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Emergency

Preparedness &

Response Plan

(EPRP)

March 2020

EPRP • March 2020 i of iii

TABLE OF CONTENTS

EMERGENCY PREPAREDNESS & RESPONSE PLAN (EPRP) ........................................... 1

1.0 INTRODUCTION ................................................................................................................................. 1

1.1 OBJECTIVES ............................................................................................................................................. 1 1.2 SCOPE .................................................................................................................................................... 1 1.3 UPDATES & REVISIONS .............................................................................................................................. 1

2.0 EMERGENCY CONTACT NUMBERS ..................................................................................................... 2

2.1 CORPORATE OFFICE ................................................................................................................................... 2 Internal Contacts ...................................................................................................................................... 2 External Contacts ...................................................................................................................................... 2

2.2 FRASER VALLEY OPERATION ........................................................................................................................ 3 Internal Contacts ...................................................................................................................................... 3 FVO Contractors ........................................................................................................................................ 4 External Contacts ...................................................................................................................................... 6 Radio Frequencies ..................................................................................................................................... 7

2.3 HONEYMOON BAY OPERATION (& DUKE POINT) ............................................................................................ 9 Internal Contacts ...................................................................................................................................... 9 HBO Contractors ..................................................................................................................................... 10 External Contacts .................................................................................................................................... 12 Radio Frequencies ................................................................................................................................... 13

2.4 SANDSPIT OPERATION.............................................................................................................................. 14 Internal Contacts .................................................................................................................................... 14 Sandspit Contractors ............................................................................................................................... 14 External Contacts .................................................................................................................................... 14

2.5 RADIO FREQUENCIES ............................................................................................................................... 15

3.0 WORK PLACE SAFETY ....................................................................................................................... 16

3.1 EMERGENCY SAFETY RESPONSE ACTION PLAN .............................................................................................. 17 Initial Response Priorities ........................................................................................................................ 18 Fatalities ................................................................................................................................................. 18 Recording the Event ................................................................................................................................ 19 Reporting the Event ................................................................................................................................ 19

3.2 PREVENTATIVE MEASURES ........................................................................................................................ 21 Training & Drills ...................................................................................................................................... 21 Equipment ............................................................................................................................................... 22

3.3 ROLES & RESPONSIBILITIES ....................................................................................................................... 23

4.0 EMERGENCY EVACUATION .............................................................................................................. 25

Initial Response Priorities ........................................................................................................................ 26 Recording the Event ................................................................................................................................ 28 Reporting the Event ................................................................................................................................ 28

4.1 PREVENTATIVE MEASURES ........................................................................................................................ 28 Training & Drills ...................................................................................................................................... 28 Monitoring & Measuring ........................................................................................................................ 28


EPRP • March 2020 ii of iii

5.0 SPILL CONTINGENCY PLAN ............................................................................................................... 31


5.1 PREVENTATIVE MEASURES ........................................................................................................................ 34 Identification of Hazardous Materials .................................................................................................... 34 Fuel Transfer Procedures ........................................................................................................................ 34 Training & Drills (all sites) ....................................................................................................................... 34 Monitoring & Measuring ........................................................................................................................ 35 Equipment ............................................................................................................................................... 35


6.0 SLOPE STABILITY .............................................................................................................................. 41

6.1 EMERGENCY RESPONSE ACTION PLAN ......................................................................................................... 41 Initial Response Priorities ........................................................................................................................ 41 Recording the Event ................................................................................................................................ 41 Reporting the Event ................................................................................................................................ 41

6.2 PREVENTATIVE MEASURES ........................................................................................................................ 42 Training & Drills ...................................................................................................................................... 42 Monitoring & Measuring ........................................................................................................................ 42 Equipment ............................................................................................................................................... 44


7.0 WILDFIRE ......................................................................................................................................... 46


7.1 PREVENTATIVE MEASURES ........................................................................................................................ 48 Training & Drills ...................................................................................................................................... 48 Monitoring & Measuring ........................................................................................................................ 48 Equipment ............................................................................................................................................... 54 Fire Watch............................................................................................................................................... 57


8.0 FIRE SAFETY PLAN ............................................................................................................................ 62

Initial Response Priorities ........................................................................................................................ 63 Recording the Event ................................................................................................................................ 64 Reporting ................................................................................................................................................ 64

8.1 PREVENTATIVE MEASURES ........................................................................................................................ 64 Training & Drills ...................................................................................................................................... 64 Monitoring & Measurement ................................................................................................................... 65 Equipment ............................................................................................................................................... 65


9.0 EXPLOSIVE EMERGENCY PLANS ....................................................................................................... 68

9.1 EXPLOSIVE EMERGENCY RESPONSE ASSISTANCE PLAN .................................................................................... 68 9.2 EXPLOSIVE SECURITY PLAN........................................................................................................................ 68 9.3 EXPLOSIVE FIRE SAFETY PLAN .................................................................................................................... 68

EPRP • March 2020 iii of iii

10.0 DRINKING WATER QUALITY ......................................................................................................... 69

10.1 EMERGENCY RESPONSE ACTION PLAN .................................................................................................... 70 10.2 EMERGENCY CONTACTS ....................................................................................................................... 71

Internal Contacts .................................................................................................................................... 71 External Contacts .................................................................................................................................... 71

10.3 POTENTIAL EMERGENCY SITUATIONS ..................................................................................................... 72 Water Quality Analysis Limits ................................................................................................................. 72 Contamination of Water Source - Spills, Vehicle Accident ...................................................................... 72 Broken Water Main ................................................................................................................................ 73 Pump Failure ........................................................................................................................................... 73 Power Failure .......................................................................................................................................... 74 Backflow or Back Siphonage ................................................................................................................... 74 Flooding .................................................................................................................................................. 75

10.4 PREVENTATIVE MEASURES ................................................................................................................... 75 Training & Drills ...................................................................................................................................... 75 Monitoring & Measuring ........................................................................................................................ 75 Water System Preparation Procedure .................................................................................................... 76 Equipment ............................................................................................................................................... 76

10.5 ROLES & RESPONSIBILITIES................................................................................................................... 77 Operations Representative ..................................................................................................................... 77 Engineer .................................................................................................................................................. 77 Manager of Forestry and Engineering .................................................................................................... 77 Crew ........................................................................................................................................................ 78

List of Appendices

Appendix 1: EPRP Forms & Checklists

Appendix 2: Building Fire Emergency Evacuation Plans (Operation Specific)

Appendix 3: Crew Boat Emergency Procedures (Operation Specific)

Appendix 4: Spill Training Syllabus

EPRP • March 2020 1 of 84

1.0 Introduction

1.1 Objectives

This Emergency Preparedness and Response Plan (EPRP) manual provides a single reference for emergency preparedness and response procedures for various eventualities that include health and safety, fire, spill, landslide, situations affecting water quality and events requiring emergency evacuations.

This manual is a supporting document in the Corporate Management System (CMS), and is designed to assist operations under The Teal Jones Group (Teal) to achieve their commitment to sustainable management of the resources under their stewardship in a scientifically credible and environmentally, economically and socially responsible manner.

By following the emergency procedures within this manual, Teal operations will be able to prepare for and respond to emergencies in a safe and environmentally sound manner.

1.2 Scope

The EPRP applies to all Teal personnel, including staff, all contractors and subcontractors, and their employees.

The EPRP is applicable to all of Teal’s resource management and forest operation activities.

1.3 Updates & Revisions

Emergency procedures within this manual reflect evolving practices and requirements. They will be revised to reflect changes to laws, regulations, and guidelines related to emergency response, other Teal procedures (e.g., Hazmat), and input from Teal personnel. Updates will typically be completed on an annual basis.

The Environmental Department is responsible for maintaining and distributing the procedures in this manual, with the assistance of the Operations Representatives.

The EPRP Manual is a controlled document; Operations must therefore contact the Environmental Department to ensure you have the most recent version and when updates are required.


2.0 Emergency Contact Numbers

2.1 Corporate Office

Internal Contacts

Table 2-1: Corporate Office

Tel: (604) 587-8700 Fax: (604) 581-4104 Mailing Address: 17897 Triggs Road Surrey, BC V4N 4M8

Primary Email Address: [email protected]

Position Name Office Home Cell

President Dick Jones (604) 587-8700 (604) 260-0608

CEO Tom Jones (604) 587-8700 (604) 789-5333

Vice President Log Supply Rob Ravai (604) 587-8727 (604) 315-3859

Corporate Admin April Choquette (604) 587-8705 (604) 789-5320

Manager, F&E John Pichugin (604) 587-8792 (604) 465-3609 (604) 312-1439

Environmental Dept. Chris Harvey (604) 848-8773

External Contacts

Table 2-2: Government – All Operations

Government Contact Tele (1) Tele (2)

Provincial Ambulance/ Police/ Fire 911

Enquiry BC (800) 663-7867

Provincial Emergency Program (PEP) (800) 663-3456

Provincial Forest Fire Reporting Centre (800) 663-5555

Coastal Fire Centre – emergency (250) 951-4200 (fire only) (250) 951-4201(general inquiry)

Coastal Fire Centre – general inquiries (250) 951-4222

Coastal Fire Centre – air operations (250) 951-4220

Environment Canada (local forecast) (604) 664-9021

Transportation of Dangerous Goods (604) 666-2955

Poison Control Centre (250) 567-8911

Marine & Aircraft Distress (800) 567-5111 From cell *311

mailto:[email protected]


2.2 Fraser Valley Operation

Internal Contacts

Table 2-3: Fraser Valley Office

C/O Surrey Head Office Tel: (604) 587-8700 Fax: (604) 581-4104 Mailing Address: 17897 Triggs Road Surrey, BC V4N 4M8

Pitt Lake Field Office1 Tel:1-600-700-3033 Internet Tel: 778-830-10063 Primary Email Address: [email protected]

Position Name Office Home Cell2


VP Log Supply Rob Ravai (604) 587-8727 (604) 315-3859

Engineer Mike Crane (604) 587-8796 (604) 869-7681 (604) 798-2190

Contract Engineer Ron Manke (604) 587-8794 (604) 535-3945 (604) 789-7505

Assistant Engineer Jared Sloan (604) 833-3071

Operations Engineer Taylor Sprangers (604) 587-8790 (604) 226-5652

Contract Forester Elske VonHardenburg

(604) 820-8453 (604) 802-9197

Pitt Lake Camp1 Satellite phone (emergency only) 1(600) 700-3033

Pitt Lake Camp1 Main Office (778) 830-1006

Pitt Lake Camp1 Camp Office (778) 830-1009

Pitt Lake Camp1 Staff house (778) 830-1039

Pitt Lake DLS1 Scale Shack (778) 826-1013

Pitt Lake Camp1 Cook House (778) 826-1012

Pitt Lake Camp1 Chargehand

Travis Kuiper (604) 796-2520 (604) 793-5137

Pitt First Aid Attendant

Mike Janze (604) 841-5036

Pitt Watchman Jerry Reiman (778) 7771-4179

Pitt Polder Watchman Lou Mekkes (604) 240-5107

Fire Pager (604) 587-8615 1 Please note that the Pitt Lake Field Office phone is not manned. In the event of an emergency, please contact

key personnel directly. Do not leave voice mail. 2 No cell phone coverage in Pitt Lake camp 3 Intermittent service, phone not manned.

tel:1-600-700-3033



FVO Contractors

Table 2-4: Skinny Chicken Enterprises Ltd.

Tel: (604) 393-3683 Mailing Address: PO Box 346 53310 Chaumox Rd. Boston Bar, BC V0K 1C0



Owner Eric Phibbs 604-869-1227

Table 2-5: Interwest Fibre Ltd.

Tel: (250) 256-7782 Fax: (250) 256-7782 Mailing Address: 530 Main Street, Box 275 Lillooet, BC V0K 1V0 Primary Email Address: [email protected]


Business Manager Chris Graham (250) 256-7782 (250) 256-4925 (250) 256-1537

Woodlands Manager Clint Ely (250) 256-7782 (250) 256-7778 (250) 256-9035

Engineer Mike Carson (250) 256-7782 (250) 256-0431 (250) 256-9475

Equipment Manager Mark Peaker (250) 256-7720 (250) 256-7643 (250) 256-1719

Equipment Manager Rory Sussums (250) 256-7720 (250) 256-4951 (250) 256-1674

Table 2-6: Gormac Developments Ltd.

Tel: (604) 869-5023 Fax: (604) 869-2018 Mailing Address: 65721 Birchtrees Drive, Hope, BC V0X 1L1



President Gord MacDonald (604) 869-5023 (604) 869-1260

Foreman Steve McClements (604) 869-5023 (604) 230-5417





Table 2-7: D. Lind Contracting Ltd.

Tel: (604) 794-0185 Mailing Address: 10200 Gray Rd Suite 10, Rosedale BC V0X 1X1

Primary Email Address: [email protected]; [email protected]; [email protected]


Principal Dillon Lind (604) 794-0185 (604)-799-2238

Principal Dave Lind (604) 794-0185 (604) 799-3388

Safety Coordinator Richelle Forman 604-845-7738

Table 2-8: Gentry Contracting Ltd.

Tel: (604) 858-7515 Fax: (604) 858-7515 Mailing Address: PO box 2548 Sardis Stn Main, Chilliwack BC V2R 1A8 Primary Email Address: [email protected]


Principal Fred Gentry (604) 858-7515 (604) 793-5177

Principal Kay Gentry (604) 858-7515 (604) 793-5210

Table 2-9: Nessy Contracting Ltd.

Tel: (604) 997-0456 Mailing Address: 10477 Woodrose Place Rosedale, BC V0X 1X1 Primary Email Address: [email protected]


Principal Guy Ness (604) 997-0456

mailto:[email protected];






External Contacts

Table 2-10: Government Agencies

Contact Tele (1) Tele (2) Tele (3) Tele (4)

Emergency Contact 911

Ambulance – Agassiz (604) 796-2622

Ambulance – Boston Bar/ Hope (604) 869-5112

Ambulance – Maple Ridge (604) 466-4244

Fraser Health Authority (604) 870-7918 (Environmental Health Officer)

(604) 476-7076

Drinking Water Program

(604) 527-4806 (after hours)

RCMP – Boston Bar (604) 867-9333

RCMP – Agassiz (604) 796-2211

RCMP- Hope (604) 869-7750

RCMP – Maple Ridge (604) 463-6251

RCMP – Coquitlam (604) 945-1550

RCMP – Mission (604) 826-7161

City of Abbotsford – Water Supply Services

(604) 820-9670 (604) 853-5485 (604) 626-2402 (604) 626-1527

Table 2-11: Contractors/ Support/ Miscellaneous


Western Canada Marine Response Corporation (24 hr Emergency)

(604) 294-9116 800 294-9116

Valley Helicopters (604) 869-2131

Highland Helicopters (604) 273-6161

Cariboo/ Chilcotin Helicopters

Sierra Helicopters

(604) 256-4888

(604) 465-9005

Precision Heli-Lift (Jeremy Zall) (604) 465-2096

Far West Helicopters Ltd. (604) 819-6919 (250) 755-9488.

Abbotsford Tanker Base (604) 852-1131 (contact through MFLNO only)

Sky Helicopters (604) 858-5902 (604) 791-7980 (cell)

Crystal Clear Water Industries Ltd. (604) 941-0027

Purified Water Store (604) 468-7873

Canadian Springs (877) 442-7873

Malcolm Knapp Research Forest UBC (604) 463 8184


Radio Frequencies

Table 2-12: Resource Road Radio Frequencies – Fraser TSA

Channel Operating Area

Frequency: RX and TX

RR-1 Mowhokam 150.0800

RR-2 Norrish Creek, Sowaqua 150.1100

RR-3 Lost Creek 150.1400

RR-5 Upper Stave 150.2000

RR-4 Chehalis/ Statlu 150.1850

RR-6 Hatzic, Florence/Blue Mtn. 150.2450

RR-8 Pitt Lake, Mystery Creek 150.3200

RR-10 Hale creek, Uztlius 150.4100

RR-11 Walian creek, Simms creek, Brett creek, Camp Cove 150.4400

RR-12 Scuzzy Creek 150.5000

RR-14 North Bend 150.5450

RR-15 Sts’ailes mainline/ West Harrison 150.5600

RR-16 South Ainslie, Jones Lake 150.5900

RR-18 Ladner Creek 150.7100

RR-22 Log creek 151.1300

RR-23 Nahatlatch 151.1900

RR-24 East Anderson 151.2200

Note: Forest Service Roads are posted with their assigned Resource Road channel.


Table 2-13: Additional Radio Frequencies

Name RX Tone TX TONE

Log Sort (Boston Bar) 153.710

Camp (Pitt Lake Spare) Direct 158.190 158.190

Engineers (Pitt Lake) Direct 167.730 167.730

Repeater (Boston Bar / Harrison) Repeater 151.985 151.145 100.0

Simplex (Truck to Truck) Direct 151.985 151.985 100.0

Fork Lift (TJ) Direct 152.090 152.090

Cattermole Direct 151.115 151.115

Canfor Direct 158.130 158.130

Evans Direct 152.960 152.960

Lytton Lumber Direct 153.920 153.920

Lakeside Pacific Direct 152.930 152.930

Lineham 1 (Silver River) Direct 158.460 158.460

Lineham 2 (Spring Creek) Direct 158.550 158.550

Valley Helicopters (Valley Heli 1) Repeater 152.0750 167.9 152.0750 167.9




Valley Hope / Boston Bar Repeater 149.525 148.655

Loading Channel Direct 153.320 153.320

Adams South Direct 157.560

Interwest (Evans) Direct 152.960

Interwest (Lytton Lumber) Direct 153.920

Interwest (Kicker) Direct 153.320


2.3 Honeymoon Bay Operation (& Duke Point)

Internal Contacts

Table 2-14: Honeymoon Bay Office

Tel: (250) 749-4510 (Ext. 5 for all office phones to ring) Fax: (250) 749-4511

Mailing Address: PO Box 358 Mesachie Lake, BC V0R 2N0

Shipping Address: 9376 South Shore Road Mesachie Lake, BC V0R 2N0 Primary Email Address: [email protected]


Operations Engineer

(Operations Rep.)

Mark Carter (250) 749-4510 ext 3 (250) 746-7988 (250) 701-2799

Area Engineer Ron Wellman (250) 749-4510 ext 6 (250) 743-4653 (250) 701-5914

Area Engineer Michael Pegg (250) 749-4510 ext 4 (250) 748-7477

Area Engineer Steve Trommel (250) 749-4510 ext 2 (250) 510-4563

Quality Control Austin Gailbraith (250) 748-7605 (250) 715-8116

Fire Cellular (250) 701-5765

Table 2-15: Duke Point Log Sort

Tel: (250) 722-4722 Fax: (250) 722-4744

Mailing Address:750 Jackson Road, Nanaimo BC V4N 4M8



Operations Manager Rodney Oullette (250) 816-5951

Chargehand Jim McLennan (250) 722-4722 (250) 713-2915

Weigh Master Kevin Marshall (250) 722-3160 (250) 748-8572


HBO Contractors

Table 2-16 Mount Sicker Timber Company Ltd.

Tel: (250) 746-1918 Fax: (250) 746-9972 Mailing Address: 7795 Mays Road, Duncan, BC V9L 6A8 Primary Email Address: [email protected]


President Craig Fredrickson (250) 746-1918 (250) 709-5046

Manager Gerry Gammie (250) 746-1918 (250) 416-9197

Bull Bucker Bill Bolton (250) 701-3885

Supervisor John Walker (250) 746-1918 (250) 701-2837

Safety Coordinator Shirley Bolton (250) 746-1918

Table 2-17: Stone Pacific Contracting Ltd.

Tel: (250) 748-2095 Fax: (250) 748-2051 Mailing Address: P.O. Box 972 Duncan, B.C. V9L 3Y2 Primary Email Address: [email protected]; [email protected]


Administrator Melissa Clark (250) 748-2095

Supervisor Ken Ramwell 250-710-5438

President Brant Stone (250) 748-2095 250-710-4520

Table 2-18: Northview Logging Ltd.

Tel: (250) 597-4777 Fax: Mailing Address: PO Box 678 Lake Cowichan, BC V0R 2G0



Principal/ Supervisor Al Horsman (250) 749-3618 (250) 510-4215

Office Manager Barb Horsman (250) 597-4777

Table 2-19: Larry Childs Logging Ltd.

Tel: (250) 749-3324 Fax: (250) 749-4424 Mailing Address: PO Box 1702 Lake Cowichan, BC V0R 2G0 Primary Email Address: [email protected]


Owner/ Supervisor Larry Childs (250) 749-3324 (250) 701-5262







Table 2-20: Calendar Cedar Products

Tel: (250) 749-4175 Mailing Address: PO Box 769 Lake Cowichan, BC V0R 2G0 Primary Email Address: [email protected]


Owner/ Supervisor Lorne Calendar (250) 749-4175 (250) 510-2792

Table 2-21: Strategic Natural Resource Consultants

Tel: (250) 287-2246 Mailing Address: 301-1180 Ironwood St. Campbell River, BC V9W 5P7

Primary Email Address: http://www.snrc.ca/contact.html


Program Manager Clayton Burrows (250) 287-2246 ext 115 (250)203-3076

Table 2-22: Gemini Falling Contractors Ltd.

Tel: (250) 753-4443 Mailing Address: 1524 Wilson Road Namaimo, BC V9R 6R3

Primary Email Address:


Owner/ Supervisor Trevor Simpson (250) 753-4443 (250)668-7188

Table 2-23: R&C Roads Ltd.

Tel: (250) 400-2222 Mailing Address: PO Box 123 3361 Westwood Road Cumberland, BC V0R 1S0



Owner Rob Vuarela (250) 400-2222 (250) 202-8858

Supervisor Jeff WRight (250) 650 -8670

Office Manager Cathy Corkum (250) 400-2222


http://www.snrc.ca/contact.html


External Contacts

Table 2-24: Government Contacts

Contact Tele (1) Tele (2) Tele (3)

Cowichan District Hospital (250) 737-2030

Air Ambulance - Victoria (800) 561-8011

RCMP- local (Mesachie Lake, etc.) (250) 749-6668

RCMP- Port Renfrew (250) 642-5241

BC Hydro- Duncan/ Lake Cowichan (800) 224-9376 (800) 769-3766

Coastal Fire Center (250) 951-4200 *5555 (cell)

Fire Base - Cobble Hill (250) 743-1304

DFO - Nanaimo (250) 754-0230

MoE - Nanaimo (250) 751-3100


Contact Tele (1) Tele (2) Tele (3)

Parallel Seaplanes (Air Patrols) (250) 710-2464 (250) 248-4051 (250) 710-2464

Far West Helicopters (604) 819-6919

VIH Sidney (main office) (250) 213-8332 (250) 360-6752

Canadian Air Crane (800) 914-5647 (800) 668 4272

E & B Helicopter (Campbell River) (250)287-4421

Discovery West Aviation (Kevin Varey) (250) 248-4051 (250) 228-0343 (250) 710-2464

Precision Heli-lift (Jeremy Zall) (604) 290-3309

Mosaic (Nanaimo) (250) 716-3700

Hancok - Matthew Merritt (250) 619-1236

Hancok - Timber West: BRI Security (250) 709-5343 (250) 749-7783

Lake Cowichan Co-operative (250) 749-6320

Bob Godfrey (250) 749-3000

S. Neva Trucking - Gord (250) 749-3765

Mount Sicker Lumber Co. Ltd. (250) 746-1918

Iverson Forest Initial Attack (250) 715-1037

tel:250-287-4421

tel:250-248-4051

tel:250-228-0343

tel:250-710-2464


Radio Frequencies

Table 2-26: Radio Frequencies - General

* These radio frequencies are monitored during regular off ice hours

Channel Frequency


Timberwest - HBO 1* Repeater 158.190 158.985

Timberwest - HBO 2 (HBO Caycuse) Direct 158.190 158.190

Timberwest - HBO 3 Repeater 158.160 158.910

Timberwest - HBO 4 (HBO Renfrew) Direct 158.160 158.160

Timberwest - HBO DLS Direct 160.020 160.020

Timberwest Traffic Direct 153.11 203.5

Loup Creek Forest Service Road

(Radio Resource – Channel 11B)

Direct 150.365 123.0 150.365 123.0

Bolduc Forest Service Road

(Radio Resource – Channel 11B)

Direct 150.365 123.0 150.365 123.0

Duke Point Log Sort Direct 164.820 164.820

Mount Sicker Cowichan Direct 165.540

Mount Sicker Cowichan Repeater 166.095 162.2


2.4 Sandspit Operation

Internal Contacts

Table 2-27: Sandspit

Tel: (250) 637-5730 (Green House) Mailing Address: 17897 Triggs Road, Surrey, BC V4N 4M8 Shipping Address: 453 Beach Road Sandspit, BC V0T 1T0 Primary Email Address: [email protected]



Sandspit Contractors

Table 2-28: Xaayda Ventures Inc.

Tel: (250) 559-7753 Mailing Address: Box 1517, Skidegate, BC V0T 1S1



Principle Hyland Fraser (250) 559-7753

Supervisor Brad Tanner (250) 559-7753 (250) 637-1494

Table 2-29: Silva Services Ltd.

Tel: (250) 748-7663 or (250) 637-2370 Mailing Address: 1410 Algonkin Road Duncan, BC V9L 5N9 Fax: (250) 715-1034



Principle Timo Johnson (250) 748-7663 (250) 637-2370 (250) 701-5347

External Contacts

Table 2-30: Government Agencies

Government Contact Tele (1) Tele (2)

RCMP - Queen Charlotte City (250) 559-4421

Ambulance (800) 461-9911

Hospital - Queen Charlotte City (250) 559-4300

Coast Guard - Sandspit (250) 637-5331

Fire Department (250) 637-2222

BC Hydro - Sandspit (250) 637-5444




Helijet (Medical Emergency Response) (250) 637-5344 250-547-1363

Marty Locker Operations Manager A&A Trading Ltd. (Haida Gwaii)

(250) 202-8092

2.5 Radio Frequencies

Table 2-32: Radio Frequencies

Channel Frequency


A&A Sandspit Repeater 152.270 153.290

A&A Sandspit Direct 152.270 152.270

Shop (A&A Sandspit) Direct 152.390 152.390


3.0 Work Place Safety

The Workers Compensation Act, Occupational Health and Safety regulation specifies emergency procedures must be established. In addition, The Teal Jones Group is committed to providing a healthy and safe workplace for all personnel by establishing and maintaining safe work practices through adequate procedures and direction. This commitment is outlined in the Occupational Health and Safety Policy and Teal’s Safety Management System (SMS).

Teal also requires its primary contractors to be BC SAFE certified and/ or their SMS is evaluated by Teal and it is determined they are capable to be a Prime Contractor. The Prime Contractor coordinates the safety of the multiple employer worksite, including other Teal Contractors or Teal employees working at the site. Where Teal employees are working under Prime Contractors, they must coordinate activities with the Prime Contractor with respect to safety.

Generally, contractors follow their own SMS once evaluated and approved by a Teal Representative. Teal personnel follow Teal’s SMS. Short term contractors and visitors may also follow Teal’s SMS.

The following guidelines give direction for those persons receiving emergency calls:

1. Record the caller’s name and contact information IMMEDIATELY, in case the call is disrupted. If the emergency is communicated by radio, record the caller’s name and location of the emergency in case contact is lost.

2. Identify the nature of the incident and refer to the appropriate response procedures noted in this manual. If there are injuries, determine the number of casualties. Maintain contact with the caller.

3. Contact the appropriate personnel according to the emergency plan and advise them of the situation.

• Emergency Contact Numbers are found in Section 3.0;

• those responsible to coordinate and respond during emergencies are specified under the Roles and Responsibilities of each Section (e.g., Spill Section 5.3 or Wildfire Section 7.3, etc.).

4. Record relevant information. Where possible, fill in an Emergency Report Form (see Appendix1: Emergency Report Forms for more details).


3.1 Emergency Safety Response Action Plan

First Person on Scene Initial Response

Evaluate Hazard

Ensure safety of yourself, patient & others.

Do not approach patient until clear of danger.

Take control of the area until First Aid attendant/ Supervisor arrives.

Call for HELP

Call First Aid Attendant, 911, Supervisor, office, etc.

Do not mention names of patient(s)) over radio.

First Response

Administer First Aid consistent with your training.

Do not move the patient unless instructed by First Aid Attendant or there is immediate danger.

Information Obtain as much information as possible (who, what, where, why, etc.)

All employees – stop operations, follow directions to assist person in charge.

First Aid

• Implement the ERP/ determine safest and quickest route

• Proceed to scene or pre-arranged specific location

• Notify Supervisor

• Attend to the patient

• Evacuate as required

• Alert hospital as required

Supervisor

• Take control of the area

• Support First Aid

• Arrange logistics for additional medical support or evacuation as required

• Notify Management

• Notify patient family as required

• Arrange back up support

Recording the Incident

All accidents must be recorded in the First Aid Record Book by the First Aid Attendant.

The First Aid Attendant (or designate) with the assistance of the Safety Representative will complete the appropriate Report Forms (SMS Incident Investigation), WorkSafe BC forms, etc.

Reporting the Incident

WorkSafe BC must be notified immediately in any of the following situations:

• death or critical condition with serious risk of death • major equipment failure • significant failure of a building, bridge, crane hoist or

construction support system • vehicle or blasting accident • major release of a toxic or hazardous substance • any serious mishap

Figure 3-1: General Safety Emergency Response Action Plan


The following procedures provide general information on how to respond to emergencies involving injury or other health/ safety incident. Each operation and task is required to complete hazard identification, assessment and develop appropriate controls (e.g., Safe Work Procedures, Pre Work Hazard Assessment and/ or Emergency Response Plans for detailed site-specific safety or injury response procedures consistent with the Safety Management System.

Initial Response Priorities

Due to the nature of the work being conducted, in most cases, medical emergencies will occur when employees are not close to town or within reach of 9-1-1 Emergency Services. In these situations, the following procedures will be followed:

• Determine most effective means of communication. Designate one person to maintain communications (i.e., stay beside the radio or maintain cell connection, record phone number).

• Determine the safest and quickest route to get First Aid to the patient

• Supervisor and Safety Representative should proceed to the site, or to a pre-arranged location (if applicable) and assist the First Aid attendant to arrange transportation and evacuation as required.

• Obtain as much information as possible regarding the incident:

• Site hazard evaluation for any remaining hazards

• What happened, number of people injured, type and severity of injuries, exact location of the injured person(s)

• Type of transportation required (spine board, billy-pugh, etc.)

• Call the Office and inform them of the situation

• Where required, prepare helicopter landing site, or clear evacuation trail(where relevant follow the procedures outlined in Section 11.0 Emergency Evacuation)

• Notify the appropriate hospital that an injured worker is being transported, give the estimated time of arrival and provide a brief description of the injury

• Arrange a backup First Aid Attendant to cover for the responding Attendant

Fatalities

As outlined above, procedures have been established for responding to medical emergencies. In the event of a fatality, the following additional procedures will be followed.

• If a fatality occurs on the work site, workers will notify the First Aid Attendant

• First Aid Attendant will notify the on-site Supervisor, Safety Representative and the Manager of the fatality as soon as possible


• First Aid Attendant, Safety Representative and/or the on-site Supervisor will ensure that:

• workers in the area are safe;

• accident site is secure;

• have workers stay on site if it is safe to do so;

• control the information regarding the fatality, pending notification of the next of kin;

• ensure that no one enters or disturbs the scene except to attend to persons injured or killed; and

• prevent further injuries or death or protect property that is endangered as a result of the accident

When notified of a fatality, the Manager will notify the RCMP and WorkSafe BC immediately. The next of kin will be notified as soon as possible, before releasing this information to other workers or the public (this may be coordinated with the RCMP). Wait for the RCMP and/or WorkSafe BC to arrive, prior to beginning the Incident Investigation; and make resources available to respond to the situation, as required.

Recording the Event

All accidents must be recorded in the First Aid Record Book by the First Aid Attendant.

The First Aid Attendant (or designate) will complete the appropriate report forms with the assistance of the Safety Representative. For significant incidents and fatalities, the Manager must review reports and submit documents to external parties.

The SMS Incident Investigation Form is consistent with Occupational Health and Safety Regulation report content requirements and the WorkSafeBC employer incident investigation report (EIIR 52E40).

Reporting the Event

All injuries, accidents or close calls, no matter how minor, will be reported to a Supervisor, and all injuries are to be reported to the First Aid Attendant. The First Aid Attendant reports these injuries to the Safety Representative. The Safety Representative reports significant incidents to the Manager immediately.

Report the following incidents to WorkSafeBC immediately:

1. serious injury to or death of a worker; 2. major structural failure or collapse; 3. major release of hazardous substance; 4. fire or explosion with potential for serious injury; 5. a blasting accident causing personal injury; or 6. dangerous incident involving explosives, whether or not there is personal injury.

WorkSafeBC 1.888.621.7233 or 1.866.922.4357 after hours


When is an incident investigation required? Teal’s SMS requires that all incidents, including near misses are investigated and reported to JOHSC.

WorkSafeBC requires an incident investigation for the above listed 6 types of incidents, as well as the following types of incidents:

7. driving incident, as defined by the OHS regulation (i.e., not on a public street or highway); or

8. minor injury or no injury but had potential for causing injury; and 9. injury requiring medical treatment beyond first aid.

Workers Compensation Act has different reporting requirements depend upon the type of incident, see the following figure for guidance:

It is recommended Teal personnel use the SMS Incident Investigation Report, which is consistent with WorkSafeBC reporting content requirements and based on the employer incident investigation report (EIIR).


In summary, WorkSafeBC requires a Full Report within 30 days for all nine of the above listed types of incidents and may require a Preliminary Report within 48 hours (upon the request of an WorkSafeBC Officer) for the first 6 types of injuries.

Report Type Timing Information Requirements

Internal Report Within 48 hours SMS Incident Investigation Form

Preliminary Investigation Within 48 hours Pages 1-4 SMS Incident Investigation Form

Interim Corrective Action As soon as possible Page 4 SMS Incident Investigation Form

Full Investigation Within 30 days Additional analysis of the facts and circumstances of

the incident to identify underlying factors that led to the

incident – Pages 1-4 SMS Incident Investigation Form

(update Preliminary Investigation portion of the form)

Full Corrective Action As soon as possible Page 4 SMS Incident Investigation Form (updated)

Copies of all reports must also be provided to the JOHSC and/ or worker representative, as applicable.

The Manager must also notify RCMP must be notified in the case of a fatality.

3.2 Preventative Measures

Training & Drills

Identified personnel will be trained in Level 1, Level 1 with Transportation Endorsement, or Level 3 First Aid, as required in the First Aid Assessment.

Drills regarding injuries are required a minimum of once per year. First Aid Certification includes appropriate drills and scenarios, as required.

Supervisors will ensure that helicopter evacuation training is conducted with key personnel, as required. When drills are completed, they must be recorded and filed (e.g., JOHSC meeting minutes or training records).


Equipment

WorkSafe BC regulations require safety equipment to be on-site at all times and checked regularly. Report and correct deficiencies promptly. Safe Work Procedures and Pre-work Hazard Assessments specify personal protective equipment (PPE) requirements and other equipment safe guards.

Supervisors and workers must ensure that all worksites, vehicles, equipment and personnel are equipped with an appropriate first aid kit (refer to Table 4-1 below for high risk workplaces that are greater than 20 minutes travel time to the closest hospital).

Table 3-2: High-risk workplaces >20 minutes travel time to hospital

Number of workers per

shift

Supplies, equipment, and facility

Level of First-Aid certificate for

attendant Transportation

1 Personal First Aid kit

2-5 Level 1 First Aid kit Level 1

6-10 Level 1 First Aid kit

ETV equipment

Level 1, with Transportation Endorsement

ETV

11-30

Level 3 First Aid kit Dressing station

ETV equipment

Level 3 ETV

31-50

Level 3 First Aid kit First Aid room

ETV equipment

Level 3 ETV

51-200


Industrial Ambulance equipment

Level 3 Industrial Ambulance

≥ 201


Industrial Ambulance equipment

2 Attendants with Level 3

Industrial Ambulance

Supervisors may require additional First Aid equipment depending on the activity, as determined in the Pre-Work Hazard Assessment.


3.3 Roles & Responsibilities

Position

Personnel

HBO Duke Point FVO Internal

FVO Interwest

Pitt Lake Sandspit

Safety Rep Steve Trommel Rod Ouellette John Pichugin Clint Ely Travis Kuiper John Pichugin

Alt Safety Coordinator

Mark Carter Jim McLennan Mike Crane Mike Carson John Pichugin


Ron Wellmann Ron Wellman Ron Manke Chris Graham Jerry Reiman


Mike Pegg Mark Carter Rob Ravai Rob Ravai


Taylor Sprangers

Table 3-3: Key Personnel for Health & Safety Response Coordination


Job Role Descriptions

First Aid Attendant

(Level 3)

• Maintain current required Occupational First Aid Certification for the workplace

• Promptly provide workers with a level of care within the scope of the Attendant’s training and education

• Objectively record observed signs and symptoms of injuries and illnesses in the First Aid Record Book

• Complete a SMS Incident Investigation Form for all injuries or illnesses that are treated. Forward the completed form to the Supervisor and Safety Representative

• Refer injured works to medical treatment where their injuries are serious and beyond the scope of the Attendant’s abilities (document this and file as required)

• Restock/ replace First Aid kit equipment after use

All Employees

• Comply with all health and safety policies and procedures

• Report all accidents and incidents, including near misses to the Supervisor and First Aid Attendant

• Assess the initial severity of the injury, and safety concerns

• Participate in emergency first aid, as required

• Restock/ replace personal First Aid kit equipment after use

Safety Rep

• Evaluate Contractor SMS to ensure it is consistent with Teal requirements

• Where contractors, short term contractors and visitors are covered by Teal SMS provide appropriate training and resources

• Coordinates JOSHC meetings

• Assists all employees with their roles and responsibilities as required

• Conduct an Incident Investigation, as required

• Assist the First Aid Attendant to complete a SMS Incident Investigation Form and ensure it is provided to the Manger in a timely manner where necessary.

• Notify WorkSafe BC and family member of an injured worker, as required

Supervisor

• Implement health and safety commitments.

• Ensure compliance with established policies, standards and procedures.

• Ensure crew are adequately trained to SMS, as required

• Ensure crew has adequate prevention and response equipment

• Report all incidents and accidents to the First Aid Attendant

• Provide support and assistance to the First Aid Attendant, as required

Manager

• Establish and maintain adequate policies, standards, and procedures

• Ensure personnel have adequate resources to implement health & safety commitments

• Maintain buildings and equipment to provide a safe working environment

• Provide assistance in filling out recording the event (e.g., relevant Report Forms)

• Ensure SMS Incident Investigation Forms are provided to WCB as required.

• Submit SMS Incident Investigation Forms to WCB for significant incidents and fatalities

Contractors • Establish and maintain a SMS

Visitors • Comply with all health and safety policies and procedures


4.0 Emergency Evacuation


Evaluate Hazard

Ensure safety of yourself & others.

Assess the scope of the situation and how the emergency (i.e., earthquake, flood, avalanche, fire, etc.) impacts safety of the workplace.

Take control of the area until Supervisor arrives.

Call for HELP

Call Supervisor, office, etc. to report event

First Response

Confirm pre-determined safe point (designated in pre-work for workplaces in the woods, or in Fire Safety Plans for buildings).


All employees – stop operations, prepare to leave the workplace (where safe to do so, move equipment to safe and environmentally sound location, evacuate to pre-determined safe point

Evacuation Coordinator

• Gather information to understand the scope of the emergency

• Coordinate the safe evacuation of all personnel to safe point

• Arrange logistics for additional transportation as required (e.g., helicopter, boat, additional pick-ups)

• Where public may enter area at risk, efforts should be coordinated to post notifications, block access points, etc.

• Consider additional procedures that may be applicable to the event (e.g., Explosives ERP, hazards associated with evacuation route, in the case of tsunami safe point must be on higher ground, etc.)

• Complete appropriate Report forms

Supervisor

• Take control of the area

• Ensure all crew are aware of evacuation and location of safe point

• Coordinate crew transportation to safe point


• Assist in completion of the appropriate Report Forms


Evacuation Coordinator to complete the appropriate Report Forms (EPRP Forms), WorkSafe BC forms, etc.

Reporting the Incident

Manager to report the incident consistent with Emergency Preparedness and Response Plan.

Figure 4-1: Emergency Evacuation Response Action Plan



The Emergency Evacuation Response Action Plan should be used as a guide to direct actions during an emergency evacuation event. These guidelines may be used for any event requiring emergency evacuation, such as landslide, earthquake, tsunami, flood, avalanche, fire potentially involving explosives, etc.

This section of the EPRP should be used in conjunction with other relevant EPRP sections, for example Landslide, Spill, Wildfire, etc. Where emergency evacuation is necessary due to the proximity of explosives, the procedures in Explosive Emergency Response Plans may take priority over this section at the discretion of the Manager, Supervisor and/ or Evacuation Coordinator.

Safe Point

Managers, Evacuation Coordinator and Supervisors must ensure crews are evacuated to a predetermined ‘safe point’. Where required, the Evacuation Coordinator must organize and dispatch resources as required to aid in evacuation (e.g., helicopter transportation, additional pickup trucks, etc.). Safe points are designated in fire safety plans for buildings or at pre-work meetings for workplaces in the woods.

Where safety of the general public or other crews may be impacted by the emergency event, efforts should be made to communicate hazards, risks and prevent inadvertent entry of the site.

Additional Considerations in case of Tsunami

Usually, if a Tsunami or Hurricane is generated, there will be some advance warning, which will allow time to prepare for an evacuation. Safe points for tsunami events must be on higher ground. For example, Sandspit operations may potentially be impacted by tsunami events:

• Sandspit Operations office evacuation point is “Hydro Hill” (sign directing the public to the site just west of Sandspit on Alliford Bay Road).

• Sandspit Dryland Sort evacuation point is a pull out just past the 1-mile board on the South Bay mainline.

Additional Considerations Earthquake

If you are inside during an earthquake:

• Immediately take cover under a table or desk or stand in a doorway. In areas where cover is not available, kneel at the base of an interior wall, facing the wall with head down and covered by your arms.

• Turn your body away from windows and mirrors.

• Be alert for falling objects and stay away from overhead fixtures, filing cabinets, bookcases, and electrical equipment.


If you are outside during an earthquake:

• Move to an open area away from buildings, trees, and powerlines.

• If unable to move to an open area, watch for falling objects.

If you are in an automobile or machine during an earthquake:

• Stop your vehicle in the nearest open area.

• Stay in the vehicle until the shaking stops.

• Stay away from overpasses, bridges, and powerlines.

If you are trapped under debris during an earthquake:

• Do not light a match.

• Do not move about or kick up dust.

• Cover your mouth with a handkerchief or clothing.

• Tap on a pipe or wall so rescuers can locate you. Use a whistle is one is available. Shout only as a last resort. Shouting can cause you to inhale dangerous amounts of dust.

After an Earthquake

• Remain Calm

• Be aware of the possibility of further earthquakes and be prepared to again take emergency shelter and action.

• Stay at least 10 meters from downed powerlines.

• Stay away from damaged areas.

• If possible, and if it is safe to do so, evacuate buildings as soon as the shaking has stopped.

• Do not move seriously injured persons unless they are in obvious or immediate danger from fire, building collapse, etc.

• Open all doors carefully and watch for falling objects.

• At no time should any open flames, around buildings, be allowed (such as matches or lighters).

• Limit phone calls to emergency assistance requests, as this may tie up lines needed by emergency personnel.

• Conduct a head count and ensure that all personnel are accounted for. Missing personnel are to be reported to Supervisors & emergency response personnel.

• Do NOT drink tap water, stream/river water, or use the toilets until you know if water and sewer lines are intact and no contamination has occurred.

• Do not attempt to drive. Roads may be congested, logging roads and bridges may be down or unstable, and streets may be impassable. Site surveys will need to be conducted by qualified individuals prior to evacuation.

• Check in with Supervisors and prepare to wait for further evacuation instructions.


Recording the Event

After initial danger has passed (i.e., conditions are safe to return to the workplace) Managers and Supervisors must record, to the best of their abilities, the details of the event (i.e., using the EPRP Forms), including any corrective or mitigative measures prescribed.

Reporting the Event

Teal Manager or designate is responsible to report to appropriate government agencies. Examples of where government agencies must be notified as soon as possible, include:

• Any event that results in serious injuries must be reported to Work Safe BC as outlined in Section 3.0 Workplace Safety.

• Any event that results in damage to the environment must be reported to the applicable District Manager of the Ministry of Forests, Lands and Natural Resource Operations (FPRA section 46(2)(b)).

• If deleterious substance enters or is likely to enter a stream with fish or fish habitat then this event must be reported to the Department of Fisheries and Oceans) Federal Fisheries Act section 38(4)).

• If there is an event that is located in the vicinity of a licensed water supply or intake and has the potential to impact the water supply, ensure that you notify the applicable local authorities (e.g., City of Abbotsford).


Training & Drills

Evacuation training forms part of the EPRP Training.

Pre-work meetings must review site specific hazards and verify a safe point for each work site and alternate safe points.

Emergency evacuation drills may be performed on an annual basis or as required.

Monitoring & Measuring

Monitor local weather conditions as outlined in EPRP (e.g., precipitation in Section 6.0 Slope Stability and Section 7.0 Wildfire).

Regularly inspect work site for potential hazards.



The following section details the roles and responsibilities of personnel to prepare for and respond to evacuation events. Note: in some cases, Primary Contractors may be assigned various roles and responsibilities.

Table 4-1: Key Personnel for Evacuation Events

Position Personnel


FVO Interwest

Pitt Lake Sandspit

Evacuation Coordinator

Ron Wellmann Rod Ouellette John Pichugin Clint Ely Travis Kuiper John Pichugin

Alt Coordinator

Mark Carter Jim McLennan Mike Crane Mike Carson John Pichugin

Alt Coordinator

Steve Trommel Ron Wellman Ron Manke Chris Graham Jerry Reiman

Alt Coordinator

Mike Pegg Mark Carter Rob Ravai Rob Ravai

Alt Coordinator

Mike Pegg Taylor Sprangers



Evacuation

Coordinator

• Assess the situation and determine the type and scope of the emergency

• Coordinate the orderly evacuation of all personnel to predetermined safe point and confirm all workers are successfully evacuated (i.e., head count)

• Meet any emergency responders at a safe distance from the site and provide details on the event, including recommendations

• Fill out report forms to record the event (e.g., relevant EPRP Forms)

All Employees

• Comply with all Emergency Preparedness and Response procedures

• Communicate any potential unsafe workplace conditions to the Supervisor

• Assist Supervisor in ongoing evaluations of workplace hazards

• In an emergency event, assist the Evacuation Coordinator and Supervisor to evacuate all personnel to predetermined safe point

• Notify Supervisor of any risk indicators observed

• Notify Supervisor of any events observed

Safety Rep • Assists all employees with their roles and responsibilities as required

• Assist in conducting an Incident Investigation, as required

Supervisor

• Evaluate workplace hazards

• Monitor site conditions in active operating areas

• In an emergency event, assist the Evacuation Coordinator to evacuate all personnel to a predetermined ‘safe site’

• Assist in collection of data for EPRP Report Forms

• Road Supervisor must inspect active road construction, deactivation and rehabilitation sites before scheduled shutdowns to ensure sites are stable. Measures must be taken to mitigate risks on sites where work is not complete.

Manager

• Establish and maintain adequate policies, standards, and procedures

• Ensure personnel have adequate resources to implement health & safety commitments

• Maintain buildings and equipment to provide a safe working environment

• Record details of events on an Emergency Evacuation Report Form, including any corrective or mitigative measures prescribed

• Develop and maintain safe and effective emergency preparedness and response procedures for evacuation

• Provide training materials and/ or coordinate training courses

• Provide assistance in filling out report forms to record the event (e.g., relevant Report EPRP Forms)

• Notify applicable government agencies

Contractors • Comply with Emergency Preparedness and Response Procedures

Visitors • Comply with all Emergency Preparedness and Response procedures as directed


5.0 Spill Contingency Plan


Evaluate Hazard

Ensure safety of yourself and others

Eliminate ignition sources (no smoking)

Determine potential for containment with onsite resources and personnel

Determine potential for spilled product to enter waterways or other sensitive areas

Call for HELP

Contact Supervisor, describe off site resources required

First Response

Stop or mitigate spill if possible using onsite resources if safe

Block entry ways to water


All employees – stop work and follow directions of Supervisor and Spill Coordinator

Spill Coordinator

• Contact external resources for major incident beyond resources of the facility (or posing threat to life, property or environment)

• Instruct crew to contain and recover spilled materials as per Safety Data Sheets (SDS)

• Stop spill source if safe to do so

• Block entry ways to water/ sensitive areas

• Where spill has entered water contain as best as possible

• Collect and dispose of collected material properly

• Record the Incident

Supervisor

• Take control of the area upon arrival, evacuate if necessary

• Contact Spill Coordinator

• Arrange logistics for additional spill response support or evacuation as required

• Alert First Aid as required


• Ensure all spill response equipment is restocked as necessary

• Assist Spill Coordinator in collecting data to record the incident

Reporting the Incident - Manager

PEP 1(800) 663-3456 must be notified immediately in any of the following situations:

• Any amount spilled to water

• Petroleum product spills to land >100 L

• Antifreeze spills to land >5 L

• Pesticide spills to land >5 L or 5kg

• Fertilizer spills to land >100 kg Initial verbal report should be followed by initial written report – include information as outline in the Spill Report Form (see Appendix 1).


All significant incidents must be filled out as outlined in the Spill Report Form by the Spill Coordinator.

DO NOT contain gasoline or Jet B where there is risk of ignition


The following guidelines direct emergency preparedness and response actions for spills on land and water.


Always act in a safe manner. Personnel have to be prepared to improvise countermeasures based on the circumstances of the spill including the amount and type of material spilled, location, access, risk to water or sensitive features, weather, tide, the type of terrain (e.g., bedrock might not allow building trenches or berms).

The primary objectives of the spill response procedures are to:

• Promote the safe and effective recovery of spilled products

• Minimize environmental impacts of spills to water and land, keep oil out of waterways (particularly fish habitat)

• Provide readily accessible information to management, cleanup crews and government agencies, in the event of a spill

• Ensure compliance with applicable legal requirements relating to spill contingency plans and reporting

• Contain the spill within one hour and recover within six hours

At all times, Safety Data Sheets (SDS) should be readily available either onsite or via radio/cell phone contact to Supervisor or contractor office to direct initial response actions.

Recording the Event

After initial danger has passed (i.e., initial response priorities are underway) Managers and Supervisors must record, to the best of their abilities, the details of the event (see Appendix 1: Emergency Report Forms), including any mitigative measures prescribed.


Reporting the Event

Crew must report all spills to the appropriate Supervisor. Supervisors will notify the designated spill coordinator (or alternates) as required.

Initial Spill Reporting

Teal Manager, or designate must provide verbal notification to Provincial Emergency Program (PEP) (800) 663-3456 immediately where a significant spill occurs or is at imminent risk of occurring, including but not limited to:

• Any amount of hazardous material spilled to water

• Petroleum product spills to land >100 L

• Antifreeze spills to land >5 L

• Pesticide spills to land >5 L or 5kg (outside work area)

• Fertilizer spills to land >100 kg (outside work area)

Notification to PEP is initially made verbally and should include information as outlined in the Spill Report Form (see Appendix 1 Emergency Report Forms). This initial verbal notification must be followed up with an initial written report using the Spill Report Form (see Appendix 1 Emergency Report Forms).

Where it is not practical to report to PEP within a reasonable time, report to the local police or nearest detachment of Royal Canadian Mounted Police (RCMP). PEP will notify other government agencies (e.g., Canadian Coast Guard, Environment Canada, and Ministry of Environment) where appropriate (Spill Reporting Regulation (2)).

For activities that are authorized under the Environmental Management Act (e.g., Pitt Lake bark pile), Ministry of Environment requires reporting of any event that will result in direct impacts to human health, animal kills and/ or immediate and significant impacts to the environment to the Report All Poachers and polluters (RAPP) line (877) 952-7277 or #7272 on the Telus Mobility Network or a template report form is found on http://www.env.gov.bc.ca/cos/rapp/form.htm.

If the spill is located in the vicinity of a licensed water supply or intake, the Manager must notify the applicable local authorities (e.g., City of Abbotsford).

Final Written Spill Report

Within 30 days after the completion of emergency response associated with the spill, Teal Manager or designate must submit a final written report which must include details as


specified under Environmental Management Act, Spill Reporting Regulation section 6 to the Ministry of Environment.

Under the Environmental Management Act, a director may order additional reports e.g., ‘Lessons Learned Report’ if the spill meets certain criteria or ‘Recovery Plan’ to resolve or mitigate the impacts of a spill.


Prevention is by far the most effective way of reducing or eliminating the potential for a spill, as well as impact mitigation to reduce detrimental impacts should a spill occur. Development of spill prevention measures (e.g. product loss control) and mitigation measures (buffer zones, dangerous goods transportation and storage, etc.) are separate endeavours to a response plan. These procedures are described throughout the CMS; generally, within Standard Operating Procedures (SOPs).

Identification of Hazardous Materials

The Petroleum Products and Hazardous Materials Standard Operating Procedures (HazMat) provide written guidance for all activities that utilize petroleum products or hazardous materials. Specifically, these procedures provide guidelines to:

• the use, storage, transportation and disposal of petroleum products and hazardous materials and

• prevent and/ or reduce petroleum product and hazardous materials spills and minimize potential impacts to the environment.

Fuel Transfer Procedures

Teal has established procedures for fuel transfer. These Procedures are also located within the Hazmat.

Training & Drills (all sites)

Training for key personnel involved in spill response, cleanup and reporting of spills will consist of a review of the Emergency Preparedness and Response Plan, Spill Contingency Section, relevant Safety Data Sheets (SDS), Safe Work Procedures (SWP) and HazMat or other SOP where applicable.

Spill Coordinators and crews may do periodic drills, where appropriate, usually in conjunction with training. Drills will usually be arranged to reflect countermeasures that can be applied on a site-specific basis using/ testing spill response equipment readily available on site.

Additionally, training should include review of potential site-specific hazards, systems for preventing accidents, appropriate mechanisms for minimizing risk, loss and damage resulting from incidents.

December 2014


Training & Exercises; it is recommended that key personnel involved in the response, cleanup and reporting of fuel or oil spills be trained at least once every three years, consistent with EPRP Appendix 4 Spill Training Syllabus.


Inspections of Spill Kit contents should form part of regular equipment/ facility inspection routine.

Petroleum and other hazardous materials should have regular inventories and/ or inspections of storage sites, as per the Petroleum and Hazardous Materials Standard Operating Procedures (HazMat).

Equipment

Spill Kit requirements depend on the site, types of potential spills and equipment used. Innovation is key to successful response actions - in addition to Spill Kit contents, use locally available materials including soil, sand, woodchips, logs, etc.

Deviation from the content requirements of spill kits may only be made after consultation with a Qualified Professional.

Pesticide and Fertilizer Products Spill Kit

Spill Kit contents depend on the product characteristics (e.g., where the product is water soluble, Universal pads/ sorbent socks, etc. should be kept on the equipment/ site). Consult SDS, Environmental Department or a Qualified Professional for more information.

Antifreeze Spill Kit

It is highly recommended that universal pads are kept in equipment where they will not be exposed to water (as they absorb water as well as any water-soluble products). In particular, key vehicles and locations (i.e., Supervisor, shop truck, etc.) should have an extra supply of universal pads.

Petroleum Products Spill Kits

Spill Kits for petroleum products are organized as follows:

• Level 1: pickup trucks of Supervisors, the designated Spill Coordinator and Alternates

• Level 2: heavy equipment and vehicles with >230 L of fuel/ oil

• Level 3: land-based operations

• Level 4: operations adjacent to water (not designated)

Plug ‘n’ Dike is a nontoxic, non-flammable blend of high absorption polymers in a blended bentonite base that forms an immediate seal when applied directly to a leaking fuel tank. It can be ordered from local spill containment supplier companies.


Required and optional contents for Level 1- 4 Spill Kits are detailed on the following pages.

Level 1 Spill Kit

For pickup trucks of Supervisors, the designated Spill Coordinator and Alternates (Table 5-4) a minimum of 20 sorbent pads (18” x 18” x 3/8”) and disposal bags must be kept on the equipment to enable quick and efficient response to spills, drips, etc.

Other optional equipment that may be kept in pickup trucks, crummies, etc.:

• PVC gloves • Eye protection

• Plug & Dike unit • Universal pads

Level 2 Spill Kit

For heavy equipment and vehicles with more than 230 litres of fuel/ oil (e.g., yarders, loaders, drills, tank trucks (mobile fuel trucks), pick-up trucks with "Tidy Tanks", etc.) a Level 2 Spill Kit (as detailed below) must be kept on equipment.

Table 5-1: Level 2 Spill Kit

Level 2 Spill Kit Contents

Quantity Equipment Size

20 Sorbent pads 18" x 18" x 3/8"

20 Universal pads or other antifreeze containment system (e.g. absorbent clay particles)

2 E348P Sorbent socks 3" x 4’

2 Heavy duty oil spill disposal bags

Other optional equipment that may be kept in Level 2 Spill Kits:

• PVC gloves • Eye protection

• Plug & Dike unit


Level 3 Spill Kit

For land based operations (e.g., shops), a Level 3 Spill Kit (as detailed below) must be kept in a readily accessible area.




1 pair Chemical goggles - A/O (fit eyeglasses)

2 pair PVC gloves

1 roll “Caution Do not Enter” tape

10 E348P sorbent socks 3" x 4'

3 bales Sorbent pads (1 bale in kit, 2 in storage) 18" x 18" x 3/8"

1 Poly tarp 18' x 20'

1 unit Plug N’ Dike



• Coveralls (Tyvek or Saranex) • High visibility vests • “No Smoking” signs • Hand cleaner

• Shovels and rakes • Polypropylene rope (200 feet of 1/4”) • Box of rags/ paper towel • Pipe for inverted weir


Level 4 Spill Kit

For operations adjacent to water (e.g., Duke Point DLS), a Level 4 Spill Kit (as detailed below) must be kept in a readily accessible area.




2 pairs Chemical goggles - A/O (fit eyeglasses)

2 pairs PVC gloves

1 roll “Caution Do Not Enter” tape

2 Life vests

2 Hand cleaner

8 lengths 810 sorbent booms 10' x 5"

3 bales E100 sorbent

1 bale E348P sorbent socks (12 per bale) 3" x 4'

1 Plug N’ Dike

1 set Tools (wire cutters, pliers, hammer, utility knife)

1 Round nose shovel

2 Poly tarps 18' x 20' (Min. size)

200 feet Polypropylene rope 1/4"

1 box Rags/ or paper towel



• Safety triangles • Coveralls (Tyvek or Saranex) & rain gear • High visibility vests • “No Smoking” signs • Plywood/ lumber for culvert block • Sandbags for diversion or containment

dam

• Rakes • Pipe for inverted weir • Nails/ staples • Roll of chicken wire • Stakes & sledge hammer



The following section details the roles and responsibilities of personnel to prepare for and respond to spill emergencies.

Note: In some cases, Primary Contractors may be assigned various roles and responsibilities.

Table 5-4: Key Personnel for Spill Response Coordination

Position Personnel


FVO Interwest

Pitt Lake Sandspit

Spill Coordinator

Ron Wellmann Rod Ouellette Mike Crane Clint Ely Travis Kuiper John Pichugin

Alt Coordinator

Mark Carter Jim McLennan John Pichugin Mike Carson Jerry Reiman

Alt Coordinator

Steve Trommel Mark Carter Ron Manke Chris Graham John Pichugin

Alt Coordinator

Mike Pegg Ron Wellman Rob Ravai Rob Ravai

Alt Coordinator




Spill Coordinator

(or alternate)

• Ensure the crew is adequately trained in spill response and prevention

• Ensure that a response to a spill incident is immediate, effective and sustained

• Determine if additional equipment is required to contain and clean up spills

• Determine if outside resources (e.g., private spill response companies, Coast Guard, etc. are required to assist

• Oversee the cleanup operation until it is satisfactorily completed

• Complete the Spill Report Form

All Employees

• Comply with all Emergency Preparedness and Response procedures

• Maintain equipment in good working order

• Report all accidents and incidents, including near misses to the Supervisor

• Assess the initial source and size of spill

• Participate in spill response and clean up, as required

• Restock/ replace spill response equipment after use

Safety Rep

• Assistance in coordination of response activities and communication

• Assist the Spill Coordinator, Alternate, and/ or Supervisor in their roles and responsibilities as required

Supervisor

• Ensure compliance with EPRP, including adequate prevention and response equipment

• Ensure crew are adequately trained to spill response, as required

• Report all incidents to the Spill Coordinator

• Take initial action with crew to safely stop the source and contain the spill

• Continue actions until relieved or supplemented by Spill Coordinator

• Provide support and assistance to the Spill Coordinator, as required

Manager

• Development and maintenance of safe and effective emergency preparedness and response procedures for spills


• Provide assistance in recording the event

• Report the spill to PEP and Coast Guard, as required

• Notify applicable government agencies (e.g., City of Abbotsford) or licensed water intakes where there is a potential impact to the water supply




6.0 Slope Stability

The following guidelines direct emergency preparedness and response actions for slope stability including landslide and avalanche prone terrain, and events.

6.1 Emergency Response Action Plan


The Emergency Evacuation Response Action Plan should be used as a guide to direct actions during a landslide event where required.

Regardless of rainfall levels, all activities in or downslope of areas identified to have risk of landslides must stop if a landslide or debris torrent occurs.

Recording the Event

After initial danger has passed Managers and Supervisors must record, to the best of their abilities, the details of the event (i.e., using the Landslide Report Form), including any mitigative measures prescribed.

Reporting the Event

Teal Manager or designate is responsible to report to appropriate government agencies. Examples of where government agencies must be notified as soon as possible, include:

• Any landslide or debris torrent resulting from a forest practice that causes damage to the environment must be reported to the District Manager of the Ministry of Forests, Lands and Natural Resource Operations (FPRA section 46(2)(b)).

• If deleterious substance enters or is likely to enter a stream with fish or fish habitat then this event must be reported to the Department of Fisheries and Oceans) Federal Fisheries Act section 38(4)).

• If there is a slide or other event that is located in the vicinity of a licensed water supply or intake and has the potential to impact the water supply, ensure that you notify the applicable local authorities (e.g., City of Abbotsford avalanche reports).



Landslide and debris flows most commonly occur during or immediately after storms with intense precipitation or rain-on-snow events and wind as a contributing factor. Training and drills focus on recognition of site conditions that may indicate higher risk and monitoring soil saturation levels to avoid worker exposure to high risk conditions.

Training & Drills

Slope stability awareness training forms part of the EPRP Training. Pre-work meetings review site specific hazards. Emergency evacuation drills may be performed on an annual basis or as required.


Terrain stability and avalanche assessments form part of the planning process. Assessments should consider the work area and travel routes, including upslope hazards.

Additionally, ongoing monitoring of soil saturation levels must be applied to all worksites and travel routes. The following provide guidelines on determining site specific soil saturation from rainfall and snowmelt. Training on the correct method of Water Balance calculations is available from Teal Representative upon request. The following are guidelines for water balance calculations. It is recommended Supervisors and Teal Representatives utilize the Water Balance Calculation spreadsheet to determine the water balance.

Water Balance = Current Moisture Level + 24hr Rainfall + Snow Melt – 24hr Drainage

Current moisture level = previous day’s water balance

24 hour rainfall = daily rainfall reading at specified time (rain gauge or automated weather station)

Snow melt = where applicable, from Table 6-3: Snowmelt Moisture Input Values

24 hour drainage = 50 mm/ 24 hr period in wet region; 30 mm/ 24 hr period in dry region

Precipitation levels must be monitored during active operations, results must be documented daily at a minimum, or more frequently during heavy rainfall events.


Snow melt is an important factor in determining the total soil moisture input. The following table provides guidance as to the amount of snow melt that must be added to the precipitation recorded in a rain gauge at the worksite. Snow melt must be considered at or above the worksite (i.e., where the melt occurs). During rain on snow events, follow the guidelines in the table below to calculate average snowmelt in a 24-hour period:

Table 6-1: Snowmelt Water Values (per 24 hours)

Average Air

Temperature1

Non-forested areas (clearcut, alpine, etc.)

Forested areas

(Old growth, second growth, etc.)

Low Wind2 High Wind3 Low Wind2 High Wind3

1oC 5 mm 15 mm 5 mm 10 mm

5oC 30 mm 75 mm 20 mm 35 mm

10oC 60 mm 145 mm 40 mm 75 mm

The following Rainfall Shutdown Guidelines must be followed (unless superseded by Professional Geotechnical advice or alternate procedures meet or exceed Teal’s CMS):

Table 6-2: Rainfall Shutdown Guidelines

ACTIVITIES TIME PERIOD WET REGION

Total Rainfall (mm) DRY REGION

Total rainfall (mm)

All activities conducted within, directly downslope, or where workers must travel through areas of “questionable stability” (i.e., greater than 50% slope).

12 hours 75 mm 40 mm

24 hours 100 mm 55 mm

Wet and dry regions are differentiated as wetter regions are adapted to higher precipitation. The Wet Region is defined as all areas of the coast, West of the Vancouver Island Range and West of the Coast Range. Corresponding Wet BGC subzones include: CWHvm1, CWHvm2, CWHvh, CHWwh1, CHWwh2, MHmm1 and ESSF. The Dry Region is defined as all areas of the coast East of the Vancouver Island Range. Corresponding Dry BGC subzones include: CWHdm, CWHms1, CWHms2, CWHws2, CWHmm1, CWHmm2, CWHds1, CWHds2, MHmm2, CWHxm, CDFmm and IDFww.

Activities are temporarily shut down if these limits are exceeded. Activities may resume ONLY when the 24-hour rainfall rate falls below 50 mm (30 mm in dry) and the total water balance is less than 100 mm (55 mm in the dry).

Consider stricter shutdown criteria where known landslides or terrain instability features are present within the work area (including consideration of terrain above the work area or along the travel route). Appropriate shutdown criteria may be developed in consultation with a Qualified Professional). Activities on steep slopes (> 60%) should be restricted to dry weather or periods of light rainfall, as steeper slope angles have a greater potential for instability.

1 Average Air Temperature is calculated using the average of the warmest temperature (afternoon) and the coolest temperature (morning).

Temperature readings should be taken at workplace or equivalent. 2 Wind is considered low when it is 15km/ hour (branches swaying) 3 Wind is considered high when it is 50km/ hour (large trees swaying)


In addition, work areas on or down slope of areas identified to have risks of landslides should be shutdown if any of the following risk indicators during periods of prolonged or heavy rainfall/ snowmelt (even if the rainfall shutdown criteria has not been exceeded):

• Excessive ground water on sidehills

• Rain on snow with warm temperatures

• Heavy rainfall on snowpack

• Minor slumps and slides

• Sloughs appearing in the soil

• Excessive water content in soils

• Cracks appearing in the soil

• Sudden reduction or stop of water flow in streams

• Clear flowing streams turning to a muddy brown colour

Equipment

Rain gauges must be maintained at sites that are representative of rainfall conditions at active operating areas, where hazards exist.

A Water Balance Calculator spreadsheet is available to aid operations in ensuring all precipitation factors are considered.


The following section details the roles and responsibilities of personnel to prepare for and respond to landslides and terrain stability hazards. Note: in some cases, Primary Contractors may be assigned various roles and responsibilities.

Table 6-3: Key Personnel for Landslides and Similar Events

Position Personnel


FVO Interwest

Pitt Lake Sandspit

Landslide Coordinator

Ron Wellmann Rod Ouellette Mike Crane Clint Ely Travis Kuiper John Pichugin

Alt Coordinator

Mark Carter Jim McLennan John Pichugin Mike Carson Jerry Reiman

Alt Coordinator

Steve Trommel Mark Carter Ron Manke Chris Graham John Pichugin

Alt Coordinator

Mike Pegg Ron Wellman Rob Ravai Rob Ravai

Alt Coordinator




Landslide

Coordinator (or

alternate)

• Ensure Supervisors are monitoring weather and site conditions consistent with EPRP (i.e., weather, rainfall gauge, water balance calculations, etc.)

• Assist Supervisors to evaluate workplace hazards during periods of heavy rainfall

• Ensure Supervisors are aware of risk indicators during periods of prolonged or heavy rainfall

• Ensure planned maintenance, deactivation and gully cleaning activities are completed on areas affected by unstable terrain before seasonal heavy precipitation begins

• Consider scheduling activities in or downslope of areas identified with potential stability concerns for drier weather seasons

• When precipitation exceeds the local rainfall shutdown limits, alert personnel to stop all activities affected by areas of questionable stability

• In the event of a landslide, assist Evacuation Coordinator and/ or Supervisor to evacuate all personnel to predetermined safe site

• Oversee mitigative actions until it is satisfactorily completed

• Complete the Landslide Report Form

All Employees

• Comply with all Emergency Preparedness and Response Procedures

• Report ongoing soil conditions, observations of potential risk indicators to the Supervisor

Safety Rep

• Ensure the crew is adequately trained in recognizing hazards


• Assist the Landslide Coordinator, Alternate, and/ or Supervisor in their roles and responsibilities as required

Supervisor


• Ensure crew are adequately trained to recognize hazards, and rainfall shutdown requirements when working in or downslope of areas identified to have landslide hazards

• Monitor site conditions and rainfall in active operations

• Report all incidents to the Landslide Coordinator

• Take initial action with crew to ensure safety after an incident

• Continue actions until relieved or supplemented by Landslide Coordinator

• Provide support and assistance to the Landslide Coordinator, as required

• Road Supervisor must inspect active road construction, deactivation and rehabilitation sites before scheduled shutdowns to ensure sites are stable. Measures must be taken to mitigate risks on sites where work is not complete.

Manager

• Develop and maintain safe and effective Emergency Preparedness and Response Procedures for landslides


• Provide assistance in recording the event in Landslide Report Forms

• Notify applicable government agencies as required (e.g., City of Abbotsford) or licensed water intakes where there is a potential impact to the water supply




7.0 Wildfire


Evaluate Hazard


Eliminate ignition sources (no smoking)

Determine potential for containment with onsite resources and personnel

Call for HELP

Contact Supervisor, describe off site resources required

Maintain communications at all times

First Response

Only initiate fire suppression activities if safe to do so, consistent with your training


All employees – stop work and follow directions of Supervisor and Fire Boss

Fire Boss

• Evaluate fire and dispatch resources as required

• Continue response activities until fire is contained, extinguished or limit the spread OR the Wildfire Service assumes responsibility (in writing).

• Direct compliance with Government Orders

Supervisor

• Ongoing inspections to ensure adequate fire tools at work areas

• Take control of the area upon arrival, provide initial attack until relieved by the Fire Boss

• Contact Fire Boss

• Arrange logistics for additional fire response support or evacuation as required

• Alert First Aid as required


• Ensure all fire response equipment is restocked as necessary

• Assist Fire Boss in collecting data to record the incident


Immediately Notify Coastal Fire Center (250) 951-4200 or (800) 663-5555 (*5555 on a cell phone)

• include information as outline in the EPRP Wildfire Report Form (see Appendix 1).


All significant incidents must be filled out as outlined in the Wildfire Report Form by the Fire Boss.

Figure 7-1: Wildfire Emergency Response Action Plan



Where safe to do so, initial response actions must be taken by those closest to the fire (directed by the Fire Fighting Crew Leader) regardless of the cause of fire. All fires within 1 km of the work site must be actioned as per Wildfire Act section 6.3 and Wildfire Regulation section 13.

The Fire Fighting Crew Leader is in charge of initial response actions until the Incident Commander arrives on site and assumes responsibility. Where there is potential for explosives to be involved in wildfire, the procedures in Explosive Emergency Response Plans may take priority over this section at the discretion of the Incident Commander and/ or Safety Representative. Only those with a valid s100 certificate may participate in fire fighting.

Response actions must continue until the Fire is completely out or the Forest Service assumes responsibility.

Recording the Event

After initial danger has passed (i.e., initial response priorities are underway) Supervisors and the Fire Boss must record, to the best of their abilities, the details of the event (see Appendix 1: Emergency Report Forms), including any mitigative measures prescribed. During the Wildfire event a crew member may be assigned responsibility by the Fire Boss to record details of the event.

Reporting the Event

Crew must report all fires to their Supervisor (including fires outside the operating area). The Manager, Safety Representative and/ or Supervisors will notify the Fire Fighting Crew Leader where required. All fires that are burning unattended or uncontrolled, no matter how small or insignificant must be reported.

The Teal Manager, or designate must report all fires to the Wildfire Service immediately (Wildfire Act part 1 section 2). When reporting a fire to the Wildlife Service, note resources that are available on site and ask permission to utilize those resources in initial response actions. All fire fighting resources within 30km by road of the fire (i.e., workers, fire tools, fire suppression and heavy equipment) must be made available to fight the fire (Wildfire Regulation section 13)1. The company will be reimbursed for the use of those resources, if approved. In particular resources associated with higher expense such as helicopter with bucket, logging equipment, water tanker trucks, pickups, crew, etc. should be pre-approved. Contractors can receive pre-approval through Coastal Fire Center for use of equipment/crew in case of emergency fire fighting.

Each year, prior to March 1st contact information (i.e., complete an Emergency Contact Information Form) must be provided to the Wildfire Service (Wildfire Regulation section 4).

1 Wildfire Regulation section 13(3) provides an exemption to fire fighting requirements on private land (land other than crownland) and protected areas.

http://www.for.gov.bc.ca/isb/forms/lib/fs1404.pdf

http://www.for.gov.bc.ca/isb/forms/lib/fs1404.pdf



Training & Drills

Workers in a forestry operation who fight forest fires must be physically capable of performing their duties safely and effectively AND trained and certified before they can fight forest fires.

All training must meet a standard that's acceptable to WorkSafeBC. The s100 Basic Fire Suppression and Safety training program, developed by BC Wildfire Services, is considered an acceptable WorkSafeBC standard. Workers with a certificate of completion for this program are considered properly trained and able to work as forest firefighters. Every year, all forest firefighters must receive additional training. Records must be kept of the training each worker receives. Drills may be performed periodically, usually in conjunction with training, or through discussions of countermeasures that can be applied on a site-specific basis. As an example, set up a drill for a small lightning strike fire in a block, where the fire has almost spread into standing timber. Participants would be required to undertake the appropriate response measures following the Wildfire Emergency Response Action Plan above. Starting up pumps and other equipment is also a type of drill.

Monitoring & Measuring Fire Tools

Inspection of all fire tools must be completed, (and if required, repaired) on an ongoing basis by the Supervisor and overseen by the Teal Representative.

A minimum inspection would check the following points:

• Equipment is properly located and secured (i.e., on equipment or at the worksite, etc.)

• Pumps start easily and that accessories, tools and gas or mix is available

• Hose is properly stored in a clean, dry place

• Porta-tanks are full of water

• Hand tank pumps are full of water

• Hand tools are in good condition, there is at least one per person and is an adequate combination of hand tools (i.e., a combination of shovels, pulaskis, axes, hand tank pumps and fire extinguishers are at the site, not just one type of hand tool)

• Fire extinguisher inspections and maintenance are current and consistent with BC Fire Code/ NFPA standards

• Fire cache is adequately stocked


Fire Extinguishers

National Fire Protection Agency (NFPA) 10 Standard for Portable Fire Extinguishers, and B.C. Fire Code section 6.2 require your fire extinguishers to

• conform to the applicable CAN/ULC standards for installation

• be inspected monthly

• be inspected and tested annually by an authorized fire protection professional

• undergo scheduled maintenance at 3, 6 and 12 years

Monthly Inspection Requirements

Under NFPA 10, you must check the following for your portable fire extinguishers each month:

• Location pressure tamper indicator, hose/nozzle sign, hanger, hazard assessment, HMIS label

• Location in designated place

• No obstruction to access or visibility

• Operating instructions on nameplate legible and facing outward

• Safety seals and tamper indicators not broken or missing

• Fullness (confirmed by weighing or lifting)

• Obvious physical damage, corrosion, leakage or clogged nozzle

• Pressure gauge reading or indicator in the operational range or position

• Condition of tires, wheels, carriage, hose and nozzle (for wheeled units) If the monthly inspection reveals any problems with a rechargeable fire extinguisher, it must undergo full maintenance by an approved fire protection professional or be replaced. A non-rechargeable, or disposable, dry chemical fire extinguisher must be removed after use and replaced with a new one.

Monthly inspections may be conducted using internal staff with appropriate knowledge. The person conducting the monthly inspection must record the results. At the annual inspection, each extinguisher receives a tag for tracking monthly inspections (you can request a weather proof plastic tag envelope). Alternatively, you may keep a permanent record on an inspection checklist in electronic or paper format.

Annual Fire Extinguisher Inspection Requirements

NFPA 10 requires a thorough annual examination of your portable fire extinguishers’ mechanical parts, extinguishing agent and expelling means by an approved fire protection service. Only a qualified fire protection technician should conduct the annual inspection and tests for your portable fire extinguishers. The technician will document all test results as required by NFPA 10.

Fire Extinguisher Hydrostatic Testing

At five-year intervals, NFPA 10 requires hydrostatic testing of

• carbon dioxide, wet chemical and foam dry system air leakage fire extinguishers

• cartridges associated with portable fire extinguishers and wheeled units

• carbon dioxide hoses equipped with a shut-off valve NFPA 25, requires a 12-year hydrostatic test for ABC dry chemical extinguishers. These fire extinguishers must be recharged every six years.

The 12-year hydrostatic test is for dry chemical and clean agent extinguishers. After hydrostatic testing, the fire protection technician must attach a label to the fire extinguisher, recording the month, year, test pressure used and name of the fire protection service company.

http://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=10

http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=10






Fire Weather

Fire weather (including temperature, wind, relative humidity, and precipitation) must be monitored on a daily basis throughout the fire season, in all active areas. Based on daily weather records, determine the applicable numerical ratings for Fire Weather Index and Build up Index (based on Canadian Forest Fires Danger Rating system). Cross reference these two ratings to determine the Fire Danger Class for the relevant Danger Index Region (e.g. Vancouver Island, Pitt Lake and Haida Gwaii are Region 1, Boston Bar is Region 3).

Precautions must be taken if there is a risk of a fire starting or spreading, As specified in the Wildfire Regulation section 1(5), there is a risk of a fire starting or spreading if the following conditions are met: the area is snow free and;

• Fine Fuel Moisture Code value exceeds 75 (FFMC >75);

• Duff Moisture Code Value exceeds 6 (DMC >6); or

• Drought Code value exceeds 15 (DC >15)).

The critical season for fire, as determined by Ministry of Forests, Lands and Natural Resource Operations, occurs between March 1 and November 1, however if the conditions meet the criteria above outside of the critical season for fire, procedures as specified in the EPRP Wildfire section must be implemented.

Figure 7-2: Danger Index Regions


Table 7-3: Fire Danger Class (DGR) Danger Index Region 1

BUILDUP INDEX

FIRE WEATHER INDEX

0 1 - 7 8 – 16 17 - 30 31 +

0 - 19 Very Low

I Low

II Low

II Moderate

III Moderate

III

20 - 42 Low

II Low

II Moderate

III Moderate

III High

IV

43 - 69 Low

II Moderate

III Moderate

III High

IV High

IV

70 - 118 Low

II Moderate

III High

IV High

IV Extreme

V

119 + Moderate

III Moderate

III High

IV Extreme

V Extreme

V


BUILDUP INDEX

FIRE WEATHER INDEX

0 - 4 5 – 16 17 – 26 27 - 37 38 +

0 - 48 Very Low

I Low

II Low

II Moderate

III Moderate

III

49 - 85 Low

II Low

II Moderate

III Moderate

III High

IV

86 - 118 Low

II Moderate

III Moderate

III High

IV High

IV

119 - 158 Low

II Moderate

III High

IV High

IV Extreme

V

159 + Moderate

III Moderate

III High

IV Extreme

V Extreme

V



BUILDUP INDEX

FIRE WEATHER INDEX

0 - 4 5 – 16 17 – 27 28 - 46 47 +

0 - 50 Very Low

I Low

II Low

II Moderate

III Moderate

III

51 - 90 Low

II Low

II Moderate

III Moderate

III High

IV

91 - 140 Low

II Moderate

III Moderate

III High

IV Extreme

V

141 - 200 Low

II Moderate

III High

IV High

IV Extreme

V

201 + Moderate

III Moderate

III High

IV High

IV Extreme

V

High Risk Activities

Restrictions are placed on high risk activities if there is a risk of a fire starting or spreading.

Table 7-6: High Risk Activities

High Risk Activities

a) mechanical brushing;

b) disk trenching;

c) preparation or use of explosives;

d) using fire- or spark-producing tools, including cutting tools;

e) using or preparing fireworks or pyrotechnics;

f) grinding, including rail grinding;

g) mechanical land clearing (including grubbing and stripping during road building);

h) clearing and maintaining rights of way, including grass mowing;

i) any of the following activities carried out in a cutblock excluding a road, landing, roadside work area or log sort area in the cutblock:

i. operating a power saw;

ii. mechanical tree felling, woody debris piling or tree processing, including de-limbing;

iii. welding;

iv. portable wood chipping, milling, processing or manufacturing;

v. skidding logs or log forwarding unless it is improbable that the skidding or forwarding will result in the equipment contacting rock;

vi. yarding logs using cable systems


Before undertaking any high risk activities determine the Fire Danger Class. Restrictions are placed on all high risk activities (Table 7-5),) as follows:

Table 7-7: Restrictions on High Risk Activities and Exemptions to the Restriction

Fire Danger Class (DGR)

Restriction Duration

Moderate III

After 3 consecutive days of DGR III or greater, maintain a fire watch after work for a minimum of 1 hour

Until after the DGR falls below III

High

IV

Maintain a fire watcher after work for a minimum of 2 hours

Until after the DGR falls below III

After 3 consecutive days of DGR IV, cease activity between 1 p.m. PDT (Pacific Daylight Saving Time) and sunset each day

Until the DGR falls to III for 2 consecutive days, or until the DGR falls below III

Extreme

V

Cease activity between 1 p.m. PDT (Pacific Daylight Saving Time) and sunset each day and maintain a fire watcher* after work for a minimum of 2 hours

Until after the DGR falls below IV for 2 or more consecutive days

After 3 consecutive days of DGR V, cease activity all day

Until after the DGR falls below V for 3 or more consecutive days, or falls below DGR IV

* In addition, a Fire Watcher exemption may be granted annually, to be replaced by Aerial Patrols.

Further recommendations are as follows:

• All activities should stop when temperature equals or exceeds relative humidity (i.e., cross over)

• When relative humidity (RH%) drops to 35% or lower, activities may continue at the discretion of the Manager

• When high risk activities are shut down due to hazardous conditions, certain other types of activities (i.e. grade crews ballasting, engineering/ forestry field work, etc.) may continue at the discretion of the Manager, including any additional requirements to reduce fire hazard.


Equipment Fire Tools

It is required that those fire tools, as detailed below and listed in Table:7-8 Required Fire Tools be kept on/ in equipment and maintained when there is risk of a fire starting or spreading (i.e., FFMC >75, DMC >6, or DC >15) as determined by the Teal Representative.

Fire tools include Fire Fighting Hand Tools (i.e., shovels, pulaskis, axes, hand tank pumps and fire extinguishers) and Water Delivery Systems (i.e., a system for suppressing fire by delivering water, a suppressant or a surfactant). Sufficient Fire Fighting Hand Tools must be available at work sites in a combination and type to properly equip each person who works at the site with a minimum of one hand tool. There should be a combination of all types of hand tools on site in roughly equal numbers, see Table 7-8: Required Fire Tools (and notes on the following page).

At high risk activity sites, in addition to the requirement for hand tools for each person, an adequate Fire Suppression System must be kept at the work site where high risk activities (see Table 7-6: High Risk Activities) are performed.

A fire suppression system is defined as a “system for suppressing fire by delivering (a) water, (b) a suppressant, (c) a surfactant, or (d) any combination of the substances listed in paragraphs (a) to (c) and may include a water delivery system.” Note, this definition does not include fire extinguishers. The system should be practical and reasonable for the specific high risk activity being carried out. In addition, the fire suppression system should be capable of initial suppression of a fire of reasonable and foreseeable size if started as a result of the high risk activity. The Fire Suppression System must be appropriate to the season, activities and hazards. For example, outside of fire season, an internal spark arrestor and a simple collapsible bucket may be appropriate for a cable yarding operation, while the same operation in August should have a water delivery system on site.

A Water Delivery System is a system that can deliver a sufficient volume of water to effectively fight a fire of a reasonably foreseeable size, taking into account site factors (e.g., size of the work area, terrain, slope, pump pressure, etc.). For example, a water delivery system must include: a portable pump, sufficient hose to reach all areas within the workplace and those tools required to operate the pump. The type of pump must be suitable to the workplace and available water source).

Fire Fighting Hand Tools include:

• Shovel

• Pulaski

• Axe

• Hand tank pump

• Fire extinguisher


Table 7-8: Required Fire Tools (see notes below table on the following page) Minimum Fire Tool Requirements

Activity (Equipment)

Tools (1 hand tool/ crew) 3

Fire Extinguisher1

Fir

e S

up

pre

ssio

n

Sys

tem

Sh

ove

l

Pu

lask

i or

Axe

Han

d

Pu

mp

Tan

k 1A

-5B

C

3A-1

0BC

2

0.22

5/ .5

lb

10A

–

60B

C

3A-2

0BC

3A-8

0BC

General

Transportation (pickup/ crummy) 1 1 1

Vehicles used to transport drums and containers 1

Crew Boat 1

Fuel transport (tidy tank<450L) 1 1 1

Fuel transport (tidy tank >450L and <3000L) 1 1 1

Fuel tanker 1 1 1 2

Harvesting

Hand Falling & Bucking/ Shake & Shingle Salvage (powersaw) 1 1 1 1 1

Mechanical Falling & Bucking (Feller buncher/ processor) 1 1 1 1 1 1

Cable Yarding (tower/ skyline/ super snorkel) 1 1 14 1 1 1

Ground Based Yarding (skidder/ hoe forward)6 1 1 1 1 1 1

Aerial Yarding (helicopter) Water bucket

Loading (front end/ hydraulic) 1 1 1 1 1

Hauling (logging trucks/ lowbed) 1 1 1 1

Road

Construction (excavator/ bull dozer) 1 1 1 1 1

Drilling (rock drill) 1 1 1 2

Blasting (powder truck) 1 1 1 1 1 1

Hauling (lowbed/ gravel/ endhaul) 1 1 1 1

Grading (grader) 1 1 1 1

Brushing (brushers/ mowers) 1 1 1 1 1 1

Silviculture

Manual brushing, spacing & pruning (power saw) 3 1 1 1 1 1

Shop

Shop truck/ welding truck 1 1 2 2 1 1

Designated Storage Area (Dangerous Goods) 1

Vehicles (e.g., forklift) operating within a Designated Storage Area

1

Dryland Sort/ Booming Ground

Marine Vessel (boom boat/ dozer/ sidewinder) 1

Heavy Equipment 1

Please see Notes on next page.


Notes from Table 7-8

1 Fire extinguishers must be equivalent to these requirements or better (see text box below for clarification)

2 Where an engine having a power greater than 7.5 kw (10 hp) (not including a water-borne engine, an engine in a vehicle which is primarily used for the transportation of people, or an engine in a helicopter) has an integral vehicle Water Delivery System that is in good repair a 3A-10BC fire extinguisher is not required (only one 1A-5BC extinguisher is required).

3 There must be a minimum of 1 hand tool per person (i.e., shovel, Pulaski, axe,hand pump tank, or fire extinguisher) There should be a combination of all types of hand tools on site in roughly equal numbers, in a combination of roughly equal numbers

4 Additional hand pump tanks must be placed adjacent to each corner block in use

5 Fuel Tanker <3,000 L requires one extinguisher, a tanker >3,000 L requires 2 extinguishers

6 Skidders are exempt from the internal fire tool requirements in situations where there is no way to safely secure water cans or other fire tools (e.g., impedes visibility or creates safety hazard in the cab of the machine). However, sufficient fire fighting tools must be easily accessible (i.e., nearby pick-up truck, alternate machine, or a small cache on site where no other trucks or machinery are on site).

Fire Extinguisher Labelling

For example, a multi-purpose dry chemical fire extinguisher labeled ABC is good for

extinguishing class A, B and C fires.


Fire Cache

Fire equipment caches must be located within 2 hours of the workplace. The following equipment must be located central fire equipment caches:

Table 7-9: Required Fire Equipment Cache Contents

Fire Equipment Cache Requirements

Level Equipment Quantity

Level 1 (10-20 people)

Water Delivery Systems 1

Fire Shovels 6

Pulaskis 6

Packcans 4



Fire Shovels 8

Pulaskis 8

Packcans 6



Fire Shovels 10

Pulaskis 10

Packcans 8

Level 4 (>60 people)


Fire Shovels 20

Pulaskis 20

Packcans 15

Fire Watch

Where a fire watch is required, the fire watcher must:

• Reasonably see the site of the high risk activity during the time the watch is required;

• Have adequate fire fighting hand tools on site;

• Actively watch and patrol for sparks and fires on the site of the high risk activity;

• Immediately carry out fire control and extinguish the fire if practicable; and

• Have the means on site to report the fire to Supervisor and Teal representative.



The following section details the roles and responsibilities of personnel to prepare for and respond to wildfire emergencies.

It is important to note that during wildfire events, every fire in BC is organized using the principles of the Incident Command System (ICS). The reporting structure changes from the normal hierarchy so that the Ground Operations Coordinator retains overall responsibility and command with respect to firefighting activities. For each Crew, one Fighting Crew Leader is chosen. The Fighting Crew Leader retains overall responsibility and command for each member in the Crew.

Figure 7-9: Organization Chart during a Wildfire Event

Note: in some cases, Primary Contractors may be assigned various roles and responsibilities.

Incident Commander

Operations Section

Planning Section

Logistics Section

Finance/ Administration Section

Air Operations

Branch

Ground Operations

Branch

Fire Fighting Crew Leader

Fire Fighting Crew


Fire Fighting Crew


Fire Fighting Crew


Table 7-10: Key Personnel Wildfire Roles & Responsibilities

Position Personnel


FVO Interwest

Pitt Lake Sandspit

Ground Ops Coordinator

Ron Wellmann N/A Mike Crane Clint Ely Travis Kuiper John Pichugin

Crew Leader Mark Carter John Pichugin Mike Carson Jerry Reiman

Crew Leader Mike Pegg Ron Manke Chris Graham John Pichugin

Crew Leader Steve Trommel Rob Ravai Rob Ravai

Crew Leader Taylor Sprangers


Incident

Commander

• Overall responsibility at the fire (external personnel – Wildfire Service)

• Larger fires (51-100+ fire fighters) may require an Operations Chief, Divisional Superintendents, etc. (external personnel – Wildfire Service)

Ground Operations

Coordinator

• Ensure the crew is adequately trained in fire response and prevention prior to commencing fire fighting

• Identifies Crews and Crew Bosses; give safety brief and assigns crews tasks and responsibilities

• Ensure that a response to a fire is immediate, effective and sustained

• Determine if additional equipment is required to contain and clean up fires

• Locate pump/ relay tank site locations, advance fire guards or isolated boundaries

• Determine if outside resources (e.g., helicopter buckets, etc.) are required to assist

• Oversee fire suppression activities until either the fire is contained, extinguished, limit the spread or Wildfire Service take over responsibility (in writing)

• Direct compliance with Government Orders (e.g., government can issue orders that must be obeyed regarding fires, including the requisition of facilities, equipment and personnel to fight the fire)

• Oversee the cleanup operation until it is satisfactorily completed

• Complete the EPRP Fire Report Form

Crew Leader • Assists the Ground Operations Coordinator

• Assigns tasks and responsibilities to fire crew members (up to a maximum 7 firefighters)

Firefighter

• Participate in initial fire response and clean up, consistent with your training as per the directions of Crew Leader

• For safety and efficiency, all firefighters will report to and take direction only from their immediate supervisor only (Crew Leader) regardless of what normal supervisors are present.



All Employees

• Comply with all Emergency Preparedness and Response Procedures

• Maintain equipment in good working order

• Report all fire incidents, including near misses to the Supervisor

• Assess the initial source and size of fire in your work area and potential hazards

• Restock/ replace fire response equipment after use

Fire Duty Officer

• Be available by pager and phone to manage and direct emergency calls during the designated Fire Duty Shift. Fire Duty Shifts are designated at the operation but generally start at 5:00 p.m. Monday afternoon until 7:00 a.m. the following Monday

• Receive and process emergency calls according to the procedures outline in EPPR

Fire Watcher

• Ensure they can reasonably see the work site(s) of the high-risk activity during the time the fire watch is required

• Actively watch and patrol for sparks and fires on the site(s) of high risk activities

• Ensure they have at least one firefighting hand tool to carry out fire control

• Where fire is discovered, initiate appropriate fire response actions according to the EPRP – section Wildfire (e.g., carry out fire control to extinguish the fire where safe to do so)

• Ensure adequate communication tools (e.g., phone or radio) are available on site to report a fire

• In some cases, the duties of the Fire Watcher may be assumed by Flying Fire Watch. This exemption may be granted to each operating area annually.

Safety Rep

• Develop and maintain a system for monitoring fire weather in active work areas, communicate system to Supervisor

• Monitor fire weather and determine Fire Danger Class daily


• Assist the Fire Boss, Alternate, and/ or Supervisor in their roles and responsibilities as required

• Ensure Fire Coordinator, Fire Boss, Crew Bosses and crew are adequately trained in wildfire response and prevention

Supervisor


• Ensure crew are adequately trained in fire response and prevention, as required

• Report all incidents to the Manager and Fire Boss

• Take initial action with crew to safely stop the fire consistent with training

• Continue actions until relieved or supplemented by Fire Boss

• Provide support and assistance to the Fire Boss, as required

• Assist Operations Representative to determine when there is a risk of a fire starting or spreading outside the Fire Season



Manager

• Develop and maintain safe and effective Emergency Preparedness and Response Procedures for wildfire


• Provide assistance in recording the event

• Report the fire to Fire Service immediately




8.0 Fire Safety Plan

The BC Fire Code, Division B, Part 2, section 2.8 requires that owners of small buildings (e.g., offices), residences (e.g., camps) and areas where flammable products are stored (e.g., shops) prepare a Fire Safety Plan. Where Teal buildings are located within a municipality with specific Fire Safety Plan content requirements (e.g., Surrey head office) of those plans are recognized to override this section of the EPRP. In all other areas, the following plan is relevant. Building specific information relating to building fire events is maintained on site (see Appendix 2 Emergency Evacuation Floor Plans (Operation Specific). The following guidelines direct emergency preparedness and response actions for building fire events.


Evaluate Hazard


Call for HELP

Activate the FIRE ALARM pull station or otherwise notify occupants of fire

Contact Supervisor and Fire Safety Director

First Response

If safe to do so, attempt to extinguish the fire or keep it under control with available fire equipment

If you can’t control the fire, isolate it by closing doors

Evacuate occupants through the nearest exit to safe point


All employees – stop work and evacuate to safe point. Follow directions of Fire Safety Director

Fire Safety Director

• Ensures the building is prepared for fire emergency events (per EPRP s8.0)

• Resolves any fire hazard issues promptly

• Supervises evacuations

• Ensures appropriate report forms are completed

• Instructs personnel when safe to return to the building

Supervisor

• Immediately proceed to the fire

• Instruct employees as required

• Evaluate the situation and notify the Fire Department

• Notify the Fire Safety Director

• Record details or delegate


All significant incidents must be filled out as outlined in the Safety Management System.


Local Fire Departments are automatically dispatched in the event of the activation of a fire safety alarm (where applicable) or calling 911.

Figure 8-1: Evacuation Procedures for a Building Fire Event

Call 911



The Building Fire Emergency Response Action Plan should be used as a guide to direct actions during a building fire event. Operation specific information relating to building fire events is located within Appendix 2 including Building Specific Information and Floor Plans.

Managers and Supervisors must ensure that crews are evacuated to a pre-determined assembly area (i.e., a safe site). Where required, Supervisors must organise and dispatch additional resources to aid in evacuation (e.g., additional vehicles, etc.).

General Evacuation Procedures

1. Use the telephone only if it is safe to do so

2. While exiting the building, walk, do not run. Close all doors behind you as you proceed to the nearest exit. Alert any personnel that you encounter along the way that an evacuation is in process. Proceed along corridors and through exits in a quiet and orderly manner. Do not push or jostle.

3. Provide assistance to any persons encountered that require it.

4. If there is smoke present in your escape route and there are no alternative routes available, keep as low to the ground as possible. The air lower to the ground will have less smoke, so breathing will be safer down low.

5. If you encounter a closed door during evacuation, feel it with the back of your hand before opening. If your hand senses any heat, do not open the door and proceed to an alternate exit. If it does not feel hot, open the door slightly to assess smoke levels. Be prepared to close the door quickly if heat or smoke is present.

6. Once you have exited the building, proceed to the pre-determined Assembly area. Do not leave the assembly area unless instructed to do so by the Fire Director.

7. If all emergency exits are blocked by fire or smoke, enter the nearest room, preferable one with an exterior window. Seal any cracks in the door with available materials to limit smoke from entering the room. Alert any personnel outside as to your location. If a phone is available, alert 911 as to your location.

8. Do not re-enter the building until instructed to do so by the Fire Safety Director.


Recording the Event

After initial danger has passed, Fire Safety Director must record, to the best of their abilities, the details of the event. During the building fire event, alternate employees may be assigned the responsibility by the Fire Safety Director to record the details of the event.

Reporting

Crew and employees must report all fires to the appropriate Manager/ Supervisor.

Managers/ Supervisors will notify the Fire Safety Director where required. All building fires must be reported, no matter how small or insignificant to ensure that all hazards are addressed (i.e., sleeper fires, trends in flammability, etc.)

Local Fire Departments are automatically dispatched in the event of the activation of a fire safety alarm (where applicable).


Training & Drills

It is not intended that the Fire Safety Director, Operations Representative or Supervisory staff be present in the building on a continual basis, but they should be available to fulfill their obligations as described in the EPRP.

Emergency evacuation drills must be performed on an annual basis. Drills may be included during annual training sessions, or during discussions of countermeasures that can be applied on a site specific basis.

If the alarm pull is to be activated during the drill, be sure to notify the local Fire Department (where applicable) prior to completing the drill. Fire Drills should provide opportunity to practice evacuation procedures, as well as, emergency equipment. Discuss the drill with occupants to resolve any issues or concerns.

General Fire Safety Rules

• No smoking in buildings. Smoke only within designated outdoor areas; use large non-tip ashtrays and empty them only when you are sure the ashes, matches and butts are cold. Make sure that no one, including visitors, has left cigarettes smoldering in wastebaskets or on furniture.

• Be alert around electrical equipment. When electrical equipment is not working properly or if it gives off an unusual odor - often the first sign of a problem that could cause a fire - disconnect the equipment and call an appropriate maintenance contractor.

• Promptly replace any electrical cord that is cracked or has a broken connection.


• When using extension cords, protect them from damage: do not put them across doorways or any place where they will be stepped on or chafed. Check the amperage load specified by the manufacturer or the "listing laboratory", and do not exceed it. Do not plug one extension cord into another, and do not plug more than one extension cord into one outlet.

• Keep all heat-producing appliances away from the wall and away from anything that might burn. Leave plenty of space for air to circulate around equipment that normally gives off heat.

• Make sure all appliances in your area, such as coffee makers and hot plates, are turned off when not in use. It's best to assign one person to make this check every day.

• Do your part to keep storage areas, stairway landings and other out-of-way locations free of waste paper, empty cartons, dirty rags and other material that could fuel a fire.

• Report all fire hazards to the Fire Safety Director.

Monitoring & Measurement Monthly Inspections

Fire extinguishers must be inspected monthly by qualified personnel for general condition, seal integrity, and appropriate pressure; see section 7.2 Wildfire Equipment for information on inspections, maintenance and testing for fire extinguishers.

Annual Inspections

All fire emergency equipment (e.g., Fire Alarms, Emergency Lighting, Fire extinguishers, sprinkler systems, and hose systems) must be inspected annually by a qualified personnel. Documentation must be maintained. Where service is required, it must be completed and record kept.

Smoke or carbon monoxide alarms should be inspected every six months for battery condition and dust levels within the speakers. Clean speakers with a vacuum where appropriate and replace batteries as required.

Equipment

Emergency response equipment must be readily available to all personnel. Fire extinguisher and sprinkler system requirements are facility/ building specific. Requirements are found within the BC Fire Code and as directed by the buildings insurance provider. Minimum fire extinguisher requirements for petroleum products, hazardous products and their associated wastes are summarized within the Petroleum and Hazardous Materials SOP (HazMat).



The following section details the roles and responsibilities of personnel to prepare for and respond to building fire emergencies.

Table 8-1: Key Personnel - Building Fire

Position Personnel

HBO Duke Point FVO Surrey

FVO Interwest

Pitt Lake Sandspit

Fire Safety Director

Ron Wellmann Rod Ouellette Richard Fisher Travis Kuiper John Pichugin

Alternate Micheal Pegg Jim McLennan John Pichugin Jerry Reiman

Alternate Steve Trommel John Pichugin

Taylor Sprangers


Fire Safety

Coordinator

• Recognize and take action against hazardous conditions such as poor housekeeping, obstructed exit routes, adequate lighting, storage of flammable or combustible materials, ignition sources, etc.

• Ensure that fire drills are conducted as required and records are maintained (e.g., using Training Record Form)

• Ensure that equipment inspection and maintenance are conducted as required and appropriate documentation is maintained

• Assess emergency situations and confirm the scope of the emergency

• Supervise the orderly evacuation of all personnel to the pre-determined assembly area (located a safe distance from the building) and confirm that evacuation of all personnel is complete. This includes a head count of all personnel in order to determine whether anyone is trapped in the building

• When the fire department arrives (where applicable), report to the Fire Chief whether all buildings have been successfully evacuated. Include details on the location and condition of any handicapped personnel, where applicable.

• If applicable, once the fire department has given clearance, instruct personnel to enter back into buildings

• Ensure that appropriate report forms are completed and filed (refer to Appendix 1)

• Ensure the Building Fire Safety Plan meets all the measures contained in the current Fire Code (i.e., Section 2.8 and Part 5 Section 17 of the Fire Protection and Life Safety Regulation Bylaw 2011 No.7108). Periodically (at a minimum annually) review the Building Fire Safety Plan to ensure that information is maintained



All Employees

• Be familiar with the Building Evacuation Instructions and Floor Plans; know where to access fire alarm stations, emergency exits and firefighting equipment.

• Be familiar with the operation of fire equipment (e.g., fire extinguishers, hoses, etc.)

• Inspect the work site for potential fire hazards and notify Supervisors where hazards exist

• In an emergency situation, assess the initial severity of the fire and safety concerns.

• Be familiar with the hazards associated with and hazardous products used in the building (e.g., flammability, explosiveness, toxic smoke potential, etc.)

• Begin initial fire suppression only where safe to do so and appropriate personal protective equipment is available

• Follow directions of the Fire Safety Director and/ or Supervisors

• Prevent fires by adhering to general fire safety rules

Safety Rep


• Assist the Fire Safety Coordinator and/ or Supervisor in their roles and responsibilities as required

Supervisor


• Ensure crew are adequately trained in fire safety response and prevention, as required

• Report all incidents to the Fire Safety Coordinator

• Take initial action with crew to safely stop the fire consistent with training

• Continue actions until relieved or supplemented by Fire Safety Coordinator

• Provide support and assistance to the Fire Safety Coordinator, as required

Manager • Provide assistance in recording the event

• Notify applicable government agencies as required


Visitors • Comply with all Emergency Preparedness and Response Procedures as directed


9.0 Explosive Emergency Plans

Teal currently has one operation that holds a magazine license to cover the purchase and storage of explosives: Pitt Lake. The road building in these operations is carried out by contractors.

9.1 Explosive Emergency Response Assistance Plan

The Transportation of Dangerous Goods Act, section 7 requires an approved Emergency Response Assistance Plan (ERAP) for transportation of explosives.

An ERAP for Pitt Lake Operation has been developed and approved by Transport Canada in accordance with the legal requirements.

All road building contractors who handle explosives are required to develop and maintain an ERAP in accordance with applicable laws, regulations and guidelines. The government of Canada maintains an online ERAP service, see https://www.tc.gc.ca/eng/tdg/erap-menu-72.htm.

9.2 Explosive Security Plan

Explosive Security Plans for the Pitt Lake Operation has been developed and approved by Natural Resources Canada; Explosive Regulatory Division in accordance with the legal requirements.

The contents of the Explosives Security Plan are confidential and are only to be provided to those persons who have a responsibility under the plan. The plan must not be provide to any persons outside of Teal Cedar Products Ltd. (Teal) except to those persons who have a legitimate need. (i.e., explosives inspectors, peace officers and fire departments).

9.3 Explosive Fire Safety Plan

Explosive Fire Safety Plans for the Pitt Lake Operation has been developed and approved by Natural Resources Canada; Explosive Regulatory Division in accordance with the legal requirements.

The contents of the Explosives Fire Safety Plan are confidential and are only to be provided to those persons who have a responsibility under the plan. The plan must not be provide to any persons outside of Teal Cedar Products Ltd. (Teal) except to those persons who have a legitimate need. (i.e., explosives inspectors, peace officers and fire departments).

https://www.tc.gc.ca/eng/tdg/erap-menu-72.htm

https://www.tc.gc.ca/eng/tdg/erap-menu-72.htm


10.0 Drinking Water Quality

The Drinking Water Protection Act4, Part 2 section 10(1) requires that owners of water supply systems that provide water for domestic purposes (e.g., drinking water, wash water, etc.) must submit a Water Quality Emergency Response Plan to the local Health Officer.

The Drinking Water Protection Regulation5 section 13 specifies the content requirements for the Water Quality Emergency Response Plan.

There is currently one water system that is owned by Teal that provides water for domestic purposes that is located in the Pitt Lake Forest Operation.

The following guidelines direct emergency response actions for water quality disruptions related to the Pitt Lake Forest Operation and satisfy the requirements for an Emergency Response and Contingency Plan as required by the Drinking Water Protection Regulation.

4 http://www.bclaws.ca/civix/document/id/complete/statreg/01009_01 5 http://www.bclaws.ca/civix/document/id/loo72/loo72/200_2003

http://www.bclaws.ca/civix/document/id/complete/statreg/01009_01

http://www.bclaws.ca/civix/document/id/loo72/loo72/200_2003


10.1 Emergency Response Action Plan

Figure 10-1: Water Quality Disruption Emergency Response Action Plan


10.2 Emergency Contacts

Internal Contacts

Refer to Table 2-1: Corporate Office and Table 2-3: Fraser Valley Office for contact information. Key personnel with responsibilities in the event of a water quality disruption at Pitt Lake Camp are:

Table 10-1: Key Personnel – Drinking Water Event

Position Key Personnel

Operations Representative

Travis Kuiper

Manager, F&E John Pichugin

Watchman Jerry Rieman

Area Engineer Taylor Sprangers

External Contacts

Refer to Section 2 Emergency Contact Numbers Contractors/ Support/ Miscellaneous for contact information. Additional external contacts for a water quality disruption are:

Table 10-2: Key Personnel External – Drinking Water Event

Contact Key Personnel Contact

Fraser Health Authority Environmental Health Officer Tel: (604) 870-7918 [email protected]

Fraser Health Authority Drinking Water Program (604) 870-7913

Fraser Health Authority

(alternate)

Medical Health Officer

Dr. Larry Gustafson

Medical Health Officer / After hours Tel: (604) 527-4806

Bulk Water Supplier Crystal Clear Water Industries Ltd.

Bulk Water Supplier Purified Water Store

Bulk Water Supplier Canadian Springs

Provincial Emergency Program n/a


10.3 Potential Emergency Situations

Water Quality Analysis Limits

Actions:

• Notify all users regarding the test results

• Notify Fraser Health Authority

• Provide instructions for water use as per Fraser Health Authority (e.g., boil water) or discontinue use

• Retest

• Obtain permission from Fraser Health Authority prior to resuming use of the system (note that three satisfactory water samples will be required prior to consideration of resuming routine water supply use)

Contacts:

• Operations Representative

• Manager of Forestry and Engineering

• Fraser Health Authority

Contamination of Water Source - Spills, Vehicle Accident

Actions:

• Shut down pump

• Notify all users


• Follow Spill Response Procedures including notification of PEP, if required

• Arrange alternate source if necessary (e.g., bottled water)

• Arrange for testing when situation resolved

• Obtain permission from Fraser Health Authority prior to resuming use of the system

Contacts:



• Provincial Emergency Program



Broken Water Main

Actions:

• Reduce pressure (but maintain enough pressure to prevent backflow)

• Call for repairs (i.e., plumber, camp maintenance, excavator)

• Notify all users of interruption of service


• Arrange alternate source if necessary (e.g. bottled water)

• Ensure disinfection of lines prior to use, follow the procedures listed under section 0 Water System Preparation Procedure

• Test as required

• Obtain permission from Fraser Health Authority prior to resuming use of the system.

Contacts:




Pump Failure

Actions:

• Call for repairs (i.e., plumber, camp maintenance)

• Notify all users of interruption of service


• Follow the procedures listed under section 0 Water System Preparation Procedure


• Notify Fraser Health Authority if interruption not short-term

Contacts:




Power Failure

Actions:

• Call for repairs (i.e., electrician, camp maintenance)

• Notify all users of interruption of service if supply cannot be maintained by backup system

• Start back-up power supply as required




• Notify Fraser Health Authority if interruption not short-term

Contacts:


• Fraser Health Authority.

Backflow or Back Siphonage

Actions:

• Notify all users to discontinue use or take other disinfection procedures in accordance with recommendations of the Fraser Health Authority


• Purge and disinfect lines as directed, after corrections have been made




Contacts:





Flooding

Actions:

• Notify all users regarding the potential for water contamination, loss of pump, power, etc. Users should be advised to store drinking water in advance and to boil any suspect water for two minutes, or disinfect with chlorine when flood conditions exist


• Assess the water system for damage




Contacts:





Training & Drills

Water Quality Emergency Response and Contingency Plan awareness training will occur annually for those personnel with responsibilities in the event of a water quality disruption. Additional workers (e.g., camp charge-hand) may be identified for training by the Operations Representative. These training requirements and record maintenance responsibilities are outlined in the Training Matrix.

Various emergency drills (see for example, emergency situations discussed in Section 10.3) are performed on an annual basis or as otherwise required. At minimum, this plan will be reviewed annually to ensure contact numbers and information is still valid.

Monitoring & Measuring Water Testing

Water samples are collected as required by regulation, or as directed by the Fraser Health Authority. Samples are delivered to the Fraser Health Authority office in Maple Ridge for processing. Inspections may be viewed at www.healthspace.ca/fha. During a water quality disruption, additional sampling requirements may be imposed by the Fraser Health Authority.


Inspection and Maintenance

The water system is inspected prior to Start-up and on an on-going basis as required.

Water system components receive regular maintenance and proper winterizing prior to any lengthy shut down period.

Water System Preparation Procedure

When camp is shut down for an extended period of time (more than 60 days), the following procedure must be implemented before the camp water system is used:

1. Visually inspect the system from the well to the taps to ensure there are no leaks, damage or obvious concerns.

2. Chlorinate the well by adding 7 tablespoons of 5% household bleach for every 10 feet of well water depth. Run all taps until you can smell bleach, then shut off taps.

3. Let the system sit for a minimum of 12 hours, then flush the system. Do not flush to septic system or to fish bearing stream. After flushing the system, there should be no chlorine odour at the taps.

4. Collect a water sample after 48 hours from the time of system flushing with chlorine and review test results prior to water usage.

5. If not already notified, contact the Fraser Health Authority to advise that camp is being re-activated

Equipment

Equipment required to maintain and repair the water system is available in camp or may be provided by hired tradespersons (e.g. plumbers).

It is recommended that an emergency supply of potable water (e.g., 1-2 five gallon containers) be available in camp for drinking water use, until such time that additional water can be purchased and brought into camp from town. The emergency supply will need to be refreshed every six months.



The following section details the roles and responsibilities of personnel to prepare for, and respond to, disruptions in water quality.

Operations Representative

The roles and responsibilities of the Operations Representative or designate include:

• Ensure users are notified of test results and provide instructions for alternate water use as required

• Ensure water quality is monitored as required by the plan

• Arrange for alternate water source if necessary

• Notify the Provincial Emergency Program if necessary

• Ensure required maintenance, repairs and inspections are completed

• Prepare the water system for start-up and shut down situations

• Ensure Fraser Health Authority is notified of water system disruptions

• Ensure this plan is accessible to employees and system users

• Identify additional employees that require awareness training and ensure Training Record Forms are completed

Engineer

The roles and responsibilities of the engineer responsible for Pitt Lake include:

• Assist with water sample collection and processing as required

• Assist with coordination of repairs and maintenance as required

• Ensure Training Record Forms are properly completed and passed on to administrative staff for tracking purposes

• Liaise with Fraser Health Authority as required

• Assist the Operations Representative as required

Manager of Forestry and Engineering

The roles and responsibilities of the F&E Manager include:

• Ensure a copy of this plan is provided to the local Health officer

• Obtain permission from Fraser Health Authority prior to resuming use of the system in the event of a disruption

• Ensure awareness training occurs for personnel with responsibilities in the event of a water quality disruption

• Liaise with Fraser Health Authority as required


Crew

The roles and responsibilities of Crew include:

• Notify Supervisor of any disruptions or irregularities in the quality or quantity of supplied water

• Adhere to alternate water use instructions

• Be familiar with camp emergency procedures as required

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