EMERGENCY PREPAREDNESS AND RESPONSE PLAN

KAYSVILLE UTAH SOUTH STAKE

TECHNICAL MANUAL

February 20181

INDEX OF TABSTAB 1 COMMUNICATIONSSection 1 Block Captain Communications............................................3

Ward ERC Coordinators........................................................3...........................................................................................................

Stake ERC Coordinators ......................................................3Assigned Radio Frequencies ...............................................4Communications in Technical Detail ....................................5Stake Emergency Radio Operators.......................................6

TAB 1 Form 1 Report to Church Headquarters ...........................................7TAB 1 Form 2 Communications Log ............................................................8

TAB 2 MEDICALSection 1 Ward Emergency Medical Care .........................................10Section 2 Stake Level Emergency Medical Care................................10TAB 2 Form 1 Injury Report .......................................................................11Section 4 Field Guide to Emotional Trauma Counseling.....................12

TAB 3 COMMUNITY EMERGENCY RESPONSE TEAM(CERT)...................................................................16

TAB 4 STAKE OPERATIONS CENTER (SOC)...............17

TAB 5 EMERGENCY SHELTER......................................18

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TAB 1 Section 1COMMUNCIATIONS

Block Captain, Ward, Stake Communications

Each Block Captain is equipped with a Family Radio System (FRS) radio and assigned a ward communications frequency and privacy code. FRS radios are ½ watt thereby limiting their range. Each Block Captain is responsible for maintaining batteries and keeping spare batteries on hand for his or her radio. Each Block Captain participates in periodic testing of communications with the Ward Command Post (radio checks) to ensure proficiency so they will be comfortable with its use in times of an emergency. The Ward EPC will control traffic between the block captains and the Ward Command Post. In an emergency the Block Captain will walk the neighborhood and make a rapid visual assessment of the condition of each family. Only critical emergencies should be relayed to the Ward Command Post at this time. Once the visual assessment is done, a report should be radioed to the Ward Command Post. Should the Block Captain not be able to contact the Ward Command Post, then an attempt should be made to contact other block captains to relay the information. If this fails then a runner should be dispatched via vehicle, bicycle, or foot.

Each Ward Command Post is equipped with an FRS radio and a (General Mobile Radio Service) GMRS radio. The FRS radio is assigned to a ward communications frequency and privacy code that they share with their Block Captains. The GMRS radio and frequency comprise the Stake Operations Center (SOC) net. The GMRS radio is capable of 5 watts which increases the range and gives the SOC some latitude in mobility. The Ward EPC is responsible for maintaining batteries and keeping spare batteries on hand for his or her radios. They are responsible to coordinate periodic testing of the ward net with the Block Captains to ensure proficiency so they will be comfortable with its use in times of an emergency. They also participate in periodic communication tests with the SOC to ensure proficiency and familiarity with emergency communications at the stake level. The Stake Emergency Response Communications (ERC) Coordinator will control traffic between the wards and the stake on the GMRS radio. The reliability of these radio nets to provide communication during an emergency is tested frequently to maintain current operational equipment and operator proficiency. Runners will be used where radio links cannot be made.

The Stake ERC Coordinator is equipped with a GMRS radio and a dual band amateur radio. The GMRS radio is assigned to the stake communications frequency and privacy code. The dual band amateur radio is set to the Emergency Response Radio System (ERRS) frequency. The Stake ERC Coordinator is responsible for periodic testing with the Kaysville Storehouse Emergency Communications Net to ensure operational equipment and operator proficiency so he will be comfortable with its use in times of an emergency.

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RADIO FREQUENCIES

These frequencies have been selected by the Kaysville City and Fruit Heights City CERT Leadership to avoid localized frequency congestion.

These frequencies have been selected to avoid localized frequency congestion.

Kaysville South Stake SOC (ERRS) --------------------------------------- 147.48 megahertz

Kaysville Utah Bishops Storehouse (ERRS) ----------------------------- 147.44 megahertz

Ogden Utah Bishops Storehouse (ERRS) -------------------------------- 145.59 megahertz

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Location Main Channel

Privacy Code Back Up

Kaysville South SOC 5 01 2 05

KSS Bishops’ Net 5 01

Ponds Park 6 01 10 05

Spencer 7 01 9 05

Shadowbrook 8 01 11 05

Country Lane 9 01 7 05

Hidden Valley (Command Post Only) 10 01 4 05

11th Ward 11 01 8 05

Columbia Heights 12 01 13 05

Creekview (Command Post Only) 13 01 12 05

14th Ward Command 14 01 3 05

COMMUNICATIONS IN TECHNICAL DETAIL(For HAM Operators)

1. The Kaysville Bishops’ Storehouse provides the means for the stake authorities to request needed supplies and personnel. The Bishops’ Storehouse will provide amateur radio operators for communications to the Kaysville South Stake. The ERC radio frequencies are listed as follows: Primary Frequency (Kaysville Bishop’s Storehouse)—147.44 MHz Simplex Secondary Frequencies (Ogden Bishops’ Storehouse)—145.59 MHz Simplex 2 Backup ERC repeaters:

(Francis Peak)—146.96 MHz, (-) offset, PL tone = 100 (Promontory Point)—145.95 MHz, (-) offset, PL tone =123

2. The Stake ERC Coordinator will establish a communications center within the SOC. The Stake Emergency Communications Specialists (SECS) are to provide the means for the SOC to communicate with the Bishop’s Storehouse (amateur radio) and Ward Command Posts (GMRS radio) within the stake.

The requirements are as follows: Stake Emergency Communications Specialists (SECS)—2 to 3 amateur radio

operators. Radios—Amateur 2 meter/70 centimeter radios are by the SECS radio

operators. The stake provides General Mobile Radio Service (GMRS) radios with additional battery backup or charging system. The GMRS radios will be set to channel 3 (462.6125 MHz) and the CTCSS tone set to 23 (146.2Hz).

Power—in a widespread emergency where electrical power is out for an extended period, radio operators will need backup power either using their own personal generators, or one acquired by the stake. 12 VDC may be provided by auto batteries if no other source is available.

3. Ward authorities will establish a communications center within the Ward Command Post. The Ward Command Post provides the means for the ward EPC to communicate with the SOC (GMRS radio) and the ward block captains (FRS radios).

The requirements are as follows: During an emergency, the Ward Command Post staff will provide around the

clock communications from the ward to the stake until the emergency is resolved.

Radios—each Ward EPC in the Kaysville South Stake should have a handheld radio set to GMRS channel 5, privacy code. Each block captain and member of the ward council will have an FRS radio. Each ward is assigned an FRS channel and privacy code (shown above). All who have radios should keep on hand at least 3 additional sets of batteries for their radio.

Antennas—No additional antennas are required.

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STAKE EMERGENCY RADIO OPERATORS

Sheldon Jensen (Spencer Ward) – Stake Emergency Communication Specialist

Tracy Littledike (Country Lane Ward)

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TAB 1 Form 1

REPORT TO CHURCH HEADQUARTERS

Person making report:______________________________________Title: ___________________________________________________Unit: ___________________________________________________Address: ________________________________________________Phone (Home) ____________________ (Cell) __________________ (Work) ____________________________________________

Description, Location and Magnitude of the Emergency

Numbers of Members Injured, Missing, or Deceased

Location and Extent of Damage Done to Church or Member Property

Actions Being Taken to Help Those in Distress

Needed Assistance that is Unavailable Locally

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TAB 1 Form 2COMMUNICATIONS LOG

Name of Operator: ________________________________

Date/Time To/From Message/Needs

1. _________________________________________________________________

2. _________________________________________________________________

3. _________________________________________________________________

4. _________________________________________________________________

5. _________________________________________________________________

6. _________________________________________________________________

7. _________________________________________________________________

8. _________________________________________________________________

9. _________________________________________________________________

10. ________________________________________________________________

11. ________________________________________________________________

12. ________________________________________________________________

13. ________________________________________________________________

14. ________________________________________________________________

15. ________________________________________________________________

16. ________________________________________________________________

17. ________________________________________________________________

18. ________________________________________________________________

19. ________________________________________________________________

20. ________________________________________________________________

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TAB 2

MEDICAL PLAN

SECTION 1 Ward Emergency Medical Care.......................................8

SECTION 2 Stake Level Emergency Medical Care................................8

FORM 1 Injury Report.............................................................9

SECTION 4 Field Guide to Emotional Trauma Counseling......................22

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TAB 3 SECTION 1

Ward Emergency Medical Care

Each ward will determine where best to establish its own Emergency Medical Station (EMS). It may be set it up in the ward building, a home or perhaps make it mobile through trained personnel with supplies in a backpack or “tackle box” being able to rapidly deploy to individual homes to address the needs of the injured. A typical EMS might be organized around 1 or more medical professionals or others who are skilled in the care of the injured.

TAB 3 SECTION 2

Stake Level Emergency Medical Care (Managed by the SOC)

As additional medical needs are determined, the Stake Center and/or other chapels may be utilized as emergency medical stations (EMS) capable of providing care for injuries and stabilization of more serious problems until evacuation to a hospital can be accomplished. Each EMS will be supervised by physician or most qualified other medical personnel for providing care at these centers. Medical personnel should provide suggested portable medical supplies above. A suggested Injury Report form follows.

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TAB 2 Form 1

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TAB 2 Section 4

FIELD GUIDE TO EMOTIONAL TRAUMA COUNSELING

EMOTIONAL TRAUMA RELIEFDisaster or emergency situations, in addition to the physical damage they may cause, often have emotional effects upon the victims. Just as it is important to know first aid techniques for treating physical injuries, it helps to know how to recognize the signs of emotional trauma and how to respond to it.

Phases of Normal Emotional ReactionFollowing Traumatic Experience

1. Shock Initial reaction characterized by numbness and disbelief. Coping strategies are overwhelmed. Also a period of time-out, a time for preparing to deal with the trauma. During this time the ego defenses mechanism of denial shields the person from the full impact of the trauma; however the effectiveness of this defense usually diminishes as more and more intrusions from reality (such as going about daily business) are experienced and acknowledged.

2. Yearning and Protest Tearfulness and sobbing, angry outbursts, restlessness, tension, irritability and panic are typical. This is an extremely stressful period which eventually affects one's self-perception, living pattern and social relationships. Changes In sleeping and eating habits and energy levels are exhibited. Aches and pains may develop, as well as periods of intense disturbance followed by periods of calm. Blocking of feelings, partial disbelief, inhibitions of painful thoughts, and evocation of pleasant memories are used to lesson the impact of stressful reactions.

3. Disorganization Characterized by feelings of apathy and aimlessness. There is a sense of ''what now?" Various patterns of physical and emotional distress become evident. Physical responses include gastrointestinal problems, sleep disturbances, respiratory changes, fatigue, over activity and restlessness. Psychological manifestations may include preoccupation with the traumatic event, time disorientation, and an inability to concentrate or take initiative in social situations. These may be expressions of distress, despair, anxiety, guilt and hostility. In this phase, there is usually an immersion in and preoccupation with the memories of the trauma.

4. Reorganization The final phase is the most difficult to describe. It involves relinquishing the past (trauma) and rebuilding life with an altered self-image and new roles. However, the entire reorganization process can vary from individual to individual, sometimes taking several weeks, if not years, to complete.

How Family and Friends Can Help1. Don't Criticize. Sufferers of traumatic experiences are probably more critical of

themselves than you are. Remember that negative comments can contribute to slowing down their progress by adding stress and making them feel guilty for their feelings.

2. Don't induce guilt when the person is unable to do certain things. It is difficult for them to deal with their perceived and/or real limitations.

3. Don't express disappointment, anger, or frustration if a setback occurs. When trying to overcome a traumatic experience, every effort is na accomplishment, with the potential for

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future increased coping. 4. DO be empathetic. Try to understand from their point of view. They don't need your

pity, but your help, encouragement and support. 5. DO listen when they need to talk. It can be a great relief for them to share their distress.

Also, listening becomes an opportunity to gently encourage their attempts to cope. 6. DO allow them to be in charge whenever you can. The ability to make decisions and

take actions is a real aid to self confidence and helps them realize that control is possible. 7. DO be consistent. Recognize there will probably be changes as they are better able to

cope. Try not to be threatened by the prospect of their increased confidence and potential changes in your relationship.

8. DO be patient. Maybe more than anything, it will help your loved ones know that, when they finally overcome the trauma induced symptoms, you will be there for them.

Recovering EmotionallyYour own and your family's emotional care and recovery are just as important as rebuilding a home and healing physical injuries. You may be surprised at how you and others may feel after a disaster. Disasters can stir up many different feelings and thoughts. People may experience fear concerning their safety or that of a loved one, shock, disbelief, grief, anger and guilt. Memory problems, anxiety and/or depression are also possible after experiencing a disaster.

Disasters are upsetting experiences for everyone involved. Children, senior citizens, people with disabilities and people for whom English is not their first language are especially at risk. Children may become afraid and some elderly people may seem disoriented at first. People with disabilities may require additional assistance. It is important to let children and elderly people know that they are safe and that you will help them find a safe place to stay. It is important that you try to talk with them in a calm way.

When disaster strikes, a child's view of the world as a safe and predictable place is temporarily lost. Children become afraid that the event will happen again and that they or their family may be injured or killed. The damage, injuries and deaths that can result from an unexpected or uncontrollable event are difficult for most children to understand. How a parent or other adult reacts to a child following any traumatic event can help children recover more quickly and more completely. Children of different ages react in different ways to trauma. Your local Red Cross can give you information about helping children cope with disaster and trauma.

Some basic steps you can take to meet physical and emotional needs - Try to return to as many of your personal and family routines as possible. Get rest and drink plenty of water. Limit your exposure to the sights and sounds of disaster, especially on television,

the radio and in the newspapers. Focus on the positive. Recognize your own feelings. Reach out and accept help from others. Do something you enjoy. Do something as a family that you have all enjoyed in

the past. Stay connected with your family and/or other support systems. Realize that, sometimes, recovery can take time.

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Post-traumatic Stress Disorder

What is post-traumatic stress disorder?Post-traumatic stress disorder (PTSD) is a type of anxiety problem. It can develop after a life is threatened, or after a person has experienced or seen a traumatic event. Usually, the event makes someone feel very afraid or helpless. Some experiences of traumatic events are a natural disaster, rape, severe car crash or fighting in a war.

Who develops PTSD?The development of PTSD may depend partly on how severe and intense the trauma was and how long it lasted. People who have anxiety, depression or other mental disorders are more likely to develop PTSD. People who have been victims of previous trauma are also at greater risk.

What are the symptoms of PTSD?A person can have symptoms right after the trauma or they can develop months, or even years, later. Symptoms of PTSD fall into three groups: reliving the trauma, trying to stop thinking about the trauma and anything related to it, and feeling “on edge.”

PhysicalChest painDifficulty breathingShock symptomsFatigueNausea/vomitingDizzinessProfuse sweatingRapid heart rateThirstHeadachesVisual difficultiesClenching of jawNonspecific aches and

pains

CognitiveConfusionNightmaresDisorientationHeightened or lowered

alertnessPoor concentrationMemory problemsPoor problem solvingDifficulty identifying

familiar objects or people

FlashbacksBad memories

EmotionalAnxietyGuiltGriefDenialSevere panic (rare)FearIrritabilityLoss of emotional

controlDepressionSense of failureFeeling overwhelmedBlaming others or self

BehavioralIntense angerWithdrawalEmotional outburstsTemporary loss or

increase of appetiteExcessive alcohol

consumptionInability to rest, sleepPacingChange in sexual

functioning

What immediate things can be done to help until mental health workers are available?Over time, the impressions and understanding of the experience will change, but this process and time period is different for everyone. No matter what the event or a person’s reaction to it, these basic steps can be given until mental health support is available.

Reconnect with family and spiritual leaders. Consider keeping a journal. Do not make any big life decisions. Make as many daily decisions as possible to give a feeling of control over life. Spend time with others or alone doing things that are enjoyable to help refresh

and recharge your life. Be aware that feeling fearful for your family is normal and will pass in time.

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Remember that “getting back to normal” takes time. Gradually work back into your routine. Let others carry more weight for a while at home and at work.

Be aware that recovery is not a straight path but a matter of two steps forward and one back. Progress is slow.

Appreciate a sense of humor in yourself and others. It is okay to laugh again. Your family will experience the disaster with you. Support each other. This is a

time for patience, understanding, and communication. Avoid the overuse of drugs. It is easy to complicate the situation with a

substance abuse problem. Get plenty of rest and normal exercise and eat well balanced, regular meals with

plenty of water and juices. Regular eating and sleeping are crucial. Recurring thoughts, dreams, or flashbacks are normal—do not try to fight them.

They will decrease over time. Give yourself permission to feel rotten: you are in a difficult situation. Talk to people when you feel like it. You decide when you want to discuss your

experience. Talking about an event may be reliving it. Choose your comfort level.

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TAB 3

Community Emergency Response Team (CERT)

During a large-scale disaster the response of any community’s emergency services may be delayed or overwhelmed for a variety of reasons. This leaves the citizens of the community, family, neighbors, and coworkers, to provide for their own wellbeing and safety until professional responders arrive. This reality is the cornerstone of the Community Emergency Response Team (CERT) program.

The goal of the CERT program is to provide the private citizens who complete the course with the basic skills that they will need to respond to their community’s immediate needs in the aftermath of a disaster, when emergency services are not immediately available. By working together, CERTs can assist in saving lives and protecting property using basic techniques taught in this course.

The CERT program is about readiness, people helping people, rescuer safety, and doing the greatest good for the greatest number. The program provides a positive and realistic approach to emergency and disaster situations where citizens will be initially on their own and their actions can make a difference. CERT is a community-based volunteer effort and is a component of the Citizen Corp program.

The CERT program strives to present citizens with the facts about what to expect following a major disaster in their community and to deliver the message about their individual responsibility for mitigation and preparedness. Through classroom and hands-on sessions they receive training in needed lifesaving skills with emphasis on decision making, rescuer safety, and doing the greatest good for the greatest number. Lastly, the local CERT program management has organized teams into districts that follow LDS Church Stake boundaries so they are an extension of the first responder services offering immediate help to victims until professional services arrive.

The basic CERT training program encompasses nine units:

Emergency Preparedness CERT Organization Fire Safety Disaster Psychology Emergency Medical Operations I Terrorism and CERT Emergency Medical Operations II Disaster Simulation Light Search and Rescue Operations

These units are intended to be delivered in 2 to 3 hour blocks during once-per-week evening sessions.

We stress the benefits that the CERT training will provide for individual, family, and neighborhood emergency preparedness. Coordination with Kaysville City and Fruit Heights City CERTs and local emergency services are critical relationships. These partnerships ensure that CERTs are not working contrary to the local emergency response. Local CERT management and local emergency services have established operating procedures for CERTs specific to our community.

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TAB 4

Establishment of the Stake Operations Center (SOC)

The Stake Operations Center (SOC) will convene as determined by the Stake President or other presiding authority anytime he feels it is appropriate. It will also be convened automatically if commercial communications fail as the result of a significant event. (When in doubt, report) The SOC staff consists of the Stake PEC (stake presidency, high council, and stake Relief Society presidency). Other members include the Stake Emergency Preparedness Coordinator, the Stake Emergency Communications Specialist, and the Kaysville District 4 CERT Leader and Assistant (if appointed).

The SOC will be located in the stake high council room. If another location is required, information will be given on the radio net. After caring for themselves and seeing that their families are cared for, all SOC staff members will proceed to the SOC.

The presiding authority will:

1. Gather information from any sources available and determine what actions are required immediately.

2. Make assignments as required.

3. Oversee all operations as the situation unfolds.

It is important that the presiding authority not get involved in any specific details but has the freedom to consider the situation from an overall perspective.

4. When events stabilize and workload permits, the presiding authority will make assignments for shifts to follow and release some members to rest. The SOC will operate 24 hours a day until the presiding authority deems it appropriate to reduce operations to a lower level.

If the Stake Operations Center Location has changed, notification will be broadcast on the Stake Radio Net. It will also be posted on the Stake Offices door.

Copies of the Stake Emergency Preparedness and Response Plan, Ward Emergency Preparedness and Response Plan and other useful information regarding emergency response will be maintained in the Stake President’s binder. It will be kept current by the Stake Emergency Preparedness Coordinator. These binders must not be removed; however, committee members may copy any part of the material for their own reference.

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USE OF CHURCH BUILDINGS AS EVACUATION SITES DURING A CRISIS OR EMERGENCY

In order to facilitate quick response and action during an actual emergency, it is suggested that as soon as their families are secure and conditions are safe, the Stake PEC and High Council meet at the Stake Center. In the extreme event of a nuclear incident, it may be two weeks (minimum) to a month before exposure to the environment would be safe. Local radio stations can inform members of the situation at that time. The aforementioned committee will supervise, and keep accurate and detailed record, of the following activities:

Conduct an immediate inspection of the Stake Center to insure that it is structurally intact. If the building is not safe, they will post “DANGER - DO NOT ENTER" signs and a notice of alternate gathering places. These signs should be posted at every door and other possible entrances into the building. If the building is safe, immediately post signs on the appropriate rooms of the building being used.

Notes: 1. It is suggested that a sign be posted at each entrance to the building. That sign should read:

"Emergency Response Center, report to the Reception Center. No animals are permitted in the building."

2. Also post "Reserve Parking" spaces at all entrances.

3. A member of the committee should be at every station until specialists arrive to assume responsibility.

EMERGENCY CENTER INTAKE FORM

LDS: YES NO

WARD: STAKE:

IMMEDIATE FAMILY MEMBERS PRESENT:

PHYSICAL & EMOTIONAL CONDITION OF FAMILY MEMBERS PRESENT:

IMMEDIATE FAMILY MEMBERS ABSENT & REASON FOR ABSENCE:

CONDITION OF YOUR HOME & PERSONAL PROPERTY:

WHAT ARE THE IMMEDIATE NEEDS OF YOUR FAMILY?

NOTE: If you have the ability to help in this emergency, report to the Volunteer Center.

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