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Electronic Commerce Client Requirements Document (ECCRD) Chapter 11: Appendix A

Advance Commercial Information ACI)/eManifest Glossary of Terms and Acronyms for Notices Draft Version 6

Electronic Commerce Client Requirements Document (ECCRD) Chapter 11: Appendix A

Advance Commercial Information ACI)/eManifest Glossary of Terms and Acronyms for Notices Draft Version 6

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Revision History

Date Changes Made

Version Changes Made Changes Made By

September 2012 Draft 1.0 Draft for distribution EDI Reporting

October 2012 Draft 1.1 Draft for distribution EDI Reporting

October 2012 Draft 2.0 Draft for distribution EDI Reporting

December 2012 Draft 3.0 Draft for distribution EDI Reporting

January 2013 Draft 4.0 Draft for distribution EDI Reporting

December 2015 Draft 4.5 Draft for internal review EDI Reporting

January 2015 Draft 5 Draft for external distribution, see Summary of Changes.

EDI Reporting

December 2015 Draft 6 Draft for external distribution, see Summary of Changes.

EDI Reporting

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Table of Contents

Glossary of Terms ....................................................................................................................................................5

Glossary of Acronyms .......................................................................................................................................... 15

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Glossary of Terms

Terms Definitions

Accredited Standards Committee (ASC)

See X12

Advance Commercial Information (ACI)

A program that provides Canada Border Services Agency (CBSA) officers with electronic pre-arrival cargo information so that they are equipped with the right information at the right time to identify health, safety and security threats related to commercial goods before the goods arrive in Canada.

American National Standards Institute (ANSI)

An organization that oversees the development of consensus standards for products, processes, and systems, and coordinates them with international standards. ANSI coordinates the development of the ASC X12 EDI standard. See also X12.

Application Acknowledgement Notice

The Application Acknowledgement Notice informs clients that their transmitted data has been validated for specific edits by CBSA systems and has passed those edits.

Application Reject Notice

The Application Reject Notice is sent to clients after transmitted data has been validated for system edits and one or more errors is detected. This notice will be accompanied by a coded field which will identify the invalid data element and an explanation of the error.

Arrival For the purposes of Completeness, Reported, Arrived, Released, Held for CBSA, and Authorized to Deliver Notices, “Arrival” is defined as the point at which Cargo or House Bill has arrived at its Port of Destination. See also Pre-Cargo Arrival.

Arrived Notice (Notice Reason Code 0011)

The Arrived Notice informs clients that their Cargo has arrived at its Port of Destination. (Deployment 4)

Authorized to Deliver Notice (Notice Reason Code 0016)

The Authorized to Deliver Notice informs clients that their CSA goods can be delivered to the intended recipient. (Deployment 4)

Automated Notify Party (ANP)

The party who has been identified by the CBSA to receive a Manifest Forward or a Status Notice.

Business Number (BN) A number that is assigned by the Canada Revenue Agency (CRA) that identifies the Trade Chain Partner responsible for the payment of duty and taxes, as well as any outstanding penalties.

Cargo Complete Notice (Notice Reason Code 0003)

The Cargo Complete Notice indicates that a non-consolidated primary Cargo document has been transmitted to the CBSA and accepted. If

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Terms Definitions

consolidated, it indicates that all of the related secondary Cargo (i.e. House Bills) has been transmitted as well. Documents that have achieved this status have not yet been linked to related PARS or IID documents. (Deployment 4)

Cargo Control Number (CCN)

A number that uniquely identifies a shipment to the CBSA. It consists of a carrier’s CBSA assigned carrier code, followed by a unique reference number assigned by the carrier and cannot contain spaces.

Carrier An individual, partnership, or corporation in charge of a Conveyance engaged in the business of transporting goods or persons.

Carrier Code A unique 4 character (numeric or alpha-numeric) ID assigned by the CBSA to an approved carrier.

CBSA Reference Identifier

The Unique Document Identifier from the document that triggered the response message.

CBSA Related Reference Identifier

The CBSA Related Reference ID identifies the Reference ID of the related document. It will not appear when the primary document does not quote it, nor with Notice Reason Code 0002. Example of CBSA Related Reference ID: transaction number of the PARS where a Matched or Document Not On File Notice of a related CCN is sent to a carrier. (Deployment 4)

Completeness Notice Completeness Notices inform clients regarding the fulfillment of CBSA pre-arrival document requirements, up to and including Cargo arrival for in-bond shipments. In Deployment 4, there are 4 different Completeness Notices:

Matched

Not Matched

Cargo Complete (as of Deployment 4 only)

Document Package Complete (as of Deployment 4 only) Please note: these Notices will only be sent to clients prior to the arrival of the Cargo or House Bill at the Port of Destination.

Container Identifier Container ID is the container initial and number associated with the shipment. This is the number identified on the container which contains the goods. It will be transmitted if the goods are containerized.

CUSRES United Nations EDIFACT standardized message directory for Customs response message.

Customs Broker Private individuals, partnerships, associations or corporations which are licensed and regulated by the CBSA to assist importers and exporters in meeting requirements governing imports and exports. Customs brokers charge fees to their clients to transmit necessary information and

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Terms Definitions

appropriate payments to the CBSA on their behalf.

Disposition Notice Disposition Notices inform clients as to a decision made with respect to a document. In Deployment 4, there are 6 different Disposition Notice statuses:

Reported

Arrived

Authorized To Deliver

Released

Held For CBSA

Deconsolidation

Deconsolidation Notice (Notice Reason Code 8000 )

The Deconsolidation Notice informs clients that the CBSA has authorized the transfer of Cargo control from a consolidated shipment to the related secondary House Bills that were submitted to CBSA. This notice can serve as electronic notification to the Warehouse Operator to allow the Freight Forwarder to take control of the goods within the consolidation. This notice can also serve as electronic notification to the party liable for Customs that the consolidated Cargo or House Bill has been acquitted.

Document Not on File Notice (Notice Reason Code 0005)

The Document Not on File Notice indicates to a carrier that a Cargo Control Number (CCN) containing the carrier’s carrier code was quoted on a trade document which has been submitted. This could be e.g. a release or a House Bill Closed Message, but note that Document Not on File would not relate to a Conveyance quoting a CCN that is not on file. (Deployment 4)

Document Package Complete Notice (Notice Reason Code 0004)

The Document Package Complete Notice informs clients that the Cargo and all other mandated pre-arrival trade documents (House Bills, House Bill Close), as well as all related Release documentation necessary for CBSA to determine if the goods can be released into the Canadian economy (PARS/IID), have been received and accepted by CBSA. (Deployment 4)

Document Reference Version

The Document Reference used to support the transmission of the message. For example, the E-Manifest Customs Response Message Deployment 4 version would appear as coded value ECRD40.

Document Type Code The code that identifies the characteristics of any CBSA Commercial document (formerly Service Option). (Deployment 4)

EDIFACT or UN/EDIFACT

The United Nations Electronic Data Interchange International message standard that provides syntax rules and an exchange protocol.

EDI Addressee (Effective as of Deployment 4 only) The item used to find the Partner Alias. EDI Addressee is determined from derived document types according to following rules: 1) For Cargo/House Bill documents, CBSA uses the actual “Client ID”

from the document. This will result in a 4-digit Carrier Code.

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Terms Definitions

2) For Release documents, CBSA uses the first 5 digits of the CBSA Reference ID i.e. the transaction number. This will result in the 5-digit Account Security Holder’s number.

3) For CSA EDI Clearance documents (Doc Type AA), CBSA uses the first 4 characters of the CBSA Reference ID i.e. CCN. This will result in the 4-digit Carrier Code.

4) To determine the EDI Addressee of ANP, NoF or SNP (future use) notices, CBSA uses the Client ID of the notice as based on notice business rules.

Electronic Commerce Client Requirements Document (ECCRD)

A document produced by the CBSA that sets out the specifications, rules, and conditions under which advance notice of data on goods and Conveyances are to be transmitted to the CBSA, and notices are to be received from the CBSA.

Electronic Data Interchange (EDI)

EDI is a set of standards for structuring information to be electronically exchanged between and within businesses, organizations, government entities and other groups. These standards prescribe the formats, character sets, and data elements used in the exchange of business documents and forms. The term EDI is also used to refer to the implementation and operation of systems and processes for creating, transmitting, and receiving EDI documents.

eManifest Portal A secure data transmission option developed by the CBSA that allows the trade community to electronically transmit their pre-arrival data through the Internet.

First Point of Arrival (FPOA)

The first port in Canada that a Conveyance is expected to arrive to report Conveyance, Cargo, and/or crew activities. Also known as the Port of Report.

Freight Forwarder An agent (including de-consolidators and pool car operators) who arranges for the transportation of goods and who may provide other services such as grouping and consolidating shipments, de-stuffing containers, Customs brokerage, and warehousing.

Good Standing for Data Acquisition Application (DAA)

For DAA purposes, a document “in good standing” is one that is on file, not rejected, and not cancelled. See Not in Good Standing for DAA.

Held for CBSA Notice (Notice Reason Code 0020)

The Held for CBSA Notice informs clients that Cargo is being held for further determination/processing and cannot be released. (Deployment 4)

House Bill Data Transmission

Secondary Cargo data that is transmitted by a freight forwarder for shipments that have, or will be, deconsolidated from another Cargo data set such as Multi-modal Cargo or another House Bill.

House Bill Close An electronic message provided by the freight forwarder to identify that all

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Terms Definitions

Message House Bills related to consolidated Multi-modal Cargo or a consolidated House Bill have been transmitted to the CBSA.

Importer An individual or business that imports commercial goods into Canada. The importer is responsible for:

The payment of all duties and taxes to the CBSA.

The accuracy of the information presented to the CBSA.

Fines or penalties resulting from missing or inaccurate information.

Necessary import permits and special certificates needed.

Integrated Import Declaration (IID)

An electronic Release message that the CBSA has developed to allow traders to submit information to meet CBSA requirements as well as the requirements of Participating Government Agencies (PGAs) that also regulate the commercial importation of certain commodities.

Inland Destination A CBSA office that is a non-direct point of entry providing a full range of customs services to the general public and to other service sites.

Insufficient Review Time Notice

An electronic warning notice that informs CBSA clients that they have transmitted data outside of the prescribed timeframes.

Manifest Forward The forwarding of the required data elements for a House Bill and/or Multi-modal Cargo to a Secondary Notify Party or Automated Notify Party with the exception of the SNP IDs.

Matched Notice (Notice Reason Code 0001)

The Matched Notice indicates that a specific trade document is linked to a related trade document.

Multi-modal Cargo Data Transmission

An electronic message that contains a grouping of required data elements regarding a specific shipment. Data elements contain the details derived from a waybill, a bill of lading, or a manifest. Currently used by Highway and Rail modes only.

Negative Functional Acknowledgement Notice (aka Syntax Reject)

The Negative Functional Reject Notice informs clients that their data contains a functional group syntax error, transaction set syntax error, segment syntax error, and/or data element syntax error.

Not in Good Standing for Data Acquisition Application (DAA)

For DAA purposes, a document is “not in good standing” when it is not on file, rejected, or cancelled. See Good Standing for DAA.

Not Matched Notice (Notice Reason Code 0002)

The Not Matched Notice indicates either that no links to a related trade document have been established, or that a document that has previously been matched to another document becomes unlinked through a change or cancellation.

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Terms Definitions

Note/Special Instruction Note/Special Instruction is additional information based on the Notice Type. Information is in a free text format, for comment or special instruction. (Deployment 4)

Notice Document Type Code

Notice Document Type Code defines the type of source of the document that is the subject of the Status Notice. It is derived by checking the document type (e.g. former Service Option) of the notice’s associated document. (Deployment 4) Note: For Document Not on File Notice, since the source document is unknown, this will display Document Type Code ZZ0-0000.

Notice Reason Code Notice Reason Code identifies the status of the document based on the type of notice, e.g. Completeness, Arrived, Reported, Released, etc. (Deployment 4)

Notice Recipient The CBSA identifier of the client to whom the outbound transmission from CBSA is directed. Applies to all notices other than those directed to the PNP.

Notice Recipient Type The Client Type of the recipient of the notice. Notes: 1) On the Deconsolidation Notice:

a) For Carriers, this is the Primary/Previous CCN's Carrier a. Code.

b) For Warehouse Operators this is the Sub-location code from the Destination Port of the Primary/Previous CCN.

c) For Freight Forwarders this is the House Bill Close Message's carrier code. 2) For the Deconsolidation Notice, even if the House Bill Close Message was submitted by a "Carrier", it is a Carrier acting as a Freight Forwarder and therefore the Notice Recipient type will reflect "Freight Forwarder" when the CBSA Reference ID is the House Bill Close Message. 3) For Document Not on File Notice:

a) If carrier code of the ‘Document Not on File’ CCN starts with an 8 and does not have a hyphen (-), Notice Recipient type is “Freight Forwarder”

b) b) If carrier code of the ‘Document Not on File’ CCN is anything other than the content in a) above, Notice Recipient type is “Carrier”.

Notice Type This qualifier indicates the overall type of message being sent

Partner Alias A unique ID used to identify a given trading partner’s client profile settings.

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Terms Definitions

Port of Arrival Taken from the Port of Destination on the inbound CCN of the Cargo or House Bill document. (Deployment 4)

Port of Destination/Exit Port of Destination/Exit is used for Deconsolidation Notice, and is taken from the inbound Prime/Previous Cargo document. (Deployment 4)

Port of Report Taken from the element of the same name on the inbound CCN of the Cargo or House Bill document. It is the same port as on the Conveyance.

Positive Functional Acknowledgement Notice

The Positive Functional Acknowledgment Notice is sent to clients to acknowledge the acceptance of correct functional group syntax data, transaction set syntax data, segment syntax data, and data element syntax data.

Pre-arrival Review System (PARS)

A line release option allowing importers and brokers to present release documents prior to the arrival of a shipment in order to obtain release upon arrival.

Pre-cargo Arrival

Pre-cargo Arrival, for the purposes of Completeness Notices, is defined as “prior to arrival of the Cargo at the Port of Destination”. Therefore it would be possible to receive Completeness Notices after the Conveyance has arrived at the border but before the goods have reached their Port of Destination. Note: This however does not change the definition of the timeframes for amending a document, which is still based on the arrival of the Conveyance at the border.

Primary Document The transmission in electronic format of required information to adhere to commercial reporting requirements as outlined in CBSA legislation.

Primary Notify Party (PNP)

The Partner Alias designated as the key recipient(s) of notices associated with the EDI Address in the External Client Notice Profile (ECNP).

Rejected When a document has been submitted to the CBSA and fails to pass system validation or is manually rejected.

Related Document Identifier

Appears on Deconsolidation Notice only. Represents the House Bill(s) related to the House Bill Close Message that is linked to the Notice.

Related Document Type Code

The Related Document Type Code defines the type of source of the related document. It is derived by checking the document type (e.g. former Service Option) of:

the document related to the subject of the status notice (for CBSA Related Reference ID)

the House Bill(s) related to the House Bill Close Message that is linked to the Notice (for Related Document ID)

(Deployment 4)

Related Recipient The Related Recipient is the TCP that has a trade document that has a

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Terms Definitions

direct relationship to another trade document in the trade chain, e.g. PARS references a Cargo. (Deployment 4)

Released Notice (Notice Reason Code 0013)

The Released Notice informs clients when goods have been authorized to be removed from a CBSA office, sufferance warehouse, bonded warehouse, or a duty free shop for use within Canada. (Deployment 4)

Release on Minimum Documentation (RMD)

Interim documentation that allows importers to obtain release of their goods prior to full accounting and payment of duties and taxes.

Release Notification System (RNS)

An electronic notification system that offers notification of release decisions made by the CBSA on shipments to registered importers, brokers, warehouse operators, carriers, and freight forwarders.

Reported Notice (Notice Reason Code 0010)

The Reported Notice informs clients that their Cargo has been presented at FPOA. (Deployment 4)

Response Date/Time The date that the document status was achieved. Date/Time of the outbound response notice from CBSA in Eastern Time.

Secondary Business Identifier

The TCP-generated unique ID corresponding to the CBSA Reference ID transmission. It applies to Primary Document only, and will appear only if available. NOTE: this identifier cannot be provided when the client transmits a delete. In this case, CBSA will provide the reference ID supplied in the most recent EDI original /change request.

Secondary Cargo Data Data that is presented to the CBSA by a carrier or freight forwarder for Cargo (or a portion thereof), that was originally reported in a Multi-modal Cargo data transmission. It is used to control the movement and disposition of the Cargo until they obtain release, are destroyed, or disposed of in another fashion approved of by the CBSA.

Secondary Document The document that is related to a Primary Document. For example in the case of Primary Cargo Document, a Secondary Cargo Document could be a House Bill, Remanifest, etc.

Secondary Notify Party (SNP)

The party who has been identified in the SNP ID segment of the inbound document to receive the notice.

SNP Client Identifier The CBSA identifier of the party that is to receive third party electronic notification. This includes a Manifest Forward and Status Notices.

SNP Client Type The client type of the recipient of the third party electronic notification. This includes Carriers, Freight Forwarders, Brokers, Warehouse Operators, and Importers.

SNP Notice Type The type of notice to be sent to the identified SNP. This includes Manifest Forward and Status Notices.

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Terms Definitions

Section 12. (1) Reported Notice

An electronic notice that is sent upon the arrival of the Conveyance to the CBSA client who transmitted the Conveyance data, informing them that they have met their requirements to report to the CBSA as per Section 12.(1) of the Customs Act. This notice contains a list of all related Cargo transmissions that have been linked to the Conveyance.

Service Provider A third party who transmits data to the CBSA on behalf of CBSA clients using a variety of communication methods.

Sequence Number The number in a sequence of multiple outbound response messages triggered by a single event (Deployment 4).

Status Notice Status Notices are electronic notices that are sent to PNPs, ANPS, and/or SNPs to inform them of the level to which their pre-arrival data has been transmitted, and/or the decisions that have been made with regard to their data transmissions to the CBSA. Status Notices include but are not limited to the Document Not on File Notice, Completeness, and Disposition Notices.

Sub-location (Warehouse) Code

Sub-location (Warehouse) Code is taken from the element of the same name on the inbound document. A sub-location code identifies the location of goods within a sufferance warehouse. Carriers, freight forwarders, and agents must include sufferance warehouse sub-location codes on cargo control documents. The sub-location codes are also required so the CBSA can provide electronic release notification to sufferance warehouse operators who participate in the Release Notification System. Port of Clearance Sub-Location Code:

For the Authorized to Deliver Notice, this is the sub-location from the CSA EDI Non-Highway Arrival message.

For the Released Notice, this is the sub-location from the inbound Release document.

Port of Destination Sub-Location Code

For the Arrived Notice, the sub-location from the inbound Cargo or House Bill document.

For the Deconsolidation Notice, the sub-location from the inbound prime/previous cargo document.

For both Auth to Deliver and Released Notices, when the Port of Clearance Sub-location Code is not available, the Port of Destination Sub-Location Code from the inbound Cargo or House Bill document will be provided if available.

Notice Recipient: For Warehouse Operators this is the Sub-location code from the Destination

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Terms Definitions

Port of the Primary/Previous CCN (unless otherwise specified).

Total in Sequence The total number outbound response messages triggered by a single event. (Deployment 4)

Trade Chain Partner (TCP)

Any individual or business involved in the import and export of goods, and includes Importer, Broker, Carrier, Freight Forwarder, Service Provider, and any other designated agent.

Warehouse Operator The person or company responsible for the operation of a bonded or sufferance warehouse.

Unique Document Identifier

See CBSA Reference ID

Unique Reference Number

See Secondary Business Identifier

X12 Short form for ANSI ASC X12. ASC (Accredited Standards Committee) X12 is a syntax-based EDI transaction set of standards used by CBSA to facilitate electronic interchange of business transactions.

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Glossary of Acronyms

ACRONYMS Name

ACI Advance Commercial Information

ANP Automated Notify Party

ANSI American National Standards Institute

ASC Accredited Standards Committee

ATD Advance Trade Data

BN Business Number

CACM Conveyance Arrival Certification Message

CCN Cargo Control Number

CRA Customs Revenue Agency

CRN Conveyance Reference Number

CSA Customs Self-Assessment

DAA Data Acquisition Application

ECCRD Electronic Commerce Client Requirements Document

ECNP External Client Notice Profile

EDI Electronic Data Interchange

ETA Estimated Time of Arrival

FPOA First Port of Arrival

GOVCBR Government Cross-Border Regulatory message

HB House Bill

HBCM House Bill Close Message

IID Integrated Importer Declaration

MIG Message Implementation Guide

MMC Multi-modal Cargo

PARS Pre-arrival Review System

PIL Primary Inspection Line (Highway)

PNP Primary Notify Party

RMD Release on Minimum Documentation

RNS Release Notification System

SNP Secondary Notify Party

TCCU Technical Commercial Client Unit

TCP Trade Chain Partner

WACM Warehouse Arrival Certification Message