NOTICE OF PROPOSAL CITY OF PASSAIC

Sealed Proposals will be received on Tuesday, November 21, 2017 @ 11:15 a.m. prevailing time in the Purchasing Conference Room 2nd Floor, Room 203, 330 Passaic Street, Passaic, New Jersey and then publicly opened and read aloud for the following:

ELECTRONIC DOCUMENT MANAGEMENT SYSTEM

Copies o the RFP are on file and open to public inspection at City Hall, 330 Passaic Street, 2nd Floor, Division of Purchasing, Passaic, New Jersey. Each proposal must be enclosed in a sealed envelope, bearing the name and address of the bidder and must be addressed and delivered to the City of Passaic, Division of Purchasing, Attn: Doris Dudek, Director of Purchasing: bearing the name and address of the bidder written on the face of the envelope. Proposal must be endorsed: Electronic Document Management System. This proposal is being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et. seq. Bidders must be registered with the Division of Revenue, State of New Jersey for a Business Registration Certificate at the time of contract award. The City of Passaic is only responsible for forwarding addendums or clarifications to those prospective bidders who obtained specification directly from the City of Passaic, Division of Purchasing or to those who have put the City of Passaic Division of Purchasing on notice as having received the specification. Bidders are required to comply with the requirement of N.J.S.A. 10:5-31 et. seq. and N.J.A.C. 17:27. DORIS DUDEK, R.P.P.O., QPA DIRECTOR OF PURCHASING

  

1. General Information  

Introduction:  

This Request for Proposals (RFP) was prepared to solicit proposals from qualified firms interested in providing software and hardware products that address Electronic Document Management System (EDMS), Back-File conversion services, and implementation and Support Services as a combined package.

 Issuing Office

 This RFP is being issued by the Purchasing Department of the City of Passaic hereinafter referred to as the “City.” The issuing officer is the Purchasing Agent or her designee.

 Inquiries

 All technical inquiries regarding this RFP must be in writing and must be addressed to:

 Doris Dudek, RPPO, QPA Director of Purchasing 

City of Passaic 330 Passaic Street 

Passaic, NJ Phone – 973‐365‐5599 Fax‐ 973‐472‐0436 

 The deadline for submitting questions related to this RFP is Wednesday, November 15, 2017. Responses to all questions will be furnished through a formal c la r i f i ca t ion following the closing date listed herein.

 Incurring Cost

 The City of Passaic will not be held responsible for any costs incurred by the proposer for work performed in preparation and production of a proposal or for any work performed prior to the issuance of a contract.

 Rejection/Acceptance of Proposals

 The City of Passaic reserves the right to refuse for any reason deemed to be in the City’s best interest any and/or all proposals submitted under this RFP.

 This RFP is not an offer to contract. Acceptance of a proposal neither commits the City of Passaic to award a contract with any firm, even if all requirements in this RFP are met, nor limits its right to negotiate in the best interest of the City of Passaic. The City of Passaic reserves the right to contract with any firm for any reason.

  

Addenda to RFP  

Amendments to this RFP may be necessary prior to the closing date and will be furnished to all prospective proposers. Failure to acknowledge receipt of amendments in accordance with the instructions contained in the amendment may result in the proposal not being considered.

 Submission of Proposals

 Each proposer must submit one original and three (3) copies, along with two (2) electronic versions (USB Drive), of the proposal in a sealed envelope bearing on the outside the name of the firm, full address, name of the project for which the proposal is submitted and the date and time the proposal is due to:

Ms. Doris Dudek  Director of Purchasing

City of Passaic Purchasing Department

330 Passaic Street Passaic, NJ 07055

 

These proposals must be received by the City no later than Tuesday, November 21, 2017 at 11:15 a.m. Proposals received after the date and time prescribed shall not be considered for contract award and shall be returned to the proposer. Neither faxed nor emailed RFP responses will be accepted as qualified RFP submission.

 Proprietary Information

 The City of Passaic will not disclose any portion of the proposals except to members of the proposal evaluation team prior to contract award. The City of Passaic retains the right to disclose the name of the successful proposer, the financial considerations and any other information in the proposal that is pertinent to the selection of the proposer.

 Independent Project Cost Determination and Gratuities

 By submission of a proposal, the proposer certifies that in connection with its procurement:

 

The financial data in this offer has been arrived at independently, without consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other proposer or competitor.

 The financial data quoted in this offer will not change for a period of sixty (60) days after the receipt date at the City of Passaic of this offer.

 Unless otherwise required by law, the financial data which has been quoted in this offer have not been knowingly disclosed by the proposer and will not knowingly be disclosed by the proposer prior to award, directly or indirectly to any other proposer or to any competitor.

 No attempt has been made or will be made by the proposer to induce any other person or firm to submit or not to submit an offer for the purpose of restricting competition.

  

 No elected official or appointed official or employee of the City of Passaic shall benefit financially or materially from this contract.

 Prime Contractor Responsibility

 Vendors submitting proposals to this RFP may not utilize the service of subcontractors without the prior written approval of the City of Passaic.

 Availability of Funds

 The contract award under this RFP is contingent upon the availability of funds for this project. In the event that funds are not available, any contract resulting from this RFP will become void and of no force and effect.

 Termination for Default or for the Convenience of the Contracting Agency

 Performance under any contract resulting from this RFP may be terminated by the City of Passaic at any time:

 The contractor shall default in the performance of his/her contract and shall default within the period specified by the contracting officer in a notice specifying default; or

 The contracting officer shall determine that termination is in the best interest of the City of Passaic.

 Termination will be effected by delivery to the contractor of a notice to terminate, stating the date upon which the termination becomes effective.

 Ambiguity in the Request for Proposals (RFP)

 Prior to submitting the proposal, the contractor is responsible to bring to the City’s attention any ambiguity in this RFP. Failure to do so shall result in the contractor forfeiting any claim for adjustment based on such ambiguity as should have been noted by a prudent contractor.

 

In the event of any ambiguity between the City’s RFP and the proposer’s proposal, then whatever shall be more favorable to the City of Passaic as determined in the sole discretion of the City shall prevail and take precedence.

 Ownership Information

 The City of Passaic shall have unlimited rights to use, disclose or duplicate, for any purpose whatsoever, all information developed, derived, documented or furnished by the proposer under any contract resulting from this RFP.

 In the event of contract award, all data collected and other documentation produced as part of the contract will become the exclusive property of the City of Passaic and may not be copied or removed by any employee of the proposer without written permission of the City of Passaic.

  

  

Contract Agreement  

The selected proposer will be required to agree to and sign a formal written contract agreement between the City of Passaic and the proposer prepared by the City Attorney of the City of Passaic.

 Insurance Requirements

 The selected proposer, upon the signing of the formal contract, will be required to deliver an insurance certificate in amounts, companies and terms acceptable to the Risk Manager of the City of Passaic. See attached insurance requirements.

 Tax Exempt

 The City of Passaic is exempt from the payment of taxes imposed by the Federal Government and/or State of New Jersey.

II. Scope of Services  

Purpose of RFP  

The City of Passaic is procuring software and hardware products that address City’s requirements for an Electronic Document Management System (EDMS); Back- File conversion services; and Implementation and Support Services as a combined package.

 The primary objective is to digitize volumes of documents stored in boxes, flat files, bins and file cabinets by using high speed scanning methods; record; index each scanned document; and convert them into digital images which will be stored as document libraries in records/document management and archive applications. This objective will serve to reduce the storage space required for files, and for quick retrieval and reference.

 Scope of Work

 The City of Passaic has hard copy building, zoning, housing plan sets, drawings, maps, and various reports and documents that need to be scanned and stored into electronic format. These documents must be searchable by various criteria and clearly l e g i b l e . The total hard copy document count is in the estimated range of 1,000,000 pages of various sizes.

 Document Prepping and Back File Conversion: Vendor shall pick up files from the City of Passaic via filing boxes or filing cabinets. Drawings to be rolled and transported in tubes or plastic bags. Cost for pickup and delivery shall be included in the cost of the proposal response.

 In the event that the City needs files that are in the proposer’s possession, the proposer shall drop off such files within the next business day after the request is made or make available on line to the City of Passaic’s satisfaction.

 File preparation:

a. Remove and replace staples or clips. b. Repair older, torn pages with tape before scanning.

  

c. New Document Determination Stapled files grouped together are treated as one document.

d. Place all post-it notes in the back of the file when scanning. Post it notes must be part of scanning document.

File Scanning: a. Scan in the same order as in the file folder. b. Scan both sides of double-sided documents. c. Scan at a minimum 300 dpi. d. Scan document to its original color; for example Black and White (B/W) document shall

be scanned in B/W, color document shall be scanned in color, redline document shall be scanned in redline.

e. Maintain original scale. f. Object Character Recognition (OCR) scanning option shall be available upon user action. g. Quality checking must be performed by humans. All images must be quality checked as

they are scanned, and must contain all significant details from the original and must be an adequate substitute for the original document for all purposes for which the document was created or maintained. This must meet guidelines of digital imagery retention.

h. Upon completion of scanning, “scan completed” stamp or company logo stamp must be provided on the back of each document/set to indicate the completion of file scanning.

 

File Indexing: Example of file naming convention shall contain the following elements as searchable criteria: These criteria may change for different type of documents.

Project Title / Name Project Description Project Location / Address Surveyor and/or Designer Name Document Type Document Date Optional – Check Box for easements or wetlands shown on the map

 

IT Technical Compatibility:  

In an effort to leverage the most current technologies, the City of Passaic strongly prefers software systems that are accessible through a web browser (Required browsers: Chrome, Firefox, Internet Explorer, Edge) and not a client software installation.

 When appropriate within the parameters of security and access, the City requires systems that are hosted by the vendor in an industry standard data center with clear maintenance, backup and disaster recovery methodologies.

 Service Level Agreements will be required for access and application up time based on industry best practices and standards.

 No aspect of the core system or data may be controlled by a third party such that the City’s access to the system or the security of the data will be compromised or otherwise put at risk.

 

  

III. Proposal Requirements  

Letter of Transmittal: Each proposal shall include a Letter of Transmittal that bears the signature of a representative. This letter should include the name of the vendor submitting the proposal, including the address and contact number. The transmittal letter should list the items being included in the proposal package.

 Executive Summary: Provide a brief overview of your proposed solution.

 Corporate Profile: Describe your company, its background and the range of technology and marketing services you offer to government agencies or to engineering companies, how long your company has been in business, and number of employees in total.

 Organizational Structure: Describe the entire project organizational structure you believe is necessary to accomplish this project within the estimated project schedule. The organizational structure should include both Proposer and City’s staff, and number of employees to be assigned to this project, if your firm is selected.

 Statement of Qualifications: Provide a statement of qualifications to demonstrate that you are capable of performing to proposed specifications, year of first document conversion, any municipal government your firm has digitized, and any confidential documents your firm has digitized. Disclose the imaging software products your firm is capable of scanning and indexing. Describe hardware / software requirements of client PC.

 Features and Functions: Specify the use of software, recommended hardware, Implementation and Support services, Back-File conversion services. Provide a summary five-year projection and cost. Required solution to be put in place with existing scanning equipment capable of 300 DPI scanning to upload to document proposed solution.

 Estimated Project Schedule: Provide an estimated schedule by Calendar Year in enough detail to clearly demonstrate how you would implement the proposed solution. Depict as a chart. Include each of the major tasks and key milestones.

 Sample Project Plan and Implementation Approach: The proposal should include a sample implementation plan, which demonstrates the vendor’s experience in developing and implementing projects of a similar size and scope.

  

 Pricing Proposal: Provide a detailed, itemized list of all fees associated with the implementation, any potential transaction-based software fees, software licensing, annual maintenance, third party software, professional services, training and any other costs associated with delivering this project. Complete and submit attached Fee Proposal Sheet.

 IV. Proposal Selection Criteria  

Proposals will be evaluated by representatives of the City of Passaic convened for this purpose. Written proposals will be evaluated on the basis of the following criteria in addition to the attached criteria evaluation.

  Functional Software Requirements Pricing Company – Experience and References Proven Solutions – Responsiveness, Dependability, Disaster Recovery

 

  

Vendors may be asked to present their proposals to the selection committee and/or to respond to questions. Based on the information provided in the proposal and any additional information presented, a final selection will be made.

 The City of Passaic reserves the right to reject any and/or all proposals submitted, to request information from any vendor regarding their proposal. The City of Passaic intends to select the vendor that, in its opinion, best meets the City’s needs, not necessarily the vendor that proposes the lowest fees.

 V. On-Site Demonstration "Proof of Concept"

 Selected short-list vendors will be required to perform an onsite demonstration at the City of Passaic on a later date. Selected vendors will be required to perform a "Proof of Concept" and scan and retrieve in several files at no charge to the City. The Concept shall cover the following list of topics:

 Software / Hardware Production identification Evaluate existing wide format scanner in Engineering to determine compatibility with proposed system

 Technical Architecture Describe the overall technical architecture you propose. Include image capture, index, image, and text databases, OCR software, scanning stations, and network technology. Indicate where processing takes place and where processing power is critical. Describe the solution's scalability. Include a schematic that illustrates the proposed architecture.

  

Database Architecture Describe your database architecture. Include a description of the following:

How images are stored The index database Non-image related data, such as security and audit trail data

 Security and Authentication Protection of documents is important. For each proposed product, describe the product's security features. Include:

How the product controls what functions the user can execute; How the product controls what images the user can access; What special security features exist to protect the indices; What security methods your product(s) use to protect sensitive information when

traveling over the web; How granular a level of control is available; Describe how security is administered and the type of built-in functionality / tools that are

provided; and Whether there is non web-based option (i.e. archiving to a local drive)

Demonstrate ability to share files with the public with expiring or limited access.  

Termination Describe what provisions are provided to ensure that all data is returned, under all termination circumstances, and that data will not be available to other parties.

 Backup and Recovery Describe your proposed backup/recovery solution. Discuss how the City would ensure and verify that a good backup is achieved. Identify all steps needed to recover the application and its databases.

 Recommended Scanning Technology Describe your recommended scanning technology. State your bandwidth expectations.

 Scanning Process Describe the process by which an image is scanned and inserted into the imaging database. Describe what software runs at the scanning stations and where the indexing of documents is to be performed. Include a description of whether images are scanned offline and then transferred later to on-line storage.

 Indexing Capabilities Describe the proposed solution's indexing capabilities. Include a description of the maximum length of index values, and any limitations in combination of types, e.g., character, numeric, etc.

 Automatic Indexing Describe the degree to which your proposed solution can automatically recognize the type of document that is scanned / captured and determine how to store, index, and manage the document within a folder system.

  

Modification of an Index Describe how changing index structures, as opposed to individual index values, can be accomplished. Include the reassignment of a document to a new document type and the addition of a new index to a document type.

 Population from External Databases Describe the process by which indices may be populated from Open Database Connectivity (ODBC)-compliant host applications. Include a description of any tools used to support this activity.

 Storage List the file formats in which your proposed product saves images. Describe the options available for storing a document image, e.g., compressed digitized image or as both digitized image and OCR'd text. Specify whether different options can be selected based on document type.

 Storage Configuration Describe your proposed configuration for storage that includes near line, on-line and off-line storage. Include a description of the hardware. Discuss how a record or file would be migrated from one storage level to another and back. Firmly describe storage limitations of all proposed services and options to bypass limitations if required.

 Migration Strategy Discuss your proposed migration strategy and tools provided to ensure continued access to images. If images are saved in native format, please describe how they will be upgraded as new versions of software are introduced. Describe how documents are made available after contract term.

 Image Organization Describe how images are assembled into Documents. Describe how images are assembled into folders.

 Folders Describe how Folders are created, the number of levels within a Folder, and naming conventions. Describe how users can dynamically customize Folder views and indices.

 Page Retrieval Describe the method of page retrieval. Describe the functionality of system administration tools used to control page retrieval.

 Document Sharing Describe the types of facilities available for making organizational documents sharable by smaller groups.

 Web Access Describe the types of files that can be posted on the internet for public access, what is required by the City’s network and what features the application has for this option.

  

Overall Implementation Approach Describe your proposed implementation approach for the EDMS project. Include a description to accomplish desired a p p r o a c h . Include a discussion of t h e m a j o r t a s k s , k e y m i l e s t o n e s , deliverables and resources. Describe any potential risks that you may anticipate could result in a project that would not be delivered on time and/or within budget.

 Organizational Structure Describe the entire project organizational structure you believe is necessary to accomplish this project within the estimated project schedule provided in your Proposal. The organizational structure should include both Proposer and City’s staff.

 Implementation Services Descriptions Specify a comprehensive list of the implementation services you propose to assist in the implementation of your proposed product(s). Identify whether the service will be provided by an Integrator, subcontractor, VAR (value-added reseller), or a Vendor. Include a description of the skill level providing the service and estimated number of hours for the phases of the project.

 Back-up and Recovery Methods Describe methods for backup and recovery, including back-up frequency. Specify how often restoration procedures are tested. Include cases of both database and application corruption.

 Proposed Application Hosting Services Provider (ASP) Infrastructure / Architecture Provide a technical description of the hardware (including CPU, storage, backup, network interface controller and power protection), operating system, database, middleware, local area network (hardware and protocols), browser, web/messaging/application software, and other component combinations that are used to support the proposed products. (If Proposer is using supplemental materials to provide this information, please indicate where the information has been included.)

 Wide Area Network (WAN) Connectivity Describe the network that would provide WAN connectivity between the ASP and the City. Include a description of the hardware, vendor name and model numbers, telephone company providers, circuit types and protocols. How would lack of connectivity be addressed and what happens if the internet is down?

 City’s Responsibilities Describe your assumptions relating to the responsibilities and/or commitments the Proposer is expecting of the City throughout the EDMS project. Include the time commitments the Proposer expects from the City’s staff.

 Proposed Training Describe the training approach you propose for this project. Include both end user and technical staff.

 Estimated EDMS Project Schedule Provide an estimated schedule in enough detail to clearly demonstrate how you would implement the proposed solution according to the implementation approach described in your proposal. Depict as a chart. Include each of the major tasks and key milestones described in your Proposal.

  

Fee Proposal Sheet  

Proposer’s Company Name:  

Electronic Document Management System As identified in Section 2: Scope of Services, base your fee proposal to include the following assumptions:

- Average scanning 2,000 of large format documents per month. - File naming and indexing of six (6) index fields with advanced search. - Information Management Platform for 10 concurrent users access. - Include cost of pickup and delivery. - Cloud storage. Please specify storage capacity. - Hardware and software upgrades and maintenance. - Training and Implementation. - After purchase customer support.

 

Total cost $ per month based on the assumptions above.

Average cost $ per page based on scanning capacity of 2,000 large format documents per month.

 Please provide cost breakdown to support your proposed fee provided. 1. 10 concurrent users licensing fees $ per month

2. An additional license $ per month

3. Scanning large format document (Larger than 11”x17”) $ per sheet b/w

$ per sheet in color

$ per sheet in redline color

4. Scanning small format document up to 11”x 17” $ per sheet b/w

$ per sheet in color

$ per sheet in redline color

5. File renaming and indexing (6 index fields) $ per file

6. Cloud storage. Specify capacity GB $ per month

7. Object Character Recognition (OCR) scanning $ (optional)

per

8. Others. Please specify

9.

10.

$ per

$ per

$ per  

 

For monthly billing and payment purposes: Please note that the City will pay the vendor at an average cost per page rate based on actual amount of documents performed per month.

  

   

Authorized Signature: Date:  

Name: Phone:  

Title: Email:  

Company Name:  

Address:

PROPOSAL SUBMITTAL REQUIREMENTS The following is a checklist of items which must be submitted with bid proposal. 1. Affirmative Action Regulations ______ 2. Certificate of Insurance ______ 3. Disclosure of Investment Activities in Iran Certification ______ 4. Acknowledgment of Receipt of Addenda ______

EVALUATION PROCESS AND “HIGHEST SCORED PROPOSER” An Evaluation Committee, or their designees, will review all proposals that are received to determine the Highest Scored Proposer (“HSP”). The City of Passaic reserves the right to determine the suitability of proposals on the basis of a proposal’s meeting the technical criteria, management criteria, cost, past experience and performance. During the evaluation process, the Evaluation Committee may require the proposer to answer questions with regard to the proposal. The following criteria will be used in reviewing and comparing the proposals against the other proposals submitted in determining the Highest Scored Proposer (HSP). The weight to be assigned to each criteria appears following each criteria: 1. Technical Criteria 25%

Vendor’s proposal demonstrates a clear understanding of the scope of work and related objectives.

Vendor’s proposal is complete and responsive to the technical/RFP requirements. 2. Management Criteria 29%

History and experience in performing similar work. Availability of personnel, facilities and equipment. Qualification and experience of personnel. Significant experience representing government entities of similar budget.

3. Past Experience and Performance 27%

References Prior experience and familiarity with the City of Passaic, its form of government,

City programs, services and community issues. The geographical location of the company.

4. Cost Criteria 19%

Cost of goods/services to be provided without exceeding the budget.

Vendor’s financial ability to meet contractual obligations. Award of Contract The Evaluation Committee will select a winning proposal that best meets the qualifications of the specifications using a scoring sheet that will be available to the public and shall further make its recommendation to the Mayor and Council.

Business Registration Certificate *Revised January 25, 2010* Pursuant to N.J.S.A. 52:32-44 each vendor submitting a bid or proposal with the City of Passaic must be registered with The Division of Revenue, State of New Jersey at the time a contract is awarded. If the Business Registration Certificate for the contractor and sub-contractor (if appropriate) is not part of the bid package but they are registered, the contractor must submit to the City of Passaic their Business Registration Certificate and a copy of their sub-contractors’ Business Registration Certificate prior to award of contract. All named sub-contractor (s) listed on the bid including out of state vendors must be registered with the Division of Revenue, State of New Jersey at the time bids or proposals are awarded. Registration as a Business: Businesses must complete Form NJ-REG and submit it to the Division of Revenue. The form can be filed as per the following: A. Register online at www.nj.gov/treasury/revenue/taxreg.htm. Click the “online” link and then select “Register for Tax and

Employer Purposes.” B. Call the Division at (609) 292-9292 to have a form mailed to

you.

C. Write to the Division at: Client Registration Bureau, PO Box 252, Trenton, NJ 08646-0252.

Registration as an individual:

There is a simplified registration process for individuals doing business with any New Jersey government agency. The form (NJ-REG-A) can be downloaded from the web at www.nj.gov/treasury/revenue/pdforms/rega.pdf. To obtain a copy by mail, call (609) 292-9292 , or write to the Division at the Client Registration Bureau, PO Box 252, Trenton, NJ 08646-0252.

REQUIRED EVIDENCE AFFIRMATIVE ACTION REGULATIONS

P.L. 1975, C. 127 (N.J.A.C. 17:27)

If awarded a contract, all procurement and service contractors will be required to comply with the requirements of P.L. 1975, (N.J.A.C. 17:27). The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

1. A photocopy of a valid letter from the U.S. Department of Labor that the contractor has an existing federally-approved or sanctioned Affirmative Action Plan (good for one year from date of the letter).

OR 2. A photocopy of approved Certificate of Employee Information Report.

OR 3. An Affirmative Action Employee Information Report (Form AA302)

OR 4. All successful construction contractors must submit within three days of the

signing of the contract an Initial Project Manning Report (AA201) for any contract award that meets or exceeds the Public Agency bidding threshold (available upon request).

NO FIRM MAY BE ISSUED A CONTRACT UNLESS IT COMPLIES WITH THE AFFIRMATIVE ACTION REGULATIONS OF P.L. 1975, C. 127.

The following questions must be answered by all bidders: 1. Do you have a federally-approved or sanctioned Affirmative Action Program?

Yes___________ No___________ If yes, please submit a copy of such approval.

2. Do you have a Certificate of Employee Information Report Approval?

Yes___________ No___________ If yes, please submit a copy of such certificate. The undersigned contractor certifies that he is aware of the commitment to comply with the requirements of P.L. 1975, C127 and agrees to furnish the required documentation pursuant to the law. Company________________________ Signature_____________________ Title:___________________________ Note: A Contractor’s bid must be rejected as non-responsive if a contractor fails to comply with the requirements of P.L. 1975, c. 127, within the time frame.

INSURANCE & INDEMNIFICATION General At all times during the Term of the Agreement, the Company, at its sole cost and expense, shall keep and maintain insurance against any loss or damage in an amount, and under such terms, as set forth below. Insurance Company shall obtain and maintain, at a minimum, the insurance coverage set forth below. Such insurance shall be obtained from insurance companies authorized to do business in the State of New Jersey and having an A.M. Best’s rating of at least “A-“ or better or the equivalent thereof. Deductible amounts or self insured retention amount payable under or with respect to such insurance coverage shall be the sole responsibility of the Company. Required Coverages: Type Minimum Coverage 1. Workers’ Compensation Insurance Statutory, as required by the State of New Jersey, including Employer’s Liability limits of $1,000,000 and including “Other States endorsement.” 2. Commercial General Liability, Bodily Insurance with combined single Injury and Property Damage, including limits of 1,000,000/$2,000,000 Contractual liability and Products and per project/per location Completed Operations 3. All Risk Property Coverage/Builder’s Vendor/contractor shall agree Risk – if applicable to insure any owned, leased or Borrowed property. The City Passaic will have no liability with regard to non-owned property. 4. Commercial Automobile Liability $1,000,000 per accident for Bodily Injury with coverage Provided for (1) owned autos (2) hired autos and (3) other Non-owed vehicles 5. Commercial Excess Liability $5,000,000 or an amount Sufficient to equal $5,000,000 With the primary general liability and automobile liability limits 6. Professional liability $1,000,000 each claim/annual Aggregate

Deductibles No policy shall have a deductible amount greater than $100,000 per occurrence. Form and Content All policies, binders or interim insurance contracts with respect to insurance maintained by the Company hereunder shall:

1. Designate the City of Passaic, its officers, agents and employees (except in the case of Workers’Compensation Insurance) as an additional insured:

2. Provide that there shall be no recourse against the City for payment

of premiums or commissions or (if such policies provide for payment thereof) additional premiums or assessments;

3. Provide that such insurance shall be primary insurance without any Right of contribution from any other insurance carried by the City of Passaic or to the Company to the extent that such other insurance provides The City of Passaic or the Company with contingent and/or excess Liability insurance with respect to its respective interest and such insurance shall expressly provide that all provisions thereof (except the limits of liability, which shall be applicable to all insured as a group and Liability for premiums) shall operate in the same manner as if there were a separate policy covering each insured.

4. Provide that the City of Passaic shall be furnished with at least thirty (30) days prior written notice of any material change, cancellation, expiration or non-renewal of coverage and that unilateral change, cancellation, expiration or non-renewal shall be effective absent such notice; and

5. Waive any right of subrogation of the insurers there under against the City of Passaic.

Prior to, but no later than the event date, the Company shall provide to the City, a certificate of Insurance that evidence compliance with the requirements of this Section.

STATE OF NEW JERSEY - DIVISION OF PURCHASE AND PROPERTY DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

Bidder/Proposer:

PART 1: CERTIFICATION

BIDDERS/PROPOSERS MUST COMPLETE PART 1 BY CHECKING EITHER BOX FAILURE TO CHECK ONE OF THE BOXES WILL RENDER THE PROPOSAL NON-RESPONSIVE

Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a

contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents,

subsidiaries, or affiliates, is identified on the Department of Treasury's Chapter 25 list as a person or entity engaging in investment activities in

Iran. The Chapter 25 list is found on the Division's website at http://www.state.nj.us /treasury/purchase/pdf/chapter25list.pdf. Bidders must

review this list prior to completing the below certification. Failure to complete the certification will render a bidder's proposal

non-responsive. If the Director finds a person or entity to be in violation of law, s/he shall take action as may be appropriate and provided by

law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default

and seeking debarment or suspension of the party.

PLEASE CHECK THE APPROPRIATE BOX:

I certify, pursuant to Public Law 2012, c. 25, that neither the bidder listed above nor any of the bidder's parents, subsidiaries, or affiliates is listed on the N.J. Department of the Treasury's list of entities determined to be engaged in prohibited activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 List"). I further certify that I am the person listed above and am authorized to make this certification on its behalf. I will skip Part 2 and sign and complete the Certification below.

OR

I am unable to certify as above because the bidder and/or one or more of its parents, subsidiaries, or affiliates is listed on the Department's Chapter 25 list. I will provide a detailed, accurate and precise description of the activities in Part 2 below and sign and complete the Certification below. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and or sanctions will be assessed as provided by law.

PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN

You must provide a detailed, accurate and precise description of the activities of the bidding person/entity, or one of its parents, subsidiaries

or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below.

EACH BOX WILL PROMPT YOU TO PROVIDE INFORMATION RELATIVE TO THE ABOVE QUESTIONS, PLEASE PROVIDE

THOROUGH ANSWERS TO EACH QUESTION. IF YOU NEED TO MAKE ADDITIONAL ENTRIES, CLICK THE "ADD AN

ADDITIONAL ACTIVITIES ENTRY" BUTTON.

Person or Entity

Relationship to

Bidder/Proposer

Description of Activities

Duration of Engagement

Anticipated Cessation

Date of Engagement

Bidder/Proposer Contact Name

Contract Phone

Number

ADD AN ADDITIONAL ACTIVITIES ENTRY

Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above-referenced person or entity. I acknowledge that the City of Passaic is relying on the information contained herein and thereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the City to notify the City in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with the City of Passaic and that the City at its option may declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print): _ Signature: _

Title: _ Date: _

CHRIS CHRISTIE Governor

ANDREW P. SIDAMON-ERISTOFF

State Treasurer

KIM GUADAGNO Lt. Governor

DEPARTMENT OF THE TREASURY DIVISION OF PURCHASE AND PROPERTY

OFFICE OF THE DIRECTOR 33 WEST STATE STREET

P.O. Box 039 TRENTON, NEW JERSEY 08625-0039

JIGNASA DESAI-MCCLEARY

Director

Telephone (609) 292-4886

Facsimile (609) 984-2575

The following list represents entities determined, based on credible information available to the public, to be engaged in prohibited activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25"):

1. Amona 20. Liquified Natural Gas Limited

2. Bank Saderat PLC 21. Maire Tecnimont SpA

3. Bank Sepah 22. Naftiran lntratrade Company (NICO)

4. Bank Markazi Iran (Central Bank of Iran) 23. National Iranian Tanker Company (NITC)

5. Bank Mellat 24. Oil and Natural Gas Corporation (ONGC)

6. Bank Melli Iran 25. Oil India Limited

7. Bank Tejarat 26. Panyu Chu Kong Steel Pipe Company, Ltd.

8. Belaz 27. Persia International Bank

9. Belneftkhim (Belarusneft) 28. PetroChina Company, Ltd.

10. China International United Petroleum & Chemicals Co., Ltd. (Unipec)

29. Petroleos de Venezuela (PDVSA Petróleo, SA)

11. China National Offshore Oil Corporation (CNOOC) 30. Sameh Afzar Tajak Company (SATCO)

12. China National Petroleum Corporation (CNPC) 31 . Schwing America Inc.

13. China National United Oil Corporation (ChinaOil) 32. Shandong FIN CNC Machine Company, Ltd.

14. China Petroleum & Chemical Corporation (Sinopec) 33. Sinohydro

15. China Precision Machinery Import-Export Corp. (CPMIEC)

34. SK Energy

16. Grimley Smith Associates 35. SKS Ventures

17. Indian Oil Corporation 36. Som Petrol AS

18. lndustrija Nafte (INA) 37. Sonangol

19. Kingdream PLC 38. Zhuhai Zhenrong Company

CITY OF PASSAIC

ACKNOWLEDGEMENT OF RECEIPT OFADDENDA

The undersigned Bidder hereby acknowledges receipt of the following addenda: Addendum Number Dated _______________ _________________ _______________ _________________ _______________ _________________ Acknowledged for:__________________________ By:_______________________________________ Name:____________________________________ Title:_____________________________________