eleanor holland, director dscc office of small business programs [email protected]
DESCRIPTION
Performance. Transformation. Culture. Doing Business with The Defense Logistics Agency (DLA) and with Defense Supply Center Columbus (DSCC). Eleanor Holland, Director DSCC Office of Small Business Programs [email protected] (800) 262-3272 (614) 692-3541. Agenda. Performance. - PowerPoint PPT PresentationTRANSCRIPT
Eleanor Holland, DirectorDSCC Office of Small Business [email protected](800) 262-3272(614) 692-3541
Perform
ance Transformation
Culture
Doing Business with The Defense Logistics Agency
(DLA)and with Defense Supply Center
Columbus (DSCC)
Agenda Perform
ance Transformation
Culture
• DLA Background• Socio-Economic Programs• How to Get Started • DIBBS (DLA Internet Bid Board)
– Solicitations and Quoting– Drawings and Technical Data
• Alternate Offers• Automated Best Value System (ABVS)• Where Do I Go For More Help
Provide Products and Logistics Services Worldwide to America’s Armed Forces…
Defense Logistics Agency Mission
Perform
ance Transformation
Culture
PRODUCTS: Consumable Spare Parts Fuel Energy Food Medical Apparel Construction
DLA’s Business
SERVICES: Acquisition E-Business Log Info & Document Automation Warehousing & Distribution Reutilization & Disposal National Stockpile
Customers Deployable Units Fixed Bases Ships at sea Allies Other Federal Agencies
FAA NASA Coast Guard TSA
83% of All Military Needs Met by DLA 100% of Military Needs for Energy, Food, Medical & Apparel Met by DLA
83% of All Military Needs Met by DLA 100% of Military Needs for Energy, Food, Medical & Apparel Met by DLA
5.2 MILLION
ITEMS
Perform
ance Transformation
Culture
The DLA Enterprise
Scope of Business
• 5.2 Million Items – eight supply chains
• 54,000 Requisitions/Day
• 8,200 Contracts/Day
• #50 Fortune 500 – Above Intel
• #2 in Top 50 Distribution Warehouses
• 26 Distribution Depots
• 1411 Weapon Systems Supported
• $14.6B Annual Reutilizations/Disposals
• 20,804 Civilians
• 513 Active Duty Military
• 754 Reserve Military
• Located in 48 States/28 Countries
Foreign Military Sales
• Sales: $1.18B • Shipments: 535K• Supporting 124 Nations
FY03 Sales/Services: $25B FY04 Sales/Services: $28B FY05 Sales/Services: $31.8B FY06 Sales/Services: $35.5B FY07 Sales/Services: $34.4B
• Land/Maritime: $3.3B• Aviation: $3.6B• Troop Support: $12.9B• Energy: $11.0B• Distribution: $2.5B • Other: $1.0B• ~95% of Services’ repair parts• 100% of Services’ subsistence,
fuels, medical, clothing & textile
People
Perform
ance Transformation
Culture
DSCC - COLUMBUS 3990 EAST BROAD STREET COLUMBUS, OH 43213-1152TEL: (614) 692-3541 or 1-800-262-3272Web Site:
www.dscc.dla.mil
DSCR - RICHMOND8000 JEFFERSON DAVIS HWYRICHMOND, VA 23297-5124TEL: (804) 279-3287 or 1-800-227-3603Web Site:
www.dscr.dla.mil
DLA Supply Centers
DSCP - PHILADELPHIA700 ROBBINS AVENUEPHILADELPHIA, PA 19111-5092TEL: (215) 737-2321 or 1-800-831-1110Web Site:
www.dscp.dla.mil
DESC - DEFENSE ENERGY SUPPORT CENTER8725 JOHN KINGMAN DRIVEFT. BELVOIR, VA 22060-6222TEL: (703) 767-9400 or (800) 523-2601Web Site:
www.desc.dla.mil
Perform
ance Transformation
Culture
AVIATION- Engine Components- Air Frames- Landing Gear- Flight Safety Equip- Propeller Systems MAPS
− Maps− Charts − Graphs
INDUSTRIAL − Lathes− Milling Machines− Heavy Industrial Machinery
ENVIRONMENTAL− Re-refined Oil− Ozone Depleting Substances− Hazardous Min Program
Defense Supply Center Richmond
Aviation Supply Chain Other Supply Chains
LAND DETACHMENT
MARITIME DETACHMENT
Perform
ance Transformation
Culture
Defense Supply Center
Philadelphia
CLOTHING / TEXTILES- Combat uniforms/tents- Body armor/field equip- Individual chem/bio protective suit- All Service uniforms
SUBSISTENCE- Operational Rations (Meals Ready- to-Eat & Group Rations)- Food Service & Field Feeding Equip- Dining Facility Support- Fresh Fruits & Vegetables
Troop Support Lead Center
MEDICAL- Diagnostic Imaging Equip- MRI Equipment- Surgical & Dental Supplies- Pharmaceuticals- Optical Products- Laboratory Items
CONSTRUCTION & EQUIP- Facilities Maintenance- Diving, Safety & Rescue Equip- Fire & Emergency Services- Wood Products- Metals- Barrier Material
LAND DETACHMENT
MARITIME DETACHMENT
AEROSPACEDETACHMENT
Perform
ance Transformation
Culture
DSCC Supply Chains
Land Maritime
• Vehicles Components
• Gun Parts
• Tires
• Transmission Equip
• Water Purification Equip
• Valves• Fluid Handling• Pipes, Hoses & Fittings• Pumps• Motors• Electronics• Fiber Optics
AEROSPACEDETACHMENT
Perform
ance Transformation
Culture
Note: For your reference, the “Commodities Purchased by DLA” handout contains a listing of all the Federal Supply Classes and the managing Supply Center.
Defense Supply Center Columbus
• 2 million different items managed
• $3 billion in annual awards
• One of the largest suppliers of weapons system spare parts in the world
• 24,000 Military and Civilian Customers
• 10,000 Contractors
• 6.5M Orders Annually
• Installation opened in 1918
Perform
ance Transformation
Culture
Socio-Economic Programs
Perform
ance Transformation
Culture
Perform
ance Transformation
Culture
LAND MARITIME
SMALL 43.7% 70.9%HUBZONE 3.1% 1.3%SDB 4.0% 4.9%WOMAN OWNED 6.4% 10.8%
SDVO * 3.0% 3.0%
8(a) 1.3% .07%
Proposed FY08 Goals
Small Business Set-Aside Programs
Perform
ance Transformation
Culture
• Small Business Set Asides
• Section 8(a) Business Development Program
• HUBZone Set Asides
• Service Disabled Veteran Owned Set Asides
SBA Programs WithoutSet Aside Authorization
• NO Small Disadvantaged Business Set-aside
• NO Veteran Owned Business Set-aside
• NO Women Owned Business Set-aside*
Perform
ance Transformation
Culture
1. Get a D-U-N-S number - Dun & Bradstreet (1-800-333-0505)
• Takes about 10 minutes - free of charge• Or register for your DUNS number at:
https://www.dnb.com/product/eupdate/requestOptions.html
2. Register in the Central Contractor Registration (CCR) & Online Representations & Certifications Applications (ORCA):
http://www.ccr.gov and http://www.orcabpn.gov
If Small, register on CCR’s Dynamic Small Business Database site - a search engine for buyers, a marketing tool for small firms and a "link" to procurement opportunities: http://dsbs.sba.gov/dsbs/dsp_dsbs.cfm
3. Be able to receive electronic funds transfers
Before You Can Sell To DLA
Perform
ance Transformation
Culture
• Request for Quotations - Under $100,000• Most common type at DSCC - Average award is < $4,000
• Generally quoted directly on our web site
• 70% are awarded without human intervention
• Request For Proposals (RFPs) - over $100,000• Solicitation must be filled in by hand and returned to
DSCC by a specific time and date
• Proposals may be negotiated
• Invitation for Bids (IFBs) - over $100,000• Sealed Bid process
• No negotiations
Solicitation Types Perform
ance Transformation
Culture
How DLA Buys
1. Fully Competitive
• Bidsets and Drawings Available
• The solicitation will state “Full and Open Competition Apply”
Caution: DIBBS now posts drawings when Full and Open Competition does not exist
2. Approved Manufacturer(s) CAGE Code & Part Number
3. Qualified Products Lists (QPLs)
Perform
ance Transformation
Culture
What is on DIBBS?
DLA Internet Bid Board (DIBBS):
• View solicitations and submit quotes
• View RFPs
• View Long Term Contracts & EMALL Opportunities
• View provisions, clauses and packaging specs
• View award history (limited posting)
• View drawings and technical data (C-folders)
• Access the Automated Best Value System (ABVS)
(your Performance Score used in award decisions)
Perform
ance Transformation
Culture
DIBBS Home Page www.dibbs.bsm.dla.mil
Perform
ance Transformation
Culture
Perform
ance Transformation
Culture
DIBBS Registration
DIBBSTechnical Requirements
Perform
ance Transformation
Culture
078P7
DIBBSRegistration
• DIBBS pulls certain info from the CCR• Other info required to be entered at registration
Perform
ance Transformation
Culture
DIBBSRegistration
Perform
ance Transformation
Culture
DIBBSRegistration
Perform
ance Transformation
Culture
DIBBSSolicitations
Perform
ance Transformation
Culture
Perform
ance Transformation
Culture
RFQ DATABASE SEARCH
• NATIONAL STOCK NUMBER• FEDERAL SUPPLY CLASS• SOLICITATION NUMBER• PURCHASE REQUEST• NOMENCLATURE• APPROVED PART NUMBER• APPROVED CAGE CODE
Perform
ance Transformation
Culture
Solicitations - FSC 2540 Vehicle Furniture and Accessories
Perform
ance Transformation
Culture
Solicitation Results - FSC 2540 Vehicle Furniture and Accessories
Perform
ance Transformation
Culture
Opening a Solicitation
TransformationPer
formance
Culture
RFQ Solicitation
Searching for Solicitations by Key Words
Perform
ance Transformation
Culture
“SHOCK ABSORBER” SEARCH
“SHOCK ABSORBER” RESULTS
Ready to Quote?
Complete the Quote Form
BID TYPE:• Alternate Bid• Bid Without Exception• Bid with Exception• No Bid
The following are not considered exceptions: • Quoting delivery different than required delivery days
• Quoting origin inspection on solicitations requiring destination inspection
• Quoting a superseding or previously approved part or correction to a CAGE/part number
• Quoting a used, reconditioned, remanufactured, new/unused Govt. surplus, foreign, or hazardous items
Bid Without Exception Perform
ance Transformation
Culture
The following are considered exceptions: • Quoting alternate product or taking exception to the item description• Exceptions to packaging and RFID requirements (RFID required for shipment to all depot locations)
• Exceptions to FOB point• Quoting destination inspection on solicitations requiring origin inspection• Exceptions to required quantity• Quoting a quantity variance outside the specified range
Bid With Exceptionprecludes receiving automated awards
Perform
ance Transformation
Culture
Back to the Quote Form Perform
ance Transformation
Culture
•
12345
12345
Complete the Quote Form Per
formance Transformation
Culture
19.7819.78
75
75
1 200 19.7819.5219.1218.87
2015011001
50010005000
Supplies Offered ExampleIAW Drawings, Specs,
or Standards
Complete the Quote Form Perform
ance Transformation
Culture
Complete the Quote Form Perform
ance Transformation
Culture
Supplies Offered ExampleCAGE & Part Numbers
Complete the Quote New Information on Form
DIBBS pulls info from ORCA
Perform
ance Transformation
Culture
Review Your Quote Perform
ance Transformation
Culture
19.7819.78
Review Your Quote Perform
ance Transformation
Culture
Your Quote Acceptance Perform
ance Transformation
Culture
SPM7L407U0008 $3303.26
CheckmarkIndicates
You AlreadyQuoted
Perform
ance Transformation
Culture
Already Quoted
Submitted Quotes Perform
ance Transformation
Culture
Submitted Quotes Perform
ance Transformation
Culture
Click toRevise Your Quote
Revise Your Quote Perform
ance Transformation
Culture
Accessing Technical Data
Perform
ance Transformation
Culture
Viewing Technical Data Perform
ance Transformation
Culture
• First, download the viewer:
http://edmstag.redstone.army.mil/my_info.asp
• Need Assistance?
• Call 256-955-0196• Hours are from 7:00am to 4:00pm (Central Time) Monday through Friday
• Email: [email protected]
http://jtshelp.redstone.army.mil/
Download Both
Restricted Drawing Access
Joint U.S./Canadian Certification Program (JCP)
Perform
ance Transformation
Culture
Why is JCP Certification Required?
• To establish eligibility of U.S. or Canadian
contractors to receive technical data under the
control of DoD or the Canadian Department of
National Defence
• To limit access to military critical data
Perform
ance Transformation
Culture
Perform
ance Transformation
Culture
Why is Certification Necessary?
How to get a JCP Certification Number
• Go to http://www.dlis.dla.mil/jcp/
• Complete DD Form 2345
• Submit the completed form and copies of the following:• State or Provincial License,
• Incorporation Certificate,
• Sales Tax Identification Form, or
• Other documentation which verifies the legitimacy of your company
Perform
ance Transformation
Culture
Perform
ance Transformation
Culture
How to Get JCP Certified
http://www.dlis.dla.mil/jcp/
Requests for Proposals
Opportunities over $100,000
Perform
ance Transformation
Culture
Searching for Requests for Proposals (RFPs)
(over $100,000)
RFP Search
Requests for ProposalsSolicitations over $100,000
Search for RFPsBy Search Category or View All
If you just want to look at the RFP, check “NO” and submit
Return by Date & Time is Critical
Perform
ance Transformation
Culture
Alternate Offer Approval
• Alternate offers not normally evaluated for current procurement
• For "T" and "U" solicitations (9th position of RFQ #) Submit evaluation requests to:
Defense Supply Center Columbus
Mr. Lee Leon (614-692-1384)
Alternate Offer Monitor, DSCC-PCA
3990 East Broad StreetColumbus, OH 43216-
5000
• For other than “T” or “U” solicitations, send the alternate offer package to the buyer
Alternate Offersat DSCC
Perform
ance Transformation
Culture
What Information Is Required?
1. Legible / complete copies of all drawings, specs, or other data clearly describing characteristics and features
2. Must cover design, materials, performance, function, interchangeability, inspection and or testing criteria and other characteristics of the offered product.
3. Must furnish drawings and other data covering the design, materials, etc. of the exact product cited.
4. You MUST provide the National Stock Number (NSN) & the PROPOSED UNIT PRICE (with price breaks)
Perform
ance Transformation
Culture
GOVERNMENT AVERAGE PRICE
- PROPOSED UNIT PRICE
= PER UNIT DOLLAR SAVINGS
X ANNUAL DEMAND
= SAVINGS CALCULATION
Evaluation Costs & Savings Calculations
Evaluation Costs:$200 - Local Evaluation
$1,500 per Engineering Support Activity (ESA)
$1,700 - $6,200 minimum and maximum amount of savings required if the package must be forwarded
to the ESA(s) for further evaluation
Perform
ance Transformation
Culture
Best Value Contracting
DON’T DROP THE BALL
What is ABVS?• Vendors’ past performance (delivery & quality)
• Translates into a numeric score
• Displayed for the buyers
How does my ABVS score affect me?
• Buyers uses the score as an additional evaluation factor when making
best value award decisions
IN OTHER WORDS – Poor Performance Today may mean lost awards in the future!
Automated Best Value System (ABVS)
Perform
ance Transformation
Culture
ABVS Score Breakdown
PERCENT ON TIME60%
AVERAGE DAYS LATE40%
DELIVER Y50%
PRODUCT80%
PACKAGING20%
QUALITY50%
• Scores range from 0-100
• 999.9 indicates no performance history
• 24 months of data, excludes most recent 60 days
• Delinquent
• 1 Day after CDD
• If Undelivered or partially delivered
• Includes contractor caused cancellations & Terminations for Default
Perform
ance Transformation
Culture
Accessing ABVS from DSCC Homepage
GET YOUR SCORE
Your ABVS Score
All DLA ABVS Data and Scores Accessed through DSCR’s Portal
Protected by Passwords Perform
ance Transformation
Culture
ABVS Points of Contact
DSCC Pat McCreay phone (614) 692-3383
fax (614) 692-4170 [email protected]
DSCRBrenda Allen phone (804) 279-5377
fax (804) 279-5042 [email protected]
DSCPTim Atwell phone (215)737-7844
fax (215)[email protected]
Perform
ance Transformation
Culture
Where Do I Go For More
Help and Information on
Doing Business with DLA?
Help is AvailablePerform
ance Transformation
Culture
DSCC SMALL BUSINESS TEAM1-800-262-3272 OR
COMMERCIAL 614-692-3541
NAMEemail address PROGRAM
PHONE614-692-
XXXX
Eleanor [email protected]
Director, DSCC Small Business Office - 3735
Will [email protected]
Small Disadvantaged Business and 8(a) Programs - 1288
Vikki [email protected]
Outreach and Woman OwnedSDB/8(a) Program Support - 4864
Rebecca [email protected] HUBZone - 3510
Javits/Wagner/O’Day Workshops(Blind & Severely Handicapped) - 1494
Dwight [email protected] Service Disabled Veteran Owned - 7935
Charles [email protected] Opportunity Specialist - 7624
Perform
ance Transformation
Culture
Procurement Technical Assistance Centers (PTACs)
What are PTACs???Government funded local resources available across the country providing assistance in marketing your products and services to Federal, state and local governments
PTAC Goals:
• Help small businesses be competitive• Explain the complexities of Government procurement• Encourage economic development through job retention and creation• Build strong contractors through targeted training and one-on-one assistance
http://www.dla.mil/db/procurem.htm
Perform
ance Transformation
Culture
Defense Supply Center Columbus (614) 692-3345, 4227, or 3757 Fax: (614) 692-1901 E-mail: [email protected]
Defense Supply Center Philadelphia E-mail: [email protected]
Defense Supply Center Richmond (804) 279-3899 Fax: (804) 279-4420 E-mail: [email protected]
DLA Packaging Support Perform
ance Transformation
Culture
Doing Business With DSCC:• Getting Started
• Assistance in your area (PTACs)
• Small Business Programs
• Quoting on DLA BSM DIBBS
• Hands-on computer lab time
• Alternate Offers – how to get approved
• Understanding quality requirements
• Packaging – what the government wants
• How to get Drawings and Bid-sets
• DoD EMall – Be on-line for our Customers
• Payment Processing
• Freedom of Information (FOIA)
TTraining
KKnowledge
OOpportunities Free Seminars
Seating is limited – make reservation at:
http://www.dscc.dla.mil/News/events/tko/
Free Vendor Training Defense Supply Center Columbus
MARCH 18-19, 2008MAY 13-14, 2008JULY 15-16, 2008SEPTEMBER 16-17, 2008OCTOBER 21-22, 2008NOVEMBER 18-19 2008
Perform
ance Transformation
Culture
What We Need From You
• High Quality Products
• Timely Or Early Delivery
• Fair And Reasonable Price
• Responsible Adherence To Contract Terms
• Immediate Notification Of Any Problems
Why????Lives Of Our Service Men And Women Depend On It!
Perform
ance Transformation
Culture
Thank you for your
Time and Attention
Leaving you with a
Final Thought on how important
your contribution will be . . . .
Let’s work together to bring them home safely!