efficiency for the future - alumina 2018 · efficiency for the future. ... the alumina quality...

Sponsorship and Exhibition Opportunities

www.aqw.com.au

9 - 14 September 2018 • Gladstone, Queensland, Australia

Efficiency for the Future

On behalf of the organising committee it is my pleasure to invite you to participate as a sponsor to Alumina 2018, the 11th AQW International Conference, which will be held in September 2018 in Gladstone Queensland.

The Alumina Quality Workshop began in 1988 as a forum to bring the world’s alumina producers and their customers together to exchange ideas and information around a common goal of improved product quality. The symposia have been held in Australia at an interval of three years. Over time, the workshop has evolved into a major international symposium, incorporating all aspects of the production of alumina from bauxite. In recognition of this evolution we have rebranded the conference name Alumina 2018.

The conference offers a unique opportunity to hear about the latest developments in alumina production and to network with other alumina producers, researchers and suppliers. The conference theme Efficiency for the Future reflects the current industry focus on cost reduction, optimisation of raw materials & energy use and the adoption of new technology. This continual drive for improved efficiency will ultimately result in a sustained and thriving alumina industry for the future.

The Conference is considered the premier conference “for the industry, by the industry”. The organising committee is creating a world-class program with excellent opportunities for networking and sharing knowledge with over 300 industry producers and suppliers from all over the world. Your contribution as a sponsor or exhibitor will provide a platform to promote your organisation’s name, support your brand and maintain a high profile among specialists before, during and after the event. Sponsorship also supports the high level technical program and the acclaimed keynote speakers that the committee are presently inviting to present in Gladstone.

In response to challenging alumina market conditions, the Alumina 2018 organising committee has worked hard to improve cost efficiency, while still maintaining the same high quality conference. We are pleased to highlight that as a consequence there will be no increase in the sponsorship and exhibition fees from the previous AQW conference 3 years ago.

We welcome your involvement as a sponsor for this important event.

Dr Anthony CanfellChair, Alumina 2018

Invitation

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The Alumina Quality Workshop began in 1988 as a forum to bring the world’s alumina producers and their customers together to exchange ideas and information around a common goal of improved product quality. Over time, the workshop has evolved into a major international symposium, covering all aspects of the production of alumina from bauxite, of which alumina quality remains an important aspect. The AQW symposia continue to be held in Australia at an interval of three years.

The Alumina Quality Workshop was incorporated in 1995. AQW (Inc.) is the association charged with the organisation and production of Alumina 2018, the 11th AQW International Conference. The AQW (Inc.) executive committee consists of representatives of each of the major Australian alumina producers, with the chair (and host) rotating for each conference.

Apart from the conference, AQW (Inc.) was constituted to undertake technical investigations, research and the promotion of tertiary education, in support of the future needs and betterment of the alumina refining and smelting industries. AQW (Inc.) is a non-profit organisation.

The current AQW Inc. Executive Committee Members are:

• Dr Anthony Canfell (Chair) Rio Tinto• Dr Chris Baker (Deputy Chair) Alcoa• Dr David Cochrane South 32/Worsley• Dr Benoit Cristol UC Rusal • Wlademir Penna Hydro Aluminium• Dr Steve Rosenberg Emirates Global Aluminium• Dr Greg Power (Secretary/Treasurer) Arriba Consulting Pty Ltd

For more details, see www.aqw.com.au.

About AQW (Inc.)

Conference Organising Committee

Dr Anthony Canfell (Chair)Dr Meagan Ladhams

Contact DetailsFor all queries regarding sponsorship and the industry exhibition, please contact:

Alumina 2018 Conference SecretariatLexie DuncanEncanta Event Management Suite 614, St Kilda Road Towers 1 Queens Road Melbourne VIC 3004 P: +61 3 9863 7607E: [email protected]

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Why Should you Sponsor?As part of a comprehensive and effective marketing plan, sponsorship provides positive results and benefits to your brand and products – especially important in today’s economic climate.

The key benefits of sponsorship include:

An opportunity to promote your company, profile your brand and maintain high visibility among specialists and decision makers before, during and after the event.

Link your company with key Technical Themes and/or Workshops.

Your organisation will openly and prominently demonstrate its commitment to the industry.

Sponsorship and Exhibiting are the most cost effective ways to reach delegates, who will be targeted via a comprehensive promotional campaign.

This conference will provide an excellent platform to launch a new product or service.

You can interact with delegates face to face during the designated conference meal breaks.

You will be exposed to a keenly interested, relevant, and above all, influential audience in an educational environment away from the competition of everyday distractions.

Use this fantastic opportunity to network with delegates, update their knowledge and understanding of your products and services in an environment where they are open to listening and learning.

Early confirmation of sponsorship will ensure your organisation receives significant exposure early in the conference promotion.

We will work together with all sponsors to ensure that we maximise your investment.

The packages provided in this document are thought starters. We would welcome the opportunity to tailor any package to meet your objectives and budgetary needs.

VenueGladstone Entertainment Convention Centre56 Goondoon StGladstone QLD 4680P: +61 7 4972 2822W: www.gladecc.com.au

Conference PromotionA marketing strategy will ensure that the benefits of supporting the 2018 Conference are promoted to a wide audience. This includes:

Dedicated website Extensive direct mail campaigns Advertising in professional journals

Who will Attend?In recent years the AQW Conference has attracted 300-400 delegates from throughout Australia and overseas, including:

Industry technical and operations experts Researchers Equipment and chemical suppliersHealth and safety, environmental and

sustainability specialists Regulatory, community and other interest groups

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$50,000 INCLUDING GST(Exclusive Opportunity †)

Acknowledgement

Opportunity to sponsor a Plenary Session within the Conference Program.

Acknowledgement on the official Conference website with logo and hyperlink to organisation’s website.

Logo to be included in all Conference newsletters, from time of booking.*

Organisation’s logo on the front cover of the Conference Program Handbook/Conference Proceedings.**

Logo featured on the official Conference venue signage.

Logo included in Conference App.

Verbal acknowledgment at Official Opening as the Platinum Sponsor of the Conference.

Display of organisation’s logo on a looped PowerPoint slide shown in session rooms prior to and between the commencement of all plenary and concurrent sessions.

Single slide acknowledgement by way of advertisement placed on looped power point.

Logo included in all Conference advertising*.

Acknowledgement on Delegate Confirmation letters and invoices issued by the Conference Secretariat as Platinum Sponsor.

Opportunity to send an email to Conference Delegates prior to the 2018 Conference promoting your involvement in the Conference (subject to Australian Privacy Laws).

Exhibition

Two (2) complimentary exhibition booths (6m x 6m total) in a prime location.

Additional booths can be purchased at a 25% discount.

Promotional

One full page colour advertisement featured in the Conference Registration Brochure. *

One full page colour advertisement featured in the Conference Program Handbook or alternative electronic medium. *

Recognition with company logo as the Platinum Sponsor featured in the Conference Registration Brochure and Program Handbook.*

Opportunity to provide a 400 word promotional paragraph in the Conference Program Handbook including company contact details.*

Opportunity to provide a 400 word promotional paragraph in the Conference App including company contact details.

Two (2) flyers (up to eight A4 size pages) or promotional products (content to be approved by organising committee) inserted into the Conference Satchel (excludes note pads and pens). *

Registrations/Tickets

Six (6) complimentary full registrations to the Conference including access to all Conference sessions, catering breaks, Welcome Reception, Cocktail Evening and Conference Dinner.

Four (4) complimentary exhibitor registrations to the Conference excluding Cocktail Evening, Conference Dinner and Conference sessions.

Opportunity to register additional staff at Early Bird price, regardless of time booked.

Delegate List

Complete list of delegates details (name, position, organization and state - subject to Australian Privacy Laws) two weeks prior to the conference and also at the completion of the Conference.

Additional Opportunity

In recognition of your status as a Platinum Sponsor, the opportunity to also sponsor one of the following items (at no extra cost). The Committee reserves the right to alter these additional opportunities as circumstances dictate.

Delegate Note Pads

Delegate Pens

Pocket Program

† Note that the organising company has Right of First Refusal to the Platinum Sponsorship Exclusive Opportunity (in 2018 the organising company will be Rio Tinto).

PLATINUM SPONSOR

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$22,000 INCLUDING GST(6 Opportunities Available)

Acknowledgement





Verbal acknowledgment at Official Opening as a Gold Sponsor of the Conference.


Exhibition

One (1) complimentary exhibition booth (3m x 3m) in a prime location.

Additional booths can be purchased at a 25% discount.

Promotional

Recognition with company logo as a Gold Sponsor featured in the Conference Registration Brochure and Program Handbook.*



One (1) flyer (up to eight A4 size pages) or promotional product (content to be approved by organising committee) inserted into the Conference Satchel (excludes note pads and pens). *

One half page colour advertisement featured in the Conference Program Handbook.


Three (3) complimentary full registrations to the Conference including access to all Conference sessions, catering breaks, Welcome Reception, Cocktail Evening and Conference Dinner.

Two (2) complimentary exhibitor registrations to the Conference excluding Cocktail Evening, Conference Dinner and Conference sessions.

Delegate List


Additional Opportunity

Opportunity to sponsor a concurrent session as nominated by your organisation, including recognition in program of sponsored session and placement of organisation banner in session room (provided by organisation).

GOLD SPONSOR

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$11,000 INCLUDING GST(Unlimited Opportunities Available)

Acknowledgement



Organisation’s logo included on the Conference Program Handbook sponsor’s recognition page.*




Promotional

Recognition with company logo as a Silver Sponsor featured in the Conference Registration Brochure and Program Handbook.*



One (1) up to four (4) page A4 flyer or promotional product inserted into the Conference Satchel (excludes note pads and pens) *

One quarter page colour advertisement featured in the Conference Program Handbook.


One (1) complimentary full registration to the Conference including access to all Conference sessions, catering breaks, Welcome Reception and Conference Dinner.

Delegate List

Complete list of delegates details (name, position, organization and state - subject to Australian Privacy Laws) provided at the completion of the Conference.

$15,000 INCLUDING GST(Exclusive Opportunity)

The social highlight of the Conference will be an evening of spectacular entertainment. The Conference Dinner will culminate in an evening of enjoyment and networking and will be held on Wednesday 12 September 2018.

Acknowledgements

Naming rights to the Conference Dinner for example “ABC Conference Dinner”.







Company logo on the Conference Dinner tickets.

5 minute speaking opportunity at the opening of the Conference Dinner.

Opportunity to provide a sponsor-supplied gift for attendees / delegates (excludes note pads and pens), to be placed on tables at the Conference Dinner.

Nine (9) Complimentary tickets to the Conference Dinner.

VIP Table Placement prime positioning of your organisations table at the Conference Dinner.

Opportunity to provide two (2) company pullup banners to be displayed during the Conference Dinner.


One (1) complimentary full registration to the Conference including access to all Conference sessions, catering breaks, Welcome Reception and Conference Dinner.

Delegate List


SILVER SPONSOR

CONFERENCE DINNER SPONSOR

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WELCOME RECEPTION SPONSOR

COFFEE CART SPONSOR


Acknowledgements

Acknowledged as the Welcome Reception Sponsor on all invitations and program for the event.

Naming rights to the Welcome Reception for example “ABC Welcome Reception”.







Company logo on the Welcome Reception tickets.

Opportunity to provide two (2) company pullup banners to be displayed during the Welcome Reception.

Promotional:

3 minute speaking opportunity at the opening of the Welcome Reception.

Registration

Opportunity to purchase one (1) registration at 50% discount on Early Bird price.


Everyone loves coffee! This is a great way to ensure that your brand is recognized and appreciated. Sponsorship of the Coffee Cart will present a valuable networking opportunity during the Conference, providing the sponsor with a wonderful opportunity to energise the delegates with Espresso Coffee located in the catering/exhibition area. A dedicated barista will be on hand to make coffees to order- always the most popular spot at break times

Acknowledgements

Acknowledged as the Coffee Cart Sponsor in marketing for the Conference.



Acknowledgement in Registration Brochure*





Promotional: Opportunity to provide branded take-away coffee cups,

napkins, stirrers and aprons (at own expense) to be used exclusively for all espresso coffees served.

Opportunity to provide a sponsor-supplied gift (eg. coffee keep cups) for attendees / delegates (excludes note pads and pens), to be available at the coffee cart.

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The app is used continually throughout the Conference and this is a great way to have your brand in front of prospects from day one. The Conference will feature a fully integrated app for iOS (iPhone and iPad) and for Android (phones and tablets) to deliver the best possible user experience and presentation of the Conference program in an innovative and interactive manner.

Please feel free to contact the Conference Secretariat to view examples of a conference app.

Acknowledgements

Acknowledged as the Conference App Sponsor in marketing for the Conference.






Logo displayed on banner on the home page of the Conference App.



$5,500 INCLUDING GST(EXCLUSIVE OPPORTUNITY)

Acknowledgements



Logo on the Delegate Bag alongside the Conference and Host Organisation’s logos.





One (1) up to four (4) pages A4 flyer or promotional product inserted into the Delegate Bag (excludes note pads and pens).*

NAME BADGE AND LANYARD SPONSOR

$4,400 INCLUDING GST(EXCLUSIVE OPPORTUNITY)

Acknowledgements



Logo on the name badge and lanyard alongside the Conference and Host Organisation’s logos.






CONFERENCE APP SPONSOR

DELEGATE BAG SPONSOR

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LUNCH SPONSOR

STUDENT SPONSORSHIP

SATCHEL INSERT

$3,300 INCLUDING GST PER DAY(3 Opportunities Available)

Acknowledgments






Logo featured on sponsored lunch signage.



Opportunity to provide two (2) company pullup banners to be displayed during the sponsored lunch break.

CONFERENCE PROGRAM HANDBOOK ADVERTISING

Half Page $1,650 incl GSTFull Page $2,200 incl GST

*Subject to printing deadlines. **Organisers reserve the right to amend these publications offered.

$5,500 INCLUDING GST

The Alumina 2018 Conference Organising Committee is seeking support from organisations to assist students to attend the Conference by sponsoring registrations. For each investment of $5,500 you could assist in up to 10 students attending the conference that may not normally have the opportunity to do so. Students would be required to complete an application and answer a set criteria of how they would gain from attendance at the conference. The Organising Committee would be responsible for the selection of students who are awarded these Student Scholarships upon review of the applications received.

Acknowledgments



Acknowledgement in Registration Brochure. *





Promotional

One (1) up to four (4) page A4 flyer or promotional product inserted into the Conference Satchel (excludes note pads and pens). *

One half page colour advertisement featured in the Conference Program Handbook.

$1,100 INCLUDING GST(Unlimited Opportunities Available)

A4 satchel insert (up to 6 pages) placed into delegate bags.

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EXHIBITION OPPORTUNITIESTo complement the technical program at the Alumina 2018 Conference, an industry exhibition will be held in conjunction with the Conference. The Welcome Reception, tea breaks and lunches will be served amongst the exhibition. These meals will be “stand-up” to allow delegates to move freely through the exhibition space at all times.

EXHIBITION BOOTH $4,400 INCLUDING GST(3m x 3m)

3m wide x 3m deep x 2.4m high velcro lined booth.

Carpeted floor.

Back and side walls.

Company name on fascia board.

Two spotlights.

One standard power outlet.

One dressed trestle table and two chairs.

Two exhibitor registrations per booth (includes tea breaks, lunches and Welcome Reception, does not include Cocktail Function or Conference Dinner).

Two delegate bags and program handbooks.

Logo in Conference App.

Complete list of delegates’ details (name, position, organization and state - subject to Australian Privacy Laws) emailed within one month of the conclusion of the Conference.

GENERAL INFORMATION

Exhibitor personnel passes do not grant access to the core Conference program, nor the Conference dinner.

Priority of placement within the exhibition will be sold in accordance with the date of application receipt.

The Organisers reserve the right to alter the floor plan or sponsorship/exhibition offerings as circumstances dictate.

An exhibition manual containing information on move in and out times will be distributed to exhibitors and sponsors in 2018.

All exhibitors must provide the Conference Secretariat with a copy of their public liability insurance certificate of currency, for a minimum cover of $20 million.

CONDITIONS OF PAYMENT

Sponsorship/Exhibition confirmation and a tax invoice will be sent upon receipt of your booking form.

Payment: 50% deposit is required within one month of receipt of the application form and the final 50% before 16 June 2018.

Failure to pay your sponsorship and exhibition invoice may result in your sponsorship item or exhibition stand being released for sale.

Please Note: All benefits will be extended subject to the time of confirmation of sponsorship. In some case deadlines may have expired and the benefits cannot be extended.

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HALL BSTAGE

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FLOOR PLANThis floor plan is subject to change.

SPONSORSHIP & EXHIBITION BOOKING FORM

NAME:

ORGANISATION:

POSITION:

ADDRESS:

SUBURB: STATE:

POSTCODE: COUNTRY:

TELEPHONE: MOBILE:

EMAIL:

WEBSITE:

CONTACT DETAILSPlease print clearly in block capitals.

NAME:

TELEPHONE: MOBILE:

ONSITE CONTACT

SPONSORSHIP PACKAGEAll costs are shown in Australian dollars and include GST.

Package √ Package √

Platinum Sponsor ($50,000) Delegate Bag Sponsor ($5,500)

Gold Sponsor ($22,000) Name Badge & Lanyard Sponsor ($4,400)

Silver Sponsor ($11,000) Lunch Sponsor Mon Tues Wed ($3,300)

Conference Dinner Sponsor ($15,000) Student Sponsorship ($5,500)

Welcome Reception Sponsor ($6,600) Satchel Insert ($1,100)

Coffee Cart Sponsor ($6,600) Program Handbook Advert

Half Page ($1,650) Full Page ($2,200)Conference App Sponsor ($7,700)

Sponsorship Total Amount:

Please post or email this form to:Lexie DuncanEncanta Event Management Suite 614, St Kilda Road Towers 1 Queens Road, Melbourne VIC 3004 P: +61 3 9863 7607 E: [email protected]

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PAYMENTMethod of payment (please indicate):

I require a tax invoice to make payment.

I have enclosed/will forward a cheque. Cheques must be in Australian currency, drawn on an Australian bank and free of all charges. Cheques should be made payable to “EECW in Trust for Alumina 2018”.

I wish to pay by bank transfer. Bank details will be supplied on your tax invoice issued with confirmation.

I wish to pay by credit card.

Cancellation PolicyCancellations will only be accepted in writing and must be signed by the person whose signature appears on this form (or their nominee). Cancellations from 24 March 2018 and prior to 16 June 2018 will forfeit the 50% payment forwarded with this application.

Cancellations from 16 June 2018 will receive no refund and will be liable for payment of the balance should it not have been received by the cancellation date.

EXHIBITION BOOTH Please indicate:

Booth Package Price per Booth Quantity Total Cost

Exhibition Booth Shell Scheme (3m x 3m) $4,400

Exhibition Booth Space Only (3m x 3m) $4,400

TOTAL

BOOTH ALLOCATION (1-3 in order of preference)

First Choice: Second Choice: Third Choice:

Location – The conference managers will endeavour to allocate space in line with your request, however this cannot be guaranteed.

I do not wish to be located adjacent to these companies:

I wish to be located adjacent to these companies:

FACIA NAME SIGNAGE - Maximum of 30 characters including spaces

Amount to authorise

Name (please print)

Organisation

Signed

VISA MasterCardAMEX

Card Number

I have read the cancellation policy and accept all of its conditions

Expiry Date

CCV NumberCardholders Name

Signature

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Note: Sponsorship and Exhibition Fees will incur a 3.3% merchant fee

We look forward to seeing you in Gladstone!

For all queries regarding sponsorship and exhibition, please contact:

Lexie DuncanEncanta Event Management Suite 614, St Kilda Road Towers 1 Queens Road Melbourne VIC 3004 P: +61 3 9863 7607 E: [email protected]

efficiency for the future - alumina 2018 · efficiency for the future. ... the alumina quality...

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