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Electronic Effort Certification 1

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Page 1: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

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Electronic Effort Certification

Page 2: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Effort Certification

• Effort Certification is required with receipt of Federal funding.

• If any portion of salary/pay comes from a sponsored project, the entire salary/pay must be certified.

• Federal Government wants assurance that if they pay an individual, the individual worked on the sponsored project.

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Page 3: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

New Online Effort Certification System

• Increase Efficiency• Increase Compliance (in an increasing audit environment)• Allows Simultaneous Certification• Paper Reduction• System developed internally• Automatic email notification• Implementation to begin with quarter ending 3/31/11

(Training of faculty, researchers and personnel in mid- Feb/Early March)

• New Online system accessed through Banner Self Service

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Page 4: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Electronic/Web-based Effort Certification

• SSB• Banner Security• Single Sign-on• Menu Item

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Page 5: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Effort Reporting Webpage

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http://www.auburn.edu/administration/business_office/cga/effort-certification.html

Page 6: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Log into e~Cert System (via AUACCESS)

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Click Here

Page 7: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

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Log into e~Cert System (via AUACCESS)

Page 8: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

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Log into e~Cert System (via AUACCESS)

Page 9: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

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Log into e~Cert System (via AUACCESS)

Page 10: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

e~Cert System Entry

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Page 11: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Main Page

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Page 12: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Principal Investigators & Co-Principal Investigators

• 3 Ways to certify effort

a. Individual certification

b. Grant certification

c. Multiple Grant certification

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Page 13: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Individual Certification

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Page 14: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Individual Certification

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Page 15: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Individual Certification

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Person’s Information

Status for Document

Certify

Warnings per FOAP line

Routing Queues

Line Certification

Page 16: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Grant Certification

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Page 17: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Multiple Grant Certification

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Page 18: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Multiple Grant Certification

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Page 19: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

eCert Effort Certification System

• Allow Principal Investigators to certify their funds• Allow Department Heads to certify their employees

or organizations• Allow authorized employees/research personnel

to certify their own labor distributions• Allow authorized departmental administrators to

save or certify unrestricted/non-sponsored FOAPs• Allow FYI contacts to view and save reports

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Page 20: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

eCert Effort Certification Outcomes

• Increased Rate in Effort Certified

(Goal = 100%)• Ability to Track an Effort Certification Document• Immediate Information to all Stakeholders

involved in the Effort Certification• Retrieval of Effort Certification Documents

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Page 21: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

GOAL - Individual

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Page 22: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Goal Department(s)

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Page 23: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Monitoring the Status of Progress

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Page 24: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Personnel View

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Page 25: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Basic Labor View

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Page 26: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Advanced Labor View

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Page 27: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Departmental Views

• Department Heads• Department Financial Administrators• Department PAR Administrators

• Department Actions• Department Personnel Views• Department Sponsored Programs• Department Non-Sponsored Programs• Department Overview

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Page 28: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Department Actions

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Page 29: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Department Personnel View

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Page 30: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Department Sponsored Programs

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Page 31: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Department Non-Sponsored Programs

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Page 32: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Department Overview

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Page 33: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Request to Unlock A Row

• Only rows which have been certified are available

• After selecting which rows in a certification need to be unlocked, give a reason

• This now appears under “Awaiting Action”• Contracts and Grants Accounting will have

to approve the request

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Page 34: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Request to Unlock A Row

Go To Other Tab and select Request a document unlocked

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Page 35: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Request to Unlock A Row

Only rows which have been certified are available

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Page 36: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Request to Unlock A Row

After selecting which rows in a certification need to be unlocked, give a reason

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Page 37: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Request to Unlock A Row

This now appears on the Awaiting Action Tab

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Page 38: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Request to Unlock A Row

Upon Certification, a note is made to the document

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Page 39: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

“SAVE” Options

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Blue – saved value

Yellow – unlocked row

CertifiedPerson / Date

Page 40: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Person Search

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Page 41: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Departmental Contacts

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Page 42: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Email Notification System

• Automatic notifications to be emailed:

1. 5th day after quarter end

-PAR Administrators; Dept. Financial Administrators

2. 10th day after quarter end

-PI, Co-PI, Faculty, Research Personnel, Dept Head, ADR, Dean’s Contact

3. 30th day after quarter end

-PI, Co-PI, Faculty, Research Personnel PAR Administrator

4. 35th day after quarter end

-PI, Co-PI, Faculty, Research Personnel, PAR Administrator, Dept Financial Administrator, Dept Head, ADR, Dean’s Contact, Dean

5. 40th day after quarter end

-End of business day: System is closed

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Page 43: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Consequence of Not Certifying an Effort Report within 40 Days of

Quarter End

• Expense related to the effort recorded on a sponsored or cost share FOP will be transferred to an unrestricted departmental funding source.

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Page 44: Electronic Effort Certification 1. Effort Certification Effort Certification is required with receipt of Federal funding. Effort Certification is required

Questions?

Contact information:Melanie Cosby [email protected] 844-6183

David Hennessey [email protected] 844-6184

Effort Certification [email protected] 844-4847

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