electronic invoice in latin america: regional compliance information session
TRANSCRIPT
Esker Inc. 2016 www.esker.com
E-INVOICE IN LATIN AMERICA
Regional Compliance Information Session
Electronic Invoice in Latin America: Regional Compliance Information Session
SPEAKER BIOSAlex Cereghini, BDM, Esker, Inc.Alex has worked for over 15 years in South Florida and Latin America as a consultant helping organizations put together solutions that enhance SAP, Oracle and Microsoft ERP environments. The primary focus of Alex’ career has been finding business value in process improvement for large multinationals that have complex shared services organizations, high transactional volumes and complexity. Alex is a frequent speaker at user group events in Brazil, Argentina and the US. Alex holds a BS in Computer Science from University of California at San Diego. When Alex is not transforming business processes, he enjoys the outdoors, endurance sports and wine tasting.Sergio Chaverri, CMO, Signature South ConsultingAs the Chief Marketing Officer of "Signature South Consulting", Sergio is responsible for the company´s strategic business development in Latin America. One of his main objectives is supporting the technological revolution caused by millions of electronic invoices that are generated in the world every day. Sergio is also the Co-Founder of Gosocket Corporation, a B2b networking platform that allows companies of all sizes and types to exchange electronic invoices and improve their business relationships. Sergio's area of expertise is marketing and sales, he has an Industrial Engineering degree that allows him to face the challenges of the market and reach his companies’ goals.
Electronic Invoice in Latin America: Regional Compliance Information Session
ONE SOLUTION FOR ALL PROCESSES
Your Customers
Customer Orders
Electronic Invoices
Your Company
AutomateInvoice and
transaction related information Delivery
OptimizeNo need to have
multiple vendors for a single process
UnifyInteractions between the vendor, the tax authority
and the customer
SimplifyWith simple
communications compliance becomes an enabler
Electronic Invoice in Latin America: Regional Compliance Information Session
COMPONENTS THAT MAKE UP A REGIONAL SOLUTION
Esker’s eInvoice Solution integrates to your ERP and provides a single point of contact to all regional tax authorities
Customer Portal
Dashboards
PAC (Mexico)
XML/PDF Formats
ArchiveQR & Bar Code
Generation
Tax Authority
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Electronic Invoice in Latin America: Regional Compliance Information Session
100% AUTOMATED - 100% CLOUD
Archive
Web PortalEsker Automation
Electronic Invoice
www
Your Company
Electronic Invoice in Latin America: Regional Compliance Information Session
THE PROCESS (MÉXICO-CFDI)
1Validate your
e-invoice from yourbilling application
2E-invoice is signed
according toregulations
3E-invoice is routed
via email orpublished onthe web portal
4Retrieve and trackyour e-invoice on
the web portal
OR
• RFC Customer• RFC Vendor• Address• Amount• Payment Terms• Currency• Etc.…
• Folio# (UUID)• Time and Date• SAT Serial No.• SAT Digital Stamp• QR Code
Electronic Invoice in Latin America: Regional Compliance Information Session
THE PROCESS (LATAM GENERIC)
1Validate your
e-invoice from yourbilling application
2E-invoice is signed
according toregulations
3E-invoice is routed
via email orpublished onthe web portal
4Retrieve and trackyour e-invoice on
the web portal
OR
• Tax ID issuer• Tax ID recipient• Amount• Payment Terms• Currency• Taxes
SAT
DIAN
SEFAZ
Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING WORLDWIDE
Latin America is considered one of the most developed regions of the planet in electronic invoicing development. Chile, Mexico and Brazil are considers worldwide leaders, only compared with the Nordic countries.
POLL QUESTION
WHAT COUNTRIES ARE MOST RELEVANT TO YOU?
Electronic Invoice in Latin America: Regional Compliance Information Session
OVERVIEW OF LATIN AMERICA E-INVOICING MODELS
POLL QUESTION
ARE YOU CONCERNED ABOUT UPCOMING MANDATES?
Electronic Invoice in Latin America: Regional Compliance Information Session
SEFAZ(Brazil)
DGI(Uruguay)
AFIP(Argentina)
DIAN(Colombia)
SRI(Ecuador)
SUNAT(Peru)
SAT(Mexico)
DGT(Costa Rica)
SAT(Guatemala)
SII(Chile)
SUPPLIER
INTERNAL USERS
ERP
PAC
BUYER
INTERNAL USERS
ERP
Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF ARGENTINA (ACCOUNTS RECEIVABLE)
Launched in 2006, guided by tax authority of Argentina, “AFIP” (Administración Federal de Ingresos Públicos)
No specific format of e-invoices (CE) defined by tax authority, but SSC suggests clients use XML format based on previous regional success
Must use digital certificate for communicating with AFIP platform to get authorization code, (CAE – Código de Autorización de Emisión), required to create graphic representation of the CE.
AFIP does not validate e-invoices
All sent and received e-invoices must be stored for at least five years
More info at: http://www.afip.gov.arSUPPLIER
INTERNAL USERSERP
Digital Certificate
TAX AUTHORITY(AFIP)
Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF BRAZIL (ACCOUNTS RECEIVABLE) Third Latin American country to implement an e-invoicing model
Launched in 2005, guided by tax authority of Brazil, “SEFAZ” (Secretaría de Fazenda)
E-invoices (NF-e) must be generated in specific XML format with more than 400 fields required, regulated by tax authority
E-invoices must be signed using digital certificates issued by certification authorities
E-invoice must be validated on-line (in real-time) through tax authority platform using web services provided
Must generate graphic representations for each e-invoice with mandatory linear barcode containing “Access Key of the NF-e” using information from NF-e
All sent and received e-invoices must be stored for at least five years
More info at: http://www.nfe.fazenda.gov.br/portal/SUPPLIER
INTERNAL USERSERP
Digital Certificate
TAX AUTHORITY(SEFAZ)
Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF CHILE (ACCOUNTS RECEIVABLE) Launched in 2002 (first model implemented in Latin America),
guided by the Chilean tax authority “SII” (Servicio de Impuestos Internos)
E-invoices (DTE) must be generated in a specific XML format, regulated by tax authority
E-invoices must be signed using digital certificates issued by certification authorities
E-invoice must be validated on tax authority platform using web services provided
Must generate graphic representation for each e-invoice with mandatory PDF417 bar code containing invoice information
All sent and received e-invoices must be stored for at least five years
More info at: https://palena.sii.cl/dte/menu.html
SUPPLIER
INTERNAL USERSERP
Digital Certificate
TAX AUTHORITY(SII)
Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF COLOMBIA (ACCOUNTS RECEIVABLE) Launched in 2009, guided by tax authority of Colombia, “DIAN”
(Dirección de Impuestos y Aduanas Nacionales)
No specific format of e-invoices (DTE) defined by tax authority, but SSC suggests clients use XML format based on previous regional success
Optional to digitally sign e-invoices, but each month companies must generate summary of accounts payable and receivable, must be signed with digital certificates issued by tax authority
Must explicitly allow providers to invoice electronically, otherwise provider must send paper invoice
Tax authority does not validate e-invoices
Solution providers must be ISO 9001 certified
All sent and received e-invoices must be stored for at least five years
Launching new e-invoicing model based on best practices in Chile, Brazil and Mexico
More info at: http://www.dian.gov.co/ SUPPLIER
INTERNAL USERSERP
Digital Certificate
TAX AUTHORITY(DIAN)
Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF COSTA RICA (ACCOUNTS RECEIVABLE)
Launched in 2007, guided by tax authority of Costa Rica, “DGT” (Dirección General de Tributación Directa)
E-invoices (DE) must be generated in specific XML format, regulated by tax authority
E-invoices must be signed using digital certificates issued by certification authorities
Tax authority does not validate e-invoices
You can generate graphic representations for each e-invoice, SSC recommends clients add PDF417 barcode containing invoice information
All sent and received e-invoices must be stored for at least five years
More info at: https://www.haciendadigital.go.cr
SUPPLIER
INTERNAL USERSERP
Digital Certificate
TAX AUTHORITY(DGT)
Electronic Invoice in Latin America: Regional Compliance Information Session
Launched in 2012, guided by the tax authority of Ecuador, “SRI” (Servicio de Rentas Internas).
The e-invoices (CE) must be generated in a specific XML format, which is regulated by the tax authority.
E-invoices must be signed using digital certificates issued by certification authorities
E-invoice must be validated on-line through tax authority platform using web services provided
Must generate graphic representations for each e-invoice with mandatory QR barcode containing invoice information
All sent and received e-invoices must be stored for at least five years
More info at: http://www.sri.gob.ec
E-INVOICING MODEL OF ECUADOR (ACCOUNTS RECEIVABLE)
SUPPLIER
INTERNAL USERSERP
Digital Certificate
TAX AUTHORITY(SRI)
Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF GUATEMALA (ACCOUNTS RECEIVABLE)
SUPPLIER
INTERNAL USERSERP
Digital Certificate
TAX AUTHORITY(SAT)
Launched in 2007, guided by tax authority of Guatemala, “SAT” (La SAT)
E-invoices (FACE) must be generated in specific XML format, regulated by tax authority
E-invoices must be signed by the GFASE (SAT Certified Company) using digital certificates.
E-invoice must be validated through private platforms (GFASE)
Must generate graphic representations for each e-invoice with mandatory CAE information (Date and Authorization number) and the GFASE information.
All sent and received e-invoices must be stored for at least five years
More info at: http://portal.sat.gob.gt
Electronic Invoice in Latin America: Regional Compliance Information Session
Launched in 2005 (second model implemented in Latin America), guided by tax authority of Mexico, “SAT” (Servicio de Administración Tributaria)
E-invoices (CFDi) must be generated in specific XML format, regulated by tax authority
E-invoices must be signed using digital certificates issued by certification authorities
E-invoice must be validated through private platforms (PAC)
Must generate graphic representations for each e-invoice with mandatory QR barcode containing a special hash (“original chain”)
Zone in the CFDi called “Adenda” where companies can add business information required by some large buyers
January 2010: generation of e-invoices mandatory for all Mexican companies
All sent and received e-invoices must be stored for at least five years
More info at: http://www.sat.gob.mx/…
E-INVOICING MODEL OF MEXICO (ACCOUNTS RECEIVABLE)
SUPPLIER
INTERNAL USERSERP
Digital Certificate
TAX AUTHORITY(SAT)
Electronic Invoice in Latin America: Regional Compliance Information Session
Launched in 2007, guided by tax authority of Peru, “SUNAT” (Superintendencia Nacional de Aduanas y Administración Tributaria)
E-invoices (CPE) must be generated in specific XML format, regulated by tax authority
E-invoices must be signed using digital certificates issued by certification authorities
E-invoice must be validated on-line through tax authority platform using web services provided
Summary of accounts payable and accounts receivable must be sent and validated once a month through tax authority platform using web services provided
Must generate graphic representations for each e-invoice with mandatory barcode
All sent and received e-invoices must be stored for at least five years
More info at: https://www.sunat.gob.pe
E-INVOICING MODEL OF PERU (ACCOUNTS RECEIVABLE)
SUPPLIER
INTERNAL USERSERP
Digital Certificate
TAX AUTHORITY(SUNAT)
Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF URUGUAY (ACCOUNTS RECEIVABLE)
SUPPLIER
INTERNAL USERSERP
Digital Certificate
TAX AUTHORITY(DGI)
Launched in 2011, guided by tax authority of Uruguay, “DGI” (Dirección General Impositiva)
E-invoices (CFE) must be generated in specific XML format, regulated by tax authority
E-invoices must be signed using digital certificates issued by certification authorities
E-invoice must be validated on-line through tax authority platform using web services provided
Must generate graphic representations for each e-invoice with mandatory QR barcode containing invoice information
All sent and received e-invoices must be stored for at least five years
More info at: http://www.dgi.gob.uy
POLL QUESTION
DO YOU HAVE A CENTRALIZED COMPLIANCE DEPARTMENT?
