Emails gone Wild!

Emails gone Wild!A special SharePoint presentation for Tech Day 2010 byChris AbelardoI.T. Consultant CSU Fullerton

So heres the storyThis is Jeffrey

So heres the storyThis is Jeffrey

He works on Campus

So heres the storyThis is Jeffrey

He works on Campus

in a department Far far away

So heres the storyThis is Jeffrey

He works on Campus

in a department Far far away

Hello!

Jeffrey has department meetings monthly

Jeffrey has department meetings monthly

Boy do I know it!Jeffrey has department meetings monthlyBy the way, this is GertrudeShe works with Jeffrey.

Ok, back to his meetings

Jeffrey is very Detail oriented

Jeffrey is very Detail oriented

Every monthly Meeting

Jeffrey is very Detail oriented

Every monthly Meeting

He sends the Following to his staff-

An agenda < 500Kilobytes

An agenda < 500Kilobytes(not too bad)

An agenda < 500Kilobytes(not too bad)

The Minutes from Last months meeting< 1megabyte (still harmless)

And finally

And finally3-4 Handouts

And finally3-4 Handouts(lots of graphics)> 3 Megabytes

And finally3-4 Handouts(lots of graphics)> 3 Megabytes(uh oh)

Email Size Grand TotalApproximate email size = 5 Megabytes

Email Size Grand TotalApproximate email size = 5 Megabytes

Ned the IT Guy: Hardly what I would consider Wild.It gets better.Approximate email size = 5 Megabytes

It gets better.Approximate email size = 5 MegabytesNumber of attendees 22

It gets better.Approximate email size = 5 MegabytesNumber of attendees / email recipients = 22CCd (carbon copied) but notAttending = 3

It gets better.Approximate email size = 5 MegabytesNumber of attendees / email recipients = 22CCd (carbon copied) but notAttending = 3

Current total size on campus Email server = 125 Megabytes

It gets better.Approximate email size = 5 MegabytesNumber of attendees / email recipients = 22CCd (carbon copied) but notAttending = 3

Current total size on campus Email server = 125 Megabytes

WhoaRemember Gertrude?

Remember Gertrude?

Youve got Mail!Remember Gertrude?

Youve got Mail!Gertrude

Regularly forwards The message

To 2-3 People from other DepartmentsCurrent total size on campus Email server = 140 Megabytes

Current total size on campus Email server = 140 Megabytes

From 1 sender?Current total size on campus Email server = 140 Megabytes

THATS WILD!Some facts about emailCampus Email uses much more costly storage equipment than your home computer does

Some facts about emailCampus Email uses much more costly storage equipment than your home computer does

Sigh, lets not get too technicalSome facts about emailCampus Email uses much more costly storage equipment than your home computer does

Campus Email has a finiteSpace limitation.

Some facts about emailCampus Email uses much more costly storage equipment than your home computer does

Campus Email has a finiteSpace limitation.

These limits are tested On a monthly basis (stress)

Some facts about emailCampus Email uses much more costly storage equipment than your home computer does

Campus Email has a finiteSpace limitation.

These limits are tested On a monthly basis (stress)

So what are our options???

So what are our options???

Yes go on, now that youve thoroughly depressed all of usLets relive this scenario using

Lets relive this scenario using

SharePoint???So heres the storyThis is Jeffrey

He works on Campus

Lets relive this scenario using

We dont have to relive EVERY MOMENT!Very well then

This is Jeffrey

He works on Campus

This is Jeffrey

He works on Campus

For his monthlyMeetings he uploadsHis meeting Agendas

Handouts and Minutes

To

Handouts and Minutes

To

The CampusSharePoint Server

He still sends- Emails (SharePoint Links)to All of this staff

He still sends- Emails (SharePoint Links)to All of this staff

Gertrude still Sends emails to 2-3 interdepartmental Contacts (SharePoint Links)

SharePoint Message Size Total

SharePoint Message Size Total

Drumroll please?SharePoint Message Size Total5 Megabytes(Approximate)

Without sounding clich

Thats pretty

WILD!Storage Efficiency is but of one of many SharePoint benefits

SharePoint can also

SharePoint can alsoFacilitate one single copy ofImportant documents inA central location

SharePoint can alsoNever again become a victimOf REVISION CHAOS!

SharePoint can also

SharePoint can alsoSave on other Campus Consumables like

SharePoint can alsoSave on other Campus Consumables like

Paper

Toner

SharePoint can alsoSave on other Campus Consumables like

Paper

Toner

And Ink!

Thanks for Viewing!For more SharePoint information

Please visit

https://share.fullerton.edu/spsupport