Educational Visits Snap shot Governors’ Clerks

Developed by

THE OUTDOOR EDUCATION ADVISERS’ PANEL

and

Essex County Council

Outdoor Education

Offsite VisitsTrainers : Bruce Clements, Norberto Fusi

Contact Sue Bryce 01245 430942

Spring 2011

Roles and responsibilities need to be clear

• Partnering

• Big society

• Clustering

• External funding

• Volunteers

• Trust

• Academies

• Which establishment?• Who is the employer?• What is the role of

governors?

Employer/ Governing Body

Volunteers

1. Both pastoral & technical leader

Staff

Sub - Provider

Sub - Provider+

Head of establishment

EVC

2. Pastoral leader / staff

3. Commissioned pastoral and technical

provider

Technical provider

4. “Sign posted” project

Visit/ activity leader

Committing

Demanding

Stretching

Stimulating

Illuminating

On-site Local Unfamiliar Overnight Abroad

Challenge

Horizon

The Challenge Horizon

Offsite / technical risk?• All comes together offsite – safeguarding, insurance, risk

management, staff competency, special needs etc.

• Proven competence

• Safeguard the young people

• Safeguard the staff

• Law

• Roles and responsibilities -– ECC

– Educational Visits Adviser

– Head teacher

– Educational Visits Coordinator

– Visit leaders

– Staff

– Volunteers

– Young people

Governors

Local Authority guidance

Trip planning in brief

• Transport• Programme

–Activities–Providers?

• Staffing–Who, when, how–Competency - skills, roles and responsibilities–Special requirements

• Support–Contingency, incidents and emergencies

Success means competent people having this toolkit

1. What is the need?

2. What is the aim?

3. Who is responsible?

4. Who is competent?

5. What is the reasonable plan?

6. Who do we inform?

7. What is the back up plan?

• Needs?• Objectives & outcomes• Roles / responsibilities & for

which bit?• Proof of competence – for which

bits?• Visit plan & risk management• Parents, heads, EVC?• plan B for activity, Emergency /

contingency plan, Insurance, contacts at base camp….

Everyday risk Significant risk

Own staff provide pastoral

supervision

Pastoral supervision

by other

Commissioned project

Competence proven

Co

mp

ete

nc

e p

rov

en

CRBChild protection policyReferencesInspection. Who inspects?

Some questions to go away with…

1. Do you have a proven trained EVC?

2. Do you have a robust visits system?

3. Are all roles and responsibilities understood e.g.. governors, staff, parents, pupils?

4. Does your governing body sign off the system / significant visits?

5. Are your visit leaders trained & competent?

6. What if there is a significant incident?

7. Do you have a working emergency plan?

EVC training covers

• Legal duties

• Roles and responsibilities

– EVC duties

• Risk management

• External providers

– local / significant

– tour operators

• Notification and agreement through

• Dofe

• What if and emergency plans

• Website

What next?• Roles and responsibilities

– Governor training

– EVC training

– Visit leader training

• Visits system / visits policy?

– Audit trail

• Emergency system in place?

Telephone 01245 430942

www.essex.gov.uk/educationalvisits

educational.visits@essex.gov.uk

“Memorable activities lead to

memorable learning.”

Robin Hammerton - Ofsted

LoTC 2nd October 2008