education data...
TRANSCRIPT
Education Data Management
Turning Data into Information that Impacts Student Achievement
K12 Education
Turning Data into Actionable Information that Impacts Student Achievement
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Master Data Management
/ Data Governance
Data Warehousing / Longitudinal Data Systems
Data Analytics / Education
Intelligence
HQ Data
K12 Education
The goal of this presentation…
The Big Picture: High quality data is essential for high quality education
Three “Take-Aways”:
1. What is high quality data?
2. How do you make and keep your data high quality?
3. How does high quality data become actionable information?
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K12 Education 4
Agenda
What? What is high quality data?
Why? Why do we need high quality data and education data management (EDM)?
Why Not? Why don’t we have high quality data? What are the challenges of data management?
What? What is necessary for success with data management?
How? How do you ensure that your data is high quality, highly utilized, and highly valued?
How? How do you turn high quality data into actionable information?
K12 Education
What is high quality data?
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Complete
Consistent
Available
Accurate
Relevant
Reliable
Timely
Valid
K12 Education
Why do we need high quality data and education data management (EDM)?
• High quality educational decision-making
• Operational efficiency
• Sound fiscal management
• Efficient and trustworthy compliance and other reporting
• Transparency
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K12 Education
Why don’t we have high quality data?
• Silos of data
• Multiple points of data entry
• Inaccurate, inconsistent, incomplete records
• Duplicate records
• Possessiveness – “My data”
• Lack of ownership
• Paper based: Not digital
• Cost
• No documented processes
• Lack of awareness
• No formal, truly accepted and implemented plan to make and keep the data clean
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HR
Finance
SIS
K12 Education
What are the challenges of data management?
• Security and legal compliance
• Federal, state, and local data retention policies
• Not simply an IT function – departments must own their own
data
• Too much data
• The need to share data
• Agreed upon definitions; inclusions/exclusions
• The need for timeliness and relevance
• The need for unique identifiers
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K12 Education 9
What is necessary for EDM success?
Initiative Purpose
Strategic Planning Strategy and Roadmap
Master Data Management and Data Governance
High Quality Data
All Data Types Complete Analysis
Longitudinal Data Complete Analysis over Time
Robust Infrastructure and/or Cloud Strategy
High Performance
Well-Designed Databases
High Performance
Process Management Standardization and Continuous Improvement
Bold items will be further discussed in this presentation.
K12 Education
What is necessary for success?
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Initiative Purpose
Education Intelligence (BI)
• Improved Student Achievement • Improved Education Management • Improved Operations
Highly Skilled Personnel • Quality Implementation • Sustainability
Professional Learning – both Technical and Non-Technical
• Quality Implementation • Effective Use • Sustainability
Portals • Access • Outstanding Communication and
Collaboration with all Stakeholders
Security • Compliance • Safety
K12 Education
How do you make it happen?
• Strategic Planning
– Secure senior administration support
– Involve all departments – academic, operational, and technical
– Start with your district goals
– Determine your data needs and goals
– Make an initial project plan; create a roadmap
– Secure funding
– Begin implementation of the plan
– Utilize Change Management strategies
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K12 Education
How do you make it happen?
• Master Data Management / Data Governance Plan: You need one!
• Data Ownership: Who owns the data?
• Roles:
– CIO
– Data Policy Team
– Data Steward
– Data Manager
• Metadata: Details, details, details…
• Data Dictionary: It’s all in there…
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K12 Education
How do you make it happen? What Data Do You Need?
– Dr. Victoria Bernhardt Data Types:
› Demographic
› Achievement
› Process/Program
› Perception
– Other Classifications:
› Demographic
› Assessment
› HR
› PD
› Operations
– Finance
– Facilities
› Student Services
– Attendance
– Disciplinary
– Social services 13
K12 Education
How do you make it happen?
Utilize Process Management
– Data processes keep the data high quality.
– Business processes keep the district efficient and effective.
All processes:
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Standardize the work
Help meet district, department, and school goals
Must be documented and shared
Must be operationalized
Must be updated as often as necessary for continuous improvement
Need a process owner
K12 Education
How do you ensure that your data is high quality, highly utilized, and highly valued?
Utilize Education Intelligence tools that provide:
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Role-based, user-specific dashboards and scorecards for all stakeholders
Easy to access, easy to use, and easy to understand reports in both graphical and tabular format
Drill-down and drill-through capabilities
Cubes for “What if…” and “I wonder if…” analysis
Powerful analysis of both aggregated and disaggregated data
The ability to find root causes of both successes and challenges
Predictive data
K12 Education
How do you turn high quality data into actionable information?
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Ensure that all stakeholders know, understand, and are committed to their goals
Ensure that all stakeholders have user-friendly access to their data and know how to interpret and use it
Provide ongoing communications and Professional Learning
Ensure that teachers and students have access to and can use data from the full spectrum of assessments
Don’t overwhelm them with unnecessary data
Provide data on the appropriateness and efficacy of available interventions
Provide educationally-focused tools such as Early Warning Indicator systems and Growth Models
K12 Education
Education Data Management Goals Enable schools/districts/states to:
1. Turn educational and organizational data into actionable information to improve education outcomes 2. Drive efficiency through the use of data 3. Enable efficient and trustworthy reporting
by establishing: Master Data Management / Data Governance, Data Warehousing / Longitudinal Data Systems, and Data Analytics / Education Intelligence.
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The impact
End user
• User friendly, role-based access to reliable data and Education Intelligence tools covering all transactional datasets for all stakeholders.
Management
• Productivity and process efficiency.
• Reporting efficiency and trustworthiness (quality data).
Financial
• Effective use of resources (enabled through data analysis).
Components of the System:
The
systems Planning MDM / Data Governance
Infrastructure Data
Warehouse
Process Management
Education Intell Tools
Professional Learning
Portals
EDM Readiness Assessment Dell has developed an assessment to help schools / districts / states know whether they currently have all the conditions necessary for successful Education Data Management
EDM is a data system solution
for educational institutions capable of tracking student information over multiple years (PK-20) in multiple schools, organizations and the workforce.
K12 Education
In conclusion…
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The Big Picture: High quality data is essential for high quality education
Three “Take-Aways”:
1. High quality data is complete, consistent, available, accurate, relevant, reliable, timely, and valid.
2. High quality data requires commitment to a formal, documented but ‘living’, truly accepted and
operationalized plan.
3. Data becomes actionable information through goal-oriented effective processes, tools, and
professional learning.
Thank You