elementary/middle school aims pre-test workshop - 2014 1 presented by: cindy hurley 225-5418

Elementary/Middle SchoolAIMS Pre-Test Workshop - 2014

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Presented by: Cindy Hurley225-5418

Critical Dates• AIMS Test Delivery to Sites Mar. 24 - 27• Short Order Window Closes Mar. 28 10:00

A.M.• AIMS Science 4th and 8th Apr. 7• AIMS Writing 5th, 6th, & 7th Apr. 7• AIMS Reading/Math Part 1 Apr. 8• AIMS Reading/Math Part 2 Apr. 9• AIMS Reading/Math Part 3 Apr. 10• Stanford 10 (any 2 or 3 days) Apr. 7 - 11• No Early Out Wednesday Apr. 9• Make-up Window Ends Apr. 25• AIMS Check-In (Email for Appt.) Apr. 23 - 30 2

Students in Grades 3-8 are expected to test in all content areas as determined by grade

AIMS 3-8

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AIMS 3-8 Test WindowTesting Day Content Area Grade(s) Session(s)

Approximate Time

Day 1 – Apr. 7 Writing 5, 6, and 7 1 session – 2 hours

Science Part 1 4 and 8 1 session – 45-60 min.

Science Part 2 4 and 8 1 session – 45-60 min.

Day 2 – Apr. 8 Reading Part 1 3-8 1 session – 45-60 min.

Mathematics Part 1 3-8 1 session – 45-60 min.


Mathematics Part 2 3-8 1 session – 45-60 min


Mathematics Part 3 3-8 1 session – 45-60 min.4

Not Enrolled Students

• AIMS testing must be made available upon request for:– Home school students– Private school students

• If non-enrolled students test, you must fill in the bubble on the back of answer document for ‘non enrolled’ (box G)

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Other Students Who May Test

• Home School

• Private School

• Completer Students

Need to mark the not enrolled bubble on back of answer document

Do Not Fill in the SAIS Box, instead under Student ID grid, fill in their home phone number, 520-###-####

It is the responsibility of the school to send student reports or notify parents of the not enrolled student 6

• Each school selects any two or three days from April 7 - 11

• All 2nd grades at each school must administer at same day/time on those selected days

Stanford 10 – Grade 2

Testing Day Content Area App. Time

Day 1 Reading 40 minutes

Day 2 Mathematics 44 minutes

Day 2 or 3 Language 38 minutes

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Test Administration Schedules• All AIMS tests and Stanford 10 tests are

untimed• Students must be allowed to finish testing

even if the scheduled time for the test has elapsed

• Be sure to have a back-up plan for where student will go who need more time to finish

• Follow ‘Test Administration Directions’ for stretch breaks and significant breaks

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TEST COORDINATORS’ RESPONSIBILITIES

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Key Responsibilities of Site Test Coordinator

• Reading and following responsibilities detailed in Test Coordinator manual up through page 11

• Establishing test security procedures including signing of security agreements and a check-in and check-out system for tests

• Correct administration of testing and providing training for all test administrators and proctors

• Organizing, distributing, and collecting all test materials

• Keeping Cindy Hurley apprised of any testing issues that arise

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Additional Responsibilities

• Inventory test materials upon receipt

• Monitor testing activities

• Package materials for return

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Important Manuals to Read

Test Coordinators and Test Administrators are responsible for reading the Test Accommodations Guidelines for 2013-14, AIMS Test Administration Directions, and Stanford 10 Test Administration Directions 12

TEST SECURITY

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Test Security Agreement

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Test Security Agreement

• Anyone handling the AIMS tests in any way must sign the security agreement

• Security Agreements are kept on file at the school site for 6 years

• The Principal’s copy is the only one that is returned to Cindy during check-in of materials

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Test Security

• Test coordinators are responsible for a complete inventory of all test materials upon receipt of test materials and throughout the testing process

• Test materials must be kept in locked storage which is only accessible by a few key people(classroom is not okay)

• Test administrators must return materials daily to site test coordinator and must sign test materials in and out

• All test materials must be returned to testing warehouse after completion of testing

Authorized Resources

• Dictionaries and thesauri must be available for the prompt section only of the AIMS Writing tests

• These resources are not permitted during any other testing session

• Translation dictionaries must be available for ELLs and FEP year 1and 2

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Unacceptable Resources

• Unacceptable resources include: calculators, electronic tablets, cell phones, and portable music devices

• Test Administrators who observe students using an unacceptable resources are to remove the device, but allow student to continue to test

• After testing and prior to student leaving testing room, investigate situation and notify Cindy if it appears a serious breach of protocol occurred

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Scratch Paper

• Scratch paper is not allowed with AIMS

• Scratch paper is allowed with Stanford 10

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March 24 – 26

You will be sent an Email when Boxes are on their way!

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TUSD

Receiving Test Materials

Verify all boxes were received

Box 1 of X

Verify all boxes were received

Box 1 of X

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Receiving Test Materials

• Keep all boxes for return shipping• White boxes will be used for School Test

Coordinator’s Kits which consists of Test Coordinator Manual and Labels

• Brown boxes will be used for test materials• Each box of the shipment will be

hand-numbered

1 of 7

2

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7 of 7

6

5

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Inventorying Test Materials

• First Open Box 1 (White Box)– Pearson School Packing List is on top– Look at the total number of tests and

answer documents listed for each content area, make sure it will cover your needs

– If you are short materials, email Cindy number you still need ….deadline is

March 28, 10:00 AM

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• Next Open All Brown Boxes

- Verify that quantities in boxes match the Pearson School Packing List

- Document discrepancies on packing list

- Tip: Only open cellophane wrapped materials as needed – if don’t need, don’t open them up

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• Maintain an accurate inventory of all materials and some kind of check-in and check-out system

• Test books and answer documents are to be stored in a secure location at all times – not in classrooms overnight

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PREPARATION OF TEST ROOMTest Administrator and Proctor

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Preparation of Test Room

• Student seating should be arranged so that:– Students cannot easily see the answer documents

of others– Test administrators and proctors can walk by each

student.– Desks and tables should be cleared of backpacks

and unnecessary materials

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Visual Aids Allowed

All other visual aids displayed in the testing room that could assist students while testing must be removed or covered completely

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Poster size:

• Holistic Writing Rubric

• 6th, 7th, 8th Math Reference

• 8th Science Reference

TEST ADMINISTRATIONTest Administrator and Proctor

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Each Test Day

• Test Administrator needs to count

number of test books and answer

documents received.

•Test Coordinator should verify number of test books and answer documents that have been returned

Secure Room

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Test Administration Directions

• AIMS and Stanford 10 are standardized tests

• Test Administrators should be given the Test Administration Directions or Directions for Administering at least one day prior to testing

• Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering

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Test Administration Schedules• Each site must set up a testing schedule for each regular day of

testing…testing blocks must provide adequate time so students do not feel rushed

• During the AIMS testing dates, AIMS testing is the priority

• All AIMS tests and Stanford 10 tests are untimed

• Students must be allowed to finish testing even if the scheduled time for the test has elapsed

• Be sure to have a back-up plan for where student who need more time to finish

• Follow ‘Test Administration Directions’ for stretch breaks and significant breaks

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• Prepare an record showing who tested, was absent, or left early

• Verify that backpacks and unnecessary materials, including cell phones, are stored appropriately before testing

• Make sure testing protocol is followed at all times

• Make sure that appropriate accommodations are provided to students who are allowed them

Day of Testing

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During Testing

• Students should be allowed to work at their own pace

• Active monitoring should consist of:– Supervising the room at all times during testing– Answering student questions that pertain to

clarification of test directions– Checking that students are progressing through

test and are in the correct section

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• Students must be allowed extra time if needed

• Students should be escorted to the room designated for extended time

• Students may not go to lunch – their lunch is to be brought to the designated room

• Student should remain in the secure testing environment and resume testing after they have eaten

Students Who Need Extra Time

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Restroom BreakStudents may be allowed to go to the restroom, ifnecessary, during testing

• Only one student may leave at a time

• Collect student’s test materials before the student leaves the room and give back upon student’s return

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Leaving School During Testing

• Students who leave school during testingAIMS 3-8 and Stanford 10

– Student will not be permitted to finish that testing session when he/she returns to school

– Student may participate in other testing sessions that were not started upon returning to school

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Inappropriate Behavior• Disruptive students and students

suspected of cheating– Stop disruptive behavior or suspected cheating– Allow student to continue to test– Student may be moved to a different location so

that others may continue to test undisturbed– Student may be subject to school disciplinary

procedures after completion of testing– Document as many details as possible and report to

School/District Test Coordinator

Shhhh!Shhhh!

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As Students Finish Testing

• Students close test book and answer document• Place answer document on top of test book• Raise hand• Test Administrator will collect the test materials• Once test materials have been collected student

can read or do class work silently• No electronic devices are allowed

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End of Testing Session

• Most students should have enough time to finish the test during the allotted testing session

• Students who need additional time must be allowed to finish testing– Test Administrators will follow directions

established by Test Coordinator• A testing session must be completed within

the school day and can not be carried over to a make-up date.

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• Test administrator must account for all test books and answer documents at the end of each testing session

• Missing test books and answer documents must be accounted for prior to dismissing any students

• Double check that labels match student written name

• Double check that if there is a label on the front that there is no gridded name or SAIS on the back

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• Inspect each test book and answer document

– Student name on front of test book and answer document

– Test books and answer documents in separate stacks

– All marks on scorable materials in No. 2 pencil

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• Pre-ID label is affixed or demographic data is bubbled----NOT BOTH

• Form code is bubbled on answer document

• Complete accommodation bubbles in section K if standard accommodations were used

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Test administrator mustInspect test materialsusing the checklist onpage 57 of the TAD

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After Testing Session

• All test materials must be returned to test coordinator at the end of the testing session.

• No test materials may be left in a testing room overnight.

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Testing Incidents• Testing incidents that should be given to

Cindy for review would include, but are not limited to:– Possible cheating– Inappropriate accommodations– Administration errors

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Only fill out an incident report if Cindy determines you need to - she will send it to you Via email.

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ACCOMMODATIONSTest Administrator and Proctor

October 2

5AIM

S HS Writi

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Signin/Signou

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Student

Signin Signout

Name

October 2

5AIM

S HS Writi

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Signin/Signou

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Student

Signin Signout

Name

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Accommodations

All Test Administrators must read and be familiar with:

Testing Accommodations: Guidelines for

School Year 2013-2012

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Universal Accommodations

• Universal test administration conditions that are in a student’s IEP or 504 are not considered testing accommodations so do not need to be marked in Box K of the answer document

• May be offered to any student in order to provide a comfortable and distraction-free testing environment

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Standard Accommodations

Standard accommodations are available to:

• Students with certain injuries

• English Language Learners

• FEP Year 1 and Year 2 students

• Students with an IEP or 504 plan

Only accommodations detailed in the Test Guidelines 2013-14 are permissible

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Standard Accommodations

• Accommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the student.

• Not all accommodations appropriate for instruction are appropriate for use during state testing.

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Standard Accommodations• It is the responsibility of the Test Administrator to see

that:

– Students who qualify for testing accommodations receive them

– Students who do not receive accommodations are not

affected

– Accommodations are marked on answer document

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Recording Accommodations

• Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document (see slide 58)

• Detailed directions for marking the use of standard accommodations are in the Test Administration Directions Pgs. 61 - 63

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AIMS STUDENT IDENTIFICATION INFORMATION

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USE THIS BLANK BOX ONLY FOR NUMBERING – IF NEEDED

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Students with Pre-ID Labels

George HuntMs SmithPrickley Pear Tumbleweed USDMS

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George HuntMs SmithPrickley Pear MSTumbleweed USD

Bubble in Box K

for accommodations

when appropriate

Note: Label to be affixed by a trained school adult

Student must complete this section

Student must complete this section

SignatureTeacherSchoolDistrict

If you have a Pre-ID label, use it.

Student must write name on line labeled “Student Name.”

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The student identified on the Pre-ID label must be the same student whose handwritten name is next to the Pre-ID label.

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Student Demographic Data Grid• For students without a student bar code (Pre-ID)

label, the grid on the back must be completed by school personnel. See Test Administration Directions pgs. 58 – 61

• When bubbling in the student ID, only use the SAIS # grid when possible

• Never bubble in both the School Student ID grid and the SAIS # grid

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Bubbling AIMS Demographic Data

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Complete

if needed

Complete if needed

Bubbling Stanford 10Demographic Data

• All student information is on the back of the 2nd grade booklet

• Bar code label is affixed on the back on bottom right• All students must write their own name in Box 1 –

rest of Box 1 may be filled in by an adult• An adult must bubble boxes 2, 3, 4, 6, & 7 • For Box 7 use the SAIS # (only use a Matric # if

student is so new he does not have a SAIS #)• Ignore Boxes 5, 8, 9, 11, & 12• For Box 10 (Special Conditions), bubble #19 ONLY if

an accommodation was used 64

Transferring Answer Documents

• Special Circumstance – Large Print, Braille, or Assistive Technology:

- Student responses must be transferred to a standard answer document or scorable test book

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RETURNING TEST MATERIALS

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Assembling Answer Documents

Special Circumstance – contaminated tests- Contaminated test materials cannot be

scored- Student responses must be transferred to

clean documents- Securely destroy contaminated test

materials and indicate on school packing list

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Assembling Used Answer Documents (Scorables)

• Organize answer documents to be scored by grade level

• 2nd and 3rd grade booklets, are considered answer documents

• Separate grade levels for each content area with a colored piece of paper

• Document on each colored piece of paper, how many documents are within each grade level

• AIMS and Stanford 10 must be kept in separate boxes

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Assembling the Non Used Answer Documents

• Non used answer documents are those that were not used because it was extra, student never showed up, misplaced label, coffee spilled on it….whatever.

• Non used answer documents are not being scored

• Non used answer documents need to be accounted for…count them, document how many you have, and return with the “used answer documents”….in a separate stack

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Assembling Nonscorable Materials

Organize the test books by content:• Stanford 10 materials are kept separate from

AIMS materials• AIMS is separated by grade level• It does it does NOT matter if a test book has

been used or not….they all go together in the same box

• Test directions and rulers are included in same boxes as test books

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TEST ADMINISTRATOR AND TEST PROCTOR TRAINING

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Test Administrator /Proctor Trainings

Sample items to be included on agenda

• Test Security• Preparation of test rooms• Test administration procedures• Correct use of accommodations• Use of Pre-ID labels and hand bubbling

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What to do if. . . ?

– Student needs additional time– Student is caught cheating– Student is sick– There is a fire drill– Student has an injury that makes writing or

bubbling difficult

Test Administrator /Proctor Trainings

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SCORE REPORTS

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ReportsPosted to PearsonAccess

Paper Reports Due to Districts

Final Day for reporting Errors

Removal of files from PearsonAccess

AIMS 3 May 22Confidential

Roster Grade 3 Reading Only

AIMS 3 – 8Stanford 10

May 30 June 5 June 27 June 27

In a Nut Shell

When schools have a well communicated test schedule,

follow all testing protocol, have top notch monitoring, and follow the test administration direction as 100% scripted, they will reap the benefits of our improved achievement!

I am here to help you so that your testing process runs smoothly.

Do not hesitate to call (225-5418) or email. Cindy Hurley

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