emergency support functions and their core functional areas conference... · functional areas from...

Texas Department of Public Safety

2017 Texas Emergency Management Conference

Emergency Support Functions

and Their Core Functional Areas

Will Patton

Texas Division of Emergency Management

Barbara Adams

Texas Department of State Health Services

Michelle Simanek

Texas Department of State Health Services


Objectives

Describe the TDEM planning process for the State

Emergency Management Plan

Discuss a systematic approach for identifying

activities assigned to your agency

Describe the utilization of ESF Core Functional Areas

in agency planning

Identify a standard set of operations and tasks

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Emergency Management Planning

State Emergency Management Plan

TDEM maintains the State EOP

Basic Plan and Annexes

Describes roles and responsibilities of Emergency

Management Council in a disaster

Supports the local emergency management plans


Emergency Support Function Annexes Transportation (ESF 1)

Communications (ESF 2)

Public Works and Engineering (ESF 3)

Firefighting (ESF 4)

Emergency Management (ESF 5)

Mass Care (ESF 6)

Logistics and Resource Management (ESF 7)

Public Health and Medical Services (ESF 8)

Search and Rescue (ESF 9)

Oil and Hazardous Materials Response (ESF

10)

Agriculture and Natural Resources (ESF 11)

Energy (ESF 12)

Public Safety and Security (ESF 13)

Recovery (ESF 14)

Public Information (ESF 15)

Support Function Annexes Evacuation and Population Protection

Volunteer and Donations Management

Warning

Hazard Annexes Biological Hazards

Drought

Hurricane

Radiological

Terrorism

Wildland Fire

Basic Plan


The Planner’s Toolkit

Planning Process

Document Development

Legal Basis

The Planner’s Toolkit

Emergency Management Planner’s Guide

Documentation Standards

Legislation Navigation Guide

May 2014


Planning Process

State Emergency

Management Plan

Develop a Project Plan

Identify Planning Team

Determine Plan Content

Guidance

Facilitate Planning Meetings

Develop Agency

Responsibilities


Content Guidance

Comprehensive Preparedness Guide (CPG) 101

National Response Framework

Current Plans/Annexes

State Preparedness Report (SPR) / Threat and Hazard Risk Assessment (THIRA)

After Action Reports

Legal Requirements


Agency Responsibilities EM

Cou

ncil E

nti

ty

Tran

sp

orta

tion

Com

mu

nic

ati

on

s

Pu

blic W

orks &

En

gin

eerin

g

Fir

efi

gh

tin

g

Dir

ecti

on

& C

on

trol

Mass C

are

Log

isti

cs M

an

ag

em

en

t &

Resou

rce S

up

port

Pu

blic H

ealt

h &

Med

ical S

ervic

es

Search

& R

escu

e

Hazard

ou

s M

ate

ria

ls &

Oil

Sp

ill R

esp

on

se

An

imals

, A

gric

ult

ure,

Food

& F

eed

Safe

ty

En

erg

y

Law

En

forcem

en

t

Recovery

Pu

blic I

nfo

rm

ati

on

Evacu

ati

on

& P

op

ula

tion

Prote

cti

on

Volu

nte

er &

Don

ati

on

s

Man

ag

em

en

t

Warn

ing

Food

& W

ate

r

AGRILIFE X X X X X

ARC X X X X X X X X X

CPA X

CPA-TPASS X X X X

DADS X X X X X X

DFPS X X X X X

DIR X X X

DPS X X X X X X X X X X X X X X X

DPS-TDEM X X X X X X X X X X X X X X X X X X X

DSHS X X X X X X X X X X X X X

HHSC X X X X X X X X X

OAG X X X

PUC X X X X

RRC X X X X X

SAO X

TAHC X X X X X X X X X X

TCEQ X X X X X X X X X X

TCFP X X X X

TDA X X X X X X

TDCJ X X X X X X X X X X X

TDHCA X X X

TDI X X X X X

TEA X X X

TEEX/TX-TF1 X X X X X X

TFS X X X X X X X X X X X X

TGLO X X X X X X X X

TMD X X X X X X X X X X X

TPWD X X X X X X X X

TSA X X X X X X X X X

TxDOT X X X X X X X X X X X X X X

TWC X X X X

DSHS ESF-8

5/25/2017 2017 Texas Emergency Management Conference 9

Objectives

Describe the TDEM planning process for the

State Emergency Management Plan.

Discuss a systematic approach for

identifying activities assigned to your

agency

Describe the utilization of ESF Core

Functional Areas in agency planning

Identify a standard set of operations and

tasks


DSHS - Our Approach


Identify Activities Assigned to Your Agency

• Emergency Management Agency • Executive leadership • Historical knowledge • State & Federal requirements


DSHS Commissioner – Dr. John Hellerstedt Texas Governor - Greg Abbott

How do you know the emergency response roles

and responsibilities expected of your agency?

• Which ESF is assigned to your agency?

• Primary role vs support role

Where can you look for guidance?

Consolidate…be Correct & Current …be Consistent


How many different types of

documents exist

that list emergency roles and

responsibilities

expected of your agency?



Public Health and Medical roles and responsibilities

can be found in all of these documents…and more!

Other Guidance


• FEMA updated all ESF Annexes in 2016

• Specific roles and responsibilities are outlined for each ESF

• ESF 8 roles and responsibilities are referred to as Core Functional Areas

5/25/2017 16



Public Health & Medical Roles and responsibilities

The act of consolidating allows your agency an opportunity to review all assigned roles and responsibilities and ensure they are

correct, current, and consistent!

Ex) Infectious vs. contagious and MOUs vs. MOAs

Let’s talk about WHO will do WHAT and HOW?

Emergency management ensures that agencies are aware of WHAT their roles and responsibilities are in the jurisdiction’s Emergency Operations Plan.

What about the WHO and the HOW?

Do your agency plans identify WHO (program, division, etc.) will conduct those roles and responsibilities and HOW they will be carried-out?


Framework and Templates


508 Compliant Standard font

Standard section headings High contrast colors


Framework and Templates

508 Compliant Standard font

Standard section headings High contrast colors

Objectives

Describe the TDEM planning process for the

State Emergency Management Plan.

Discuss a systematic approach for

identifying activities assigned to your

agency

Describe the utilization of ESF Core

Functional Areas in agency planning

Identify a standard set of operations and

tasks


Texa-fy the FEMA CFAs

Texa-fy???

FEMA definitions are applicable to Federal agencies but we look to them for guidance, as needed

• Review the FEMA definition(s)

• Determine if it is appropriate for your agency o Does it fit? Make sense? In your lane?

• Revise accordingly o Ensure the correct coordinating

agency is included in the definition

o Ensure the definition is within the authority of your agency


FEMA vs Texas

FEMA In coordination with ESF #11, may task HHS components and request assistance from other ESF #8 partner organizations to ensure the safety, security, and defense of federally regulated foods.


TEXAS DSHS In coordination with Texas Commission on Environmental Quality (TCEQ), Texas Animal Health Commission (TAHC), and Texas Department of Agriculture (TDA) ensure the safety and security for: o Meat o Dairy o Retail foods o Food served in shelters

Core Functional Area definition example: Food Safety, Security, and Defense

CFA Verb usage

DSHS has a primary or supporting role in the 17 Core Functional Areas from ESF 8. With regards to the usage of the verbs “Support”, “Conduct” or “Ensure” the DSHS definition of the 17 CFA’s have been adjusted to reflect the following roles:

• Support: This CFA is addressed by a local governmental entity or is addressed by a different ESF for which another state agency is the lead; DSHS provides technical assistance, subject matter expertise, equipment, supplies, and/or personnel to assist in performing actions.

• Conduct: DSHS is the lead agency responsible for the execution of the CFA operation and organizes actions; DSHS performs the response actions by committing DSHS resources.

• Ensure: DSHS is the lead agency responsible for the execution of the CFA operation; DSHS relies on a different state agency or external partner(s) to organize and perform the actions and provide required resources.


Be Correct…Be Consistent

5/25/2017 25

Use plain language and examples Pay particular attention to the verbs

Align CFAs with DHS and grant capabilities

Thread

5/25/2017 26

Assignment

Basic Plan and Annexes

1. One set for all of DSHS

2. Describes “Who does what”

3. Tells the story of the response of DSHS from beginning to end

4. Identifies ESF-8 operations needed for successful response

5. Operations are categorized by CFA a. Ensures grant qualifications are met b. Ensures all areas of responsibility are

addressed

6. Operations and CFAs are assigned a responsible program in each of the Regions and Headquarters


Thread

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Assignment

SOG

SOGs

• SOGs for each Region and Headquarters

• Each office has different perspectives

• Each office has different assets

• Operations identified in Annex

• Describes how an operation is carried out

• Includes the tasks to be performed


Thread

5/25/2017 30

Responsibilities Identified

SOG Task Sheet

Task Sheets

• Specific to a single task

• Step-by-step instructions

• Written so that ANYONE could perform the task


Thread

5/25/2017 32

DSHS Hurricane Annex

Medical Evacuation SOG

ETN Banding Task Sheet

Responsibilities Identified in

TDEM Hurricane Annex

The Whole Picture


Standard Library

• Workgroup to identify titles

• May support several Annexes

• Examples

• Injury and Death Surveillance

• Arbovirus Disease Surveillance

• Foodborne Disease Surveillance

• Medical Sheltering

• Medical Evacuation

• Medical Repopulation

• Point of Dispensing

5/25/2017 34

Thank You Will Patton, TDEM State and Federal Plans Unit Supervisor, [email protected]

Michelle Simanek, DSHS HEPRS Planning Team Lead, [email protected] Barbara Adams, DSHS HEPRS Operations Branch Manager, [email protected]

5/25/2017 35

mailto:[email protected]



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