effective presentations uvic handouts
TRANSCRIPT
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Power Presentation Skills
Power Presentation Skills The Road to SuccessThe Road to Success
Creative ProcessCreative Process
PreparationPreparation
IncubationIncubation
IlluminationIllumination
RefinementRefinement
ConfidenceConfidence
PreparePrepare
PracticePractice
Breathe & relaxBreathe & relax
Visualize successVisualize success
Communication ProcessCommunication Process How We CommunicateHow We Communicate
Message and LanguageMessage and Language
Vocal ToneVocal Tone
Body LanguageBody Language
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Power Presentation Skills
Words 7Words 7 10%10%
Body Language 30Body Language 30 55%55%
Vocal Tone 30Vocal Tone 30 45%45%
Message ContentMessage Content Why People Dont ListenWhy People Dont Listen
Speak at 150 wordsSpeak at 150 wordsper minuteper minute
Listen at 300 wordsListen at 300 words
per minuteper minute
Fill in theFill in the gapsgaps
Nonverbal CommunicationNonverbal Communication
Stand tall but relaxedStand tall but relaxed
Use gesturesUse gestures
Maintain eye contactMaintain eye contact
Let your body reflectLet your body reflectyour messageyour message
Adapt to your audienceAdapt to your audience
The Natural VoiceThe Natural Voice
IntelligibleIntelligible
AssuredAssured
ExpressiveExpressive
WellWell--pacedpaced
The Power of PauseThe Power of Pause
Woman / without her man /Woman / without her man /is nothing.is nothing.
Woman / without her / man isWoman / without her / man isnothing.nothing.
HighHigh--Impact LanguageImpact Language
Use short, simple wordsUse short, simple words
Paint word picturesPaint word pictures
Do not use jargonDo not use jargon
Speak to grade 6, age 12Speak to grade 6, age 12
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Power Presentation Skills
The Preparation ProcessThe Preparation Process BrainstormBrainstorm
Pool ideas, uncritically,Pool ideas, uncritically,
as a first step inas a first step inaddressing an issue,addressing an issue,topic or problem.topic or problem.
BrainstormBrainstorm
AudienceAudience
InformationInformation
Central IdeaCentral Idea
Develop ContentDevelop Content
ObjectiveObjective
Determine Your ObjectiveDetermine Your Objective
What do you want the audienceWhat do you want the audienceto:to:
knowknow
dodo
feelfeel
Analyze Your AudienceAnalyze Your Audience
EducationEducation
Group membershipGroup membership
GenderGender
AgeAge
Ethnic/ cultural backgroundEthnic/ cultural background
KnowledgeKnowledge
Determine Audience QuestionsDetermine Audience Questions
Most importantMost important
audienceaudiencequestion. . . .question. . . .
WIIFM?WIIFM?
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Power Presentation Skills
Organize to InformOrganize to Inform
IntroductionIntroduction
Central Idea & forecastCentral Idea & forecast
Main PointsMain Points
ConclusionConclusion
Supporting MaterialsSupporting Materials
Build CredibilityBuild Credibility
CompetenceCompetence
ExpertiseExpertise
SinceritySincerity
DynamismDynamism
Use Logical SupportUse Logical Support
Use specific evidenceUse specific evidence
Explain evidenceExplain evidence
Place data in a familiar settingPlace data in a familiar setting
Make impact clearMake impact clear
Emotional SupportEmotional Support
ExperienceExperience
relevantrelevant
from memoryfrom memory
sensory detailssensory details
AnalogiesAnalogies
in keeping with intentin keeping with intent
Succinct metaphorsSuccinct metaphors
And Remember HumourAnd Remember Humour
RelevantRelevant
TastefulTasteful
WellWell--toldtold
BriefBrief
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Power Presentation Skills
Organize to PersuadeOrganize to Persuade
AttentionAttention
NeedNeed
SatisfactionSatisfaction
VisualizationVisualization
ActionAction
Sales PresentationSales Presentation
Customer needCustomer need
Product andProduct andfeaturesfeatures
Cost analysisCost analysis
StrengthsStrengths
Key benefitsKey benefits
ActionAction
Recommending a StrategyRecommending a Strategy
Vision, goals,Vision, goals,objectivesobjectives
Current situationCurrent situation
RelevantRelevanthistory/assumptionshistory/assumptions
Available optionsAvailable options
ActionAction
ProblemProblem--CauseCause--SolutionSolution
AttentionAttention
ProblemProblem
CauseCause
SolutionSolution
ActionAction
ProblemProblem--OptionOption--PatternPattern
AttentionAttention
ProblemProblem
OptionsOptions
RecommendedRecommendedoptionoption
ActionAction
Comparative AdvantagesComparative Advantages
AttentionAttention
Brief statementBrief statementof problemof problem
SolutionSolution
Advantages ofAdvantages ofsolutionsolution
ActionAction
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Power Presentation Skills
Visuals: Capture the EssenceVisuals: Capture the Essence Design a TemplateDesign a Template
StyleStyle
TypographyTypographyColourColour
LogoLogo
Balance the LayoutBalance the Layout
Divide page intoDivide page intothirds or fifthsthirds or fifths
Align offAlign off--centrecentre
Flow left to rightFlow left to right& top to bottom& top to bottom
1/3
Flow
Design Readable TextDesign Readable Text
A clean, legible, common fontA clean, legible, common font
48 pt font for titles48 pt font for titles
28 pt font for bullets28 pt font for bullets
SerifSeriforor sanssans--serifserif
High contrast with backgroundHigh contrast with background
Bold or shadowed forshadowed forreadabilityreadability
NoNo italicsitalics
Be Selective About ColourBe Selective About Colour
Avoid warm shades forAvoid warm shades for
backgroundbackgroundLimit the number ofLimit the number of
ccoolloouurrss
AvoidAvoid redred && greengreencombinationscombinations
SimpleSimplebackgroundsbackgrounds
work bestwork best
Use Colour for EmphasisUse Colour for Emphasis
Use warmUse warmcolours forcolours foremphasisemphasis
Save brightSave brightcolours forcolours forgraphics &graphics &photosphotos
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Power Presentation Skills
Use Titles to Make Your PointUse Titles to Make Your Point
Make titlesMake titlesinformativeinformative
Dont Fake It. Be Prepared!Dont Fake It. Be Prepared!
Boil Down Text SlidesBoil Down Text Slides
One idea perOne idea pervisualvisual
LimitedLimitednumbernumber
6 lines x6 lines x
4 words4 words
Visuals to addVisuals to addimpactimpact
Give Your Bullets ImpactGive Your Bullets Impact
Similar in formSimilar in form
Similar inSimilar incontentcontent
ShortShort
Use Symbols as ShortcutsUse Symbols as Shortcuts
Toilette degli uomini e delle donneToilette degli uomini e delle donne
Les salles de toilette des hommes etLes salles de toilette des hommes etdes femmesdes femmes
Servicios de los hombres y de lasServicios de los hombres y de lasmujeresmujeres
Mens & womens washroomsMens & womens washrooms
Picture the MessagePicture the Message
Bend, Lift and Carry SafelyBend, Lift and Carry SafelyUse picturesUse pictures
to tell yourto tell your
storystory
Charts and GraphsCharts and Graphs
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Power Presentation Skills
Use Simple GraphicsUse Simple Graphics
Domestic &IndustrialWasteDisposal
Data Graphical DesignData Graphical Design
Charles Joseph Minard, Tableaux Graphiques et Cartes Figuratives de M. Minard, 1845-1869
1997Sales byQuarter
Avoid Presenting Raw DataAvoid Presenting Raw Data
Qtr 1st 2nd 3rd 4th
East 20.4 27.4 90.0 20.4
West 30.6 38.6 34.6 31.6
North 45.9 46.9 45.0 43.9
Use Colour for EmphasisUse Colour for Emphasis
Use warmUse warmcolours forcolours foremphasisemphasis
Save brightSave brightcolours forcolours forgraphics &graphics &photosphotos
Use Pie Graphs to Show PartsUse Pie Graphs to Show Parts
1997WorldwideBeverage
Consumption
W a t e r
T e a &
C o f f e e
A l c o h o l
F r u i t J u i c e s
M i l k & D a i r y
C o l a
C o l a C o l a
C o l a
M i s c e l l a n e o u s
B e v e r a g e s
O t h e r
S o f t
D r i n k s
4 2 %
4 2 %4 2 %
4 2 %4 2 %
4 2 %4 2 %
4 2 %
3 1 %
3 1 %3 1 %
3 1 %3 1 %
3 1 %3 1 %
3 1 %
2 %
2 %2 %
2 %2 %
2 %2 %
2 %
2 %
2 %2 %
2 %2 %
2 %2 %
2 %
7 %
7 %7 %
7 %7 %
7 %7 %
7 %
7 %
7 %7 %
7 %7 %
7 %7 %
7 %
6 %
6 %6 %
6 %6 %
6 %6 %
6 %
3 %
3 %3 %
3 %3 %
3 %3 %
3 %
1 9 8 2
1 9 8 2 1 9 8 2
1 9 8 2
Use Bar Graphs to CompareUse Bar Graphs to Compare
Year EndValue ofColaStocks(in Billions)
$ 7
$ 1 4
$ 5 5
$ 8 0
1 9 8 7
1 9 8 7 1 9 8 7
1 9 8 7 1 9 9 2
1 9 9 2 1 9 9 2
1 9 9 2 1 9 9 7
1 9 9 7 1 9 9 7
1 9 9 7
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Power Presentation Skills
Beware 3Beware 3--D GraphsD Graphs
0
20
40
60
80
100
120
1996 1997
B.C.
Alberta
Manitoba
WesternSales(in Millions)
Computer EffectsComputer Effects
Add Value by Using BuildsAdd Value by Using Builds
Builds allow you to:Builds allow you to:
Unroll ideas in sequenceUnroll ideas in sequence
Reveal ideas one at a timeReveal ideas one at a time
Show points when youreShow points when yourereadyready
Beware Distracting EffectsBeware Distracting Effects
Transitions in a build distract:Transitions in a build distract:
Like thisLike this
Interesting at firstInteresting at first
Then hoThen ho--humhum
Eventually annoyingEventually annoying
Animation May DistractAnimation May Distract Final PreparationFinal Preparation
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Power Presentation Skills
Check Equipment CompatibilityCheck Equipment Compatibility
Slides/video & projectorSlides/video & projector
Computer & display deviceComputer & display device
Computer fontsComputer fonts
Extension cordsExtension cords
Control Room SetControl Room Set--upup
Sight linesSight lines
LightingLighting
Traffic lanesTraffic lanes
Your orientationYour orientation
Wires and cordsWires and cords
Plan HandoutsPlan Handouts
Are they necessary?Are they necessary?
TimingTiming before or after?before or after?
Team TransitionsTeam Transitions
Ask questionAsk question
SummarizeSummarize
Now Susan willNow Susan will
discuss thediscuss the
market researchmarket research..
The Question PeriodThe Question Period Anticipate QuestionsAnticipate Questions
Why arent you?Why arent you?
What is the downside of?What is the downside of?
What will happen if?What will happen if?
How much?How much?
How will you evaluate?How will you evaluate?
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Power Presentation Skills
Common groundCommon ground
Acknowledge feelingsAcknowledge feelings
Answer the questionAnswer the question
Make distinctionsMake distinctions
Return to objectiveReturn to objective
Answer AuthenticallyAnswer Authentically
ButButHoweverHowever
Recognize questioners inRecognize questioners in
orderorder
Maintain eye contactMaintain eye contact
Repeat question, if necessaryRepeat question, if necessary
Ask for clarification if not sureAsk for clarification if not sure
Dont interruptDont interrupt
Manage the Question PeriodManage the Question Period
Heres to Success!Heres to Success!