Ellerslie Community League Meeting Minutes June 16, 2016 – 6:30-8:30 Grace Point Church

Present: Christine, Jerry, Alicia, Jenn, Janna, Dan, Irfan, Gemma Regrets: Guests: Rod Loyola, Bo (RBC)

Item Discussion Action

Meeting Called to Order @

Intro of Guests

Adoption of Agenda

Additions/Changes:

Moved: Amanda Second: Jerry

Passed: Yes

Adoption of Previous Minutes

Additions/Changes: Moved: Dan Second: Irfan

Passed: Yes

Standing Agenda Items

Guests

Rod Loyola

Report from Long Session

End of Predatory Lending

Bill 9 – end of arrests for small ticket infractions

Climate Leadership Implementation Act (Town Hall upcoming) (Jan. 1)

o Will add $500 per year $0.045 per liter at pump

o People who make less than $100,000 will get rebate

Canada Day Pancake Breakfast (9-11am)

RBC - Bo o New Branch opens July 11 o Communities prosper, customers thrive o July 9th – Ivor Dent Soccer Field o All employees live in the community o Will pay for part of Community League

Day o Olympics activity

Staffed by RBC o Wants to buy stuff – popcorn, freezies,

etc. o Will be doing a bike safety event

Possibly at GPC (Aug. 6 or 7) o November event – financial literacy o Supplying food and purchasing movie

for Community League Day

CRC Update

Green-shack o Charlesworth am o Charlesworth pm

Volunteer Leader Training o June 27-28, Concordia University o 16+

See Update Attached

Reports

Treasurer

Not much change, Gemma mentions membership levels looking down, Amanda noted that Hockey registration just started and Soccer registration will lift numbers. Alicia mentions that clean up sticks will cost $200 for 6.

Games nights – may not be doing them for the summer. Set up volunteer appreciation event for Aug 13

Budget Submission – wish list o Go big or go home o Does not need to be for your own

portfolio

Old Business

Communications Director

Vacant – any leads? o Speaks to issue about engaging the

community

Charlesworth Park Sign

Waiting to hear back from Image Signs, email did not go through so called them today. Signs have gone up by $3000. Original quote was $15850, now over $18000. Will talk to partner and see if they can honor quote from last year, may be a bit of an increase due to changes from last year. We need to let him know when to start the project. Will ensure it says Ellerslie Community League. Can resurface other sign at crossing if we have it in the budget. Jody will be bringing a map today for positioning of the new sign. Ellerslie Road or 66st are the best options. 66st between the school and 2nd ave may be a good place.

Nearly $7000 from events this year we have not used, we could use that money towards a deposit.

Amanda and Gemma to look into NPDP grant

GEMMA MOTIONS TO REALLOCATE $5000 OF UNUSED FUNDS TO THE CHARLESWORTH PARK SIGN. Seconded: Irfan Passed: Yes

***Amanda requests that difference from sign cost goes into budget submission.

Community League Day

Alicia talked to AHS o Cold Dessert o Fill out Special Event or Community

Event Document o Each station needs a handwashing

station o Has to be a sample/one bite size o Could do restaurant route o Could go Food Truck Route

We will be serving hotdogs/chips

Held at GPC

4-6pm – Outdoor events, games, face painting, sparkle tattoos, bouncy castle,

Movie at 6:30pm o Dan to hear from Vince about outdoor

screen

Whimsical entertainment on board with event.

Hockey to be run

Giant Jenga, Connect Four

Have a poster at “Popsicles in the Park” o 50/50 included

Letter for donations for events

Irfan to make poster Janna to contact EPL2GO Alicia connecting with Coop for freezies Dan to redo sponsorship letter

Popsicles in the Park

70 freezies/case, cut into half, once case used in May. Alicia has second case in her freezer.

Feedback from Janna – a lot of people went to crossing park due to confusion despite clearly marked sign. 2:30 to 4:30 (or until freezies run out). June 18 @ Crossing, July 16 @ Charlesworth August 20 at Crossing.

Gemma inquired whether we should look into volunteer screening given that we work with children.

Alicia to order more jerseys – Irfan needs a jersey.

Volunteer Screening

Gemma inquired whether we should look into volunteer screening given that we work with children.

Need to pay for screening, Volunteer Alberta provides grants. Would need FOIP, who maintains records, etc.

Next Meeting: July 14, 2016 @ 1830 Grace Point Church - AGM

June 2016 CRC Update Submitted by: Jody Nelson ph:780-496-5921 e-mail: jody.nelson@edmonton.ca

Community Recreation Coordinator, Neighbourhoods & Parks Southeast RECREATION PROGRAMS & EVENTS .

100 in One Day - June 4!

Is there a project happening near you? 100 in 1 is s a global festival of civic engagement coming to Edmonton for the first time! 100 In 1 Day encourages individuals, communities or other groups to take part in simple, temporary, fun placemaking projects on Saturday, June 4th 2016 with the goal of creating 100 projects across the city.

The event provides a chance for Edmontonians to share their love for their city and participate in small projects that spark conversation and create inviting places.

New Business

Facebook Page

Small Businesses can post on Saturdays. Has been getting a little out of hand with some posters.

Needs to be consistent among everyone moderating page.

Jenn to write Policy

Board Meeting Attendance

Trying to remove Imy from the Board

Need to have a special general meeting for this purpose (including quorum)

Ask Imy to step down from the Board nicely

5.5.5.6 Board of director may remove any board member if they miss 3 consecutive board meetings

Gemma, Dan, Christine to talk to Imy

Popcorn Machine

Old popcorn machine to storage

New put in somewhere else at GPC

Notes:

Adjournment @ 9:03pm

http://100in1day.makesomethingedmonton.ca/

Free Summer Training for Community Program Leaders

Looking for ideas and activities to offer at your summer programs and events? Join us at our summer staff training.

As part of the City's recreation services for community groups, we invite you to come and learn a number of different fun activities like Wide Games, Themes, Free Play, Science, Nature, and more!

TO REGISTER Call 311 or Go online to eReg.edmonton.ca or stop at any City Recreation Facility or Attraction

Cost: FREE!!

Who: Community Staff & Volunteers Age 16 +

Where: Concordia University of Alberta 7128 Ada Blvd NW

When: Monday and Tuesday – June 27th and 28th, 2016

Breathe: The future of Edmonton’s Green Network - Interactive Drop-In Sessions

BREATHE is a transformative strategy to make sure that as the city grows, each neighbourhood will be supported by a network of open space for the next 30 years. You are invited to participate in one of five interactive drop-in sessions happening right now. http://www.edmonton.ca/city_government/projects_redevelopment/breathe.aspx

ACE Training Session for Neighbourhood and Block Connectors

SAVE THE DATE! Abundant Community Edmonton (ACE) is hosting an orientation/training session for Neighbourhood Connectors and Block Connectors on Thursday June 23 2016, 6: 30 - 9:30 p.m. Location TBA.

http://www.edmonton.ca/programs_services/for_communities/abundant-community-edmonton.aspx

National Aboriginal Day

Tuesday, June 21, 2016 is National Aboriginal Day, a day for all Canadians to celebrate the cultures and contributions to Canada of First Nations, Métis and Inuit peoples.

There are numerous activities and events planned on and around this day.

>> Click here for a listing of events

Big Bin 2016

The City hosts Big Bin events for household items that can’t be set out for regular waste collection. Twelve weekend events are held in various locations throughout the City. See the schedule and additional info

Front Yards in Bloom

Spring is here and that means Front Yards in Bloom is coming! Make your nomination list early this year and save them for the opening of nominations on Friday, May 20 (just in time for the long weekend). We are also recruiting public volunteers who love to get outside and see some beautiful landscaping - please check out the

website for more details:edmonton.ca/frontyardsinbloom

>> For more information

Registration Continues for Community Summer Daycamps

Find an exciting summer daycamp for ages 2 to 17 in the 2016 Summer Daycamp Program Guide. Daycamps are offered by the City of Edmonton at various neighbourhood community halls, recreation centres, river valley sites, and attractions! Register early to confirm your child's participation. Call 311 or visit eReg.

>> See all the summer camps from the City of Edmonton

Leaders In Training program

If you are between the ages of 13 and 17, why not take the opportunity this summer to build your leadership skills and get involved in your community? The City of Edmonton's Leaders in Training (LIT) Program will provide you with valuable volunteer leadership experience at a Neighbourhood Daycamp or Green Shack program. http://www.edmonton.ca/programs_services/for_children_kids_youth/leaders-in-training.aspx

Root for Trees Fest

Have fun in nature and plant trees with us at a free family event! Root for Trees Fest is an annual event which highlights the City of Edmonton Root for Trees initiative – a program that makes it easier for you to plant trees in our city.

Jackie Parker Saturday June 4th 10am-2pm

It's Easy Being Green

The City of Edmonton is proud to partner with the Edmonton Federation of Community Leagues to present Green Leagues: EFCL Solar and Energy Efficiency Program. The program aims to promote the adoption of solar PV and energy efficiency upgrades in community league buildings, while increasing the awareness of the benefits of these upgrades to community league members and community champions.

Workshops

-Here Comes the Sun: The basics of solar photovoltaic (PV) Monday, June 6 (6-8pm) Location: TBD

-Saving Energy, Saving Carbon, Saving Money: An introduction to energy efficiency Monday, June 13 (6-8pm) Location: TBD

-Paying for Your Dreams: Funding your energy transition project Monday, June 20 (6-8pm) EFCL Office

Full details at: edmonton.ca/greenleagues For More Information, contact:

Robyn Webb Environmental Engagement Coordinator 780-442-0259 robyn.webb@edmonton.ca

Lewis Farms Facility & Park Open House

Edmonton’s City Council approved funding to support the schematic design of the Lewis Farms Facility and Park.

We need you to weigh in! Come review the concept design options and provide your feedback at our upcoming event:

EXPLORING OPTIONS OPEN HOUSE

Tuesday, June 14, 2016 5:30 p.m. to 8:30 p.m. St. Francis Xavier Sports Centre 9240 163 St. NW

Elections Input Gathering Session

Edmonton Elections is hosting a community session to gather input. The session is focused on improving municipal voter experiences in future elections, learning about the voting process, identifying any barriers to voting within the existing process and offering an opportunity to share ideas on how to mitigate or remove these barriers for future elections. June 9, 2016 4 - 7pm

Millwoods Senior and Multicultural Centre

2nd floor, 2610 Hewes Way NW (Near Mill Woods Town Centre)

Dogs in Open Spaces Update

The “Dogs in Open Spaces Strategy” proposes a number of recommendations to help shape and update the City of Edmonton’s current planning, design and management practices regarding dog off leash areas.

Following public consultations in 2015, the Dogs in Open Spaces Strategy was approved by the Community Services Committee on March 21, 2016.

>> Click here for updated information

Priceless Fun - Free & Low Cost Recreation

Look for the Spring/Summer 2016 Priceless Fun guide at City Recreation Centres, your neighbourhood library or at a City office near you. The guide is also available on online at edmonton.ca.

If you are an organization that would like to receive 10 or more copies of the Priceless Fun guides automatically in April and September, please call 311 and ask to be placed on the mailing list.

>> City Online Program Guides

Capital City Clean Up Programs

Capital City Clean Up is getting ready to help residents clean up their neighbourhoods this spring. Sign up for a litter clean up, big bin event, school yard clean up, or graffiti clean up. http://www.edmonton.ca/programs_services/capital-city-clean-up.aspx

Neighbourhood Engagement Funding

Neighbourhood Engagement funds are meant to assist groups with implementing initiatives that will engage and involve different people in their neighbourhood(s).

There are two levels of funding available: up-to $500 (non-matching) and up-to $2500 (matching).

>> click here to link to the website

School Space for Summer Programs

Is your group interested in accessing school space in the summer for a youth or cultural program?

>> Click here for more information

Recreation Info Hub

The Recreation Hub webpage is a new source for residents and organizations to find and share recreation program information.

Whether it's sports program, trying a new fitness activity, enjoying an art class, attending a cultural event, or just getting out for a walk with friends, recreation is for everyone!

>> Visit this webpage to get connected

City Services to Support Local Recreation Programs

The Community Recreation Programs Team offers Services to non-profit organizations and groups hoping to develop and deliver recreational programs in their neighbourhood.

>> See what is currently offered

Canada Day

Mill Woods Celebrates Canada

1 p.m. to 11 p.m. Come to Mill Woods Park (66 St. & 23 Ave.) and join in on the free family activities including hay rides, a petting zoo, carnival games, live music and more! Children's Activities 1-6 p.m. Dance and Music 3-11 p.m. Headliner: Aaron Goodwin. Fireworks display takes place at 11 p.m. For road closure details, visit the Current Traffic Disruptions map.