education needs to be viewed as an investment not an expense

2015 -2016 BudgetPinckneyville Community High School

EDUCATION NEEDS TO BE VIEWED AS AN

INVESTMENT NOT AN EXPENSE

District Expenditure Reduction Measures Impacting Annual Budget Projections

◦ Staff and Program Reductions 12 Full Time Teachers

◦ Support Staff Reductions 2 Bus Drivers, 1 Full Time Tech Support, 1 Full Time Custodian, 1 Full Time Aid

◦ Transportation Service Reductions◦ Moved to a Traditional Schedule◦ New and Increased Fees (Athletic, lunch, etc. )

2015 -2016 BudgetInformational Notes

Energy Conservation Purchasing Program ◦ Ongoing Insurance Program Adjustments◦ Reduced outside contractor fees. ◦ Eliminated Academic and Athletic Budget Line

Items As needed basis only.

District Expenditure Reduction Measures Impacting Annual Budget Projections continued..

PCHS Uses Cash Basis Accounting

◦ Revenues and Expenditures are recognized at the time cash is received or disbursed.

◦ Beginning Fund Balances shown are tentative at the time the budget is balanced. Audit finalization and adjustments to entries may be made after posting.


Public School Budgets are estimates of revenues and expenditures.

This budget was prepared using conservative estimates using trend data generated over recent years:

◦ Revenues are budgeted using low estimates◦ Expenditures are budgeted using high estimates



Variables Impacting Revenue General State Aid Proration Level = 92.06%

Note: This value may not be maintained at this level for the entire fiscal year.

Underfunded Categorical Payments Transportation / Special Education

4 payments reduced to 2 or 3 actual disbursements

Fluctuation in Local EAV Annual Availability of Federal Sources Potential for Property Tax Freeze

Loss of CPI Unable to Capture EAV Growth $$

Revenue Sources

Local Sources✓Tax Revenues from Levy

✓Corporate Personal Property Replacement Tax

✓Food Service Revenues (Breakfast/Lunch Sales)

✓Textbook Rental / Lab Fees / Etc.

✓Flow Thru (District to District / ROE #30)

✓Interest

✓County Schools Facility Tax (New Revenue Stream)

✓Local Donation Programs

Revenue Sourcescontinued.....

State Sources✓General State Aide (GSA)

✓Grant Revenues

✓Sub-Categorical (Special Ed / Transportation Reimbursements)

Federal Sources✓Title Funding

✓Medicaid

✓I.D.E.A

✓Grant Revenues (REAP, PERKINS, E-RATE...)

General State Aid vs. Local Sources

FY12 FY13 FY14 FY15 FY160

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

5,000,000

Local SourcesGSA

Budget Summary Detail“Operating” Funds

State Defined ◦“Big 4 Operating” Funds”

◦ Educational Fund◦ Operations and Maintenance◦ Transportation Fund◦ Working Cash

LOCAL SOURCES $2,965,423 FLOW-THROUGH $ 18,689 STATE SOURCES $1,452,037 FEDERAL SOURCES $ 193,764 Total Projected Revenue $4,629,913

Total Proj. Expenditures $4,477,892 Surplus (Deficit) $152,021

Total Projected Budget Revenue / Expenditures

64%0%

31%

4%Total Budget Revenue All Streams

LOCAL SOURCESFLOW-THROUGH STATE SOURCESFEDERAL SOURCES

54%

13%

12%

9%

1%

11%

Total Budget Expenditure Breakdown

Salaries

Employee Benefits

Purchased Services

Supplies & Materials

Capital Outlay

Other Objects / Bond Payment

Budget History


1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

RevenueExpenditures

Revenue Sources (Big 4 Only)Operating Funds (Ed Fund, O&M, Transportation, WC combined)

Local $1,990,558 - 55%

State $1,452,037 - 40%

Federal $ 193,764 - 5%

Flow Thru $ 18,053 - 0% Total $3,654,412 - 100%

54%

40%

5% 0%

Revenue Streams "Big 4" Operat-ing Funds

LocalStateFederalFlow Thru

ExpendituresOverview

ISBE classifies expenditures using the following categories:✓Salaries✓Benefits✓Purchased Services✓Supplies✓Capital Outlay✓Other (includes dues/fees, tuition, and Debt

Principal/Interest)

Budget Summary Details“Operating” Funds - Education Fund

Education Fund◦ Budgeted Revenues

$3,022,844◦ Budgeted Expenditures

$3,098,555◦ Surplus (Deficit)

($75,711)

◦ Estimated Fund Balance 7/1/15 $3,200,516

◦ Projected Ending Fund Balance 6/30/16 $101,961

Education Fund Expenditures

Salaries $2,052,995 - 66% Benefits $ 447,565 - 15% *Purchase Services $ 301,270 - 10% *Supplies $ 275,975 - 9% Capital Outlay $ 9,300 - 0.03% Other/Tuition $ 11,450 – 0.03% Non-Cap Equip. $ 0 - 0% Total $3,098,555 - 100%

* Includes Some Telephone, Water, Sewer, Gas & Electric Services

66.26%

14.44%

9.72%

8.91%0.30% 0.37%

"Summary of Ed Fund Expenditures"

SalariesEmployee BenefitsPurchased ServicesSupplies & MaterialsCapital OutlayOther Objects / Bond Payment


500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

Historical Salaries and Benefits

BenefitsSalaries

Budget Summary Details“Operating” Funds - Operations and Maintenance Fund

O&M Fund◦ Budgeted Revenues

$245,150◦ Budgeted Expenditures

$242,067◦ Surplus (Deficit)

$3,083

◦ Estimated Fund Balance 7/1/15 $117,151


Operations and Maintenance Expenditures

Salaries $107,650 - 44% Benefits $ 14,491 - 6% Purchase Services $ 54,426 - 23% Supplies $ 63,000 - 26% Capital Outlay $ 2,500 - 1% Total $242,067 - 100%

44%

6%

22%

26%

1%

O&M Expenditure Breakdown

SalariesEmployee BenefitsPurchased ServicesSupplies & MaterialsCapital Outlay

Budget Summary Details“Operating” Funds - Transportation Fund

Transportation Fund◦ Budgeted Revenues



$35,573



Transportation Fund Expenditures

Salaries $ 121,143 - 59% Benefits $ 5,008 - 03% Purchase Services $ 16,803 - 08% Supplies $ 62,000 - 30% Capital Outlay $ 0 - 0% Other $ 500 – 0% Total $ 205,454 - 100%

59%

2%

8%

30%

Transportation Fund Breakdown

Salaries

Employee Benefits

Purchased Services

Supplies & Materials

Budget Summary DetailsWorking Cash Fund

Working Cash Fund◦ Budgeted Revenues

$ 49,010◦ Budgeted Expenditures $0◦ Surplus (Deficit)

$ 49,010

◦ Estimated Fund Balance 7/1/15 $ 0◦ Projected Ending Fund Balance 6/30/16 $ 49,010

Budget Summary DetailsTotal “Operating” Funds (Ed Fund, O&M,Transportation,Working Cash)

◦Revenues $3,654,412

◦Expenditures $3,546,076

◦Surplus (Deficit) $90,336

*The District budgets conservatively... Revenues are estimated on the “low” side and expenditures are budgeted at “worst-case” scenarios.

Board Policy and ISBE direct that each District should strive to maintain fund balances between 15% and 20% of expenditure levels at the end of each fiscal year.

Board Policy

Recommended Fund Balances “Big 3 Operating Funds” for FY16 June 30th

Recommended Projected◦ Ed = $619,711 $120,234◦ Trans = $41,090 $211,822 (Aging Bus Fleet)◦ O&M = $48,067 $120,234

Total = $708,868 $452,290

Total Below Recommended Level (-$256,578)

Deficit Reduction Plan Issues Adopting this Budget

◦ The District is not required to file a Deficit Reduction Plan with ISBE this year.

◦ We are still required to work with ISBE School Finance Officials to create Quarterly Cash Flow Reports and Projections

** ISBE School Finance Officials do not have a working budget and are restricted to their offices.**

Other “As Needed Funds”

Budget Summary DetailsOther Funds - Debt Service Fund

Debt Service Fund◦ Budgeted Revenues



($ 109)

◦ Estimated Fund Balance 7/1/15 $ 37,296

◦ Projected Ending Fund Balance 6/30/16 $ 37,187

Budget Summary DetailsOther Funds - IMRF/Social Security Fund

IMRF/Social Security Fund◦ Budgeted Revenues


$123,466◦ Surplus (Deficit) ($ 10,146)

◦ Estimated Fund Balance 7/1/15 $ 51,049◦ Projected Ending Fund Balance 6/30/16 $ 40,903

Budget Summary DetailsOther Funds - Life Safety Fund

Life Safety Fund◦ Budgeted Revenues $ 48,910◦ Budgeted Expenditures $ 32,000◦ Surplus (Deficit) $ 16,910



Budget Summary DetailsOther Funds - Tort Fund

Tort Fund◦ Budgeted Revenues


$280,757◦ Surplus (Deficit) $ 5,843◦ Estimated Fund Balance 7/1/14

$34,386◦ Projected Ending Fund Balance 6/30/15 $40,229

education needs to be viewed as an investment not an expense

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