Emergency Operations Severe Weather

Sarasota Manatee

Airport Authority

2014

Important Information Needed

INTERESTED PARTIES:

• Air Traffic Control

• Delta Air Lines

• JetBlue Airways

• United Airlines

• US Airways/American

• Servisair

• TSA

• The Paradies Shops

• HMS Host

• Dolphin Aviation

• Rectrix Aerodrome

• ASIG

• Republic Parking

• Rental Car Agencies

• Diplomat Taxi

• Customs & Border Protection

• AFS

• Airport Fire Department

• Airport Police Department

• Airport Facilities

TELEPHONE

INFORMATION:

• Office number

• Cell phone number

• Home number

• Fax number

COMPUTER INFORMATION

• Office Email

• Home Email

• Company website

AIRCOM & OPERATIONS

Hurricane Preparations

STORM TRACKING

• AIRCOM will track all named storms that could potentially affect SRQ. Up-to-date storm tracks of threatening storms will be printed and posted in the EOC.

NAMED STORM 4 TO 6 DAYS OUT

• Airport will meet with tenants in the EOC to verify contact information, discuss any issues or concerns. Subsequent meetings held as determined necessary by Operations.

• EOC activated, contact verification e-mails sent.

• Manatee & Sarasota County EOC communications established for phone meetings.

NAMED STORM 2 TO 3 DAYS OUT

• Both AIRCOM positions staffed 7a-7p to answer increasing phone calls.

• Operations & AIRCOM staffing schedule created. Facilities crew list verified.

NAMED STORM WITHIN 2 DAYS OF STRIKING

• Two Operations individuals staffed from 7a-7p or as needed.

• Operations will backup ACS data every 12 hours.

• Vehicles gassed-up, all radio and camera batteries charged.

• Report and assist Facilities with any omitted item or concern.

• Begin documentation log.

The Airport is not a shelter!

Manatee

County

Sarasota

County

Designated

Shelters

AIRCOM EOC

Room

AIRCOM 1 AIRCOM 2

Supervisor Desk

359-2770 X 4282

Operations Officer

Public Information

Officer

Public Information Officer

Provides Information to:

– TV Stations

– Radio Stations

– Newspapers

– Manatee EOC

– Sarasota EOC

– Airport’s Websites

EOC

• TV Stations

• Radio Stations

• Newspapers

• Manatee EOC

• Sarasota EOC

• Airport’s Websites

AIRCOM 1 AIRCOM 2

Supervisor Desk

Operations

Officer Public Info.

Officer

INTERESTED PARTIES:

• Air Traffic Control

• Delta Air Lines

• JetBlue Airways

• United Airlines

• US Airways / American

• Servisair

• TSA

• Paradies Shops

• HMS Host

• Dolphin Aviation

• Rectrix Aerodrome

• ASIG

• Republic Parking

• Rental Car Agencies

• Diplomat Taxi

• Customs & Border Protection

• AFS

• Airport Fire Department

• Airport Police Department

• Airport Facilities

Pre-storm Documentation

• Operations will video-tape all airfield structures to include buildings, signage, Navaids, aircraft on-site, etc.

• Operations will document all working and out-of-service access control systems until the airport feels the effects of the storm.

• Operations and AIRCOM will utilize a Storm Damage Log to document any systems, structures, or equipment reported damaged or out-of-service due to the effects of the storm.

Airport Operations

DOCUMENTATION Post-Storm Documentation

• Operations will video-tape all damaged airfield structures (buildings, signage, Navaids, aircraft, etc.)

• Operations will update the Hurricane Damage Log with any system, structure, or equipment damage report due to the storm.

• Operations will take pictures and write reports for any major damage found on the airfield.

ID & Access Control Procedures

• Print reports of all valid badges (and any others deemed

necessary)

• Add “escort authority” to badges as needed

• Back up access control and fingerprint data on CD’s

(stored in a safe place)

• Power down and unplug all equipment. Cover all

equipment with plastic sheeting for protection from water

damage

POWER FAILURE

• Generator Power Available For:

– Terminal Building (Designated Systems)

– Airfield Lights and Navigation Aids

– Airport Fire Station

– Air Traffic Control Tower

– NAVAIDS

• Terminal will be switched over to generator power after first failure

POWER FAILURE

• Long Term Power Outage

– Gates with Power • 15S

• 19S

• 46S

• 43W

• Employee Parking lot

– Gates operated and

secured manually with

chain/lock:

• 25E

• 32N

• 38W

• 42W

Airport Facilities

• UNDER WATCH:

• Two crews will be dispatched to Air Cargo,

Fuel Farm, Parking, and Terminal Ramp to:

– Secure loose items

– Fuel and service

vehicles & generators

– Store loose items

indoors

Airport Facilities • UNDER WARNING:

– Crews secure trash containers & signs.

– Delivers sandbags to terminal, DMA &

Parking buildings.

– Secure/tie down all bridges, remove gate

arms.

– Assist tenants as needed.

– Disconnect unnecessary

electrical.

– Emergency crew of 3-4

remains at SRQ.

Airport Rescue & Fire Fighting

• ARFF may be limited in response

capabilities during an impending hurricane

due to storm force winds.

• Notify AIRCOM @ 359-5911 in the event

of an emergency.

APD Responsibilities • Secure all buildings

• Store all cones and barricades

• Check for debris on ramp around terminal

• Contact both Counties to verify availability of hurricane shelters

• Direct occupants at the terminal to shelters

• Patrol tenant and leasehold areas for possible damage

• Assist with reporting

damage after storm

Tenant Responsibilities

• Supply Airport with accurate contact

information prior to storm

• Check areas for debris or items that could

become flying hazards

• Report any damage after the storm to

AIRCOM

Tenant Responsibilities

• Unplug all equipment before going home.

• Cover equipment to protect from possible

roof leaks or flooding.

PENSACOLA’S

POST-IVAN

LESSONS LEARNED

• The airfield remained open throughout the

day as general aviation (GA) pilots continued

to ferry aircraft out of the storm’s path.

• GA continued to fly even after the air traffic

control tower closed due to high winds.

Lessons Learned

• An unexpected occurrence was the rush of

rental car returns prior to the storm as people

sought to relieve themselves of any liability

for damages.

Lessons Learned

• Maintenance personnel were needed early

on to secure jet bridges, loose items on

the airfield, and clear debris from the

storm water system.

Lessons Learned

Lessons Learned

• As the storm approached, the terminal

building roof started leaking.

• Operations personnel placed trash cans

beneath leaks throughout the terminal

building.

Lessons Learned

• The airport terminal generator room began to flood and attempts to reach it were futile in the high winds.

• The emergency generators maintained power throughout the storm, but there were multiple power blips and surges.

• Information that was coming from cable,

satellite and/or Internet began to fail

one by one.

Lessons Learned

• As the storm hit, the windows in the

terminal building began to flex and rain

started coming in between the seals.

• “The inside of the terminal building looked

like one of those Mexican Riviera bars with

waterfalls everywhere.”

Lessons Learned

• Along with massive flooding from the damaged roof,

wet ceiling tiles failed, damaging the gift shop and

restaurant.

• Glass and metal doors blew off their hinges, signs,

light posts and even roof gravel became airborne

projectiles moving across the airfield.

Lessons Learned

• During the storm, airport staff

spent most of its time keeping a

running list of damages and

tried to prioritize what needed

to be fixed and when.

Lessons Learned

• The airport’s internal 800 MHz trunk system

worked only sporadically.

• All other forms of communication, including

cell phones, were down.

Lessons Learned

• FEMA designated the airport as a local staging area

for relief supplies.

• With the arrival of hundreds of semi-trucks, airport

staff was forced to find food, water and toilet

facilities for the drivers, soldiers and workers.

• Whole sections of the interstate

system collapsed, cutting the

community off from everything

except the airport for the first 72

hours.

Lessons Learned

• Clearing the airfield of debris was the top

priority.

Lessons Learned

• Helicopter landing pads were the first to open

as Coast Guard helicopters arrived with the

first evacuees.

• The next wave of aircraft included military C-

17s and C-130s with food, water and supplies

– along with 300 soldiers.

Lessons Learned

Lessons Learned

• The airport did not have provisions to feed

everyone until about three days after the storm.

“That was the biggest lesson learned.”

• Potable water was in short supply.

• “We had 40 stalls in a bathroom and no

water to flush the toilets”

Lessons Learned

Lessons Learned

• Airport staff spent a great deal of

time deciding who would be

allowed to land and who wouldn’t.

• Recovery efforts continued as nearby

airports sent personnel and supplies to

help with airfield maintenance.

• The Florida Airports Council also provided

assistance.

Lessons Learned

• FEMA will provide funds for recovery and

restoration, but only after all local, state

and insurance monies are disbursed.

• FEMA also requires highly detailed and

careful recordkeeping, along with other

considerations.

Lessons Learned

• The airport was losing

$50,000 in revenue for every

day it was closed.

• Commercial service started

back up a week later.

• Hurricane Ivan was responsible for the deaths of nearly 60 people.

• Nearly a year after the storm, many parts of Pensacola and the airport were still recovering.

Mission

• In order to be as prepared as possible, we must:

– Use all available resources

– Learn from past experiences

– Make efficient decisions

– Maintain the safety of our staff

END

• Questions / Comments?