Building the Foundation for an Effective Energy Management Program

Energy Conservation: Keep the Change

Raven Sykes

Applications Engineer

raven@schooldude.com

Definition: The sum of measures planned and carried out to achieve the objective of using the minimum possible energy while the comfort levels and the production rates are maintained.

Energy Reduction: Goals that focus on reducing energy consumption

Energy Conservation: Long term goals that focus on minimizing energy consumption over time

What is Energy Management?

Challenges ?!?!

• Increased Global Demands = Higher Sustained Prices

– Electricity, Natural Gas, Coal, Oil

• Do NOT have a Baseline

• Aging Buildings and Equipment

• Climactic Effects and Disasters

• No Buy In from Staff

Pain Points

Energy expenses represent 16% of a school's controllable costs.

SCHOOLDUDE 6

SCHOOLDUDE 7

The Economics

• Several districts * – 2004/05 -- $240/student

– 2007/08 -- $370/student

– 55% growth while enrollment flat

0.00%

20.00%

40.00%

60.00%

80.00%

En

ery

Co

st/S

tud

en

t

Pe

rce

nt

Incr

eas

e

Energy Cost/Student

District A

Kileen

District B

District C

District D

*Tasbo eFacts

Managed vs. Unmanaged • Unmanaged is spending $60- $100 more per student per year

• Competing with other resources

• Classroom • Maintenance • Capital backlog • Needed equipment

Schools That Are NOT Managing Costs

– Save 10%-15% by changes in behavior or increased awareness

– Save 5-20% by effectively managing, maintaining and operating schools

Savings Example:

– Average utility costs = $295.13 per student

– 10% savings = $29.50 per student annually

–4,000 students = $118,000 savings

Schools That Are Managing Costs

SCHOOLDUDE 10

It Can Be Done

• Energy Star rated buildings use 35 percent less energy and generate 35 percent fewer Greenhouse gas emissions compared to average buildings. • Buildings that have earned the Energy Star cost 50 cents less per square foot to operate. (Source: Energy Star)

It Starts with the Bills and it Ends with the Bills!

Energy Manager Responsibilities

Create Energy Plan and Policy

Chair Energy Committee

Generate/ Update/

Implement Master Plan

Create Program

For Individual Facilities

Produce and/or Supervise

Annual Audits

Help Create Preventive

Maintenance Program

Help Balance Efficiency and

Safety [e.g., IAQ]

Help Create Efficient

Construction

Institute and Oversee

Commissioning

Prepare Both Annual and

Project Budgets

Serve as Utility Negotiations Coordinator

Establish Energy

Efficiency Rewards

Find Technical and Financial

Resources [Grants/Rebates]

Create Evaluation

and Reporting Procedures

Standardize Savings and Verification Procedures

Inform and Discuss –

Communicate

Source: Texas Energy Managers Association

Create Energy

Plan and Policy

Chair Energy Committee

Generate/ Update/

Implement Master Plan

Create Program

For Individual Facilities

Produce and/or Supervise

Annual Audits

Help Create Preventive

Maintenance Program

Help Balance Efficiency and

Safety [e.g., IAQ]

Help Create Efficient

Construction

Institute and Oversee

Commissioning

Prepare Both Annual and

Project Budgets

Serve as Utility Negotiations Coordinator

Establish Energy

Efficiency Rewards

Find Technical and Financial

Resources [Grants/Rebates]

Create Evaluation

and Reporting Procedures

Standardize Savings and Verification Procedures

Inform and Discuss –

Communicate

Source: Texas Energy Managers Association

Energy Manager Responsibilities

What are your Challenges?

Time

Money People to See it Through

OVERWHELMED!?!?

Energy Management Plan Top 5 Places to Start

• Gather Utility Bills

• Create Energy Policy

• Create Energy Audit Plan

• Gain Buy In and Start changing Behaviors

• Create Evaluation and Reporting Procedures

• Enter and Track Billing Data

• What I am spending and using

• Helps me establish a baseline

• Understand my high and low performing buildings

Gather Utility Bills MISSING

HAVE YOU SEEN THIS BILL?

Electric Bill Age: 6 Months Shape: 8 x 11 in Weight: 2 Oz

PLEASE – INFORMATION NEEDED

Last seen April 28th, 2008 on Debbie’s desk or Dave’s file cabinet in the Main Office. Is allergic to water, fire, and crumpling. If you have any information or have seen Bill, please contact the Facilities Dept. IMMEDIATELY at (555)555-5555

“You don’t know what you don’t know…”

Bill Entry in UtilityDirect

Energy Saving Opportunities

• Misread meters

• Malfunctioning meters

• Estimated Accounts

• Account Ownership Problems

• Incorrect units of measure, multipliers, and rates

• Removing Personal Appliances

• Electric Demand Reduction

• Energy Waste

• Inefficient buildings

• Malfunctioning equipment

• Operational Opportunities

• Water Leaks

• Oil Bill Problems

Tracking Bills in UtilityDirect

Creating a Viable Energy Policy

An Energy Policy is a great step to being effective.

POLICY

REAL

AUTHORITY

EFFECTIVE

PROGRAM

What the Energy Policy States • Rising Utility and Maintenance Costs are a concern. • A trained employee is needed to manage energy-related issues. • The Administration is authorizing the Energy Manager position. • Certain energy management goals will be obtained. • A plan will be prepared and implemented. • Incentive and reward ideas will be considered

Sample Energy Management Policy

• Each Building is Different • Individualized Energy Plan • Start with a friendly Building

Building Policies

Annual Energy Audits

Knowing what you have and the condition it is in is essential to saving energy.

• Inventory Equipment

• Develop records of problem areas

• Record changes in building use.

• Refine list of needed projects.

What should you be doing???

• Develop relationships with facilities and building staff

• Maintaining Equipment essential to your Buildings

through a routine PM program

• Establish an Energy Master Plan for replacing inefficient

equipment

• Implement Technology that ensures more efficient use of

energy

Facility Director

• # of Reactive Energy Equipment WOs • # Climate Control WOs • # PM Energy Equipment WOs • Technical Issues

Energy Manager

• Monthly Energy Cost and Use Trends per Building • Monthly Energy Cost and Use Trends by Utility • Energy Action Plan

Getting Buy In - Working as a Team

[Motivation] – Low Cost • Involve building occupants

• Make decision makers aware

• Train staff

• Reward

• Provide information

Changing Human Behaviors

The Winds of Change Power of the People!

• Sustainability Council: Made up of faculty, staff, and students from different departments.

• Internal Energy Competitions

• Challenge other schools or even different districts in the same area.

• Leverage the community by working with different groups to use energy more efficiently.

Awards, Awards, Awards!!!

Incentives Make a Difference

Free T-Shirts

Pizza Party

Coupons

Publicity in

the

School

Newspaper or

Magazine

Movie Tickets

or Priority

Seating at

Athletic Event

Education and Awareness: This is How We Do It!

‘Two-pronged’ approach •Tresine Logsdon:

•Teaching background •E=USE2 & other curriculum, student energy teams

•Britney Thompson: •Engineering background •Energy monitoring, data analysis, other technical areas

Fayette County Public Schools, Lexington KY •40,000 students •6,200 employees •59 schools + support buildings

Successes in Energy Management Two-year energy savings & avoided costs: $2,168,777

FY2009

Average

EUI

FY2012

Average

EUI

Change in

EUI

Schools Only 81.96 65.57 -19.99%

Schools, Athletic, Support 82.54 69.17 -16.20%

Fayette County Public Schools Energy

Utilization Index – Ranking by Change

Building

2009 EUI

(KBTU/ft2)

2012 EUI

(KBTU/ft2) Change

Rosa Parks Elementary 88.99 51.27 -42.39%

Henry Clay High 130.63 88.33 -32.38%

Eastside Tech 84.40 57.66 -31.68%

Tates Creek High¹ 113.43 80.97 -28.61%

Lafayette High¹ 122.58 93.26 -23.92%

Johnson Elementary 72.10 57.66 -20.03%

Northern Elementary 103.46 83.13 -19.65%

Jessie M. Clark Middle 66.18 53.79 -18.73%

Picadome Elementary 79.79 64.91 -18.65%

Beaumont Middle 90.67 74.35 -18.00%

FY12 Utility Costs Electricity: $6,700,000 Natural Gas: $780,000

Education Leads to Understanding Sustainability, Energy & the Environment Student-driven, Core Content-based 8-step program

Step 1: Form an E=USE2 Team

Step 2: Energy Assessment (Secret Energy Audit, Plug Load

Survey, Light Level Survey, KGHS Energy Inventory)

Step 3: Awareness & Education (Light switch/exterior door

stickers, posters, video, patrol Post-Its)

Step 4: Design/Implement Sustainability School Improvement

Project; KAW Excellence in Water Education Award;

LiveGreen Lexington Games

Step 5: STEM and our Environment (UK College of Education)

Step 6: KY NEED Youth Awards for Energy Achievement

program

Step 7: Summary & Wrap Up: School Energy & Sustainability

Plan

Step 8: Recognition and Reward ($$$)

Sustainability Not just energy, but everything ‘sustainable’ or ‘green’ including

•School Gardens •Design & Renovation 101 •Pilot High School Bio-fuels lab •Indoor & Outdoor Air Quality •Bluegrass Youth Sustainability Council

Sustainability Council developed Sustainability Plan in 2011 with four main goals:

•Strive to be toxins free •Use natural resources responsibly •Create indoor and outdoor green and healthy spaces •Teach, Learn, Engage, and Celebrate

Awareness & Communication •Student energy team patrols

•Student produced videos & announcements

•Monthly Energy Reports

•Faculty Meeting & Staff Presentations

•Bi-annual board reports

•Local Ch. 13 Quarterly It’s About Sustainability Program

•Online: Sustainability.FCPS.net

•Twitter: @EnergyFCPS

•Branding program with logo

Monthly Energy Reports

Awards & Incentives

0.00

0.01

0.01

0.02

0.02

0.03

0.03

0.04

0.04

Ju

ly

Au

gu

st

Se

pte

mb

er

Octo

be

r

No

ve

mb

er

De

ce

mb

er

Ja

nu

ary

Fe

bru

ary

Ma

rch

April

Ma

y

Ju

ne

Use Per Sq Foot

2009

2010

Year Data

2011 2010 2009 2008 2007 2006

Month HDD CDD HDD CDD HDD CDD HDD CDD HDD CDD HDD CDD

Jan 847 0 846 0 777 0 725 0 614 1 535 0

Feb 480 4 768 0 536 0 504 4 674 0 604 0

Mar 424 8 402 0 414 17 368 6 319 34 438 16

Apr 118 79 128 67 137 57 173 33 211 62 139 73

May 29 191 28 238 30 225 39 85 61 160 80 100

Jun 0 463 0 499 0 400 0 469 0 346 0 290

Jul 0 579 0 537 0 451 0 433 0 420 0 455

Aug 0 453 0 499 0 475 0 414 0 592 0 477

Sep 15 273 0 370 8 183 8 238 4 305 21 162

Oct 204 27 112 62 178 33 209 34 76 153 221 29

Nov 323 19 401 1 354 1 468 0 431 1 365 4

Dec 509 1 932 0 759 0 548 2 523 6 534 0

Grand Total 2949 2097 3617 2273 3193 1842 3042 1718 2913 2080 2937 1606

Use by Building Report

Utility Direct allows you to evaluate buildings versus like buildings or multiple years. You can do Degree Day analysis.

Reporting & Benchmarking- Evaluation

TDD Analysis

Making it Easier

Continuous Communication

Regular Communication at all levels is necessary to create the best possible energy program.

• Visible: It must be seen. • If people don’t see it, it isn’t important.

• Relevant: It must meet a need. • Support comes from those who know the WHY.

• Responsive: It must support, not hinder. • They work with you when you work with them.

Education-Newsletters!

Education-Not Just Your Website…

Social Media!

Tools and Resources

Appliance Calculator

Looking for Other Savings Opportunities

“You don’t get anything unless

you ask!”

• Understand billing structure, evaluate rates, and negotiate with utility companies when applicable. • Research Rebates and Incentives with Federal, State, Local Government, and Utility Providers.

http://www.dsireusa.org/

Educational Resources for Energy Conservation

http://www.energystar.gov/index.cfm?c=k12_schools.bus_schoolsk12

http://www.standardcarbon.com/

http://www.usgbc.org/DisplayPage.aspx?CMSPageID=1988

http://www.ashrae.org/

http://www.seco.cpa.state.tx.us/

Educational Resources for Energy Conservation

Educational Resources for Energy Conservation

www.schooldude.com/resources

SchoolDude Resources Available

http://www.k12masters.com/resources/energy-management/

Newport-Mesa Facility Support Services Newsletter • http://nmusd.ca.schoolloop.com/file/1286003829731/1251534156287/79272487

11601275121.pdf

National Clearinghouse for Educational Facilities -- • www.edfacilities.com

ENERGY STAR -- • www.energystar.gov/index.cfm?c=guidelines.guidelines_index

Fayette County Public Schools Energy Website • http://www.sustainability.fcps.net/energy-data/schooldude

The Texas Energy Managers Association (TEMA) • http://www.texasema.org/

Association of South Carolina Energy Managers (ASCEM) • http://www.energy.sc.gov/index.aspx?m=14

Santa Fe Public Schools Newsletter

• http://www.k12masters.com/wp-content/uploads/downloads/2012/01/Example-Energy-Conservation-Newsletter-1-12-12.pdf

Additional Resources

Tying

it all

Together

Motivation

Validation

Evaluation

Education

Action Plan

1. Review Existing Energy Management Plan or Create New one

2. Begin Fostering Relationship with Facility Manager and Building Staff

3. Walk through Buildings and conduct a preliminary energy audit

4. Collect Utility Bills and start tracking them to establish a baseline

5. Create Evaluation and Reporting Procedures

• Find out Cost and Usage –Starts with Bills and Ends with BIlls •Track Data

• Track Historical Data to get a Benchmark • Check for billing errors in current bills • Address Human Behaviors and modify them • Look for Savings Opportunities

•Implement an Effective Energy Management Program that focuses on changing behaviors, leverage technology, and focus on Preventive Maintenance to reduce energy usage.

Bronze

Silver

Gold

Best Practices: An Olympic Approach

Remaining Questions???

SchoolDude.com Client Services

Lifetime Training and Support!

Office: 877-883-8337

Email: support@schooldude.com

Contact Us!