ellis hall active learning classrooms...
TRANSCRIPT
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Ellis Hall Active Learning Classrooms
Project
Information Technology Services Involvement
Monday, April 28, 2014
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Background
• CIO (Bo Wandschneider) assembled a project team to come up with a “classroom of the future”
• First meeting with Bo was May 29, 2012
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Project Team
• Rodney Busch
• Classroom designer and installer for ITS A/V Services
• Dave Smith
• Video production and video conferencing for ITS A/V Services
• Don Harmsen
• Educational technology analyst for ITS
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First Steps
• Very high-level ideas of what makes a good classroom
• Acoustics
• Air quality
• Temperature
• Focus in on technology that could be used in a classroom with multiple “pods” of students
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Proposal
• A "pod" is a desk or collection of desks allowing six students to work together.
• We envision three learning modes: Teaching, Collaborative, and Pod Presentation.
• Options for fixed pods and movable pods
• Submitted in July 2012
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We have a donor!
• October 2012 we receive word that the project is very likely to proceed
• Cost estimates requested
• There will be 3 rooms:
1. a bunch of wheeled chairs with tablet arms and a projector (40 students)
2. 6 person pods with an interactive display mounted on the wall adjacent to the pod (60 students)
3. 4 person pods each with a monitor (136 students)
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Estimate
• Initial estimate for A/V equipment and installation over $800k
• Of course, we were asked reduce the cost
• After reducing functionality and using a fine-toothed comb, estimate is reduced to $586k
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Project Start
• February 2013, project is officially approved by the Board of Trustees
• Primary project team:• Vice-Provost (Planning and Budgeting)
• Associate Dean (Studies), Faculty of Arts and Science
• Acting Director, Centre for Teaching and Learning)
• Manager (Timetabling, Exams, Teaching Assessment), Office of the University Registrar
• Vice-Provost (Teaching and Learning)
• CIO and Associate Vice-Principle (Information Technology Services)
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Project Team, continued
• Project manager: Physical Plant Services
• Information Technology Services:
• Networks Specialist
• A/V Technician
• Educational Technology Analyst
• Production Director
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(Proposed) Timeline
• September 30
• Construction/renovation ends
• October 1
• A/V installation starts
• November 30
• A/V installation ends
• December 1
• Testing, demonstrations, open houses start
• January 6
• Classes start!
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Request for Supplier Qualifications
• ITS only has the resources to do the A/V install in the simple room (wheeled chairs and projector)
• An RFSQ was posted to pre-vet potential A/V contractors
• 4 out of the 5 submissions proceeded to the next stage
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Functional Requirements
• Dave, Rodney and Don write a document explaining how the rooms must function that is attached to RFP
• By design, the document does not specify what hardware must be used
• In future, we will consider specifying functionality and equipment, and just get a quote on the installation
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RFP
• Steep learning curve as we had never been through the process before
• Very specific process
• Review and grade submission (does it meet requirements)
• Grade in-person interview
• Review price quote
• Can’t look at prices before grading submission!
• You want to have differences; give grade relative to other submissions
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RFP Review
• Work with Procurement to pick A/V installer
• Reviewed proposals
• Four 1 hour in-person interviews
• 3 person panel
• 2 observers including a faculty member
• A procurement specialist
• Reviewed price quotes
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Winning Bid
• After adding all the scores, we have a winner!
• PJS Systems
• 2 of the vendors requested a debrief to determine why they didn’t win the contract
• New experience for us, a bit awkward
• Having the score sheets helped
• A small difference was all it took, and it was difficult to explain
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Remember this slide?
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(Proposed) Timeline
• September 30
• Construction/renovation ends
• October 1
• A/V installation starts
• November 30
• A/V installation ends
• December 1
• Testing, demonstrations, open houses start
• January 6
• Classes start!
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(Proposed) Timeline
• September 30
• Construction/renovation ends still ongoing
• October 1
• A/V installation starts
• November 30
• A/V installation ends
• December 1
• Testing, demonstrations, open houses start
• January 6
• Classes start!
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(Proposed) Timeline
• September 30
• Construction/renovation ends still ongoing
• October 1 December 2
• A/V installation starts
• November 30
• A/V installation ends
• December 1
• Testing, demonstrations, open houses start
• January 6
• Classes start!
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(Proposed) Timeline
• September 30
• Construction/renovation ends still ongoing
• October 1 December 2
• A/V installation starts
• November 30 January 6
• A/V installation ends
• December 1
• Testing, demonstrations, open houses start
• January 6
• Classes start!
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(Proposed) Timeline
• September 30
• Construction/renovation ends still ongoing
• October 1 December 2
• A/V installation starts
• November 30 January 6
• A/V installation ends
• December 1 Say what??
• Testing, demonstrations, open houses start
• January 6
• Classes start!
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(Proposed) Timeline
• September 30
• Construction/renovation ends still ongoing
• October 1 December 2
• A/V installation starts
• November 30 January 6
• A/V installation ends
• December 1 Say what??
• Testing, demonstrations, open houses start
• January 6 (Hey, at least we met one of the dates!)
• Classes start!
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Launch of Rooms
• Full time ITS support person on-site for month of January and most of February
• Lots of quirks
• Installer returned Super Bowl weekend (February 2) to address issues
• Rooms have been working smoothly since
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OK, so what about the actual design?
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Ellis 319
(Pictures)
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Ellis 319
(Pictures)
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Ellis 319
(Pictures)
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Ellis 319 Design Recap
• No fixed seating
• 48 chairs on wheels with integrated writing surface
• Continuous whiteboards on 3 walls
• Bright! Large bank of windows
• Podium off to the side
• 1080p 4000 lumen projector (HDMI with HDCP and VGA)
• Large electric screen
• 8 ceiling speakers and 2 wireless lav mics
• (Overhead projector )
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Ellis 319 Issues
• Nice big windows aren’t great for projectors
• The 3% blinds aren’t dark enough in early morning
• Different switching to our existing classrooms to support HDMI with HDCP
• Inability to play back analogue audio without a video source (e.g., iPod plugged in to 3.5mm jack)
• Chairs don’t have enough storage for bags and coats
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Ellis 333
Pictures
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Ellis 333
Pictures
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Ellis 333
Pictures
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Ellis 333 Design Recap
• Pods:• 10 circular tables seating 6 (up to 8 if you squeeze)
• 60” Sharp AquosBoard adjacent to each table
• High-end speaker above each LCD
• Button mic in centre of each table
• HDMI, VGA with audio, USB and Ethernet
• Podium:• Height-adjustable podium in centre of room
• Computer connected to touch-screen monitor
• Crestron control touch panel
• 1 lav and 2 handheld mics
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Ellis 333 Function
• In “collaboration mode”, audio heard and video seen at each table corresponds to the device plugged in at each table.
• In “presentation mode”, the same audio and video will be seen/heard at each table.
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Ellis 333 Main GUI
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Ellis 333 Changes (yes, already)
• Advanced Routing Mode
• Allow instructor to route any input to any monitor on an individual monitor basis
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Ellis 333 Issues
• VGA and HDMI only at each pod
• A lot of students have Macs, but don’t have the adapter to connect to them
• Touchscreens don’t work with 10.9/“Mavericks”, and the driver set up on Windows can be finicky
• Software to make use of the touchscreen functionality often had to be installed
• Different versions of Office (“Inking” not working)
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Ellis 333 Changes (cont.)
• Mini-DisplayPort to HDMI adapters zip-tied to every HDMI cable
• Dedicated computers at each pod
• Wireless keyboards with integrated touchpad
• Direct connection to touchscreen USB port
• Repurposed USB keystone for thumb drive connection
• Video input switch set to “auto-switch mode”
• Ethernet port no longer available for student use
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Ellis 321
Pictures
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Ellis 321
Pictures
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Ellis 321
Pictures
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Ellis 321
Pictures
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Ellis 321 Design Recap
• Pods:
• 17 ovoid tables seating 8
• 22” monitors mounted on adjustable arms at each end of the table
• Speaker beneath each LCD mounted in the table
• Mic and “Request to Speak” button on each half of the table
• VGA with audio, HDMI and Ethernet for each half of the table
• Podium:
• Height-adjustable podium in centre of room
• Computer connected to touch-screen monitor
• Doc cam
• Confidence monitor
• Crestron control touch panel
• 1 lav mic
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Ellis 321 Function
• In “collaboration mode”, audio heard and video seen at each table corresponds to the device plugged in at each table.
• In “presentation mode”, the same audio and video will be seen/heard at each table.
![Page 45: Ellis Hall Active Learning Classrooms Projectwebapps.uwindsor.ca/conferences/oucc/files/1398943691_ellis_oucc.pdf · Ellis Hall Active Learning Classrooms Project Information Technology](https://reader031.vdocuments.site/reader031/viewer/2022022422/5a8f9a817f8b9abb068db928/html5/thumbnails/45.jpg)
Ellis 321 Main GUI
Picture
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Ellis 321 Changes
• Mic “Request to Speak” functionality
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Ellis 321 Changes (cont.)
• “Split Video” Mode GUI
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Ellis 321 Issues
• The pod speakers are mounted in the table and take up a fair bit of surface area
• To minimize crosstalk, they were going to be at the middle of the tables facing the monitors
• This placement was “prime real-estate” for student computers, etc.
• VGA and HDMI only at each pod
• A lot of students have Macs, but don’t have the adapter to connect to them
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Ellis 321 Changes (cont.)
Before installation began, it was decided to install the speakers beneath the monitors to maximise desk space at the expense of increased crosstalk
Mini-DisplayPort to HDMI adapters were zip-tied to every HDMI cable
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Ellis 321 Changes (cont.)
Whiteboards were added to 3 of the walls
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Ellis “Equipment” Room (or Don’s office)
Pictures
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Ellis “Equipment” Room (or Don’s office)
Pictures
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Ellis “Equipment” Room
• All control equipment for 321 and 333 is in this room
• Used for storage
• Office space for support personnel
• Fancy desk and chair
• Telephone and Ethernet
• Rack connected to private IP space for remote access
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Accessibility in 319
• Podium is at wheel-chair height with the appropriate leg space
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Accessibility in 333
• Podium is electrically height-adjustable
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Accessibility in 333
• 1 of the tables has a manually height-adjustable section
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Accessibility in 333
• 2 of the Sharp monitors are on powered height-adjustable mounts
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Accessibility in 321
• Podium is electrically height-adjustable
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Accessibility in 321
• 2 of the tables are electrically height-adjustable
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Security
• No classrooms on campus are locked at night
• Standard classrooms built by ITS have an alarm system for the podium equipment and projector
• Buildings are locked at 11PM
• Security patrols the entire campus with minimal staff
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Security in 319
• A/V equipment locked in podium
• Projector connected to alarm system
• Room not locked at night
• Electric door bypasses mechanical lock when button pressed
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Security in 333
• Some A/V equipment locked in podium
• Monitors affixed to mounts with security screws with additional A/V equipment attached to back of monitors
• Beneath tables A/V equipment screwed to one panel and computer sitting on floor
• Room not locked at night
• Electric door bypasses mechanical lock when button pressed
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Security in 321
• Some A/V equipment locked in podium
• Monitors affixed to mounts with security screws
• Beneath tables A/V equipment screwed to one panel
• Room not locked at night
• Electric door bypasses mechanical lock when button pressed
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Security Issues
• Thefts:
• HDMI cables at pods
• Wireless keyboards and receivers
• Computers at pods
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Security Remediation
• HDMI and VGA cables at pods have been zip-tied to the input plate
• Security cables added to pod computers
• Rooms are being locked at 11PM for the time being
• Electric door openers switched off
• Temporary increased security patrols
• Looking into adding a lock to prevent the desk panels from being lifted off
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Contacts
• Info on the Ellis Hall Active Learning Spaces project:
• http://queensu.ca/activelearningspaces/
• Andy Leger ([email protected])
• Rodney Busch ([email protected])
• Dave Smith ([email protected])
• Don Harmsen ([email protected])
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Questions?
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