Emergency Action Plan

Campus Recreation Center

Effective Date February 5, 2006 Updated: January 3, 2013

Campus Recreation Center University of Cincinnati

2820 Bearcat Way Cincinnati, OH 45221-0017

OBJECTIVES OF THE PLAN ........................................................................................................................ 4

DUTIES AND RESPONSIBILITIES ................................................................................................................ 4

EVACUATION ........................................................................................................................................... 5

EVACUATION OF DISABLED PERSONS ...................................................................................................... 5

FIRE .......................................................................................................................................................... 6

SEVERE WEATHER .................................................................................................................................... 6

Severe Thunderstorm: ............................................................................................................................... 7

Tornado: .................................................................................................................................................... 8

Snow Emergencies: .................................................................................................................................... 9

SHELTER IN PLACE .................................................................................................................................... 9

POWER FAILURE .................................................................................................................................... 10

BUILDING SECURITY AND THEFT ............................................................................................................ 10

WORKPLACE VIOLENCE & VIOLENT CRIME ............................................................................................. 11

BOMB THREATS & SUSPICIOUS PACKAGES ............................................................................................ 12

SEXUAL IMPOSITION .............................................................................................................................. 12

SUSPICION OF ABUSE ............................................................................................................................. 13

MISSING CHILD PROCEDURES ................................................................................................................ 13

INJURY MANAGEMENT .......................................................................................................................... 14

OSHA Biohazard Regulation ..................................................................................................................... 14

HIV/Body Fluids Policies .......................................................................................................................... 15

Hepatitis B Shots Recommendation ........................................................................................................ 15

Biohazard Spill Protocol ........................................................................................................................... 16

General Guidelines: ................................................................................................................................. 16

Code Blue Guidelines ............................................................................................................................... 18

Frequently asked questions- AEDs .......................................................................................................... 18

AED Policy ................................................................................................................................................ 19

Code Red Guidelines ................................................................................................................................ 20

Shock ........................................................................................................................................................ 20

Crutch Check-out ..................................................................................................................................... 21

Incident Reports ...................................................................................................................................... 21

Crisis Management .................................................................................................................................. 22

EMPLOYEE RESPONSIBILITIES ................................................................................................................. 22

Building Supervisor ............................................................................................................................. 22

Member Services ................................................................................................................................ 28

Fitness Floor Coordinator ................................................................................................................... 34

Group Fitness ...................................................................................................................................... 37

Personal Trainers ................................................................................................................................ 39

Climbing Wall ...................................................................................................................................... 42

Intramural Supervisor ......................................................................................................................... 45

Aquatic Center ....................................................................................................................................... 51

Aquatic Supervisor/Lifeguards ................................................................................................................. 51

Responding to Emergencies .................................................................................................................... 54

Communications: ................................................................................................................................ 54

Non-Spinal Water Related Emergencies for 1 Lifeguard Rotation for Lap or Leisure Pools ............... 55

Non-Spinal Water Related Emergencies for 2 (or more) Lifeguard Rotation ..................................... 56

For Lap or Leisure Pools ...................................................................................................................... 56

Spinal (Head, Neck and Back Injuries) Water Related Emergencies for 1 Lifeguard Rotation for Lap or Leisure Pools ....................................................................................................................................... 57

Spinal (Head, Neck and Back Injuries) Water Related Emergencies for 2 (or more) Lifeguard Rotation for Lap or Leisure Pools ....................................................................................................................... 58

Unconscious or Submerged Water Related Emergencies for 1 Lifeguard Rotation for Lap or Leisure Pools .................................................................................................................................................... 59

Unconscious or Submerged Water Related Emergencies for 2 Lifeguard Rotation for Lap or Leisure Pools .................................................................................................................................................... 60

Cleaning Up Body Fluids on Pool Surfaces .......................................................................................... 61

Blood in Pool Water ............................................................................................................................ 61

Fecal Accident Response ..................................................................................................................... 62

Vomit in Pool Water ............................................................................................................................ 63

CALL TREE .............................................................................................................................................. 64

CONCEPTS OF CONTINUITY PLANNING .................................................................................................. 65

CONTINUITY OF OPERATIONS ................................................................................................................ 65

STEPS FOR DISASTER DECLARATION ...................................................................................................... 66

DEPARTMENTAL “CRITICAL FUNCTION” MISSION CONTINUITY TEAMS ................................................. 67

ALTERNATES .......................................................................................................................................... 67

CHART OF DEPARTMENTAL FUNCTIONS ................................................................................................ 68

MINIMUM LEVELS OF OPERATION/RECOVERY TIME OBJECTIVES .......................................................... 69

CONTINUITY TEAM PLAN ....................................................................................................................... 71

IDENTIFICATION OF LOST RESOURCES AND DATA .................................................................................. 72

ALTERNATIVE CONTACT FOR PROFESSIONAL STAFF ............................................................................... 72

APPENDIX A ........................................................................................................................................... 75

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OBJECTIVES OF THE PLAN A. To provide awareness about emergency and safety procedures for all employees of

the University of Cincinnati Campus Recreation Center. B. To ensure that all employees responsible for supervising activities and/or facilities

are aware of their responsibilities in case of an accident or incident. C. The plan is meant to:

a. Keep participants as safe as possible within our activities and facilities. b. Provide an orderly set of procedures to implement in case of emergency. c. Protect our departments and staff members from the risk of liability

litigation.

DUTIES AND RESPONSIBILITIES

A. All Employees Are Responsible For: 1. Learning how to report an emergency. 2. Understanding evacuation procedures.

i. Fire ii. Tornado iii. Severe Weather iv. Bomb Threat

3. Understanding the shelter in place process. 4. Keeping fire hazards in the work area to a minimum. 5. Reporting any unsafe conditions to your supervisor and/or Public Safety. 6. Evacuating the building in the event of ANY fire alarm. 7. Being aware of locations of fire exits. 8. Following the outlined procedures to ensure efficient and prudent care.

B. Supervisory Personnel: 1. All supervisory personnel are responsible for ensuring that all employees

within their jurisdiction have been properly briefed regarding Emergency procedures.

2. All supervisors must also ensure that all personnel located within their area of responsibility are safely evacuated from the building when an alarm is initiated.

3. The Campus Recreation Center has the following staff as first responders in an injury management situation: Building Supervisors, Intramural Supervisors, Aquatic Supervisors, Lifeguards, and Member Services Lead Staff. All of these individuals must be currently certified in Adult and Child/Infant CPR/AED and First Aid in order to be scheduled. They will act as the lead person during injury management for their respective areas (e.g., Aquatic Supervisor will be in charge of all incidents in the natatorium).

4. Fitness Floor Coordinators, Climbing Wall, Member Services, Intramural Officials, Group Fitness and Personal Training staff are currently not required to be certified in CPR/AED or First Aid. Due to the fact that these staff members are not currently scheduled during all hours of

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operation, the Building Supervisor is considered the lead first responder in the lobby/member services and fitness floor areas.

EVACUATION In the event of an evacuation (fire, bomb, or other cause) the following steps will be followed:

When an alarm sounds, STOP activity in your area.

All stairwells will be used for evacuation of the building.

The elevators will NOT be used for fire evacuation (fire alarm sounding).

When an evacuation is ordered, leave the building by the nearest stairwell and exit door. Leave the building quickly, but do not run.

Provide assistance to physically disabled persons (described below).

Keep conversation to a minimum during evacuation.

Close doors when leaving areas to limit fire and smoke damage.

If confronted with smoke keep near the floor.

If confronted with smoke in a stairwell attempt to use an alternate stairwell.

The Building Supervisor will verify via radio that all employees and members have evacuated.

Assemble in front of the Engineering Research Center (ERC) so that emergency personnel have access to the building and employees can be accounted for.

Complete the evacuation process even if the alarm ceases sounding.

Do not re-enter the building until an all-clear is given by the Public Safety department.

EVACUATION OF DISABLED PERSONS Special procedures are in place for persons with physical disabilities who may be present in the building during a fire. Persons with physical disabilities are permitted to stay in the building during a fire emergency only if they are non-ambulatory or where elevator assistance is essential for their evacuation and they are located either above or below the ground floor. Elevators cannot be used during a fire. All other persons with disabilities need to evacuate the building in an emergency situation. If required, persons with a visual impairment should seek assistance from employees or other occupants in the building. Areas of Rescue Assistance: The Campus Recreation Center is provided with designated Areas of Rescue Assistance for this situation. These areas are equipped for two-way voice communications with the 911 dispatcher, and are located within fire resistive areas of the building, usually emergency stairwells. All Areas of Rescue Assistance are marked with a sign. A person with a physical disability preventing them from evacuating should be directed to the closest Area of Rescue Assistance and notify the 911 dispatcher of their location. The dispatcher will relay this information to the fire department, and advise the person as to what other steps they should take. If unable to reach an Area of Rescue Assistance, the individual should go to an area with an outside window.

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Guidelines for Employees: In an emergency situation- either the sounding of a fire alarm or a voice evacuation message- if you can do so without endangering yourself or others, do the following:

You are requested to assist persons with physical disabilities with evacuation.

The Emergency Communications Dispatcher should be called (9-1-1) immediately and advised of the person’s exact location. A person with non-ambulatory disabilities should either remain in or be directed to a safe place, preferably an Area of Rescue Assistance or a room with an exterior window and a telephone. Remain with the persons with the non-ambulatory disabilities until the arrival of a Police or Fire officer. If a telephone is not readily accessible, use the two-way radio to inform another employee to meet a responding Police or Fire Officer and advise them of your location.

Emergency responders should arrive within 5 minutes of receiving an alarm or 9-1-1 call (arrival time is based on past performance). Upon the sounding of a building fire alarm system immediate evacuations shall be carried out. Primary responders (Police and/or Fire Department) are in charge of any incident upon their arrival, and will determine whether or not circumstances warrant a continued evacuation.

FIRE All employees should:

KNOW WHERE THE NEAREST FIRE ALARM PULL STATION IS LOCATED

KNOW WHERE ALL EMERGENCY EXITS ARE LOCATED

KNOW WHERE THE NEAREST EMERGENCY “HELP PHONE” IS LOCATED

KNOW WHERE THE AREAS OF RESCUE ASSISTANCE ARE LOCATED A map of the above locations is found in the Appendix of this manual. In the event a fire is discovered, the following steps will be followed, as long as the employee is not putting themselves in immediate danger:

Exit the area of the fire immediately. Employees should not attempt to fight a fire. Guide members in the area to exit the building by the nearest emergency exit or stairwell. (see evacuation procedures)

An employee should not put themselves in danger if a member refuses to leave. Give emergency personnel the description and last location of any members that refused to leave.

Pull the fire alarm station on the way out of the building.

Radio the member services desk and ask them to call 911 from a phone located a safe distance away to report the exact location of the fire.

Exit the building and await the fire department by the main entrance to provide additional information.

SEVERE WEATHER The University has implemented a severe weather warning system as part of its ongoing fire and life safety systems upgrade. This system allows Public Safety to play pre-

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recorded announcements in many of the campus buildings when severe weather threatens. This system will be used in conjunction with the existing Hamilton County siren warning system. The sirens effectively warn persons out of doors; however, they do not provide good coverage indoors. The campus system delivers the warnings to persons inside the buildings, as well as providing more detailed instructions. The Hamilton County warning sirens use a steady tone to indicate a severe weather warning (a rise fall tone is used for an attack warning). Both tones are tested on the first Wednesday of each month at 12:00 noon, unless there is a threat of severe weather. The campus severe weather warning system will be tested at the same time during the months of March through July. SEVERE THUNDERSTORM: A severe thunderstorm WATCH indicates that conditions are favorable for the formation of a thunderstorm of 58 mph or greater. Hail with a diameter of ¾” or more may also be present. A severe thunderstorm WARNING is issued when severe thunderstorms have developed in the area. Shelter should be sought indoors, away from windows. What to do during a Severe Thunderstorm Warning:

Indoors o Building Supervisors will monitor the situation via television or internet. If the

storm is of such severity that blown debris and the like would threaten the windows, or if large (marble) size hail is falling, then Public Safety suggests moving patrons away from the windows. The Building Supervisor will contact the Assistant Director of Operations or the Associate Director of Facilities/Operations to help make the decision.

Outdoors o Intramural Sports Officials should move participants into the nearest campus

building. They will also need to radio the Intramural Supervisor to tell him/her exact location.

o Nippert Stadium: Move participants into the Campus Recreation Center through the loading dock area.

o Gettler Soccer Stadium: Move participants into the 4000 level of Calhoun garage.

o Baseball Stadium: Move participants to Shoemaker Center.

If someone is struck by lightning: o People struck by lightning carry no electrical charge and can be handled

safely. o Call for help. Radio the Member Services Desk and have them call 911. o The injured person has received an electrical shock and may be burned, both

where they were struck and where the electricity left their body. Check for burns in both places. Report what you find to EMS when they arrive.

o Give first aid. If breathing has stopped call a Code Blue and begin emergency procedures (see Injury section of EAP).

During inclement weather (i.e., thunderstorms) the Intramural Program may delay or cancel games. The Intramural Supervisors will be responsible for contacting the Coordinator of Intramural Sports and Summer Camps before making such a decision. The Intramural Supervisor will be responsible for changing the Intramural Hotline to communicate the change in game schedules. If the Coordinator is not available, the

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Intramural Supervisor will need to try and contact a professional staff member, in the following order: Associate Director of Programs and Marketing Associate Director of Facilities/Operations Campus Recreation Director A list of numbers is located in the Intramural Closet. TORNADO: When a tornado is coming, you have only a short amount of time to make life-or-death decisions. Advance planning and quick response are the keys to surviving a tornado. The Cincinnati area is at risk for tornadoes, and has experienced a number of deadly storms. A tornado WATCH is issued by the National Weather Service when tornadoes are possible in your area. Remain alert for approaching storms. A tornado WARNING is issued when a tornado has been sighted or indicated by weather radar. The campus severe weather warning system will be activated. This system gives voice instructions, please listen carefully to what is said. Hamilton County will activate the outdoor warning sirens. What to do during a Tornado Warning:

Indoors o CRC: Members should be moved to the lowest level of the recreation center.

They should be placed in the locker rooms, group fitness room C, or the gym/pool corridor. Employees must help those who may require special assistance. FC: Members should be moved to the locker rooms. If more room is required, you can move individuals into the group fitness room.

o An employee at the Member Services Desk (both CRC and FC) should grab the emergency supply kit and AED and take it with them to the gym/pool corridor and await further instruction.

o An employee on the Fitness Floor should grab the AED and First Aid Kit and take it with them to the gym/pool corridor and await further instruction.

o An employee from the Aquatics Area should grab the AED and First Aid Kit and take it with them to gym/pool corridor and await further instruction

o The Building Supervisor, after ensuring that all areas of the Campus Recreation Center are clear should grab the AED and First Aid Kit from the Gymnasium and report to the pool corridor. The Building Supervisor should assign certified staff members to go into locker rooms according to employee gender with an AED and first aid kit. A certified staff member should go to Group Fitness room C with an AED and first aid kit. The Building Supervisor should remain in the gym/pool corridor and ensure that the doors at each end of the corridor are shut. FC: The Building Supervisor should keep the AED/First Aid Kit with them and report to one of the locker rooms. The Building Supervisor will direct the Member Services Lead to the other locker room.

o All members and employees should sit on the floor, using their arms to protect the head and neck.

Outdoors

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o Intramural Sports Officials should move participants into the nearest campus building. They should take the First Aid Kit with them to the shelter location. They will also need to radio the Intramural Supervisor to tell him/her exact location.

o Nippert Stadium: Move participants into the Campus Recreation Center through the loading dock area to the locker rooms, group fitness room C, or gym/pool corridor.

o Gettler Soccer Stadium: Move participants into the 4000 level of Calhoun garage.

o Baseball Stadium: Move participants to Shoemaker Center.

SNOW EMERGENCIES: The Campus Recreation department will follow the university policy for snow delays and cancellations. The Campus Recreation Center will make all efforts to stay open when the university does not have a closing or delay during inclement weather. The Building Supervisor has the authority to send home individuals that live away from campus and must drive home. If the Building Supervisor feels that the weather warrants closing the Recreation Center during a weekend or evening shift, he/she will call the Coordinator of Facility Operations to gain approval before closing. The Coordinator will contact Public Safety at 6-1111 to speak with the supervisor on duty regarding the weather/road conditions around campus. Based on the recommendations of public safety, the Coordinator will decide whether the facility will close. If Campus Recreation closes, the Coordinator will change the main Recreation Center hotline and post on Facebook to communicate the change in operating hours; if possible the web site will also be changed. The Coordinator should also contact the Associate Director of Facilities/Operations for TUC to let them know we will be closing. If the Coordinator is not available, the Building Supervisor will need to try and contact a professional staff member, in the following order: Assistant Director of Facility Operations Associate Director of Facilities/Operations Director of Campus Recreation A list of numbers is located at the Member Services Desk. UC Swim Team Exceptions:

1. If UC is delayed opening in the morning, the UC morning swim team practice is cancelled.

2. If UC is closed for the day or is closing early, we will make every attempt to make sure that UC swimming and diving are able to practice in the afternoon.

SHELTER IN PLACE In the event of a hazardous materials emergency, personnel may be asked to shelter in place. Shelter In Place is a safety procedure designed to help protect you during a serious airborne hazardous material emergency. It means taking shelter inside the

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building until the danger has passed. The University of Cincinnati is a participant in the Shelter In Place program coordinated by the City of Cincinnati and Hamilton County. The goal of Shelter In Place is to prevent contaminated outside air from entering a building for the duration of an incident. In many cases, simply limiting the intake of outside air provides sufficient protection. In incidents involving very high levels of contamination, steps must be taken to seal off a safe area. Incidents usually last a few hours, not days or weeks. For this reason, there is little danger you will run out of oxygen during this procedure. The nature of most incidents means that there is insufficient time to evacuate everyone from everywhere there potentially could be contamination. Efforts will normally be made to evacuate persons in the immediate area of the chemical spill, where the risk is highest. Others who are located in surrounding areas will be advised to Shelter In Place. If you are instructed to Shelter In Place, employees take the following safety actions - If on campus:

Go to the designated shelter area for your building. This is normally located on the upper floors, in the center section of the building. For the Campus Recreation Center, this is the second floor Group Fitness Rooms A & B. For the Fitness Center, this is the Group Fitness Room.

Close the doors (and windows, if any) to the shelter area.

If available (this depends upon the department/college), use duct tape and plastic sheeting to seal the windows, doors, vents, and other openings to your shelter area. Wet towels may be used if plastic sheeting is not available. Note that sealing the room is less important than for houses, due to the construction and greater height of our buildings.

Stay inside the shelter area until the all-clear announcement is given OR until you are told to evacuate.

You will be notified of a serious hazardous material emergency on campus by the Campus Emergency Warning System. The Campus Emergency Warning System uses the fire alarm speakers located throughout buildings on the campus to give specific voice instructions in the event of an emergency. In the event that you need to Shelter In Place, announcements will be made directing you to take shelter, and when the emergency is over.

POWER FAILURE

Cease activity and move participants to an area with emergency lighting.

An employee at the Member Services desk shall contact Public Safety at 556-1111.

Follow instructions from Public Safety.

BUILDING SECURITY AND THEFT In the event that a member or employee is the victim of a theft (or other non-violent crime), contact Public Safety at 556-1111. While waiting for Public Safety to arrive the Building Supervisor or Intramural Supervisor should complete an incident report; the

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report should include the name of the officer that responded. Forward the report to the appropriate supervisor. Never make a statement to the victim that places the responsibility for the theft on Campus Recreation.

WORKPLACE VIOLENCE & VIOLENT CRIME Unfortunately, workplace violence and violent crime does occur on university campuses, although very rarely. Examples of a violent crime are a shooter, or hostage situation. When a violent crime occurs on the University of Cincinnati campus, the university will in general follow the below procedures:

0-5 minutes after notification of situation Public Safety will respond to the affected building and assess the situation

5-15 minutes after notification of situation the rest of campus will be alerted through the Campus Emergency Warning System. It will state that there is a police emergency and that individuals should stay indoors.

30-45 minutes after notification of situation, the Public Relations office will take down the university web site and replace it with an emergency message. They will also send out emergency texts for those individuals that have signed up for the service.

Once the situation has been cleared, an announcement will be made through the Campus Emergency Warning System.

In the event that a violent crime was to occur in another building on campus, the Campus Recreation staff will need to do the following:

CRC: Move members to the Intramural and General Storage Closets located on the 0 Level of the CRC. FC: Move Members to the Massage Room, PT Office or Pilates Reformer Room.

CRC: The Member Services Lead will shut and lock the Campus Recreation gate; the MainStreet passage doors will remain open. FC: The Member Services Lead will lock the main FC door.

The Fitness Floor Coordinator, Aquatic Supervisor and Member Services Lead will grab the AED and First Aid kits from their respective areas and report to the Intramural Closet once their areas are cleared. FC: The Member Services Lead will grab the AED and First Aid kits and report to the Massage Room once the area is cleared.

The Building Supervisor will grab the AED and First Aid Kit from the gym and report to the Intramural Closet once all areas of the CRC are cleared.

In the event that a violent event was to occur in the Campus Recreation Center or Fitness Center, employees should remove themselves and members out of the line of view of the attacker. Evacuate members if possible through the closest emergency exit. Incident responsibilities of each Campus Recreation Center employee will be discussed under the specific facility area. The above is a general guideline to be followed. Contact the police by calling 911 on a campus phone, calling 556-1111 on a cellular phone, or using a help phone. Be aware that 911 calls from campus phones or picking up a help phone are automatically identified, so that if you cannot talk, officers will be sent to investigate. At the present time, there is no method of identifying where a cellular phone call is made, so you must be able to speak to summon assistance by

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cellular phone. Public Safety personnel will provide further instructions on the building public address system. Those employees who have safely evacuated the facility need to report to the Primary Assembly Point. The Primary Assembly Point is a safe location away from the area of concern. The Primary Assembly Point for the Campus Recreation Center is the CRC-East facility and vice versa. The Secondary Assembly Point is for when the Primary Assembly Point is also compromised. The Secondary Assembly Point is Kroger on Short Vine. If the Campus Recreation Center and its employees are the victim of a robbery or other violent crime, do not argue with the perpetrator. There is a panic button located on the west counter of the Member Services Desk at the CRC. Without alerting the perpetrator, try to push the button to notify Public Safety. Make sure that you make note of a physical description, such as height, weight, etc. After the event, the Building Supervisor will need to ask Public Safety to activate the University Wide Crisis Management system.

BOMB THREATS & SUSPICIOUS PACKAGES If you should receive a bomb threat, a suspicious package, or locate a suspicious item, contact Public Safety immediately by calling 911 on a campus phone. If you receive a bomb threat, write down exactly what was said as soon as possible. If there is a display phone, note the number the call was received from. Public Safety will give you instructions on how to proceed. Ask the Building Supervisor to report to your location so that you can inform them of the situation. If you receive a suspicious package, or locate a suspicious item, do not move or open the item. Ask the Building Supervisor to report to your location. Public Safety should be notified by calling 911 from a campus phone or 556-1111 from a cell phone; await further instructions from Public Safety. Individuals should be moved away from the suspicious item.

SEXUAL IMPOSITION In the instance that someone acts in an inappropriate sexual manner towards a staff member or Campus Recreation member/guest, Public Safety should be contacted immediately. Please follow the below steps:

Notify the Building Supervisor that you would like for them to come to your location, do not give details over the radio. Once they arrive give them details of the situation.

The Building Supervisor will ask the reporting staff member to keep an eye on the individual for locating purposes, but in no way should our staff make contact with the individual.

The Building Supervisor should then go to Member Services and contact Public Safety.

Once Public Safety arrives, the Building Supervisor should ask the reporting staff member to give their current location so that Public Safety can make contact with the individual if possible.

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SUSPICION OF ABUSE What to do when an employee suspects child abuse:

1. If an employee suspects a child is being abused, he/she needs to write a report

or statement containing what occurred that led him/her to suspect abuse. . The

report should contain answers to the below items (a-s), as the staff member

making the report may be asked to provide the information to Hamilton County

Children’s Services. If a staff member does not know all of the information

below, he/she should complete the report to the best of his/her ability:

a. Name and address of the child you suspect is being abused or neglected

b. Name and address of the parent guardian or custodian of the child

c. Age of the child

d. Race and ethnicity of the child and family members

e. Reason you suspect the child is being abused or neglected

f. Specific details of the abuse or neglect (what, when, where)

g. Nature and extent of the injury abuse or neglect

h. If child has received medical care for any injuries, if known

i. Circumstances which may have led to the incident

j. Child’s current condition

k. Child’s current location

l. Name of the person you suspect is abusing or neglecting the child

m. Relationship between the child and the person suspected of abuse or

neglect

n. Level of access between the alleged suspect and the child

o. Names and ages of any other children in the home

p. Relationship of other children in the home to the alleged victim

q. Whether the reporter suspects child abuse or neglect involving the other

children

r. Previous reports on this child

s. Any other information which may be helpful to the investigation

2. The staff member should give this report to his/her professional staff supervisor

immediately. If the professional staff member is not present, they should be

contacted by phone.

3. The pro staff member will report by calling 946-1000 during office hours or 241-

5437 after 5pm and on weekends.

4. The pro staff member will also report to UC Public Safety by calling 556-1111.

MISSING CHILD PROCEDURES When it is discovered that a child is missing, or if a parent alerts a staff member that a child is missing:

1. The staff member uses the radio to call an Amber Alert giving a full description of

the child, including approximate age and what he/she is wearing

2. All staff will play a role in preventing anyone from leaving the building until a

search can be conducted.

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a. Member Services

i. One staff member will close the front gate and remain at the desk.

The MS staff remaining at the front desk is responsible for calling

911 to alert Public Safety of the missing child. The staff member

should then look at the cameras to see if anyone matching the

description exited the building during that time period.

ii. The other staff member will go to the gymnasium and stand at the

gymnasium doors leading to the loading dock. That individual will

also be responsible for watching the exit to the football stadium.

b. FFC

i. The FFC must quickly recruit other individuals to assist in

watching doors on the fitness floor. If there are no group fitness

instructors or personal trainers present, the FFC must recruit

members to assist. There are five doors that need to be covered:

the track, the door by Room B, the fire exit by the squash court,

the fire exit by the plate loaded machines, and the fire exit in the

cardio area.

c. Lifeguards will clear both pools

i. The Aquatic Supervisor will go to the north door

ii. The lap pool guard will go to the corner of the lap pool near the

swim team office to watch the fire exit in the corridor as well as the

lap pool area.

iii. The leisure pool guard will watch the fire exit in the leisure pool

iv. Any extra lifeguards on duty will help search the building

d. All other staff not guarding an exit will begin a search of the building.

e. The Building Supervisor will meet with the individual who reported the

missing child in order to get full details for the incident report; they should

then bring the individual down to Member Services to wait for Public

Safety. The Building Supervisor should then help search the building.

f. The Building Supervisor will meet with Public Safety when they arrive to

receive any further instructions.

g. The Building Supervisor will fill out an incident report and turn in to the

Coordinator of Facility Operations.

INJURY MANAGEMENT OSHA BIOHAZARD REGULATION

Acquired Immunodeficiency Syndrome (AIDS) and hepatitis B merit serious concern for workers who are occupationally exposed to blood, other potentially infectious material, and certain other bodily fluids that contain blood borne pathogens such as the Human Immunodeficiency Virus (HIV), and the Hepatitis B virus (HBV). According to the Occupational Safety and Health Administration (OSHA) estimates, more than 5.6 million workers in healthcare and public safety occupations could be potentially exposed to these viruses.

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These workers include, but are not limited to physicians, dentists, dental employees, phlebotomists, nurses, morticians, paramedics, medical examiners, laboratory and blood bank technologists and technicians, housekeeping personnel, laundry workers, employees in long term care facilities and homecare workers. Depending upon their work assignments, other workers who may be occupationally exposed to blood or other potentially infectious materials include research laboratory workers and public safety personnel (fire, police, rescue, correctional officers). Exposure to blood borne pathogens may occur in many ways. Although needle stick injuries are the most common means of exposure for healthcare workers, blood borne pathogens can also be transmitted through contact with the mucous membranes and non-intact skin of workers. OSHA recognizes the need for a regulation that prescribes safeguards to protect workers against the health hazards related to blood borne pathogens. Thus, with the full implementation of its standard, OSHA aims to reduce the risk of occupational exposure to blood borne diseases. This standard, Part 1910.1030 of Title 29 of the Code of Federal Regulations, was published in the Federal Register on December 6, 1991 (29 CFR 1910.1030) and became effective March 6, 1992. HIV/BODY FLUIDS POLICIES

1. Prior to participation, members with any wounds including abrasions or rashes must have all wounds securely covered.

2. If a bleeding injury occurs to any member, the member must be removed from the activity until the bleeding has been stopped. The wound must be cleansed with an antiseptic solution and securely covered before the member can return.

3. Should blood appear on any part of the member’s clothing or equipment that is exposed to other members, the clothing/equipment must be either changed or cleaned before participation can resume.

4. All equipment or playing surfaces, which come in contact with blood, must be cleaned with blood killer, a solution of one part alcohol to one part hydrogen peroxide.

5. Rubber or latex gloves (Campus Recreation supplies latex-free gloves but will refer to them as latex gloves throughout this policy) should be worn by any Campus Recreation employee dealing with body fluids or open wounds. Gloves should be disposed of in the biohazard container (located in the wet classroom storage area) and replaced after each member is treated.

6. After treating a bloody wound or cleaning a blood-stained surface, gloves should be removed and hands washed with soapy water or provided anti-bacterial liquid before continuation of work.

HEPATITIS B SHOTS RECOMMENDATION 1. The Risks

Employees responsible for supervising activities may be involved in emergency treatment and are therefore at risk of contracting the disease. Therefore, all employees are strongly recommended to vaccinate themselves against Hepatitis B. Please consider the following information:

a) Hepatitis B is one of the most serious, and common, viral infections on the world. More than 50 million people are infected annually, and two million die each year.

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b) Hepatitis B is transmitted through body fluids, and can be carried in contaminated blood, semen, sweat, saliva, or even tears. It is 100 times more contagious than HIV.

c) You can be infected with hepatitis B virus through even the smallest scratches, scrapes, or injuries. You can get it merely by being splashed with infected blood or other body fluids at an accident site or in an emergency care situation.

d) Hepatitis B affects the liver. Ten percent of people who contract the disease will develop chronic hepatitis B and carry it permanently with an increased risk of liver cancer or other liver damage. One percent of people will die from the disease.

e) Hepatitis B cannot be cured, but it can be prevented.

2. Vaccination procedure a) It involves a series of three to four injections in the arm over a period

of six to twelve months and a booster shot a few years later. b) There are very few side effects. Some people experience mild

soreness, swelling, and redness in the arm for a short time following the injection.

c) Vaccination is available at University Health Services. Appointments can be made by calling 556-2564.

BIOHAZARD SPILL PROTOCOL In the event of a biohazard spill (blood, or other potentially contaminated bodily fluids), take the following actions:

1. Administer First Aid, as required, to the member. Use universal precautions, including latex gloves and face protection.

2. Keep members away from spill area. 3. Mark the spill area with cones, tape or barriers until spill is cleared. 4. Put on closed shoes, then don latex gloves and approved face protection that

covers eyes, nose and mouth. 5. Sprinkle the spill with a congealing agent and allow for spill to congeal. 6. Sweep congealed spill into dustpan and place contents in biohazard bag. 7. Spray the area with blood killer and wipe, then place these elements in biohazard

bag. 8. Place gloves and other protection into biohazard bag. 9. Place biohazard bag in biohazard container located in the container located in

the storage room in the wet classroom.

GENERAL GUIDELINES:

1. Campus Recreation Staff recognizes accident/incident and responds. 2. In an accident situation, protect the victim:

Stop the activity in the area

Keep the victim in the best position suited to the injury

Do not leave the victim alone 3. Campus Recreation Staff member assesses victim’s condition and situation

and follows one of the procedures listed below:

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Call CODE BLUE on two-way radio for any injury requiring the possible use of the automated external defibrillator (AED). Possible scenarios include: unconscious victim, choking, heart attack, head/spinal injury, seizure, large loss of blood, etc.).

Call CODE RED on two-way radio for any injury that does not require the use or possible use of an AED. Possible scenarios include: sprained ankle, fractured bone, dislocated joint, minor cuts/bruises. It is possible that an ambulance will be required for a CODE RED.

In all instances the staff member should give a description of the incident and the location when they call the code.

4. All radio communication should cease immediately at the command CODE BLUE or CODE RED. Communication will then proceed between the first responder, the Building Supervisor/IM Supervisor/ Aquatic Supervisor and/or the professional staff member on duty.

5. The Building Supervisor/Intramural Supervisor/Aquatic Supervisor will immediately go to the scene and assess the situation. They will determine if an ambulance is needed. The employees at the Member Services desk will listen for direction from the Supervisor as to whether or not EMS, campus police or other Rec Center personnel need to be called.

6. If EMS is required:

Member Services Employee calls 911 from Member Services Desk phone.

Employee gives his/her name and that he/she works for the Campus Recreation Center or Fitness Center.

Employee gives phone number he/she is calling from.

Communicate conditions of emergency situation (number of victims, victim’s condition, sex and age of the victim).

Communicate the need for an ambulance and that a Campus Recreation Employee will meet them at the following locations: CRC: MainStreet Passageway west door. The address is 2820 Bearcat Way. FC: CARE/Crawley Entrance. The address is 3230 Eden Avenue.

Communicate that there is an AED on the scene.

Ask for estimated time of arrival.

Ask if any other information is needed.

Do NOT hang up until the dispatcher tells you to hang up!!!!

The Supervisor will send a staff member (or a member if necessary) to meet the EMS at the location specified in the phone conversation.

The Supervisor will continue to provide appropriate care until the EMS arrives.

7. The Supervisor will fill out an Incident Report Form immediately upon completion of the emergency. Be sure to get contact information from pertinent witnesses.

8. Make no statements to members of the press. Incident responsibilities of each Campus Recreation employee will be discussed under the specific facility area. The above is a general guideline to be followed. All employees should listen to the radio for further instruction. Normal radio operation can only be resumed after an All Clear is given by the Supervisor.

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CODE BLUE GUIDELINES As described above, Code Blue is used for any injury requiring the possible use of the automated external defibrillator (AED). Possible scenarios include: unconscious victim, choking, heart attack, head/spinal injury, seizure, large loss of blood, etc. A Supervisor that is facing a Code Blue situation should remember the following:

Check the scene to ensure safety for the employees, victim, and any bystanders.

Check the victim to ensure that this is a Code Blue situation.

Radio the Member Services Desk to call 911, describing the situation.

Send an employee to meet the ambulance at the Campus Recreation Center MainStreet Passageway west door or the CARE/Crawley Main Entrance.

Instruct another employee or a member to evacuate the area.

Have someone begin setting up the AED as you care for the victim. An Automated External Defibrillator (AED) is a machine that analyzes the heart’s rhythm and, if necessary, tells you to deliver a shock to a victim of sudden cardiac arrest. If the AED tells you no shock advised- check the victim’s pulse. When using an AED, the following precautions need to be taken:

Do not touch the victim while the AED is analyzing. Touching or moving a victim may affect the analysis.

Do not touch the victim while defibrillating. You or someone else could get shocked.

Do not use alcohol to wipe the victim’s chest dry.

Do not use an AED on a victim in contact with water.

Do not use an AED in a moving vehicle.

Do not use an AED on a victim lying on a conductive surface (e.g., metal).

Do not use an AED on a victim who has nitroglycerin or other patch. With a gloved hand, remove any patches from the chest before attaching the device.

Do not use an AED on someone who has a pacemaker.

Do not defibrillate someone around flammable materials, such as gasoline or free-flowing oxygen.

Do not use a cellular phone or two-way radio within 6 feet of the AED. This may interrupt analysis.

If using the AED on a child under age 8 or under 55 pounds, the pediatric electrodes should be used. If pediatric electrodes are not available, according to local protocols, it is permissible to use adult pads on a child as long as they are at least 1 year old. You would put the pads on the front of the chest and on their back.

FREQUENTLY ASKED QUESTIONS- AEDS

If the location of the pads on the chest is reversed, will the AED work? o Yes.

Should the pads be removed when the AED prompts “No Shock Advised, continue CPR?”

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o No. The pads should not be removed. It is possible that the AED will tell you that additional shocks are needed.

Are there any special considerations when placing electrode pads on a female victim?

o Yes. If the victim is wearing a bra, remove it before placing the electrode pads. Place one electrode pad on the victim’s upper right chest and one on the lower left side, under the victim’s left breast.

Can AEDs be used safely in the rain and snow? o Yes. It is safe to use AEDs in all weather conditions. However, if

at all possible, move to shelter to keep the victim protected from inclement weather. If the victim is lying in water, move him or her to a relatively dry area before using the AED. In wet weather, be sure to wipe the victim’s chest dry before placing the electrode pads.

Can I defibrillate a pregnant victim? o Yes. Defibrillation shocks transfer no significant electrical shock

to the fetus. Local protocols/medical directions should be followed.

All information on AEDs is taken from the American Red Cross. AED POLICY

The Campus Recreation Department is equipped with 5 Cardiac Science AED units. Locations include: The west end of the gymnasium corridor, on the wall across from the aquatics office between the leisure pool and lap pool, at the north end of the west fitness corridor near the fitness desk, the member services desk, and the Fitness Center at CARE/Crawley. There is also a Cardiac Science AED located at Gettler Stadium, provided by Athletics that can be utilized by Campus Recreation if necessary.

The following must be kept along with the AED o Blood/Biohazard Clean up kit o CPR breathing barrier mask o Razor, masks, gloves, and gauze pads o Towel o 2 sets of electrodes (pads inside the AED carrier)

The Assistant Director of Aquatics is responsible for the management of the Campus Recreation AED program.

All Professional Staff, Building Supervisors, Intramural Supervisors, Member Services Leads, Aquatic Supervisors and Lifeguards are trained and certified to use the AED.

An AED should be immediately taken to an emergency scene whenever a CODE BLUE is called.

If an AED is brought to a scene and/or used on a victim, the EMS must be made aware of this when the call is placed.

Building Supervisors will check the status of the AED daily during the opening shift. IM Supervisors will check the status of the IM AED before games.

A medical review on a case-by-case basis of each use of the AED must be performed by the Director of University Health Services.

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The Director of University Health Services must be contacted immediately after each use. o W. Kenneth Stephens, MD

Mailing Location – 0460 584-4480

AED Purchase/Contact information: o Chris Price

3303 Monte Villa Parkway Bothell, WA 98021 (740) 497-0655

A replacement schedule for batteries and electrode pads will be maintained by the Assistant Director of Aquatics.

Documentation of all certified employees, the Campus Recreation AED policy, and a statement of use will need to be sent to the Director of University Health Services on or about October 1 of each calendar year.

CODE RED GUIDELINES As described above, Code Red is used for any injury that does not require the use or possible use of an AED. Possible scenarios include: sprained ankle, fractured bone, dislocated joint, minor cuts/bruises. It is possible that an ambulance will be required for a CODE RED. The responding Supervisor shall take appropriate first aid actions, including:

Check the scene to ensure safety for the employees, victim, and any bystanders.

Check the victim to ensure that this is a Code Red situation.

If necessary radio the Member Services Desk to call 911, describing the situation.

Send an employee to meet the ambulance at the Campus Recreation Center MainStreet Passageway west doors or at the CARE/Crawley main entrance for the Fitness Center.

Care for the victim. A victim has the right to refuse an ambulance. However, if the supervisor feels an ambulance should be called, they may do so. This will allow the paramedics to make the call on whether the victim should be transported or not. The victim may still refuse care, but the paramedics will have the victim sign a refusal of care and document the injury/illness. For example, someone gets hit in the head with a softball during an intramural game, but says they are okay. You notice that he/she is slightly slurring words, or his/her balance is off. Call an ambulance even if they refuse. SHOCK All victims of injury should be monitored for shock. ALL INJURIES, SMALL OR LARGE, CAN LEAD TO SHOCK! Symptoms of shock can include:

Anxiety or agitation

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Bluish lips and fingernails Chest pain Confusion Cool, clammy skin Dizziness or light-headedness Faintness Low blood pressure Paleness Profuse sweating or moist skin Rapid pulse Shallow breathing Unconsciousness Weakness

It is crucial that you recognize these symptoms since shock is a life-threatening condition that requires immediate medical treatment. The degree of shock can rapidly increase; therefore, you should be prepared to begin rescue breathing or CPR as needed. Remember, due to shock, many CODE RED injuries can rapidly turn into CODE BLUE situations. CRUTCH CHECK-OUT We have crutches available for patrons that require them following injury. Use the following procedures when checking out crutches:

Get a pair of crutches from the Member Services Storage Area.

Explain to the member that he/she has one week to bring back the crutches, and have him/her initial their understanding on the incident form.

Check out the crutches to the member in CSI

When a member returns a pair of crutches, find his/her name in CSI and check the crutches back in.

INCIDENT REPORTS An incident report must be filled out for every injury, no matter how small. Every time that we give any kind of treatment (e.g., ice bags, Band-Aids, etc.), an incident report needs to be completed. All sections of the report should be completed. When describing what happened and the injury, all wording should be according to what the patron says. For example, “Patron stated that he sprained his ankle or Patron said she heard a pop.” You could also have someone ask for a Band-Aid or ice bag. In this case write something similar to “Patron asked for a Band-Aid because of a blister” under What Happened. The patron must always sign the form, as long as they are able. If they are unable to sign, please state reason on the line marked Patron signature. If a piece of equipment is involved with the injury, please place an out of order sign on it until it can be thoroughly checked by a Supervisor. Any blood spills should be cleaned up immediately.

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CRISIS MANAGEMENT The purpose of this plan is to give each member of the Campus Recreation Staff a plan of action in the event of a crisis situation (i.e., a death in the facility, robbery, etc.). This policy is in accordance with the Student Affairs & Services’ Student Emergency/Crisis Response Plan

1. University Police and EMS will likely be on scene (Code Blue Procedures already taking place or Public Safety notified). Ask a representative from University Police to activate the University-Wide Crisis Management Team by contacting the Dean of Students.

2. Close the facility area where the incident has occurred, but try to keep other parts of the facility open (e.g., keep aquatic center open if incident occurs on the fitness floor).

3. Do not allow a member of the press into the area of emergency. Make this or a similar statement: “We are dealing with an emergency situation. We have no comment.” University Police will be able to assist you in controlling the media. Do not speak to anyone about the incident other than University Police, University Crisis Management Designee, and Campus Recreation Professional Staff.

4. Alert the following individuals in order: a. Assistant Director of Operations b. Associate Director of Facilities/Operations c. Director of Campus Recreation A phone list is located at the Member Services Desk.

5. When feasible, move staff and members directly involved, away from the scene to relax and calm down. Ask Public Safety where they would like to gather all individuals involved for debriefing.

6. The professional staff member, in conjunction with the Building Supervisor will make the decision regarding the opening/closing of the facility. Staff may be called in to replace involved workers if necessary. The facility may need to be shut down until replacement workers can be found.

7. Follow-up debriefings may occur when necessary.

EMPLOYEE RESPONSIBILITIES

Building Supervisor

The Building Supervisor is responsible for management of emergency situations. The following is a guideline for the handling of emergency situations. Fire: The Building Supervisor’s main responsibility is to make sure that the building is cleared during a fire evacuation. He/she shall direct all communication with Campus Recreation employees.

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Alarm sounds.

Building Supervisor instructs Campus Recreation Staff to begin evacuation. This includes Member Services staff, Climbing Wall staff, Fitness Floor Coordinator, and Aquatic staff. Ask staff to report any observances of smoke or smoke smell. If a staff member reports a problem, relay to all staff which exits are not clear to use.

CRC:Building Supervisor reports to the gymnasium to help evacuate and verify that all members have been evacuated. Do not allow members to go to the locker room to get their personal belongings. FC: Building Supervisor shall walk the Fitness Center to help evacuate and verify that all members have been evacuated.

If a member will not move to a safe location, staff should not argue with the member. Instruct the member that everyone is going to a safe place and name the location. Tell the member that if he/she does not come with you, he/she could be arrested when the police arrive. Staff should report to the Building Supervisor any individuals that will not evacuate, including age, sex, description and location. The Building Supervisor should write this down on his/her shift report sheet.

Verify with all staff that their respective areas are cleared. CRC: Have one member services staff go to the east side of the Recreation Center by Market on Main to ensure that no one goes through the Mainstreet Passageway. Instruct the rest of the staff to bring all members to the front of the Engineering Research Center (ERC). In inclement weather have staff members take the members to the ERC lobby area to await an all clear. Have a staff member wait on the west side of the building to ensure no one goes through the Mainstreet Passageway. FC: Instruct all staff and members to go to shuttle bus stop in front of Eden Garage. In inclement weather have staff members take the members into the first level of the garage.

Once evacuated the Building Supervisor should locate emergency personnel in order to obtain information from them regarding when it is safe to re-enter the Campus Recreation Center. The Building Supervisor should then advise emergency personnel of any members that refused to leave, including age, sex, description and location.

Once the area is cleared for re-entry, radio the Campus Recreation staff to let them know that members are allowed back into the Campus Recreation Center or Fitness Center.

Have staff walk members back into the Campus Recreation Center or Fitness Center in an orderly fashion through the Member Services Desk area.

Tornado Warning: The Building Supervisor is to ensure that members have been moved to the tornado safe zones located in the locker rooms, the gym/pool corridor, and group fitness room C of the CRC and the locker rooms of the FC.

Receive notification of tornado warning via Campus Emergency Warning System.

Building Supervisor instructs Campus Recreation Staff to begin evacuation to tornado safe zones. This includes Member Services staff, Climbing Wall staff, Fitness Floor Coordinator, and Aquatic staff.

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CRC: Remind staff to grab their AEDs, first aid kits and radios, and report to the gym/pool corridor. FC: Remind staff to grab AEDS, first aid kits and radios and to report to the Member Services Desk.

Campus Recreation staff should report to Building Supervisor when their area is evacuated and they are in the safe location.

CRC: Building Supervisors should report to the gymnasium and direct members to the tornado safe zone. Without placing himself/herself in danger, the Building Supervisor should make a quick sweep through the building to ensure that all areas are evacuated. FC: The Building Supervisor should make a quick sweep of the Fitness Center to move all members to the locker rooms.

Instruct members to sit on the floor facing a wall, putting their head between their knees, and hands and arms over their neck.

If a member will not move to a safe location, staff should not argue with the member. Instruct the member that everyone is going to a safe place and name the location. Staff should report to the Building Supervisor any individuals that will not evacuate, including age, sex, description and location. The Building Supervisor should write this down on his/her shift report sheet.

Try to prevent members from leaving the facility.

CRC/FC: Assign a certified staff member (aquatics or climbing wall) to go into each locker room based on gender if possible. They will need to take an AED and first aid kit with them. CRC: Assign a certified staff member to go to Group Fitness Room C if there is overflow to that area, have them take an AED and first aid kit with them. Disperse the rest of the staff evenly through the safe zone. The Building Supervisor should remain in the gym/pool corridor with an AED and first aid kit.

Remain in the safe area until notification is received from professional staff or emergency personnel that all is clear, and it is safe to return to activity areas.

Power Failure: The Building Supervisor shall ensure that no one is participating in an activity during a power failure.

Power fails

Radio Campus Recreation staff and ask them to stop activities in their areas and move members to an area with emergency lighting.

Have member services staff call Public Safety at 6-1111, and report the problem. Instruct Member Services staff not to let anyone else in the building until the problem is resolved. Members may wait in the lobby area if they wish.

Follow instructions from Public Safety. Do not close the Campus Recreation Center or Fitness Center, unless emergency maintenance deems the problem unfixable during our open hours. Notify the Assistant Director of Operations before closing the facility. The Assistant Director of Operations will change the main Recreation hotline to communicate the change in operating hours. If the Assistant Director is not available, the Building Supervisor will need to try and contact a professional staff member, in the following order:

Associate Director of Facilities/Operations Associate Director of Programs and Marketing Director of Campus Recreation

A list of numbers is located at the Member Services Desk.

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When power is restored, allow members to resume activities. The Building Supervisor should help the Member Services staff reopen the Member Services Desk.

Theft: The Building Supervisor should follow these guidelines when a theft is reported.

Campus Recreation Staff notifies Building Supervisor that a theft has been reported.

Building Supervisor instructs Member Services to call Public Safety at 6-1111.

The Building Supervisor should talk to the victim and fill out an incident report with details regarding the theft. For example:

Time

Place

What was taken

How long items had been unobserved

Was it locked in a locker?

Responding officer’s name

Turn in incident report at the end of the shift. Violent Crimes: The Building Supervisor should follow these guidelines when a violent crime is reported in another building on campus:

Receive notification of violent crime (e.g., shooter) in another building on campus via Campus Emergency Warning System.

CRC: Building Supervisor instructs Campus Recreation Staff to begin evacuation to Intramural Closet on the 0 Level. This includes Member Services staff, Climbing Wall staff, Fitness Floor Coordinator, and Aquatic staff. FC: Building Supervisor instructs Campus Recreation Staff to begin evacuation to the Massage Room, Personal Training Office and Pilates Reformer Room.

Remind staff to grab their AEDs, first aid kits and radios, and report to the safe area.

CRC: Remind Member Services Lead to pull gate shut and lock it. FC: Remind Member Services Staff to lock front door.

Campus Recreation staff should report to Building Supervisor when their area is evacuated and they are in the safe location.

CRC: Building Supervisors should report to the gymnasium and direct members to the Intramural closet. The Building Supervisor should open the roll-up door between the Intramural closet and the general storage closet. FC: Building Supervisor will make a sweep of the Fitness Center and evacuate members to the safe location.

Without placing himself/herself in danger, the Building Supervisor should make a quick sweep through the building to ensure that all areas are evacuated.

Do not open the safe location doors to anybody once the CRC is determined to be evacuated.

The Building Supervisor should pull up the UC Website on the Intramural computer at the CRC in order to stay up-to-date on the situation. The Building Supervisor at the FC should stay in contact with the Building Supervisor at the CRC in order to stay up-to-date on the situation.

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Remain in the safe area until notification is received from the Campus Emergency Warning System that all is clear, and it is safe to return to activity areas.

The Building Supervisor should follow these guidelines when a violent crime is reported in the Campus Recreation Center or Fitness Center:

Receive notification of violent crime, “Code Black”, (e.g., shooter) from staff member.

Building Supervisor instructs Campus Recreation Staff to begin evacuation of members by the closest emergency exit if possible or to move members out of the line of sight of the shooter. This includes Member Services staff, Climbing Wall staff, Fitness Floor Coordinator, and Aquatic staff.

Building Supervisor instructs Member Services staff to either call 911 or hit the panic button if possible without placing themselves in danger.

CRC: Building Supervisor should report to the gymnasium and direct members to the closest exit if possible. FC: Building Supervisor should direct members to closest exit if possible.

Building Supervisor should direct staff to meet at the Primary Assembly Point or the Secondary Assembly Point after evacuation.

o Primary Assembly Point for CRC is the FC o Primary Assembly Point for FC is the CRC o Secondary Assembly Point for both is the Kroger on Vine

The most important things to remember: o Evacuate if possible, if you cannot, try to put a locked door between you

and the aggressor. o Direct members to leave or stay out of line of sight; do not place yourself

in danger by arguing with the member. o Do not stop to help the wounded. Emergency personnel will be arriving

on the scene and will provide care. Inform emergency personnel of location and description of the wounded.

Once you have reached a safe location, contact the Assistant Director of Facility Operations to inform him/her of the situation if they are not present.

Injury Management: The Building Supervisor is in control of all injury management scenarios, with the exception of the aquatic center, climbing wall, and intramural sports contests. The Building Supervisor should report to the scene of ALL injuries, except for outdoor intramural contests, in order to help if necessary. Code Red

Campus Recreation staff will approach the injured member and call a Code Red based on the situation.

The Building Supervisor will report to the location of the injury.

The Building Supervisor will assess the situation and determine if an ambulance needs to be called. If yes, use the following protocol:

o The Building Supervisor will direct Member Services to call 911. o CRC: The Building Supervisor will instruct the Fitness Floor Coordinator

to go to the MainStreet Passageway west doors to meet the ambulance. FC: The Building Supervisor will instruct another staff member if possible

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to meet the ambulance in front of the CARE/Crawley Building, if not see if a member can assist.

o CRC: Call an employee from the Member Services Desk to the scene to help with crowd control if necessary. FC: Have a member help with crowd control if necessary.

o If the member is conscious get their name and emergency contact information immediately.

o Provide care for the member until an ambulance arrives. o Fill out an incident report.

If an ambulance is not necessary or refused, give care to the member and fill out an incident report completely. Incident reports should be filled out every time you are called to an injury (if the member refuses treatment, note that on the incident report and have the member sign it). The incident report should be turned in at the end of the shift. Code Blue

Campus Recreation Staff will approach the injured patron and call a Code Blue based on the situation.

The Building Supervisor will report to the location of the injury.

The Member Services Lead will grab the AED and First Aid Kit from the Member Services Desk and report to the injury site. (Two should go if there is more than two at the Member Services Desk). FC: If there is only one Member Services staff on duty, the staff member should bring the AED to the scene and then return to the desk to call the ambulance if necessary.

Assess the situation and instruct the Member Services staff to call 911 if necessary.

o CRC: Instruct the Fitness Floor Coordinator to go to the MainStreet Passageway west doors to meet the ambulance. FC: Instruct an extra staff member if available to meet the ambulance in front of the CARE/Crawley Building. If a staff member is not available see if a member can assist.

o If necessary instruct the Member Services Lead to prepare the AED for use.

o Instruct the other staff or a member to evacuate members from the area.

If the member is conscious get his/her name and emergency contact information immediately.

Provide care for the member until an ambulance arrives.

Call additional staff to the scene for help if necessary.

Fill out an incident report. The incident report should be turned in at the end of the shift.

Call the Assistant Director of Aquatics to inform him/her of the situation.

In the instance that an AED is used, or a death occurs in the facility, the Building Supervisor will begin the crisis management protocol outlined on page 17 of this manual.

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Member Services The Member Services staff is responsible for securing the Member Services Desk and Lobby area during emergency situations. Member Services staff are also available to help Building Supervisors during emergency situations as needed. The following is a guideline for Member Services staff during emergency situations. Fire: The Member Services staff’s main responsibility is to make sure that the 1000 level of the Campus Recreation Center and the Lobby/Locker Room area of the Fitness Center is cleared and that the Member Services Desk is secured.

Alarm sounds.

Member Services staff is instructed by Building Supervisor to begin evacuation.

CRC

One staff member will begin evacuating members in the following order: Fitness Wellness Suite Member Services Desk area/waiting area Juice bar/lobby area He/she will lead the members to the front of the ERC. The staff

member will inform the building supervisor he/she has reached the safe location and await further instruction.

Without putting himself/herself in danger, the Member Services Lead should shut down all of the computers in order to secure the POS system. Once all areas of the Recreation Center have been cleared, he/she will report to the east side of the Campus Recreation Center (by Market on Main), with radio, to ensure that no one enters the Mainstreet Passageway. The staff member will inform the building supervisor he/she has reached the safe location and await further instruction.

FC

There will probably only be one Member Services staff on duty.

He/She will ask Members in the Locker Rooms/Lobby area to evacuate the building by the closest exit.

He/She should then assist the Building Supervisor in evacuating the other areas of the Fitness Center

Without putting himself/herself in danger, the Member Services Lead should shut down all of the computers in order to secure the POS system. Once all areas of the Fitness Center have been cleared, he/she will report to the shuttle bus stop in front of Eden Garage. The staff member will inform the building supervisor he/she has reached the safe location and await further instruction.

Tornado Warning:

Receive notification of tornado warning via Public Safety Warning System.

CRC

Member Services staff is instructed by Building Supervisor to begin evacuation and to bring the AED/First Aid kit to the gym/pool corridor.

One staff member will begin evacuating members in the following order: Fitness Wellness Suite Member Services Desk area/waiting area Juice bar/lobby area

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Try to prevent members from leaving the facility. He/she will lead the members to the locker room area and direct

members to enter the locker rooms according to gender. Instruct members to sit on the floor facing a wall, putting their head between their knees, and hands and arms over their neck.

The staff member will inform the building supervisor he/she has reached the gym/pool corridor and await further instruction.

The Member Services Lead should shut down all of the computers in order to secure the POS system. Once all areas of the Recreation Center have been cleared, he/she will grab the AED/first aid kit and the housekeeping radio, and report to the gym/pool corridor and await further instruction.

Any additional staff members should work on closing the security gate and then report to the gym/pool corridor and await further instruction.

FC

Member Services Staff is instructed by Building Supervisor to begin evacuation.

Member Services Staff should assist Building Supervisor in moving members to the locker rooms.

Once members are moved into the locker room, the staff member should go to the Member Services Desk and await further instruction from the Building Supervisor.

If a member will not move to a safe location, staff should not argue with the member. Instruct the member that everyone is going to a safe place and name the location. Report to the Building Supervisor any individuals that will not evacuate, including age, sex, description and location.

Remain in the safe area until notification is received from professional staff or emergency personnel that all is clear, and it is safe to return to activity areas.

Once the all clear is given, return to the Member Services area and resume normal operational duties.

Power Failure:

Power Fails.

CRC: An employee from the Member Services area needs to go to the gymnasium to ensure activity has stopped and move members to an area where there is emergency lighting. He/she needs to take the flashlight located in the first aid kit.

Member Services staff will be instructed by Building Supervisor to call Public Safety at 6-1111.

Report that there is a power failure in the Campus Recreation Center or Fitness Center to the Public Safety Dispatcher.

Ask the dispatcher to contact emergency maintenance.

Ask the dispatcher if this has occurred in other buildings on campus or if they know what is going on.

Report information to the Building Supervisor.

Do not allow any more members to enter the Campus Recreation Center or the Fitness Center (the computer system will not be functional). Tell the members they are welcome to wait in the lobby until power returns.

When power is restored the Building Supervisor will come and help reopen the Member Services Desk.

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Theft:

Theft is reported to Member Services Staff.

Contact a Building Supervisor immediately.

Member Services staff will be instructed by Building Supervisor to call Public Safety at 6-1111.

Inform the dispatcher that we have a member that would like to report a theft. Violent Crime: The Member Services Staff should follow these guidelines when a violent crime is reported in another building on campus:

CRC

One staff member will begin evacuating members in the following order: Fitness Wellness Suite Member Services Desk area/waiting area Juice bar/lobby area Try to prevent members from leaving the facility. He/she will lead the members to the Intramural Closet on the 0

Level. The staff member will inform the building supervisor he/she has

reached the Intramural closet and await further instruction.

The Member Services Lead should shut down all of the computers in order to secure the POS system.

He/she should shut and lock the gate to the Campus Recreation Center.

He/she will grab the AED/first aid kit and the housekeeping radio, and report to the Intramural closet and await further instruction.

FC

The Member Services Staff should lock the front door of the Fitness Center.

The Member Services Staff will then grabe the AED/First Aid Kit and help move members to the Massage Room, Personal Training Office and Pilates Reformer Room.

The Member Services Staff should follow these guidelines when a violent crime occurs in the Campus Recreation Center or Fitness Center:

Receive notification of violent crime, “Code Black”, (e.g., shooter) from staff member.

Begin evacuation of members by the closest emergency exit if possible or move members out of the line of sight of the shooter.

Member Services staff to will call 911 if possible without placing themselves in danger.

Member Services staff should report to the Primary Assembly Point or the Secondary Assembly Point after evacuation.

o Primary Assembly Point for CRC is the FC o Primary Assembly Point for FC is the CRC o Secondary Assembly Point for both is the Kroger on Vine

The most important things to remember:

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o Evacuate if possible, if you cannot, try to put a locked door between you and the aggressor.

o Direct members to leave or stay out of line of sight; do not place yourself in danger by arguing with the member.

o Do not stop to help the wounded. Emergency personnel will be arriving on the scene and will provide care. Inform emergency personnel of location and description of the wounded.

Injury Management: Code Red in Member Services Area

Member Services Lead should approach the injured member and call a Code Red on the radio based on the situation. Give specific location and details of the injury.

Assess the situation and stay with the member until the Building Supervisor arrives.

Once the Building Supervisor arrives, stay at the scene and await further instruction.

If an ambulance is required, the Building Supervisor will instruct one of the remaining Member Services staff at the desk to call 911. The Member Services staff will need to report the following information:

o Hello my name is: o The facility address

CRC: 2820 Bearcat Way FC: 3230 Eden Avenue

o The phone number CRC: 556-0604 FC: 558-0604

o We have ______ number of victims. o The victim is approximately ____ years of age and is (female/male) o A Campus Recreation Employee will meet you at

CRC: MainStreet Passageway west doors (Center Court Side) FC: The CARE/Crawley main entrance

o What is your estimated time of arrival? o What other information do you require? o Do not hang up until the dispatcher tells you to!

If necessary additional Member Services staff may be required to control any crowds around the area.

Code Red in Other Areas of the Campus Recreation Center

Member Services staff should await further instruction from the Building Supervisor.

Member Services staff may be called to the injury scene to help with crowd control if necessary.

Code Blue in Member Services Area

Member Services Lead should approach the injured member and call a Code Blue on the radio based on the situation. Give specific location and details of the injury.

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Perform an initial assessment and begin appropriate care. The staff at the desk should grab the AED and first aid kit to give to the Building Supervisor as they pass the desk.

If there are more than two employees at Member Services, the extra Member Services staff should also report to the scene.

Once the Building Supervisor arrives, they will open the AED and prepare it for use while the Member Services Lead continues to provide care.

If an ambulance is required, the Building Supervisor will instruct one of the remaining Member Services staff at the desk to call 911. The Member Services staff will need to report the following information:

o Hello my name is: o The facility address

CRC: 2820 Bearcat Way FC: 3230 Eden Avenue

o The phone number CRC: 556-0604 FC: 558-0604

o We have ______ number of victims. o The victim is approximately ____ years of age and is (female/male) o A Campus Recreation Employee will meet you at

CRC: MainStreet Passageway west doors (Center Court Side) FC: The CARE/Crawley main entrance

o What is your estimated time of arrival? o What other information do you require? o Do not hang up until the dispatcher tells you to!

If necessary additional Member Services staff may be required to control any crowds around the area.

Code Blue in Other Areas of the Campus Recreation Center

The Member Services Lead should grab the AED/first aid kit and report to the injury scene. FC: If there is only one employee at the Member Services Desk, they should grab the AED/first aid kit and take it to the scene. They will be required to go back to the Member Services Desk to call 911 if necessary.

If there are more than two employees at Member Services, the extra Member Services staff should also report to the scene.

Once reaching the scene, the Member Services Lead should prepare the AED for use.

The other Member Services employee may be instructed by the Building Supervisor to