Email & Calendar Project

Feb 28, 2008 – ISC Update – Gerrit Bos

CCSComputing and

Communications

Services

Progress to Date

RFP selected Zimbra Collaboration Suite Scalar Decisions Inc. as integrator

Updates via project website: http://www.uoguelph.ca/ccs/about/projects/email_cal/index.shtml Or CCS Home page -> About CCS -> Email and Calendar

Standing item at ITSIG Student involvement via ITSAC Communication via @Guelph, Ontarion Hardware Installation completed Zimbra Initial Install completed Pilot has started

Overall Project Strategy

Zimbra Collaboration Suite (ZCS) 5.0 Initial Quota: Fac/Staff 1GB, Student 500M No change to

Email addresses Production Service names outside of Pilot Non-central departmental mail

Zimbra supports: IE 6 & 7, Firefox 1.5 & 2 Pilot during W08 semester

February 26th– End March – Under way! Migrations Apr 20th -May 15th (tentative)

JAN FEB MAR APR MAY JUN

Email and Calendaring Preliminary TimeLine

H/W Install

Student Calendar Service

Pilot (Mail & Cal)

On time!

S/W InstallStaff Mail Migr

OCal Migr

Student Mail Migr

Mail Opt-In

CCS - Computing and Communications Services Gerrit Bos, Jan 22, 2008

Communications PlanOpen Houses and Training

Email Migration Strategy

WebMail to ZCS Web client Messages, Folders, Addressbooks migrated Vacation & Forwarding migrated (tentative) NOT Signature, Webmail preferences

Desktop Client to ZCS Web client Outlook (Express), Thunderbird Messages and Folders migrated Documentation for Address books, groups

Desktop client to Desktop Client Transparent as part of Migration

Help Centre and Training

Calendar Service

ZCS Calendar Service no charge for all faculty/staff/students

Oracle Calendar Users Pilot followed by migration All meetings future and previous year Open to all following migration Clinics for New, Transition, Mobility

New Service for students

Pilot Planning

User Pilot Targeted 200 users across campus Broad campus participation

Exec Offices, Workgroup(s), ITSAC ITSIG, Mobile, MAC, Accessibility Still open, but closing this week

Expectation of Active participation Survey & Feedback through Footprints