ELECTRONIC RESIDENCY APPLICATION SERVICE ERAS AND THE

MATCH PROCESS Deb Heineman Residency and Career Services Office of Student Services May 2016

WHAT IS INCLUDED

MYERAS TABS

THE ERAS PROCESS (OVERVIEW AND STEP-BY-STEP)

APPLYING TO PROGRAMS

REGISTER FOR THE MATCH

APPLICATION FEES

COMMON MISTAKES

HELPFUL HINTS

RESOURCES

APPENDIX AVERAGE COMLEX/USMLE SCORES BY SPECIALTY (NATIONAL)

NMS/AOA MATCH INFORMATION

NRMP MATCH INFORMATION

ERAS APPLICATION SCREEN SHOTS

ERAS - TABS

MYERAS IS DIVIDED INTO FOUR DISTINCT TABS

ACCOUNT

PERSONAL INFORMATION – CAN BE UPDATED AT ANY TIME

CHECKLIST – PROGRESS ON APPLICATION

MESSAGES

PASSWORD

SITE MAP

APPLICATION

BIOGRAPHIC INFORMATION, EDUCATION, EXPERIENCES (RESEARCH, VOLUNTEER, WORK), AWARDS, HONORS, PUBLICATIONS

CAN BE UPDATED UNTIL CERTIFIED AND SUBMITTED

ONLY CERTIFY AND SUBMIT APPLICATION ONCE

ONCE CERTIFIED – CANNOT MAKE ANY CHANGES

DOCUMENTS

PERSONAL STATEMENT

IDENTIFY THOSE TO WRITE LETTERS OF RECOMMENDATION (LOR)

MEDICAL STUDENT PERFORMANCE EVALUATION (MSPE)

MEDICAL SCHOOL TRANSCRIPT

COMLEX SCORE REPORT AND/OR USMLE TRANSCRIPTS

PHOTO

1

NOTE: YOU SHOULD COMPLETE YOUR APPLICATION WORKSHEET, PERSONAL STATEMENT, AND LIST OF INDIVIDUALS WRITING YOUR LETTERS

OF RECOMMENDATION BY EARLY SUMMER (JUNE/JULY).

PROGRAMS

SEARCH FOR AND SELECT PROGRAMS TO RECEIVE APPLICATION MATERIALS.

YOU MAY ASSIGN PERSONAL STATEMENT, LETTERS OF RECOMMENDATION, COMLEX SCORE REPORT AND/OR USMLE TRANSCRIPTS, AND PHOTO TO

INDIVIDUAL PROGRAMS IN PROGRAM SECTION. YOUR MSPE AND MEDICAL

SCHOOL TRANSCRIPT ARE SENT AUTOMATICALLY TO ALL PROGRAMS.

TRACK THE STATUS OF YOUR APPLICATION BY PROGRAM UNDER THE

“PROGRAMS APPLIED TO” TAB.

NOTE: YOUR FIRST OPPORTUNITY TO APPLY TO AN ERAS PROGRAM IS JULY

15TH.

NOTE: APPLICANTS NEED TO CONTACT PROGRAMS DIRECTLY FOR

GUIDELINES.

NOTE: ERAS POSTOFFICE (PO) CLOSES MAY 31ST – ERAS DOES NOT

MAINTAIN RECORDS FROM YEAR TO YEAR.

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THE

ERAS

PROCESS

(OVERVIEW AND STEP-BY-STEP)

APPLICANTS – ERAS PROCESS

OVERVIEW

DECIDE ON A MEDICAL SPECIALTY.

RESEARCH AND CONTACT PROGRAMS FOR REQUIREMENTS AND DEADLINES.

RETURN FORM FOR YOUR TOKEN #.

REGISTER WITH ERAS USING TOKEN # PROVIDED BY THE DEAN’S OFFICE

(SS).

DOWNLOAD THE ERAS 2017 USER GUIDE (WEBSITE – “RESOURCES TO

DOWNLOAD”).

CREATE YOUR “PERSONAL INFORMATION” PAGE – THIS CAN CHANGE

DURING THE APPLICATION PROCESS.

CONFIRM LETTERS OF RECOMMENDATION (LOR) AND SEND ERAS COVER

SHEET TO LETTER WRITER FOR UPLOADING TO LOR PORTAL. IN ADDITION, SEND NYITCOM COVER SHEET SO COPY CAN BE MAILED/EMAILED FOR

RESIDENCY FILE.

HAVE PHOTO TAKEN (IF APPLICABLE).

WORK ON PERSONAL STATEMENT.

COMPLETE APPLICATION AND FORWARD TO DEB HEINEMAN

(DHEINEMA@NYIT.EDU) FOR REVIEW.

ONCE FINALIZED, SUBMIT – NO CHANGES PERMITTED ONCE SUBMITTED. PLEASE RESPOND “YES” WHEN PROMPTING TO PERMIT DEANS’ ACCESS.

AUTHORIZE RELEASE OF COMLEX.

AUTHORIZE RELEASE OF USMLE (IF APPLICABLE).

SELECT PROGRAMS.

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ASSIGN “DOCUMENTS” TO PROGRAMS.

APPLY TO PURCHASE PROGRAMS.

ADD PROGRAMS/UPDATE ASSIGNMENTS – AT ANY TIME.

KEEP “PERSONAL INFORMATION” CURRENT (CHANGE OF ADDRESS, EMAIL, ETC.).

REGISTER FOR “THE MATCH” – THIS IS SEPARATE!!

o AOA – NMS

o ACGME – NRMP

o SAN FRANCISCO

o MILITARY

o UROLOGY

STEP BY STEP PROCESS FOR “MYERAS”

DECIDE ON A MEDICAL SPECIALTY

o HELP DECIDING ON A MEDICAL SPECIALTY CAN BE FOUND AT:

AACOM CAREER ADVISING PROGRAM

(HTTP://WWW.AACOM.ORG/INFOFOR/STUDENTS/CAREERADVI

CE/PAGES/DEFAULT.ASPX)

AOA’S TIPS, TACTICS, AND TRUTHS: A GUIDE TO MAKING THE

MOST OF YOUR OSTEOPATHIC EDUCATION

AMERICAN ACADEMY OF FAMILY PHYSICIANS (AAFP) TIPS ON

HOW TO CHOOSE A SPECIALTY

(HTTP://WWW.AAFP.ORG/ONLINE/EN/HOME/PUBLICATIONS/O

THERPUBS/STROLLING/SPECIALTY/TIPS.PRINTERVIEW.HTML)

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RESEARCH AND CONTACT PROGRAMS FOR THEIR REQUIREMENTS

AND DEADLINES.

o WHILE RESEARCHING RESIDENCY PROGRAMS, ALSO ASSESS YOUR

COMPETITIVENESS AND DEVELOP BACK-UP PLANS.

o INVESTIGATE RESIDENCY PROGRAMS:

AMERICAN OSTEOPATHIC (AOA) OPPORTUNITIES DATABASE

(HTTP://OPPORTUNITIES.OSTEOPATHIC.ORG/INDEX.HTM)

A-OPTIC RESIDENCY OPPORTUNITIES (WWW.AOPTIC.ORG)

ACGME ACCREDITED PROGRAM SEARCH

(WWW.ACGME.ORG/ADS/PUBLIC)

MILITARY GRADUATE MEDICAL EDUCATION

(WWW.MILITARYGME.ORG)

o CONTACT EACH RESIDENCY PROGRAM PRIOR TO APPLYING TO

CONFIRM:

ERAS PARTICIPATION STATUS

PROGRAM REQUIREMENTS SUCH AS:

• LORS

• COMLEX/USMLE

PROGRAM INFORMATION

PROGRAM DEADLINES

DOWNLOAD THE ERAS 2017 USER GUIDE (WEBSITE – “RESOURCES TO

DOWNLOAD”) AND FOLLOW THE STEP-BY-STEP INSTRUCTIONS.

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RETURN YOUR TOKEN # REQUEST FORM. UPON RECEIPT OF REQUEST

FORM, SS WILL ISSUE A TOKEN # (SPECIAL CODE THAT PROVIDES ACCESS

TO “MYERAS” ONLINE) WHICH IDENTIFIES YOUR SCHOOL OF GRADUATION.

REGISTRATION

o REGISTER WITH “MYERAS” UPON RECEIPT OF TOKEN (NO FEE)

HTTP://SERVICES.AAMC.ORG/ERAS/MYERAS

CLICK ON “REGISTER” TO ACCESS REGISTRATION PAGE.

ENTER TOKEN # (NO DASH – NO SPACE).

CREATE PASSWORD (6-20 ALPHANUMERIC CHARACTERS).

PASSWORDS ARE CASE SENSITIVE.

REGISTER ONLY ONCE SO BE SURE INFORMATION IS ACCURATE

– REVIEW BEFORE SUBMITTING.

o ONCE REGISTERED WITH “MYERAS”, AAMC CREATES A MAILBOX

FOR YOU AND ASSIGNS YOU AN AAMC ID#. PRINT OUT THIS PAGE. YOUR AAMC ID# IS THE IDENTIFIER THAT WILL FOLLOW YOU

THROUGHOUT YOUR CAREER.

o REMEMBER YOUR AAMC ID# (8 DIGIT #) AND PASSWORD FOR

FUTURE ACCESS TO “MYERAS” AND “NRMP”.

o FOR SUBSEQUENT LOGINS, GO TO “MYERAS” LOGIN PAGE:

HTTP://SERVICES.AAMC.ORG/ERAS/MYERAS AND ENTER YOUR

USERNAME AND PASSWORD.

CREATE YOUR “PROFILE” (PERSONAL INFORMATION)

o CAN BE UPDATED ANYTIME DURING THE APPLICATION PROCESS.

o REVIEW THE INFORMATION TO ENSURE ACCURACY.

o KEEP YOUR “PROFILE” CURRENT (CHANGE OF ADDRESS, PHONE

NUMBER, EMAIL ADDRESS, ETC.). 6

CONCURRENTLY, PRINT THE “ERAS APPLICATION WORKSHEET” (16

PAGES) AND BEGIN COMPLETING THE INFORMATION.

ONCE ERAS OPENS, BEGIN WORKING ON “MYERAS” APPLICATION

FORM:

o TRANSFER INFORMATION FROM YOUR PAPER WORKSHEET TO

“MYERAS”.

o YOU DO NOT HAVE TO COMPLETE THE APPLICATION IN ONE SITTING;

HOWEVER, YOU MUST SAVE EVERY PAGE WHEN COMPLETED

BEFORE EXITING YOUR WORK.

o SAVE AND PRINT OUT YOUR APPLICATION (CAN BE VIEWED AND

PRINTED IN APPLICATION FORMAT OR CV FORMAT).

o SEND A COPY TO DEB HEINEMAN (DHEINEMA@NYIT.EDU) FOR

REVIEW PRIOR TO CERTIFYING. USE APPLICATION FORMAT.

o SAME ONE IS SENT TO EACH PROGRAM TO WHICH YOU APPLY.

o CERTIFY YOUR APPLICATION BUT REMEMBER THAT ONCE IT IS

CERTIFIED, IT IS LOCKED AND YOU CANNOT MAKE ANY CHANGES.

o APPLICANTS MUST SUBMIT THE APPLICATION TO ERAS

POSTOFFICE BEFORE APPLYING TO PROGRAMS.

ERAS “SUPPORTING DOCUMENTS”

o YOU CREATE/UPLOAD ON ERAS:

ERAS APPLICATION FORM

PERSONAL STATEMENT

PHOTO

7

o FROM YOUR DESIGNATED DEAN’S OFFICE (SS):

MEDICAL STUDENT PERFORMANCE EVALUATION (MSPE)

MEDICAL SCHOOL TRANSCRIPT

o LOR AUTHORS UPLOAD DIRECTLY TO THE LOR PORTAL.

o NOT FROM YOUR DESIGNATED DEAN’S OFFICE:

COMLEX SCORE REPORT

USMLE TRANSCRIPT (OPTIONAL)

PERSONAL STATEMENT(S)

o DRAFT PERSONAL STATEMENT(S).

o SHOULD ONLY BE 1-2 PAGES (RECOMMENDED).

o INCLUDE INFORMATION REGARDING YOUR PROFESSIONAL

BACKGROUND, ACADEMIC AND CLINICAL QUALIFICATIONS, HOW YOUR

DECISION WAS MADE TO PURSUE MEDICINE, YOUR CHOSEN SPECIALTY

AS A CAREER, AND CAREER GOALS.

o SHOULD REFLECT INFORMATION ABOUT YOUR PERSONALITY AND

STYLE THAT IS RELEVANT TO RESIDENCY TRAINING IN YOUR SELECTED

SPECIALTY.

o OPPORTUNITY TO SHOWCASE YOUR UNIQUE QUALITIES, TALENTS, AND

PROFESSIONAL PASSIONS AND HOW THEY MIGHT BE EXPRESSED IN A

CAREER IN MEDICINE AND YOUR SPECIALTY.

o EMAIL OR MAKE AN APPOINTMENT WITH JULIANNA VIVIANI

(JVIVIA01@NYIT.EDU) FOR REVIEW BEFORE FINALIZING ON

“MYERAS”.

o CREATE ON WORD DOCUMENT, SAVE IT AS “PLAIN TEXT”, THEN COPY

AND PASTE IT INTO THE DESIGNATED AREA FOR PERSONAL

STATEMENT ON “MYERAS”.

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LETTERS OF RECOMMENDATION (LOR)

o IN MOST CASES, PROGRAMS WILL REQUIRE A MINIMUM OF 3 LETTERS

– ERAS WILL ALLOW YOU TO ASSIGN MAX 4 TO EACH PROGRAM.

o LETTERS FROM DEPARTMENT CHAIRPERSONS, SECTION HEADS AND

WELL KNOWN ATTENDING PHYSICIANS CARRY MORE WEIGHT AND

THESE SHOULD BE PURSUED WHENEVER POSSIBLE. THESE SHOULD BE

SPECIALTY-SPECIFIC CLINICAL FACULTY. ENSURE YOUR LETTER

WRITERS CAN PROVIDE YOU WITH STRONG LETTERS BY ASKING

THEM.

o FOCUS ON QUALITY NOT QUANTITY.

o BEST TIME TO REQUEST A LETTER IS AT THE END OF A ROTATION (OR

IMMEDIATELY THEREAFTER).

o PROVIDE “ERAS LOR LETTER REQUEST FORM” TO AUTHORS FOR

UPLOADING DIRECTLY TO LOR PORTAL

o APPLICANTS ACCESS “MYERAS” AND CREATE THE LOR AUTHORS. SEE SEPARATE SCREEN SHOT HANDOUT FOR COMPLETE DIRECTIONS.

YOU CAN PRINT OUT THE “LOR REQUEST FORM” FOR ALL LOR

AUTHORS AND DELIVER IT BY MAIL, EMAIL OR IN PERSON.

• ENTER LOR AUTHOR INFORMATION.

• SAVE.

• FINALIZE LOR AUTHORS.

o USE “NYIT COM COVER SHEET” AS COPIES OF LETTERS CAN BE SENT

TO:

DEAN FELICIA BRUNO NYIT COLLEGE OF OSTEOPATHIC MEDICINE SEROTA 223 NORTHERN BOULEVARD OLD WESTBURY, NY 11568

9

o IT IS YOUR DECISION WHETHER OR NOT YOU WAIVE YOUR RIGHT TO

SEE THE LOR. REMEMBER, LORS ARE THE PROPERTY OF THE LETTER

WRITER.

o TIPS ON OBTAINING LETTERS OF REFERENCE CAN BE FOUND AT:

AAFP TIPS ON LORS

(HTTP://WWW.AAFP.ORG/ONLINE/EN/HOME/PUBLICATIONS/O

THERPUBS/ STROLLING/PREP/LETTERSREFERENCE.HTML)

IMPROVING YOUR MEDICAL RESIDENCE APPLICATION – TIPS

FOR OBTAINING ORIGINAL LORS

(HTTP://WWW.ARTICLESBASE.COM/PRINT/1228911)

HOW SHOULD I GET RECOMMENDATION LETTERS FOR

RESIDENCY (GEOFFREY TALMON, M.D.)

o FOLLOW UP ON YOUR LORS WITH AUTHOR(S) ESPECIALLY IF YOU

REQUESTED NEW LORS.

o THE COPIES WE RECEIVE WILL REMAIN IN THE STUDENT’S RESIDENCY

FILE IN STUDENT SERVICES.

o YOU DESIGNATE/FINALIZE WRITERS AND ASSIGN TO SELECTED

PROGRAM.

o STEPS TO HAVE LORS UPLOADED TO ERAS POSTOFFICE (PO):

ONLY LORS THAT HAVE BEEN UPLOADED CAN BE ASSIGNED TO

PROGRAMS.

LORS CAN BE ASSIGNED TO ANY SAVED OR APPLIED TO

PROGRAMS FROM THE LETTERS OF RECOMMENDATION PAGE BY

SELECTING ASSIGN UNDER THE ACTIONS COLUMN OF THE

INTENDED LOR.

WHEN ASSIGNING BY LOR, APPLICANTS SHOULD REVIEW ANY

LORS THAT ARE LISTED UNDER THE LORS ASSIGNED COLUMN

BEFORE MAKING SELECTIONS OR CHANGES.

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LORS CAN BE ASSIGNED BY PROGRAM USING THE ASSIGN

OPTION UNDER THE ACTIONS COLUMN FOR ANY SAVED OR

APPLIED TO PROGRAM ON BOTH THE SAVED PROGRAMS AND

PROGRAMS APPLIED TO PAGES.

REMEMBER: YOU CAN APPLY TO PROGRAMS BEFORE

LETTERS ARE IN ERAS.

NOTE: YOU CAN CONTINUOUSLY DESIGNATE AND ASSIGN

LETTERS (EVEN AFTER YOU HAVE APPLIED).

MEDICAL STUDENT PERFORMANCE EVALUATION (MSPE)

o COMPREHENSIVE ASSESSMENT OF YOUR MEDICAL SCHOOL

PERFORMANCE THROUGH YOUR THIRD YEAR OF MEDICAL SCHOOL.

o FOLLOWS AAMC GUIDELINES AND TEMPLATE.

o WILL BE RELEASED TO PROGRAMS ON OCTOBER 1ST.

MEDICAL SCHOOL TRANSCRIPT

o TRANSCRIPT WILL BE UPLOADED DIRECTLY BY SS.

o WILL BE SENT AUTOMATICALLY TO EACH PROGRAM TO WHICH YOU

APPLY.

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PHOTO – IF NOT TAKEN ON MARCH 11TH

o REQUEST AND AUTHORIZE YOUR PHOTO BE SENT TO PROGRAMS. IT

MUST BE:

WALLET SIZE (3” X 4”)

COLOR

RECENT AND PRESENTABLE – SUIT (AND TIE).

SHOW FULL FRONT VIEW OF INDIVIDUAL’S HEAD AND

SHOULDERS WITH FULL FACE CENTERED IN MIDDLE OF PHOTO.

PLAIN WHITE OR LIGHT-COLORED BACKGROUND.

CAN BE DIGITAL.

CANNOT BE PASSPORT.

COMLEX SCORE REPORT

o REQUEST AND AUTHORIZE THE TRANSMISSION OF COMLEX SCORE

REPORT.

o THIS IS A 3-STEP PROCESS:

ENTER NBOME ID# IN “PROFILE TAB”.

AUTHORIZE (YES OR NO) THE RELEASE OF SCORE REPORTS IN

THE “DOCUMENTS TAB”.

ASSIGN SCORE REPORTS TO PROGRAMS IN “PROGRAMS

SELECTED TAB”.

o IMPORTANT: YOU MUST REQUEST NBOME TO SEND UPDATED

COMLEX SCORE REPORTS AS SOON AS YOU HAVE NEW RESULTS.

• ON THE “DOCUMENT TAB”, REQUEST THE RE-TRANSMISSION

OF COMLEX SCORE REPORTS – NO EXTRA CHARGE.

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USMLE TRANSCRIPT

o REQUEST AND AUTHORIZE THE TRANSMISSION OF USMLE

TRANSCRIPTS.

o USMLE TRANSMITS DIRECTLY TO UNLIMITED NUMBER OF

PROGRAMS. THE TRANSCRIPT SHOWS TEST HISTORY AS WELL AS ALL

SCORES. THE MOST UP-TO-DATE TRANSCRIPT IS SENT TO THE

PROGRAM WHEN YOU INITIALLY APPLY TO IT.

o THIS IS A 4-STEP PROCESS:

ENTER USMLE ID# IN “PROFILE TAB”.

AUTHORIZE (YES OR NO) THE RELEASE OF TRANSCRIPTS IN THE

“DOCUMENTS TAB”.

DECIDE IF YOU WANT AUTOMATIC TRANSMISSION OF

UPDATED USMLE TRANSCRIPT WHEN ADDITIONAL RESULTS

BECOME AVAILABLE.

ASSIGN TRANSCRIPTS TO PROGRAMS IN “PROGRAMS SELECTED

TAB”.

o NOTE FOR ACGME – TIP FROM ERAS: OSTEOPATHIC

APPLICANTS ONLY BEFORE YOU CERTIFY YOUR ERAS APPLICATION, CONSIDER WHETHER YOU WILL APPLY TO ACGME AND/OR AOA

ACCREDITED PROGRAMS. IF YOU APPLY TO ACGME-ACCREDITED

PROGRAMS AND YOU HAVE TAKEN THE USMLE, YOU MUST REPORT IT

ON YOUR APPLICATION WORKSHEET. IF YOU ONLY APPLY TO AOA-ACCREDITED PROGRAMS, YOU DO NOT HAVE TO REPORT THE USMLE

ON YOUR APPLICATION WORKSHEET.

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MESSAGE CENTER

o CHECK FREQUENTLY.

o PROGRAMS WILL USE IT TO CONTACT YOU TO SET UP INTERVIEWS.

o INFORMATION GETS FORWARDED TO THE DESIGNATED EMAIL IN YOUR

PROFILE, BUT IT CAN BE IN THE MESSAGE CENTER A DAY OR TWO

PRIOR TO THIS.

TRACK APPLICATION

o UNDER THE “PROGRAMS APPLIED TO” PAGE IN MYERAS.

YOU CAN ADD PROGRAMS/UPDATE ASSIGNMENTS AT ANY TIME DURING THE

APPLICATION PROCESS.

REMEMBER - KEEP YOUR “PERSONAL INFORMATION” CURRENT (CHANGE

OF ADDRESS, PHONE NUMBER, EMAIL, ETC.).

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APPLYING TO

PROGRAMS

APPLICANTS – APPLYING TO PROGRAMS

BEGINNING JULY 15 - OSTEOPATHIC APPLICANTS BEGIN TO:

SELECT AOA PROGRAMS.

ASSIGN PERSONAL STATEMENT, LORS, COMLEX SCORE REPORTS, USMLE

TRANSCRIPT (IF APPLICABLE) AND PHOTO TO AOA PROGRAMS.

APPLY TO (PAY FOR) AOA TRAINING PROGRAMS ONLY o CREDIT CARD

PAID IMMEDIATELY RELEASED IMMEDIATELY

o CHECK/MONEY ORDER PAYMENTS TWO WEEKS TO PAY RELEASED IMMEDIATELY COLLECTIONS PROCESS AFTER TWO WEEKS PAYMENT MUST BE MADE IN U.S. CURRENCY. PRINT COPY OF

INVOICE AND INCLUDE: AAMC/ERAS

ATTN: ACCOUNTING 2450 N. STREET, NW WASHINGTON, D.C. 20037

o ONLY AFTER PAYMENT: SCHOOL CAN UPLOAD (SCAN) SUPPORTING DOCUMENTS. NBOME/NBME CAN UPLOAD (TRANSMIT) COMLEX/USMLE

OSTEOPATHIC (AOA) PROGRAMS CAN START DOWNLOADING DOCUMENTS

JULY 15TH

15

BEGINNING SEPTEMBER 15 - ALLOPATHIC APPLICANTS BEGIN TO:

SELECT ACGME PROGRAMS.

ASSIGN PERSONAL STATEMENT, LORS, COMLEX SCORE REPORTS (IF

APPLICABLE), USMLE TRANSCRIPT AND PHOTO TO ACGME PROGRAMS.

APPLY TO (PAY FOR) ACGME TRAINING PROGRAMS ONLY o CREDIT CARD (VISA OR MASTER CARD ONLY)

PAID IMMEDIATELY RELEASED IMMEDIATELY

o CHECK/MONEY ORDER PAYMENTS TWO WEEKS TO PAY RELEASED IMMEDIATELY COLLECTIONS PROCESS AFTER TWO WEEKS PAYMENT MUST BE MADE IN U.S. CURRENCY. PRINT COPY OF

INVOICE AND INCLUDE: AAMC/ERAS

ATTN: ACCOUNTING 2450 N. STREET, NW WASHINGTON, D.C. 20037

o ONLY AFTER PAYMENT: SCHOOL CAN UPLOAD (SCAN) SUPPORTING DOCUMENTS. NBOME/NBME CAN UPLOAD (TRANSMIT) COMLEX/USMLE

ALLOPATHIC (ACGME) PROGRAMS CAN START DOWNLOADING DOCUMENTS

SEPTEMBER 15TH

16

REGISTER

FOR

THE

MATCH

APPLICANTS – REGISTER FOR “THE MATCHES” ON-LINE

DETERMINES THE FINAL PLACEMENTS INTO RESIDENCY PROGRAMS –

REGISTER EARLY!!!

“THE MATCH” IS A PROCESS SEPARATE FROM YOUR APPLICATION. THE

APPLICATION CONSISTS OF YOUR MATERIALS (I.E., ERAS APPLICATION, PERSONAL STATEMENT, MSPE, LETTERS OF RECOMMENDATION, ETC.). “THE MATCH”, WHICH OCCURS AFTER APPLICATIONS ARE SUBMITTED AND

REVIEWED AND AFTER INTERVIEWS TAKE PLACE, IS A PROCESS USED TO

DETERMINE THE PROGRAM TO WHICH THE APPLICANT WILL BE ASSIGNED.

YOU CAN REGISTER FOR BOTH THE NMS (AOA) AND NRMP

(ACGME) MATCHES. IF YOU MATCH IN THE “AOA MATCH” IN

FEBRUARY, THE NRMP DROPS YOU FROM ITS PROCESS SO THERE IS NO

CHANCE OF MATCHING IN TWO PROGRAMS. IF YOU DO NOT MATCH INTO AN

AOA PROGRAM, YOU CONTINUE IN THE “ACGME MATCH”.

NATIONAL MATCHING SERVICES (AOA)

ERAS IS A SEPARATE ENTITY FROM NATIONAL MATCHING SERVICE (NMS). YOU MAY USE ERAS WITHOUT USING NMS. HOWEVER, YOU MUST

REGISTER WITH NMS IN ORDER TO PARTICIPATE IN THE AOA

INTERNSHIP/RESIDENCY MATCH.

COMPLETION OF AN AOA APPROVED FIRST POSTDOCTORAL YEAR OF

TRAINING (OGME-1) IS ESSENTIAL FOR THE CONTINUATION OF

POSTDOCTORAL OSTEOPATHIC TRAINING AND FUTURE CREDENTIALING.

COMPLETION OF AOA APPROVED POSTDOCTORAL TRAINING IS REQUIRED TO

SIT FOR OSTEOPATHIC SPECIALTY CERTIFICATION BOARD EXAMINATION.

17

THERE ARE FIVE STATES (FLORIDA, MICHIGAN, OKLAHOMA, PENNSYLVANIA, AND WEST VIRGINIA) THAT REQUIRE OSTEOPATHIC

PHYSICIANS TO SHOW THAT THEY HAVE THE BROAD-BASED TRAINING OF A

GENERALIST BEFORE THEY WILL BE GRANTED A LICENSE. THIS CAN BE

DETERMINED BY THE COMPLETION OF AN OSTEOPATHIC INTERNSHIP, AND IN

SOME STATES A TRANSITIONAL YEAR, OR THE EQUIVALENT WHICH INCLUDES

A MONTH OF INTERN-LEVEL TRAINING IN MEDICINE, SURGERY, OB/GYN, AND

PEDIATRICS.

DEADLINES

o JUNE-OCTOBER REGISTRATION (RECOMMENDED)

o JANUARY FINAL DATE TO SUBMIT RANK ORDER LIST, CHANGE OF ADDRESS, WITHDRAWAL, ETC.

o FEBRUARY MATCH/UNMATCHED RESULTS – INFORMATION ON WEB

REGISTRATION

o WWW.NATMATCH.COM/AOAIRP/APP/REGISTER.HTML

o AGREEMENT AND REGISTRATION FORM AVAILABLE ONLINE – JULY 1ST

o CLICK ON “APPLICANT REGISTRATION”.

o DOWNLOAD “APPLICATION AGREEMENT”.

o SCROLL DOWN TO “REGISTER FOR THE MATCH”.

o ENTER THE INFORMATION REQUESTED (LAST NAME, FIRST NAME, EMAIL, ETC.).

o ENTER AOA MEMBER # (6 DIGITS).

o REGISTRATION FEE $60. THERE IS NO LATE REGISTRATION FEE.

o PAYMENT IS ONLINE (VISA, MASTER CARD) OR BY CHECK OR MONEY

ORDER (SENT BY REGULAR MAIL WITH APPLICATION FORM).

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COUPLES

o TWO STUDENTS PARTICIPATING IN “THE MATCH” AT THE SAME TIME

AND WISH TO COORDINATE THEIR MATCHES MAY PARTICIPATE AS A

“COUPLE”.

o STUDENTS WHO WISH TO PARTICIPATE AS A COUPLE MUST EACH

REGISTER SEPARATELY FOR “THE MATCH”.

o UPDATE YOUR PROFILES TO INDICATE THAT YOU ARE PART OF A

COUPLE AND IDENTIFY YOUR PARTNER.

UNMATCHED APPLICANTS

o EVERY YEAR, A SMALL NUMBER OF STUDENTS FAIL TO MATCH WITH

ANY OF THEIR RANKED PROGRAMS.

o STUDENTS WHO FAIL TO MATCH INITIALLY ARE PROVIDED WITH

INFORMATION ON PROGRAMS WITH AVAILABLE POSITIONS FOR THEM

TO CONTACT DIRECTLY.

o AT THE SAME TIME, PROGRAMS WITH AVAILABLE POSITIONS ARE

PROVIDED WITH INFORMATION REGARDING UNMATCHED STUDENTS

TO CONTACT.

o THUS, OPPORTUNITIES TO OBTAIN A POSITION MAY STILL EXIST AFTER

“THE MATCH”.

NATIONAL RESIDENCY MATCHING PROGRAM (ACGME)

ERAS IS A SEPARATE ENTITY FROM NATIONAL RESIDENT MATCHING

PROGRAM (NRMP). YOU MAY USE ERAS WITHOUT USING NRMP. HOWEVER, YOU MUST REGISTER WITH NRMP IN ORDER TO PARTICIPATE IN

THE ACGME RESIDENCY MATCH.

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DEADLINES

o SEPT. 15-NOVEMBER 30 EARLY REGISTRATION

o FEBRUARY 22 LATE REGISTRATION (ADDITIONAL CHARGE)

o FEBRUARY 22 FINAL DATE TO SUBMIT RANK ORDER LIST, CHANGE OF ADDRESS, WITHDRAWAL, ETC.

o MARCH 13 MATCH/UNMATCHED INFORMATION ON WEB; FILLED AND UNFILLED PROGRAMS POSTED ON WEB

o MARCH 13 SUPPLEMENTAL OFFER ACCEPTANCE (SOAP)

o MARCH 17 MATCH RESULTS FOR APPLICANTS ARE POSTED.

REGISTRATION

o WWW.NRMP.ORG (INDEPENDENT APPLICANT)

o CLICK ON “REGISTER/LOGIN”.

o SELECT 1ST CIRCLE “NRMP MAIN RESIDENCY MATCH” - SUBMIT.

o SELECT 3RD OPTION “STUDENT/GRADUATE OF OSTEOPATHIC

MEDICAL SCHOOL” – SUBMIT.

o COMPLETE IDENTIFICATION PAGE, STARTING WITH AAMC # (8

DIGITS).

o REGISTRATION FEE $60. LATE REGISTRATION FEE $100

o PAYMENT - ONLY ONLINE (VISA, MASTER CARD). OTHER

SEPARATELY MAILED FORMS OF PAYMENT CANNOT BE ACCEPTED BY

THE NRMP.

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SUPPLEMENTAL OFFER AND ACCEPTANCE PROGRAM (SOAP)

o OFFERS NOT ACCEPTED OR REJECTED WILL EXPIRE.

o ELIGIBLE NRMP APPLICANTS:

ELIGIBLE TO ENTER GME ON JULY 1ST.

MUST HAVE APPLIED TO AT LEAST ONE ACGME PROGRAM.

CAN ONLY APPLY TO UNFILLED MATCH-PARTICIPATING

PROGRAM DURING MATCH WEEK THROUGH ERAS.

CAN ONLY ACCEPT POSITIONS THROUGH SOAP.

o UNFILLED PROGRAMS

MUST FILL POSITIONS THROUGH SOAP

MUST ACCEPT APPLICANTS ONLY THROUGH ERAS

CANNOT OFFER POSITIONS TO INELIGIBLE APPLICANTS DURING

MATCH WEEK.

SAN FRANCISCO (SEPTEMBER 1)

WWW.SFMATCH.ORG

EARLY MATCHING PROGRAM FOR SOME OPHTHALMOLOGY AND PLASTIC

SURGERY RESIDENCIES. THIS MATCH DOES NOT UTILIZE ERAS (BUT YOU

MAY NEED ERAS FOR PGY-1).

MILITARY

CONTACT YOUR BRANCH.

GENERALLY APPLICATIONS AND BACK-UP MATERIALS ARE DUE BY MID-OCTOBER. APPLICATIONS ARE REVIEWED BY EARLY NOVEMBER AND THIS

MATCH IS IN MID-DECEMBER.

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UROLOGY (MATCH INFORMATION ONLINE)

WWW.AUANET.ORG/EDUCATION/RESIDENCY.CFM

REGISTER ONLINE.

PAYABLE BY CREDIT CARD.

FEE $75 NON-REFUNDABLE – TO RECEIVE AUA ID#.

DEADLINE – EARLY DECEMBER 2016 (CHECK WEBSITE FOR EXACT DATE)

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APPLICATION

FEES

INTERNSHIP/RESIDENCY APPLICATION FEES SUMMARY (AS OF 5-6-16)

FEES AND BILLING

FEES ARE BASED ON THE NUMBER OF PROGRAMS APPLIED TO UNDER THE

SAME SPECIALTY AND ACCREDITING BODY (AOA OR ACGME). THOSE

APPLICANTS APPLYING TO BOTH AOA-ACCREDITED AND ACGME-ACCREDITED PROGRAMS ARE CHARGED PROCESSING FEES SEPARATELY.

NOTE: MILITARY PROGRAM, REGARDLESS OF SPECIALTY, ARE TREATED AS A

SINGLE SPECIALTY.

ERAS

CAN BE PAID ONLINE (PREFERABLE).

NO LATE FEE.

AOA/ACGME: PER PROGRAM, PER SPECIALTY

1-10 $97

11-20 $11 EACH

21-30 $16 EACH

31-OVER $26 EACH

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“THE MATCH”

REGISTRATION FEES

o $60 AOA (NMS) – PAYABLE BY VISA, MASTER CARD, ETC. OR

CHECK/MONEY ORDER; NO LATE FEE.

o $70 ACGME (NRMP) – PAYABLE BY VISA, MASTER CARD ONLY OR

CHECK/MONEY ORDER; $50 LATE FEE.

RANK ORDER LIST SUBMISSION – PER PROGRAM

NMS NO CHARGE

NRMP 1-20: NO CHARGE

OVER 20: $30 PER PROGRAM

NBOME/NBME TRANSMISSION

COMLEX $70 (FLAT FEE – UNLIMITED PROGRAMS)

PAID THROUGH ERAS INVOICE

USMLE $70 (FLAT FEE – UNLIMITED PROGRAMS)

PAID THROUGH ERAS INVOICE

NYIT COLLEGE OF OSTEOPATHIC MEDICINE

TRANSCRIPT NO CHARGE

MSPE NO CHARGE

DO NOT FORGET YOUR TRAVEL EXPENSES!

24

COMMON

MISTAKES

COMMON MISTAKES

NOT APPLYING TO ENOUGH PROGRAMS. PLEASE APPLY TO AS MANY PROGRAMS

AS YOU HAVE AN INTEREST IN. THE INTERVIEW AND RANK PROCESS WILL

REDUCE YOUR NUMBER OF OPTIONS FOR THE MATCH.

NOT APPLYING TO A COMBINATION OF PROGRAMS (HIGH END/”DREAM”, MIDDLE RANGE, SAFETY).

NOT TAKING GEOGRAPHIC RESTRICTIONS INTO CONSIDERATION. WILL YOU

ENJOY THE SETTING?

FOCUSING ON ADVANCED PROGRAMS AND NOT ENOUGH PGY-1’S.

APPLYING TO A VERY COMPETITIVE SPECIALTY AND NOT HAVING A PARALLEL

PLAN.

25

HELPFUL

HINTS

HELPFUL HINTS

YOUR “NYIT” EMAIL IS THE OFFICIAL MODE OF COMMUNICATION DURING THE

4TH YEAR.

MAKE A “THINGS TO DO” LIST WITH DEADLINES.

REQUEST INFORMATION ABOUT THE SPECIALTY TO WHICH YOU ARE APPLYING.

RESEARCH AND CONTACT PROGRAMS FOR THEIR REQUIREMENTS AND

DEADLINES. ALWAYS CHECK PROGRAM DEADLINE DATES.

PRINT OUT APPLICATION WORKSHEET AND BEGIN GATHERING INFORMATION

NECESSARY FOR “MYERAS” APPLICATION:

o UNDERGRADUATE

o GRADUATE

o WORK EXPERIENCE

o VOLUNTEER EXPERIENCE

o RESEARCH EXPERIENCE

o PUBLICATIONS

CONTACT SCHOOL FOR YOUR TOKEN #.

REGISTER WITH “MYERAS”.

COMPLETE YOUR “PERSONAL INFORMATION” – STEP 1 OF YOUR ACCOUNT.

BEGIN COMPLETING YOUR ERAS APPLICATION WORKSHEET.

SUBMIT APPLICATION WORKSHEET TO ERAS POSTOFFICE AS SOON AS YOU CAN

– NO CHARGE. REMEMBER ONCE APPLICATION IS SUBMITTED, NO CHANGES

CAN BE MADE.

CONTACT LETTER WRITERS – REMEMBER THIS TAKES AT LEAST 4-6 WEEKS.

WRITE YOUR PERSONAL STATEMENT.

26

REQUEST COMLEX SCORE REPORT.

REQUEST USMLE TRANSCRIPT, IF APPLICABLE.

TAKE TIME TO HAVE YOUR PHOTO TAKEN (IF NOT TAKEN ON MARCH 11TH ).

SELECT PROGRAMS.

ASSIGN “DOCUMENTS” TO PROGRAMS.

APPLY TO (PAY FOR) PROGRAMS SELECTED.

CHECK THE STATUS OF YOUR APPLICATION (“PROGRAMS APPLIED TO” TAB).

ADD PROGRAMS/UPDATE ASSIGNMENTS (AT ANY TIME DURING THE

APPLICATION PROCESS).

KEEP YOUR PROFILE CURRENT (UPDATE PHONE NUMBER/ EMAIL ADDRESS, ETC.).

REGISTER FOR “THE MATCH(ES)”:

o NMS o NRMP o SAN FRANCISCO o MILITARY o UROLOGY (AOA ID# AND AAMC ID# REQUIRED)

CHECK YOUR EMAIL AND MESSAGE CENTER DAILY.

KEEP GOOD RECORDS.

REMEMBER: YOU MUST REGISTER FOR ERAS AND “THE MATCH” (NMS

AND/OR NRMP) SEPARATELY.

REMEMBER: REGISTER AND APPLY EARLY!! THE EARLIER YOU APPLY, THE

BETTER YOUR CHANCE TO MATCH THE RESIDENCY YOU WANT.

REMEMBER: PROVIDE ADDITIONAL COPIES OF CV, APPLICATION AND

PERSONAL STATEMENT TO SS FOR YOUR FILE.

27

RESOURCES

RESOURCES

ACS ONLINE GUIDE TO CHOOSING A SURGICAL RESIDENCY

FMIGS TIPS ON RESIDENCY SELECTION

AMA’S RESIDENCY PROGRAMS: AN INSIDE LOOK (ANESTHESIOLOGY, DERMATOLOGY, EMERGENCY MEDICINE, OB/GYN, PEDIATRICS, PSYCHIATRY, AND SURGERY)

AMERICAN SOCIETY OF ANESTHESIOLOGISTS

AMERICAN OSTEOPATHIC COLLEGE OF RADIOLOGY

AMSER GUIDE TO APPLYING FOR RADIOLOGY RESIDENCY

AMERICAN OSTEOPATHIC COLLEGE OF DERMATOLOGY

RESIDENCY DIRECTORY FROM THE SOCIETY FOR ACADEMIC EMERGENCY

MEDICINE

AMERICAN ACADEMY OF FAMILY PHYSICIANS

AMERICAN COLLEGE OF OSTEOPATHIC INTERNISTS

AMERICAN OSTEOPATHIC COLLEGES OF OPHTHALMOLOGY AND OTOLARYNGOLOGY

AMERICAN COLLEGE OF OSTEOPATHIC OBSTETRICIANS AND GYNECOLOGISTS

AMERICAN OSTEOPATHIC ACADEMY OF ORTHOPEDICS

AAPM&R: A STEP BY STEP GUIDE TO APPLYING TO A PM&R RESIDENCY

PROGRAM

THIS IS NOT ALL-INCLUSIVE, BUT RATHER A PARTIAL LISTING OF

PROFESSIONAL ORGANIZATIONS

28

APPENDIX

AVERAGE COMLEX/USMLE SCORES BY SPECIALTY

ANESTHESIOLOGIST DO

MEAN COMLEX SCORES (NATIONAL) Level 1 523 Level 2 550 ANESTHESIOLOGIST

MEAN USMLE SCORES (NATIONAL) Level 1 229 Level 2 CK 240 EMERGENCY MEDICINE DO

MEAN COMLEX SCORES (NATIONAL) Level 1 513 Level 2 543 EMERGENCY MEDICINE

MEAN USMLE SCORES (NATIONAL) Level 1 229 Level 2 CK 242 FAMILY PRACTICE DO

MEAN COMLEX SCORES (NATIONAL) Level 1 473 Level 2 499 FAMILY MEDICINE

MEAN USMLE SCORES (NATIONAL) Level 1 216 Level 2 CK 231 INTERNAL MEDICINE DO

MEAN COMLEX SCORES (NATIONAL) Level 1 484 Level 2 507 INTERNAL MEDICINE - PRELIMINARY MEAN USMLE SCORES (NATIONAL) Level 1 236 Level 2 CK 244 INTERNAL MEDICINE - CATEGORICAL MEAN USMLE SCORES (NATIONAL) Level 1 230 Level 2 CK 240 NEUROLOGICAL SURGERY DO

MEAN COMLEX SCORES (NATIONAL) Level 1 577 Level 2 608

NEUROLOGICAL SURGERY

MEAN USMLE SCORES (NATIONAL) Level 1 240 Level 2 CK 241 NEUROLOGY DO

MEAN COMLEX SCORES (NATIONAL) Level 1 502 Level 2 533 NEUROLOGY MEAN USMLE SCORES (NATIONAL) Level 1 224 Level 2 CK 232 OBSTETRICS & GYNECOLOGY DO

MEAN COMLEX SCORES (NATIONAL) Level 1 493 Level 2 525 OBSTETRICS & GYNECOLOGY MEAN USMLE SCORES (NATIONAL) Level 1 225 Level 2 CK 240 OPHTHALMOLOGY DO

MEAN COMLEX SCORES (NATIONAL) Level 1 571 Level 2 582 ORTHOPEDIC SURGERY DO

MEAN COMLEX SCORES (NATIONAL) Level 1 598 Level 2 621 ORTHOPAEDIC SURGERY MEAN USMLE SCORES (NATIONAL) Level 1 244 Level 2 CK 250 OTOLARYNGOLOGY & FACIAL PLASTIC SURGERY DO

MEAN COMLEX SCORES (NATIONAL) Level 1 630 Level 2 664 OTOLARYNGOLOGY MEAN USMLE SCORES (NATIONAL) Level 1 244 Level 2 CK 250

PATHOLOGY – ANATOMICAL AND CLINICAL MEAN USMLE SCORES (NATIONAL) Level 1 230 Level 2 CK 238 PEDIATRICS DO

MEAN COMLEX SCORES (NATIONAL) Level 1 476 Level 2 494 PEDIATRICS MEAN USMLE SCORES (NATIONAL) Level 1 225 Level 2 CK 240 PHYSICAL MEDICINE AND REHABILITATION DO

MEAN COMLEX SCORES (NATIONAL) Level 1 427 Level 2 460 PHYSICAL MEDICINE AND REHABILITATION MEAN USMLE SCORES (NATIONAL) Level 1 215 Level 2 CK 224 PSYCHIATRY DO

MEAN COMLEX SCORES (NATIONAL) Level 1 440 Level 2 461 PSYCHIATRY MEAN USMLE SCORES (NATIONAL) Level 1 219 Level 2 CK 231 RADIOLOGY (DIAGNOSTIC) DO

MEAN COMLEX SCORES (NATIONAL) Level 1 548 Level 2 571 RADIOLOGY - DIAGNOSTIC MEAN USMLE SCORES (NATIONAL) Level 1 238 Level 2 CK 241 SURGERY - GENERAL DO

MEAN COMLEX SCORES (NATIONAL) Level 1 531 Level 2 550

SURGERY - PRELIMINARY MEAN USMLE SCORES (NATIONAL) Level 1 230 Level 2 CK 238 SURGERY – GENERAL (CATEGORICAL) MEAN USMLE SCORES (NATIONAL) Level 1 232 Level 2 CK 243 TRANSITIONAL YEAR

MEAN USMLE SCORES (NATIONAL) Level 1 239 Level 2 246 UROLOGICAL SURGERY DO

MEAN COMLEX SCORES (NATIONAL) Level 1 605 Level 2 647 UROLOGY MEAN USMLE SCORES (NATIONAL) Level 1 238 Level 2 CK 240

NRMP MATCH INFORMATION

http://www.nrmp.org/match-data/main-residency-match-data/

THERE ARE TWO DOCUMENTS PRODUCED BY THE NATIONAL RESIDENT MATCHING PROGRAM THAT WILL ASSIST YOU WHEN APPLYING TO ALLOPATHIC PROGRAMS: ADVANCED DATA TABLES FOR THE 2016 RESIDENCY MATCH

♦ PROVIDES INFORMATION BY SPECIALTY – NUMBER OF PROGRAMS; POSITIONS OFFERED; UNFILLED PROGRAMS; NUMBER OF APPLICANTS; NUMBER OF MATCHES; % FILLED; AND RANKED POSITIONS.

RESULTS AND DATA: 2015 MAIN RESIDENCY MATCH

♦ PROVIDES INFORMATION ON 2015 MATCH RESULTS IN A VARIETY OF TABLES AND FIGURES: MATCH SUMMARY; POSITIONS OFFERED; NUMBER OF POSITIONS OFFERED AND FILLED, NUMBER OF COUPLES IN THE MATCH AND MATCH OUTCOME; SOAP APPLICANTS, ETC.

BECAUSE REPRODUCTION IS PROHIBITED WITHOUT PERMISSION, FOLLOW THE ABOVE LINK AND IT WILL TAKE YOU TO THE PAGE WHERE YOU CAN ACCESS THESE DOCUMENTS.