eia tender tech forms

8/7/2019 EIA Tender Tech Forms

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SECTION 3 TECHNICAL PROPOSAL - STANDARD

FORMS


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The Technical Proposal shall be submitted in FTP format and refer to the reference

paragraph 10.1of Section 2 of the Bid document for Standard Forms required.

TECH-1 Technical Proposal Submission FormTECH-2 Consultants Organization and Experience

A. Consultants Organization

B. Consultants Experience

TECH-3 Description of the Approach, Methodology and Work Plan for Performing theAssignment

TECH-4 Team Composition and Task AssignmentsTECH-5 Curriculum Vitae (CV) for Proposed Professional StaffTECH-6 Staffing ScheduleTECH-7 Work ScheduleTECH-8 Drawings/ SpecificationsTECH-9 Pre Contract Integrity PactTECH-10 Performance Security Form


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FORMTECH-1TECHNICALPROPOSALSUBMISSIOMFORM

[Location, Date]

To: [Name and address of Client]

Dear Sir:

We, the undersigned, offer to provide the Consultancy Services for [Insert title ofassignment] in accordance with your Invitation to Consultancy Services dated[Insert Date] and our Proposal. We are hereby submitting our Proposal, whichincludes this Technical Proposal and a Financial Proposal.

We are submitting our Proposal in association with: [Insert a list with full name andaddress of each associated Consultant, if any]

We hereby declare that all the information and statements made in this Proposalare true. Any misinterpretation contained in it may lead to our disqualification. Inthis regard you may contact any of our previous Employers or the previousEmployers of any of our sub-consultants or any of the employees thereof forfurther information.

If negotiations are held during the period of validity of the Proposal, we undertaketo negotiate on the basis of the proposed staff. Our Proposal is binding upon usand subject to the modifications resulting from Contract negotiations.

We undertake, if our Proposal is accepted, to initiate the Consulting Services

related to the assignment not later than the commencement date indicated and tocomply with all the provisions of the Contract.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely, Seal of the Firm

Authorized Signature [In full and initials]:Name and Title of Signatory:

Name of Firm:Address:


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FORMTECH-2CONSULTANTSORGANIZATION ANDEXPERIENCE

A - Consultants Organization

[Provide here a brief description of the background and organization of your firm/entity and eachassociate for this assignment.]


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B - Consultants Experience

[Using the format below, provide information on each assignment for which your firm, and each

associate for this assignment, was legally contracted either individually as a corporate entity or as

one of the major companies within an association, for carrying out consulting services similar to

the ones requested under this assignment.

Assignment name: Approx. value of the contract (in BTN):

Client :

Address:

Duration of assignment (months):

Total number of staff months of the assignment:

Approximate value of the services provided by your

firm under the contract (BTN):

Start date (month/year):

Completion date (month/year):

No. of professional staff-months provided by

associated Consultants:

Name of associated Consultants, if

any:

Name of senior professional staff of your firm

involved and functions performed (indicate most

significant profiles such as Project

Director/Coordinator, Team Leader):

Narrative description of Project:

Description of actual services provided by your staff within the assignment:

Firms Name:


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FORM TECH-3 DESCRIPTION OF THE APPROACH, METHODOLOGY

AND WORK PLAN FOR PERFORMING THE ASSIGNMENT

Technical approach, methodology and work plan are key components of the Technical Proposal.You are suggested to present your Technical proposal divided into the following three chapters:

a) Technical Approach and Methodology,b) Work Plan, andc) Organization and Staffing,a) Technical Approach and Methodology. In this chapter you should explain your

understanding of the objectives of the assignment, approach to the services, methodology for

carrying out the activities and obtaining the expected output, and the degree of detail of suchoutput. You should highlight the problems being addressed and their importance, and explainthe technical approach you would adopt to address them. You should also explain themethodologies you propose to adopt and highlight the compatibility of those methodologies withthe proposed approach.

b) Work Plan. In this chapter you should propose the main activities of the assignment, theircontent and duration, phasing and interrelations, milestones (including interim approvals bythe Client), and delivery dates of the reports. The proposed work plan should be consistent withthe technical approach and methodology, showing understanding of the ToR and ability totranslate them into a feasible working plan. A list of the final documents, including reports,drawings and tables to be delivered as final output, should be included here. The work planshould be consistent with the Work Schedule of Form TECH-7.

c) Organization and Staffing. In this chapter you should propose the structure and

composition of your team. You should list the main disciplines of the assignment, the key

expert responsible, and proposed technical and support staff.


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FORMTECH-4TEAMCOMPOSITIONANDTASKASSIGNMENTS

Professional Staff

Name of Staff Firm Area of Expertise Position Assigned Ta


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FORMTECH-5 CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL

STAFF

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:

5. Education [Indicate college/university and other specialized education of staff member,

giving names of institutions, degrees obtained, and dates of obtainment]:

6. Membership of Professional Associations:

7. Other Training [Indicate significant training]

8. Countries of Work Experience: [List countries where staff has worked in the last ten

years]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading,

and writing]:

10. Employment Record [Starting with present position, list in reverse order every employment

held by staff member since graduation, giving for each employment (see format herebelow):

dates of employment, name of employing organization, positions held.]:

From [Year]: To [Year]:Employer:

Positions held:

11.

[List all tasks to beperformed under thisassignment]

12. Work Undertaken that Best Illustrates Capability to

Handle the Tasks Assigned

[Among theassignments in which the staff has been involved,

indicate the following information forthose assignments that

best illustrate staff capability to handle the tasks listed under

point 11.]

Name of assignment or project:


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Year:

Location:

Client or Client:

Main project features:

Positions held:

Activities performed:

13. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CVcorrectly describes me, my qualifications and my experience. I understand thatany willful misstatement herein may lead to my disqualification or dismissal, ifengaged.

Date:

[Signature of staff member or authorized representative of the staff] Day/Month/YearFull name of authorized representative:


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FORMTECH-6 STAFFINGSCHEDULE

NName of Staff Staff input (in the form of a bar chart)

1 2 3 4 5 6 7 8 9 10 11 12 n

1[Home]

[Field]

2

N

Total

Note:

For professional staff, the input should be indicated individually; for Support Staff it should be indicat

clerical staff, etc.).


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FORMTECH-7 WORKSCHEDULE

N0 Activity Months

1 2 3 4 5 6 7 8 9 10

1

2

3

4

5

n

Note:

Indicate all main activities of the assignment, including delivery of reports and other benchmarks such as CDuration of activities shall be indicated in the form of a bar chart.


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FORMTECH-8 DRAWINGSANDSPECIFICATIONS

Provide here a list of drawings and specifications (if any) contained within the TechnicalProposal, and annex these hereto


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FORM TECH 9 PRE-CONTRACT INTEGRITY PACT

1 GeneralWhereas the_________________________________ (Name of person) representingthe____________________________________ (Name of Agency) hereinafter referred

to as the Employer on one part and the _________________________ (Name ofBidder) as the other part hereby execute this agreement as follows.

This agreement is signed before the sale of the tender documents. Signingauthorities will be the head of the agency and the authorized representative of thebidder.

2 ObjectivesNow, therefore, the Employer and the Bidder agree to enter into this pre-contractagreement hereinafter referred to as Integrity Pact, to avoid all forms of corruptionby following a system that is fair, transparent and free from any

influence/unprejudiced dealings prior to, during and subsequent to the currency ofthe contract to be entered into with a view to:-

2.1 Enabling the Employer to obtain the desired works at a reasonable and competitiveprice in conformity with the defined specifications of the goods and services;

2.2 Enabling bidders to abstain from bribing or any corrupt practice in order to securethe contract by providing assurance to them that their competitors will also refrainfrom bribing and other corrupt practices and the Employer will commit to preventcorruption, in any form by their officials by following transparent procedures.

3 Commitments of the Employer:The Employer Commits itself to the following: -

3.1 The employer undertakes that no official of the Employer, connected directly orindirectly with the contract, will demand, take a promise for or accept, directly orthrough intermediaries, any bribe, consideration, gift, reward, favor or any materialor immaterial benefit or any other advantage from the Bidder, either for themselvesor for any person, organization or third party related to the contract in exchange foran advantage in the bidding process, bid evaluation, contracting or implementationprocess related to the Contract.

3.2 The Employer will, during the pre-contract stage, treat all Bidders alike, and willprovide to all Bidders the same information and will not provide any such

information to any particular Bidder which could afford an advantage to thatparticular Bidder in comparison to other Bidders.

3.3 All the officials of the Employer will report to the appropriate Government officeany attempted or completed breaches of the above commitments as well as anysubstantial suspicion of such a breach.

3.4 In case of any such preceding misconduct on the part of such official (s) is reportedby the Bidder to the Employer with full and verifiable facts and the same is prima


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facie found to be correct by the Employer, necessary disciplinary proceedings or anyother action as deemed fit, including criminal proceedings may be initiated by theEmployer and such a person shall be debarred from further dealings related to thecontract process. In such ease while an enquiry is being conducted by the Employerthe proceedings under the contract would not be stalled,

4 Commitments of BiddersThe Bidder commits himself to take all measures necessary to prevent corruptpractices, unfair means and illegal activities during any stage of his bid or duringany pre-contract or stage in order to secure the contract or in furtherance to secure itand in particular commits himself to the following.

4.1 The Bidder will not offer, directly or through intermediaries, any bribe, gift,consideration, reward, favor, any material or immaterial benefit or other advantage,commission, fees, brokerage or inducement to any official of the Employer,connected directly or indirectly with the bidding process or to any person,organization or third party related to the contract in exchange for any advantage in

the bidding, evaluation, contracting and implementation of the Contract.4.2 The Bidder further undertakes that he has not given, offered or promised to give

directly or indirectly any bribe, gift, consideration, reward, favor, any material orimmaterial benefit or other advantage, commission, fees, brokerage or inducementto any official of the Employer or otherwise in procuring the Contract or for bearingto do or having done any act in relation to the obtaining or execution of the Contractor any other contract with the Government for showing or forbearing to show favoror disfavor to any person in relation to the Contract or any other contract with theGovernment.

4.3 The Bidder will not collude with other parties interested in the contract to precludethe competitive bid price, impair the transparency, fairness and progress of thebidding process, bid evaluation, contracting and implementation of the contract.

4.4 The Bidder, either while presenting the bid or during pre-contract negotiations orbefore signing the contract, shall disclose any payments he has made, is committedto or intends to make to officials of the employer or their family members, agents,brokers or any other intermediaries in connection with the contract and the detailsof services agreed upon for such payments.

4.5 The Bidder commits to refrain from giving any complaint directly or through anyother manner without supporting it with full and verifiable facts.

4.6 The Bidder shall not instigate or cause to instigate any third person to commit any ofthe actions mentioned above.

5 Previous Transgression5.1 The Bidder declares that no previous transgression occurred in the last three years

immediately, with any other Employer in respect of any corrupt practices envisagedhereunder that could justify bidders exclusion from the tender process.


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5.2 If the Bidder makes incorrect statement on this subject, Bidder can be disqualifiedfrom the tender process or the contract, if already awarded, can be terminated forsuch reason.

6 SanctionsThe provisions regarding Sanctions for violation of the Integrity Pact includeforfeiture of Performance Bond in case the Employer decides to forfeit the samewithout assigning any reason for imposing sanction for violation of Integrity Pact

7 Sanctions for ViolationAny breach of the aforesaid provisions by the Employer shall face administrativecharges and penal actions as per the existing relevant rules and laws. The breach ofthe Pact by the Bidder or any one employed by him or acting on his behalf (whetherwith or without the knowledge of the Bidder) or the commission of any offence bythe Bidder or any one employed by him or acting on his behalf, shall be dealt with asper the provisions of the Bhutan Penal Code 2004 and the Anti-Corruption Act, 2006.

The Employer/relevant agency shall also take all or any one of the followingactions, wherever required:-

7.1 To immediately call off the pre-contract negotiations without assigning any reasonor giving any compensation to the Bidder. However, the proceeding with the otherBidder(s) would continue.

7.2 Thu Earnest Money/ Security Deposit / Performance Bond shall stand forfeited.7.3 To immediately cancel the contract, if already awarded/signed, without giving any

compensation to the Bidder.

7.4 To recover all sums already paid by the Employer.7.5 To encase the advance bank guarantee and performance bond/warranty bond, if

furnished by the Bidder, in order to recover the payments, already made by theEmployer, along with interest.

7.6 To cancel all or any other Contracts with the Bidder.7.7 To debar the Bidder from entering into any bid of the Government of Bhutan as per

the Debarment clause of the Procurement Manual.

8 Conflict of Interest8.1 A conflict of interest involves a conflict between the public duty and private

interests (for favor or vengeance) of a public official, in which the public official hasprivate interest which could improperly influence the performance of their officialduties and responsibilities. Conflict of Interest would arise in a situation when anyconcerned members of both the parties are related either directly or indirectly, orhas any association or had any confrontation. Thus, conflict of interest of the anyofficial of the Employer must be declared in the prescribed form attached.


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8.2 The Bidder shall not lend to or borrow any money from or enter into any monetarydealings or transactions, directly or indirectly, with any employee of the Employer,and if he does so, the Employer shall be entitled forthwith to rescind the Contractand all other contract with the Bidder.

9 Examination of Books of Accounts9.1 In case of any allegation of violation of any provisions of this Integrity Pact or

payments of commission, the Employer or its agencies shall be entitled to examinethe Books of Accounts of the Bidder and the Bidder shall provide necessaryinformation of the relevant financial documents and shall extend all possible helpfor the purpose of such examination.

10 Monitoring and Arbitration10.1 The Procurement Division of the Ministry of Finance is responsible for monitoring

and arbitration of IP.

11

Legal Actions

11.1 The action stipulated in this Integrity Pact is without prejudice to any other legalaction that may follow in accordance with the provisions of the extant law in forcerelating to any civil or criminal proceedings.

12 Validity12.1 The validity of this Integrity Pact shall be from the date of its signing and extend up

to 3 years or the complete execution of the contract to the satisfaction of both theEmployer and the Bidder, whichever is later,

12.2

Should one or several provisions of this Pact turn out to be invalid; the remainder ofthis Pact remains valid. In this case, the parties will strive to come to an agreementto their original intentions,

The parties hereby sign this Integrity Pact at ___________________on _____________

EMPLOYER BIDDER

Witness: Witness:

1. _________________________ 1._________________________2. _________________________ 2.__________________________


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3. FORM TECH 10 PERFORMANCE SECURITY FORMToThe Manager (Civil)Projects Department

Druk Green Power Corporation LimitedThimphu, Bhutan

WHEREAS (Name of the Consultant) hereinafter called the Consultant, hasundertaken to carry out consultancy service for carrying out Environmental ImpactAssessment (EIA) for Feasibility Study (FS) of Nikachhu Hydropower Project (208 MW) at

Trongsa, Bhutan, in pursuance of Contract No dated., hereinafter called the contract;

AND WHEREAS it has been stipulated by you in the Contract that the Consultantshall furnish you with a Bank Guarantee by for the sumspecified therein as security for compliance with the Consultants performanceobligations in accordance with the Contract;

AND WHEREAS we have agreed to give the Consultant a Guarantee;THEREFORE WE hereby affirm that we are Guarantors and responsible to you, onbehalf of the Consultant, up to a total of (Amount of guarantee in Words and Figures)and we undertake to pay you, upon your first written demand declaring the

Consultant to be in default under the Contract, and without cavil or argument,any sum or sums as specified by you, within the limit of .asaforesaid, without your needing to prove or to show grounds or reasons for yourdemand or the sum specified therein.

This guarantee is valid until .day of

[NAME OF GUARANTOR]

Legal Stamp By_____________________

(Title)

Authorized Representative

Date: _______________

Address: ____________


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