Electronic Death RegistrationIn California

T R A I N I N G S E S S I O N M E / C

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DCDeath Certificate

VS-11e VS-9e

DP Disposition Permit

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PI Personal Info

MI Medical Info

CI Coroner Info

VS-11e

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Icons

– Search Lists– State/Foreign Country– Hispanic– Race– Occupation– Kind of Industry– Embalmers– Funeral Homes– Medical Facilities– Physicians (MDs & DOs)

Field Sensitive Help

Select Date

Remote Attestation View PAC Fax image

Listen to Voice

?

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TRAINING NOTE:

• When using the Training Environment of EDRS, DO NOT create a Death Certificate of any live

person

• Please use Cartoon, TV, Movie or other fictional characters

• Creating a DC of a living person is a violation of privacy

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LOG IN TO FIND A RECORD

• Enter User Name and Password

• Search for record by – EDRS number– Name– Coroner Status = REF– Or other search criteria

STEP 1

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ACCEPT RECORD

• Review Record• Assign Coroner Status

• Record Options > Accept Record• Select option ACCEPT, REVIEW Reportable Case, or DECLINE• Enter or update Referral Number if applicable

REV - ME/C reviews reportable case, assigns coroner referral #ACC - ME/C accepts case, assigns coroner referral#, ME/C attests

DECL - ME/C declines case, no further action needed, “NONE” will appear in coroner referral field

Note: Once the ME/C selects an option, they cannot change the option at a later time for that record.

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LOG IN TO FIND A RECORD

• Enter User Name and Password

• Search for record by – EDRS number– Name– Coroner Status = ACC– Or other search criteria

STEP 1

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ATTEST MEDICAL INFO

• Review Record• Attest (i.e. electronically sign)

• Record Options > Attest Medical Info

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LOG IN & CREATE RECORD

• Enter User Name and Password

• Record Options > Create New Record

• Do not Assign Record Access

• Do not alter default values

Note: Record Access is to allow other EDRS users to see a given record. Record Access is NOT the Funeral Home, Medical Facility, ME/Coroner, or Local Registrar on the Death Certificate.

STEP 1

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MEDICAL INFORMATION

• Enter MI & CI• Name, DOD, Time of Death, Sex• Fields 101-125

• Validations• Validations > Validate MI • Validations > SpellCheck MI• Record Options > Print Working Copy

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ATTEST MEDICAL INFO

• Review Record• Attest (i.e. electronically sign)

• Record Options > Attest Medical Info

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ACCEPT RECORD

• Search for Referred records

• Review Record• Assign Coroner Status

• Coroner Status = REF

• Record Options > Accept Record• Select option ACCEPT, REVIEW Reportable Case, or DECLINE• Enter or update Referral Number if applicable

Note: Once the ME/C selects an option, they cannot change the option at a later time for that record.

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TRANSFER RECORD

• Select Record

• Transfer to Funeral Home &/or Medical Facility• Record Options > Transfer • Select Funeral Home “Organization” or Medical Facility.

Note: Transfer allows an EDRS Funeral Home or EDRS Medical Facility “Organization” to see a given record. The “Organization” is NOT the Funeral Home or Medical Facility on the Death Certificate.

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ME/CORONER ACTING AS FUNERAL HOME

• Refer to Funeral Home Training Session I Power Point– Step 1

2 3 5 6

• Plus ME/Coroner Attest Medical Information

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CREATE CORONER AMENDMENT

Create Coroner Amendment• Amendment Options > Create Coroner Amendment • Enter Information (overwrite incorrect information with correct information)

• Save• Amendment Option > Save

• Validations• Validate Option > Validate• Validate Option > Spell Check MI• Amendment Options > Print Working Copy

• Sign• Amendment Options > Attest

• Submit• Amendment Options > Submit

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DEMO REGISTRAR MD, PHD

ME/CoronerAmendment

VS-24Ae

DEMO CORONER

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CASE EXPORT

• Selected Record• Export single Case Medical Information

• Record Options > Case Export • Import EDRS data into your local Software Application.

Contact your Office IT person for instructions.

Note: Data Specifications documentation is available on-line at http://www.edrs.us

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PENDING AGING DC REPORT

• Select Reporting Option• Enter date range• Select Report Type

• Pending Aging DC Report

Note: This report will display all the records for the date range where Manner of Death (field 119) is PENDING INVESTIGATION and has not yet been amended to another value.

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EXPORT

• Select Reporting Option• Enter date range• Select Report Type

• DC Report

Note: This export will display all fields except LRN or SFN for all records for the date range plus record status.

Note: Data Specifications documentation is available on-line at http://www.edrs.us

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- Last Name- First Name- LRN- SFN- Record Number- Date of Death- Date of Creation- Record Status- Amendment Status- Attestation Status- Coroner Status- MI Review Status

- Last Name- First Name- Date of Death- Attest Status- MI Review Status- Coroner Status- Record Number- Record Status- # of Disp- Amendment Status

SEARCHBY

SORT BYCOLUMN

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PERSONALIZE SEARCH FILTERS

• Create a new custom search filter

• Update an existing custom search filter

• Select Filter Name from dropdown list

• Select Manage Search Filters• Enter Filter Name• Check Set as Default, if appropriate• Enter Search Criteria• Save as New

• Select Manage Search Filters• Select Filter Name• Change Search Criteria, Default status, name, etc.• Save

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THANK YOUThis completes Training Session ME/C