USF ST. PETERSBURGUSF ST. PETERSBURGCRISIS MANAGEMENT TEAMCRISIS MANAGEMENT TEAM

EMERGENCY MANAGEMENTEMERGENCY MANAGEMENTTRAININGTRAINING

AUGUST 5, 2009AUGUST 5, 2009

CITY OF ST. PETERSBURGCITY OF ST. PETERSBURGFIRE RESCUE DEPARTMENTFIRE RESCUE DEPARTMENT

OFFICE OF EMERGENCY MANAGEMENTOFFICE OF EMERGENCY MANAGEMENT

““THE BIG PICTURE”THE BIG PICTURE”……Roles and Responsibilities and Roles and Responsibilities and

Realities of Emergency Event Realities of Emergency Event Management…Management…

Robert Ballou, Divison ChiefEM Program Coordinator

Rick StiffMgmt Analyst, OEM

CRISIS MANAGEMENTCRISIS MANAGEMENTTEAMTEAM

CRISIS MANAGEMENT TEAMCRISIS MANAGEMENT TEAM

COMMIT USF ASSETSCOMMIT USF ASSETSINCUR FINANCIAL OBLIGATIONSINCUR FINANCIAL OBLIGATIONS

totoPROTECT LIFEPROTECT LIFE

PROTECT USF ASSETSPROTECT USF ASSETSPROTECT ENVIRONMENTPROTECT ENVIRONMENTCONTINUE USF MISSIONCONTINUE USF MISSION

whilewhileAFFIRMING RELATIONSHIPSAFFIRMING RELATIONSHIPS

ASSURING QUALITY/INTEGRITY ASSURING QUALITY/INTEGRITY

USF ST PETERSBURGUSF ST PETERSBURGDISASTER/EMERG OPS PLANDISASTER/EMERG OPS PLAN

… …National Incident Management SystemNational Incident Management System

(NIMS)(NIMS) and it’s and it’s Incident Command Incident Command SystemSystem

(ICS),(ICS), will govern organization and will govern organization and

operations in the University EOC…operations in the University EOC…

NIMS ICSNIMS ICS

Figure 1

FULL EOC ACTIVATION( FORECASTED or MAJOR IMPACT EVENT)

Management Section

Operations Section Planning

Section LogisticsSection

FinanceAdministration

MANAGEMENT SECTIONMANAGEMENT SECTION““DecidersDeciders””

PLANNING SECTIONPLANNING SECTION““ThinkersThinkers””

LOGISTICS SECTIONLOGISTICS SECTION““Getters”Getters”

OPERATIONS SECTIONOPERATIONS SECTION““Doers”Doers”

FINANCE SECTIONFINANCE SECTION““Payers”Payers”

INCIDENT OCCURS.....Or...

APPEARS IMMINENT

LOCAL INCIDENT MANAGEMENT OCCURS

CONTROLLEDCONTAINEDRESOLVED

OR

SERIOUSNESS GROWSEXPANDING MULTI-AGENCY MGMT REQADDITIONAL RESOURCES ASSIGNEDIMPACT INCREASES...or...POTENTIAL IMPACT INCREASES

• NOTIFICATIONS• ACTIVATION

a. Determine degree of activationb. Emergency Ops Coord is SME/leadc. Emergency Ops Plan is guided. Briefed and Organized

• INITIATE OPERATIONSe. Contain, Control, Prioritize, Plan,

Acquire, Achieve

POSSIBLEPOSSIBLE ICS 209 Exec Summary ICS 209 Exec Summary

IMPENDINGIMPENDING

IMMINENTIMMINENT

1. Incident Name Investigation (L) 92 (NHC) Tropical Weather System (Atlantic)

2. Operational Period (Date / Time) From: To: Time of Report 0900 08/15/2008 0900 08/15/2008 0900 08/17/2008

CITY OF ST. PETERSBURG

INCIDENT SUMMARY

ICS Form- 209

4. Situation Summary as of Time of Report: A large tropical weather system is currently situated over eastern Puerto Rico, moving NE at 10-15 kts. NHC predicts strengthening in next 48 hours, however, models are widely divergent for system development/intensity and movement/track. NHC strongly states that environment is excellent for development to TS and perhaps a hurricane. Track forecasts reflect paths from the GOM to curvature NE, out of the Bahamas Islands. See below.

5. Future Outlook/Goals/Needs/Issues: Emergency management is monitoring this weather system very closely. While a great deal of uncertainty accompanies this system, there is substantial evidence to suggest that this system will intensify during the weekend (and perhaps weaken from passage over Hispaniola and Cuba) then approach Southern Florida, where forecasts will reflect distance from St. Petersburg and possible strength. 6. Action Plan and Objectives 1. Monitor NHC forecasting. 2. Prepare to implement Hurricane Response Level 5-Alert status during this operational period. 3. EM Mgmt Analyst to confer as necessary with EM Coordinator, Chief Ballou.

Prepared By: R. L. Stiff, Mgmt Analyst Approved By: R. J. Ballou, Division Chief EM Coordinator

POSSIBLEPOSSIBLE ICS 209 Exec Summary ICS 209 Exec Summary

IMPENDINGIMPENDINGICS 201 Incident BriefingICS 201 Incident Briefing

INCIDENT BRIEFING CITY OF ST. PETERSBURG, FL EMERGENCY OPERATIONS CENTER

1. Incident Name Tropical Storm FAY

Date August 18, 2008

3. Time 1300

4. Map Sketch

5. Current Organization R. Baker, Mayor-Incident Commander Executive Policy Group, Executive Directors and Senior Administrators ICS functional positions are not activated. All City personnel were directed via routine operations. City EOC partially activated.

Page 1 of 2 6. Prepared by (Name and Position) R. Stiff, Management Analyst, Fire Rescue

Resources Ordered Resource Identification

ETA On Scene

Location/Assignment

NOT

APPLICABLE

7. Summary of Current Actions 1. Continue preparations consistent with Hurricane Response Level 4, DOP Annex C 2. Monitor forecasted track and intensity of Tropical Storm Fay 3. Partner with Pinellas County Emergency Management for incident management strategies. 4. Implement emergency information program for City residents and personnel. 5. Prepare for successful implementation of Zone A evacuation, including special needs and transportation assistance registrants, to commence at 0600, Tues. August 19, 2008.

Page 2 of 2

POSSIBLEPOSSIBLE ICS 209 Exec Summary ICS 209 Exec Summary

IMPENDINGIMPENDINGICS 201 Incident BriefingICS 201 Incident Briefing

IMMINENTIMMINENTICS 202 Incident Goals/Obj IAPICS 202 Incident Goals/Obj IAP

INCIDENT OBJECTIVES

CITY OF ST. PETERSBURG, FL

EMERGENCY OPERATIONS CENTER

1. Incident Name

HURRICANE ALPHA

2. Date

10/20/2008

3. Time

0130

4. Operational Period

0800-2000 10/20/2008

5. General Control Objectives for the Incident (include alternatives)

PROTECT LIFE AND PERSONAL SAFETY

1. Conduct SAR Operations

2. Enforce laws and maintain civil order

3. Practice responder safety

PROTECT PERSONAL PROPERTY

1. Suppress fires.

2. Maintain security, control access.

3. Clear debris from critical highways

PROTECT ENVIRONMENT

1. Control, contain and mitigate hazardous materials.

6. Weather Forecast for Period

Partly cloudy skies, warming to 88 degrees @ 1500. Light and variable winds < 10 mph throughout the period. High humidity @ 86% HUMITURE ALERT reaching 98 degrees at 1400-1800. Visibility clear.

7. General Safety Message

Watch out for emerg vehicles and machinery operating in your area. Strict accountability of co-workers and maintain paths of egress. Stay away from unsound structures, standing water, electrical lines and possible hazardous materials.

Post storm conditions will bring out dangerous animals, reptiles and insects. Stay hydrated, nourished and rested. Wear sunscreen. Operate all equipment according to instructions. 8. Attachments (mark if attached)

XX Organization List - ICS 203 XX Medical Plan - ICS 206 (0ther)

XX Div. Assignment Lists - ICS 204 Incident Map

XX Communications Plan - ICS 205 Traffic Plan

9. Prepared by (Planning Section Chief)

J. Jones, Situation Unit Leader

10. Approved by (Incident Commander)

Ted Smith, PCS

4. Operational Period

Branch Director EPG

Incident Commander EPG Deputy

Deputy EPG Fire Supression

Safety Officer Search and Rescue

Information Officer Support Services

Liaison Officer Hazardous Materials

Agency Branch Director EPG

EM Coord Deputy

EM Support Staff Patrol Ops

HR EPG Invest

Intergov Rel Intelligence

Legal Officer EPG Traffic and Access

Administrative Services

Deputy Mayor Midtown EPG Ops Support Services

Internal Services EPG

Branch Director

Deputy

Utility Restoration

Debris Management

Sanitation Dept

Chief

Deputy Chief EPG

Resource Unit Disaster Recovery Centers

Situation Unit Poinits of Distribution

Documentation Unit Vounteers and Donations

Damage Assessment Temporary Housing

Chief

Deputy

Chief EPG Cost Unit Leader

Reimbursement Leader

Deputy Claims and Compensation Unit

Communications Unit

Medical Unit

Security Unit

Food Unit

b. Police Department Branch

C. Public Works/Utilities Branch

R. Stiff 5033

M. Conners

Beth Herendeen 5038

Name

6. Command Staff and Agency Reps

G Davis

G. Cornwell 5156

L. Tuleen 5032

R. Mussett

ORGANIZATION ASSIGNMENT LIST0800-2000

R. Ballou 5033

9. Operations Sectiona. Fire Rescue Branch

J. D. Large, Chief

10. Administration/Finance Section

Accounta, Bill RUL Planning SectionPrepared by (Resource Unit Leader)

J. Gilmore

d. Citizens' Services Branch

C. Harmon, Chief

C. Scott

G. Cassady

C. Footlick

B. Shirley

D. Metz

J. Spies

5. Incident Commander and StaffR. Baker, Mayor 5157

T. Eltson, Dep Mayor 5159

Fire Rescue/EOC

7. Planning Section

8. Logistics SectionM. Gaddawalla

Number Persons

Trans. Needed

Total 8 NO

2 NO

2 NO

2 NO

2 NO

Function System Channel Function System Channel

King King

NIFC NIFC

King King

NIFC NIFC

Tactical Div/Group

Logistics

Air to Ground

Conduct watch calls to Fire Rescue SubOpsCtr on the hour

See special orders on patient transporation protocols from shelter.

Prepared by (Resource Unit Ldr.) Approved by (Planning Sect. Chief)

Accounta, Bill RUL Ima Bigwheel, PSC 9/8/2009 530

Date Time

9. Division/Group Communication Summary

Command

Frequency Frequency

7. Control Operations

8. Special Instructions

Provide EMS services to occupants and staff at PinCo public hurricane shelters as specified above.

Jamerson, ES

St. Petersburg HS

Thurgood Marshall, MS

Gibbs H.S.

PinCo Public Shelter EMS Support

R. Stiff, Lt.

LEADER CONTACT 893-7946

Strike Team/Task Force/Resource Designator

Leader Drop Off PT./Time Pick Up PT./Time

3. Incident Name

DIVISION ASSIGNMENT LIST

4. Operational Period

Date: 9/8/2009

1. Branch

FIRE RESCUE SHELTER SUPPORT

2. Division/Group

Time: 1850

6. Resources Assigned this Period

Branch Director

HURRICANE FRED

Operations Chief J. Large, Chief

5. Operations Personnel

D. Adamides, CaptDivision/Group Supervisor

W. Ward, Division Chief

5. Prepared by (Communications Unit)

NIFC

King

NIFC

NIFC

King

NIFC

King

NIFC

King

NIFC

King

NIFC

King

King

Remarks

3. Operational Period Date/Time2. Date/Time Prepared1. Incident Name

Frequency/Tone4. Basic Radio Channel Utilization

Function Assignment

INCIDENT RADIO COMMUNICATIONS PLAN

King

NIFC

ChannelRadio Type/Cache

Yes No

XX

XX

Yes No

XX

Yes No

XX

Air Grnd. Yes No Yes No

XX XXX

XX XX

xxx-xxx-xxxxUlmerton Rd, ClearwaterSun Star Ambulance

First Aid

6. Transportation

A. Ambulance Services

NameParamedics

PhoneAddress

Paramedics

Tropicana Field NE Parking Lot

Tyrone Square Mall NW Parking Lot

First Aid

2. Date Prepared

B. Incident Ambulances

3. Time Prepared 4. Operational Period

9/9/2009 1300 0800-2000

Medical Aid Stations Location

5. Incident Medical Aid Station

Name LocationParamedics

Pinellas County EMS Dial Emergency 9-1-1

7. HospitalsBurn CenterHelipad

Name PhoneTravel Time

Address

xxx-xxx-xxxx

xxx-xxx-xxxx

6th Ave S and 6th St

9th Ave North

Bayfront

Ed White

8. Medical Emergency ProceduresAll students, unless emergency, will be triaged at Residence Hall Alpha.

All personnel will report to Bayfront ER for incident-related injuries.In the event of an emergency make immediate call to 911 for EMS dispatch.

After treatment, all incident-related injuries will be reported to the Admin/Fin Section X-4454

MEDICAL PLAN1. Incident Name

HURRICANE FRED

9. Prepared by (medical Unit Leader) 10. Reviewed by (Safety Officer)

Narriative:

SAFETY MESSAGEIncident: HURRICANE FRED

Date: Time:9/9/2009 630

Operational Period: 0800-2000

Major Hazard and Risks:

Unsafe Structures, Bldgs and Damage Locations

Debris clearance, removal, facility repair

UTILITIES-downed electrical lines, charged water, metals

Dehydration, heat stroke, fatigue, sunburnEmergency vehicles, equipment and operation of dangerous tools

Extreme caution should be exercised throughout the campus. Unsafe buildings and utility system damage are serious threats to safety Always work with team member and leave path of egressBe mindful of dangerous animals, reptiles and insectsBe alert to emergency vehicles, large equipment and dangerous tools.Stay hydrated, rested, nourished and alert.Use sunscreen to prevent burns, repellant to deter insects.

Prepared By:SAFETY OFFICER B. Rubble, Director, Public Safety

9. Prepared by (Name and Position)

8. Activity LogTime Major Events

4. Unit Name/Designators 5. Unit Leader (Name and Position)

7. Personnel Roster AssignedName ICS Position Home Base

3. Time Prepared2. Date Prepared

6. Operational Period

UNIT LOG1. Incident Name

COMMAND MEETING

PLANNING MEETING

IAP PREPARATION

IAP EVALUATION

SITUATION

CHANGES

Understandthe

Situation

Establish IncidentObjectives and

Strategies

Develop theIAP

Prepare and Disseminate

the Plan

Evaluate andRevise the

Plan

New InformationAnd

Situation Changes

PLANNINGPROCESS

CRISIS MANAGEMENTCRISIS MANAGEMENTTEAMTEAM

THE MISSION...THE MISSIONTHE MISSION...THE MISSION

**Plans and procedures for the **Plans and procedures for the continuation, resumption or continuation, resumption or accomplishment by alternative means, of accomplishment by alternative means, of academic classes, research endeavors and academic classes, research endeavors and general business of the University.general business of the University.

MY KINGDOM FOR A HORSE!MY KINGDOM FOR A HORSE!

**Resources will be very scarce at **Resources will be very scarce at minimum.minimum.

**Suppliers/vendors will not answer the **Suppliers/vendors will not answer the phonephone

**What are alternate sources for **What are alternate sources for necessities?necessities?

**Procedures + KSA to obtain external**Procedures + KSA to obtain external

resources? resources?

1...and 2...3...and 41...and 2...3...and 4

**Moving forward the Crisis Management **Moving forward the Crisis Management Team will be tasked with establishing, Team will be tasked with establishing, modifying, eliminating and massaging the modifying, eliminating and massaging the current and future current and future PRIORITIESPRIORITIES of of the University. Above all others, all of you the University. Above all others, all of you must be honest brokers.must be honest brokers.

**Communicate your direction clearly and**Communicate your direction clearly and effectively.effectively.

““IT’S ALL ABOUT THE BENJAMINS”IT’S ALL ABOUT THE BENJAMINS”Strategically PreparedStrategically Prepared

To Do?To Do?Identify, pursue and receiveIdentify, pursue and receive What?What?All eligible PA grants, cost reimbursementsAll eligible PA grants, cost reimbursements

From Whom?From Whom?State, Federal and miscellanous revenuesState, Federal and miscellanous revenues

ROLESROLESREALITIESREALITIES

RESPONSIBILITIESRESPONSIBILITIES

CRISIS MANAGEMENT TEAM