup N/A


Payment Priority N/A

Hold Unmatched Expense Report Invoices

N/A

PaymentUse this region to enter defaults, such as bank account and payment cycle, for the Payments you create in Oracle Payables.

DiscountExclude Tax from Discount Calculation No

Single PaymentAllow Pre-Date Yes

Allow Void and Reissue Yes

Allow Address Change No

Bank ChargesEnable Bank Charge Deduction from Payment No

Deduct Bank Charge from Payment

Allow Remit-To Supplier Overriide Yes

Withholding Tax

Supplier

Reports

Report SortingSort by Alternate Field No


Define Payables System Setup

Payables>Setup>Options>Payables System SetupDescription: Use this form to set supplier control options and defaults used throughout Oracle Payables.

Attention: Payables System setup is a one time setup across operating units.

SupplierUse this region to enter or review defaults for your vendors.

Supplier NumberEntry Automatic

Type Numeric

Next Automatic Number 31742

ControlInvoice Match Option Receipt

Hold Unmatched Invoices No

PaymentInvoice Currency AED

Pay Group

Terms Date Basis Goods Received

Pay Date Basis

Payment Terms Net 45 days

Always Take Discount No

Create Interest Invoices No


Define Quick Codes

Payables>Setup>Lookups>Purchasing

Description: Use this form to define payables Quick Codes.

Type Name Description Effective Date From

Effective Date To

PAYGROUP Valid pay groups Valid pay groups


Define Payment Terms

Payables>Setup>Invoice>Payment Terms

Description: Use this form to enter payment terms that reflect the way you do business.

Immediate Payment TermPayment Term Immediate Effective Dates:

From 01-JAN-2009

Description Immediate Effective Dates: To

Cutoff Day

Rank

% Due Amount Fixed Date Days Day of Month Months Ahead

100 0


Define Expense Report Templates

Payables>Setup>Invoice>Expense Report Templates

Description: Use this form to enter Expense Report Templates. N/A

Immediate Payment TermOperating Unit

Template Name Inactive on

Description Enable for Internet Expenses

Expense ItemsExpense Item Expense Category Tax

CodeGL Account Projects

Expenditure e Type

Policy Schedule

Data Capture e Rule

End Date


Define Distribution Sets

Payables>Setup>Invoice>Distribution Sets

Description: Use this form to enter Distribution Sets.

Operating Unit XX GROUP_Operating Unit

Name First Distribution set

Description first didstribution set

Inactivate On

Num % Project Related

Account Description Income Tax Type

1 100 02.000.00000.0000000.12410.00000.00000

Operating Unit XX GROUP_Operating Unit

Name Housing

Description Housing Distributions

Inactivate On

Num % Project Related

Account Description Income Tax Type

1 100 02.000.00000.0000000.12410.00000.00000 Wages and Allowances


Define Tolerances

Payables>Setup>Invoice>Tolerances

Description: Use this form to enter Invoice tolerances.

Name Service Tolerance

Description Tolerance for service

Type services

Tolerance Hold Name Enabled

Ordered Amt OrdMaximum Ordered Max Amt OrdReceived Amt RecMaximum Received Max Amt RecPrice PriceExchange Rate Amount

Max Rate Amount

Shipment Amount Max Ship AmountTotal Amount Max Total Amount


Define Banks and Bank BranchesPayables>Setup>Payment>Banks and Bank Branches

Description: Use this form to enter internal banks and bank branches.

Banks: Use this region to enter bank information, such as bank name and number, bank address and bank contact.

Bank InformationBank options

Create New Bank

Yes

Select an Existing party and add bank details

Country

Bank Name

Bank Alternate Name

Bank Number

Description

Taxpayer ID

Inactivate Date


Bank AddressCountry United Arab Emirates

Address Line 1

Address Line 2

Address Line 3

City

Country

Postal Code

Addressee

Status Active

Bank Branches: Use this region to enter bank branch information, such as branch name and number, branch address and branch contact.

Create Bank BranchCountry United Arab Emirates

Bank Name HDFC

Branch InformationBank options

Create New Bank Yes

Select an Existing party and add branch details

No

Branch Name Abudhabi Main

Alternate Branch


Name

BIC

Branch Type

EFT Number

Description

Inactivation Date

Branch AddressCountry United Arab Emirates

Address Line 1

Address Line 2

Address Line 3

City

Country

Postal Code

Addressee

Status Active


Define Bank Accounts

Payables>Setup>Payment>Bank Accounts

Description: Use this form to enter internal bank accounts.

Country United Arab Emirates

Bank Name HDFC

Branch Name Abudhabi Main

Account Owner and UseBank Account Owner

Vijay

Accounts Use

Payables Y Yes

Payroll Yes

Receivable

Treasury

Account InformationAccount Name Saving

Alternate Account Name

Short Name

Account Number XXXXXX123456

Check Digit


Currency

Multiple Currencies Allowed

Yes

IBAN

Account Type

EFT Number

Account Controls

General ControlsCash

Cash Clearing

Bank Charges

Bank Errors

Foreign Exchange Charges

Agency Location Code

Netting Account


Payables Controls

Multiple Currency Payments

Allow Zero Payments

Pooled Account`

Maximum Outlay

Minimum Payment

Maximum Payment

Note: All the other Account Controls are optional and to be left blank here.

Account Access

Click on Add Organization Access buttonAccount Use

Payables No

Payroll Yes

Receivable

No

Treasury No

Organization Xx group BG

End Date N/A

Click on Add Organization Access buttonAccount Use


Payables Yes

Payroll No

Receivable

No

Treasury No

Organization Xx Group Operation Unit

End Date N/A


Payment Documents

Document Information

Name Xx group check payment

Paper Stock Type

Attached Remittance Stub

Yes

Number of Lines per Remittance Stub

12

Format

Payment Document Category

HA XX Group Payments

Document NumbersFirst Available Document Number

Last Available Document Number

CheckbooksName

Prefix

Start Number

End Number

Date Received


Name XX GROUP Wire Payment

Paper Stock Type

Attached Remittance Stub

Number of Lines per Remittance Stub

Format

Payment Document Category

HA XX GROUP Payments

Document NumbersFirst Available Document Number

Last Available Document Number

CheckbooksName

Prefix

Start Number

End Number

Date Received


Define Special Calendar

Payables>Setup>Calendar>Special Calendar

Description: Use this form to enter recurring invoice calendar.

Name REC_CAL_XXGROUP Type of Calendar Recurring Invoice

Description REC_CAL_XXGROUP

Periods Per Year 12

Period Name Year Seq From Date To Date Due Date System Date


Define Aging PeriodsPayables>Setup>Calendar>Aging Periods

Description: Use this form to enter Aging Period.

Name Monthly Aging

Description Monthly Aging

Column Order Days From

Days To Column headings

First

Column headings

Second

1 -1 30 1st Aging2 31 60 2nd Aging3 61 90 3rd Aging


AP: Define Document Sequences

System Administrator>Application>Sequential Numbering>DefineDescription: Use this form to define the Document Sequences.

Document Sequences

Name Application Effective: From Effective: To Type Message

Initial Value

XXGROUP_AP_INVOICE_Apr-10 Payables 30-APR-2010 Automatic No 41020001

XXGROUP_AP_PAYMENT_May-12

Payables 01-MAY-2012 31-MAY-2012 Automatic No 51250001

Document Categories

Application Code Name Description Table

Payables CHECK PAY Check Payments Payables Payments made via Checks

AP_CHECKS_ALL

Payables PAY REQ INV PAY REQ INV Payables Payment Request

AP_INVOICES_ALL

Payables CRM INV Credit Memo Invoices

Payables Credit Memo Invoices

AP_INVOICES_ALL


AP: Assign Document Sequences

System Administrator>Application>Sequential Numbering>AssignDescription: Use this form to assign the Document Sequences.

DocumentApplication Category Ledger Start Date End Date Method Sequence

Payables Check Payments

SEHA_Accrual Ledger

02-JUN-2009 31-DEC-2010 Null SEHA_AP_Payment_2010

Payables Clearing Payments

Payables 01-JAN-2010 31-DEC-2010 Null SEHA_AP_Payment_2010


AP: Define Profile Options

System Administrator >Profile>SystemDescription: Use this form to define your Profile options.

ProfileProfile Name Site Default Value Application Default

ValueResponsibility Default Value

User Default Value

MO: Operating Unit XXGROUP Operating Unit

GL Ledger Name XXGROUP Actual Ledger

Sequential Numbering Always UsedGL: Data Access SetAP: Use Invoice Batch ControlsIndicate Attachments YesAME:Installed No Yes


Open and Closed Issues for this Deliverable

Open IssuesID Issue Resolution Responsibility Target Date Impact Date

Closed IssuesID Issue Resolution Responsibility Target Date Impact Date
