email communicating electronically: one computer to another computer
TRANSCRIPT
Communicating electronically:
one computer to another computer
Email Requirements
Computer
ISP: Internet Service Provider
Email Address
Email Address
No spaces between any of the 3 partsUsername: gjohnsonISP: @qwestDomain: net
[email protected]@davis.k12.ut.us
Types of Domains
COM
EDUGOV
INT
MIL
NET
ORG
Types of Domains
com Commercial
edu Education
gov Government
int International
mil Military
net Network
org Organization (non-profit)
What Can You Do With Email?
Delete It
Move or Save It
Print It
Forward It
Reply to It
It is more important than ever that today’s business students learn the concepts and appropriate applications of email systems rather than only the keystrokes
Advantages of Email
Information can be distributed faster to many people
People can respond faster Saves Time and Money Time zones—No Problem Eliminates telephone tag Can read at one’s own convenience Messages composed and delivered any time
regardless of holidays or weekends.
Email is not private Permanent record of email message is
stored by ISP—even deleted messages Email can be placed under subpoena Once sent, it cannot be retracted (there
are exceptions) You lose control. Any email can be
forwarded easily by the recipient to anyone the recipient chooses
Disadvantages of Email
Guidelines for Email
One subject per message: ALWAYS USE SUBJECT LINE
What would your reaction be to the message? Message needs to be correct, concise, and clear Maintain goodwill of recipient Use paragraphs When replying only include enough of the original
message to make sense. Remember common courtesies like “Please” and
“Thank you”
Guidelines Continued
Be sure to proofread and spell check all your emails.
If your email does not have a spell check program, type the message in Word then you can spell check it there. You can then copy your message into your email program.
Capitalize I and the beginning letter in sentences.
Contacts/Address Book
If you are going to be using an email address more than once, you will probably want to include it in your contacts (address book).
You can include additional information (i.e. address, telephone number, birthday) in your address book.
Distribution Lists
A distribution list is a collection of contacts. It provides an easy way to send messages to a group of people.
You can easily add and delete names in a distribution list, send it to others, and print it.
Cc and Bcc
Cc is an abbreviation for carbon copy. If you add a recipient's name to this box in a message, a copy of the message is sent to that recipient, and the recipient's name is visible to other recipients of the message. Bcc is an abbreviation for blind carbon copy. If you add a recipient's name to this box in a message, a copy of the message is sent to that recipient, and the recipient's name is not visible to other recipients of the message.
Signature Use signature on your messages Usernames can be anonymous Your personal business card Search the Help feature within your email
program for steps to create a signature
*****************************************
Shelly Iosefa
Business Department
Have a great day!
******************************************
Netiquette
Proper protocol when using email What’s acceptable and what is not By using email you agree to abide by the
protocol CAPS = shouting SPAM: unwelcome email and
advertisements
Emoticons Transmits an emotion in email
:) or :-)Expresses happiness, sarcasm, or joke
:( or :-(Expresses unhappiness
:] or :-]Expresses jovial happiness
:[ or :-[Expresses despondent unhappiness
:D or :-D Expresses jovial happiness
:I or :-I Expresses indifference
:-/ or :-\Indicates undecided, confused, or skeptical. Also
:/ or :\.:Q or :-Q Expresses confusion:S or
:-S Expresses incoherence or loss of words
:@ or :-@Expresses shock or screaming
:O or :-O Indicates surprise, yelling or realization of an error ("uh oh!")
Acronyms Abbreviations used for common
phrases. Recipient needs to know the acronym’s
meaning
•AAMOF: as a matter of fact
•BBFN: bye bye for now
•BFN: bye for now
•BTW: by the way
•BYKT: but you knew that
•CMIIW: correct me if I'm wrong
•<G>Grinning
•<J>Joking
•<L>Laughing
•<S>Smiling
•<Y>Yawning
Emoticons and Acronyms
Do not overuse these items because many people may not know what they mean.
These are not usually used in business correspondence or formal emails.
These are usually used with your friends or in chat rooms.
