eece 295 project management vanderbilt university school of engineering 1 university club project...
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University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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University Club POS Project Presentation
Brian JarvisDrew RammTed Skuchas
Charlandra Smith
Michelle Stuy
Dincer UnluerTearra Vaughn
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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To develop a cost effective,
user-friendly, and full-featured
Point of Sale infrastructure to
automate and streamline the
University Club’s existing
system.
Mission Need Statement
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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• Software
• Computer Hardware
• POS Equipment
Existing System
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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Club Connect– Banquets and Catering– Accounts Receivable– Closed architecture
Software
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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• Dell PowerEdge 1600 SC Server– Uninterruptible Power Supply
• 7 Dell Computers– 3 downstairs (2 unused)– 4 upstairs (3 in offices and 1
in kitchen)
Computer Hardware
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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• ER-650 Register
(in the kitchen)
• Two credit card machines– One in the lounge– One in the
administration office
POS Equipment
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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• Lounge
• Dining Room
• End of the month
Current POS System
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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The Lounge
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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The Dining Room
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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End of the month
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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• Slower service
• Waste of admin time
• Inaccuracy
• Other problems
Problems with System
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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• Bartender spends more time writing tickets
• Inefficient order flow– Too many steps
• Waiters hand deliver tickets
Slower Service
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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• Manually enter every charge
• Filing every ticket
Waste of Administration Time
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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• False charges
• Lack of documentation
Inaccuracy
Other Problems
• Poor network location
• Poor documentation of process and setups
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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Our Solution• Design and set up new
member database.
• Access via any browser in their network.
• Design open source POS interface.
• Use two unused computers as POS terminals.
• Design scanning terminal for tickets.
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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Basic POS Package
•Use existing two CRT monitors
•Two receipt printers
•Must use mouse with this option
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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Scanning Terminal PackageScanner: Xerox 252 (software included)Scanning terminal: Use existing unused PCPrinter: Requires upgrade to slip receipt printer
Package Price: Approximately $1600
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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Monitor UpgradesCurrent Monitors:
Cost: FreeDrawbacks: Large footprint, needs mouse
Overlay Upgrade: Cost: $179Pros: No need for mouse, increased efficiencyCons: Large footprint
Flat Touch Panel Upgrade: Cost: $400-$700*Advantages: Small footprint, increased efficiency
* Price depends on size of monitor
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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Recommendations
• Shelving unit for networking equipment
• Flat panel touch screen for Lounge
• Use existing monitor in the dining room
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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What does this do for you?• Administration:
– Less administration time– Reduce paperwork at the end of night– Centralizes information for easy access
• POS:– Increase efficiency – Reduces error with tickets– Streamlines lounge processes
• Customer:– Minimal change for customer– Tracks and provides access for customer activity
University Club Project
EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering
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Questions?