education and workforce committee 2018/19 estimates

Education and Workforce Committee

2018/19 Estimates Examination

Vote Labour Market

Minister for Workplace Relations and Safety

Supplementary Written Questions

WorkSafe New Zealand

Ownership questions for response by Crown entities (associated

agencies)

May 2018

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WORKSAFE NZ-76028370

2018/19 Estimates Examination: Vote Labour Market Supplementary Written Questions | WorkSafe New Zealand | 22 May 2018

Please note that WorkSafe New Zealand is not able to provide information on financial years prior to 2013/14, as the agency was established on 16 December 2013.

REPORTS, PLANNING, AND EVALUATION

Question 1

Please provide a list of all reports that were prepared in relation to the baseline update, efficiency dividend, value for money or any other savings of the agencies funded under the Vote identified for 2018/19.

WorkSafe has not prepared any reports in relation to the 2019 Budget.

Question 7

Does the Department/Agency/Ministry prepare a weekly report on current or upcoming issues within or related to the Minister’s portfolio, and if so what is this report called, and what are the dates and titles of reports produced by the Department/Agency/Ministry since 1 November 2017?

WorkSafe has prepared a weekly update on current and upcoming matters relevant to the Workplace Relations and Safety portfolio since 3 May 2018. The reports are all titled WorkSafe New Zealand Update and are dated for each Thursday. Prior to that WorkSafe provided input, on an exception basis, to the Ministry of Business, Innovation and Employment’s (MBIE) Workplace Relations and Safety Weekly Report: Health and Safety. Those reports are also dated for each Thursday.

Question 8

Has the Department/Agency/Ministry prepared any other types of weekly or fortnightly reports on current or upcoming issues related to the Minister’s portfolio, and if so what are these reports called, and what are the dates and titles of reports produced by the Department/Agency/Ministry since 1 November 2017?

WorkSafe has prepared no other types of weekly or fortnightly reports on issues related to the Workplace Relations and Safety or Energy and Resources portfolios.

PERFORMANCE MONITORING

Question 9

What mechanisms do the agencies funded by the Vote have in place in 2018/19 for monitoring its achievement of goals against its stated objectives?

WorkSafe’s objectives for 2018/19 and beyond are set out in its forthcoming Statement of Performance Expectations 2018/19 and Statement of Intent 2018/19-2021/22. Goals and objectives are monitored at a programme and governance level by senior managers and the WorkSafe Board.

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Reporting mechanisms to monitor progress against objectives include internal performance reports; regular reports to the Board, the monitoring agency (MBIE), quarterly reports to the Minister; WorkSafe’s Annual Report; and the Estimates and Annual Review processes. Please refer to the response to question 13 of the Standard Estimates Questionnaire for 2018/19 for Vote Labour Market for more information.

Question 10

Provide details of all monitoring, evaluation and auditing of programmes or initiatives that will be delivered by the agencies funded by the Vote (including details of all performance measures, targets and benchmarks and whether programmes contributed to desired outcomes in an efficient and effective manner) in the 2018/19 financial year.

WorkSafe aims to work in an evidence-based, targeted way. We base our activity on the best available information on risk and underlying causes, and evidence on what interventions work. We also target our effort based on levels of risk, including harm-prevention activity that is focussed on higher-risk industries, common risks across industries, and lifting health and safety capabilities in all businesses. WorkSafe’s research and evaluation function supports WorkSafe to make informed choices about what it does, when, and where to focus its effort. It also enables WorkSafe to engage proactively and front-foot key issues by building quality local and international research evidence to inform New Zealand-based interventions. Longer term, WorkSafe is working with other government agencies and academia to strengthen our evidence base. Robust research and evaluation approaches and frameworks assist with the design, delivery, and evaluation of WorkSafe’s activity. Evaluation ensures WorkSafe’s interventions are appropriately focussed and effective; and provides insights into what is working well, progress towards our targets, and direction on strategic areas of focus. A significant number of evaluations and monitoring of the organisation’s interventions are currently underway:

Maruiti 2025 Māori Strategy: Evaluation of initiatives, including Wānanga pilot (partnerships with iwi and companies to deliver health and safety programmes focussed on Māori businesses and workers)

WorkSafe’s Puataunofo Come Home Safely (Pacific Strategy) and ACC’s Tanoa (Pacific Health and Safety Representatives) projects: Evaluation

Company Risk Model Evaluation Formative research on manufacturing Formative research on construction Formative research on health and safety by design Formative research on Pacific workers Noise and manufacturing – Work Related Health Worker Exposure Survey, baseline exposure data for Work Related Health Strategic Monitoring Framework for Work Related Health 2017 Attitudes and Behaviours Survey 2017/18 Service Excellence Survey: data collection, analysis, and reporting.

Error! Reference source not found.

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Question 11

What is the expected timeframe for the provision of draft answers to written parliamentary questions to Ministers and what percentage of draft answers were provided within this timeframe in the 2017/18 financial year?

WorkSafe’s internal target for timeliness of draft responses or assistance to written Parliamentary questions is 100% within the requested timeframe by the Minister’s office. As at 18 May 2018 100% (36/36) of questions received in 2017/18 have had draft answers provided within this timeframe.

Question 12

What is the expected timeframe for the provision of draft answers to ministerial correspondence and what percentage of draft answers were provided within this timeframe in the 2017/18 financial year?

WorkSafe’s internal target for timeliness of draft responses or assistance for ministerial correspondence is 100% within the requested timeframe by the Minister’s office. As at 18 May 2018 100% (54/54) of correspondence received in 2017/18 have had draft responses provided within this timeframe.

CHANGES IN VOTES

Question 13

What work has been undertaken or completed relating to changes in Votes, or operational changes made in other agencies which impacts on your agencies funded by the Vote?

There have been no changes to the structure of the Vote.


RESTRUCTURING/REVIEWS

Question 15

Is any restructuring planned in the near future for agencies funded by the Vote; if so, what restructuring is planned in 2018/19 and when will this occur? How much is budgeted for restructuring costs and what are the estimated savings to be accrued as a result of restructuring in 2018/19?

WorkSafe is currently reviewing its operational leadership structure. This may result in structure change, however the work has not been concluded. WorkSafe has not budgeted for restructuring costs in 2018/19. WorkSafe will continue to review aspects of its structure where this supports strategic effectiveness.


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Question 17

Will any work be conducted around mergers of departments, ministries or other government funded agencies funded by the Vote in the 2018/19 year? If so, for each such project, what departments/ministries/entities or agencies are being considered for mergers?

No.


Question 18

Is any rebranding planned for agencies funded by the Vote in the next financial year? If so, how much has been budget for this? Was any re-branding done in the past five financial years? If so, how much was spent on it?

WorkSafe does not intend to undertake any rebranding in 2018/19 and has not undertaken any rebranding in the past five financial years other than the initial visual identity development for WorkSafe in 2013/14, which cost $31,075.


Question 19

Do the agencies funded by the Vote any inquiries or investigations into their performance currently being undertaken into its actions by another Government Department/Ministry/entity or its associated agencies? If so, please provide the following details:

- The body conducting the inquiry/investigation - The reason for the inquiry/investigation - The expected completion date

How does this compare to each of the past five financial years?

There are no inquiries or investigations into WorkSafe’s performance currently being undertaken. For information on previous years, refer to questions 5 (2014/15), 4 (2015/16), and 4 (2016/17) of WorkSafe’s Annual Review responses. No inquiries or investigations into performance were undertaken in 2013/14.


COST PRESSURES AND SERVICE CHANGES

Question 20

What services or functions does the Minster intend to cut, curtail, or reallocate funding from in the forthcoming financial year for agencies funded in the Vote? Describe the service or function concerned and estimate the cost saving.

No services or functions are intended to be cut, curtailed or reallocated in 2018/19.


https://www.parliament.nz/resource/en-NZ/51SCTIR_EVI_00DBSCH_ANR_67775_1_A472450/4aa2a2e81433b6f9e89e0199e7e9a293c63cc718

https://www.parliament.nz/resource/en-NZ/51SCTIR_EVI_00DBSCH_ANR_71746_1_A540586/c46c1190a0d9a831b67215da47d57ff9bf38582e

https://www.parliament.nz/resource/en-NZ/52SCEW_EVI_75118_1463/b38c54ee1e87bd56c67150ea9f9cef1c1e623d53

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Question 27

How much are the agencies funded by the Vote expecting to cut their overall budget by in 2018/19 and each of the out years as a result of Budget 2018 and what options are being considered about how and where such cuts will be made?

Please refer to the response to question 13 of the Standard Estimates Questionnaire for 2018/19 for Vote Labour Market.


Question 28

Have any cuts or reprioritised savings to the budgets of the agencies funded by the Vote for 2018/19 come from frontline services; if so, for each what is the name of the service, how much has been reprioritised and what was the reason for the reprioritisation?

There are no planned cuts to WorkSafe frontline services in 2018/19.


NEW INITIATIVES/BUDGET BIDS

Question 30

What new services, functions or outputs do the agencies funded by the Vote intend to introduce in the forthcoming financial year? Describe these and estimate their cost.

WorkSafe has no new services, functions, or outputs intended to be introduced in 2018/19. WorkSafe will be introducing a new online tool called SafePlus, mid 2018. This is a joint initiative between WorkSafe, ACC and MBIE. A key focus for the year ahead is ensuring we invest in the right foundation capability to deliver across our core roles (harm prevention, regulatory effectiveness, system leadership). This includes working with ACC to confirm a funding pathway to contribute to building our harm prevention function. Confirming our overall funding approach will enable us to start building the capability needed to deliver comprehensive, multi-year harm prevention programmes to improve health and safety performance.


USER CHARGES

Question 38

What user charges will be collected by the agencies funded by the Vote in the forthcoming year? Please break this down by existing user charges, extended user charges and new user charges.

Information about user charges to be collected by WorkSafe in 2018/19 is in the table below: Existing User Charges 2018/19

Occupational diving certificate of competence fees

Asbestos certificate of competence fees

Amusement Device registration fees

Petroleum Safety Case Assessment fees

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Extractives Certificate of Competence fees

Adventure Activities application for registration

Control Substance Licence application fees

Test Certifier and periodic testers approval application fees

Part 6 approvals for sites and equipment, such as separation distance waivers and compliance plans

Testing Station Approval

Test Certifier Audit

Safety Case Assessment Fees (Major Hazard Facilities)

Approval fees – Electrical

Extended User Charges 2018/19

None proposed

New User Charges 2018/19

None proposed

Proposed User Charges 2018/19

None proposed

A full list of fees for delegated hazardous substance functions (Hazardous substances compliance fees), including the above fees, is available on the WorkSafe website https://worksafe.govt.nz/topic-and-industry/hazardous-substances/certification-authorisation-approvals-and-licensing/compliance-fees/


PROPERTY/CAPITAL WORKS

Question 39

How much funding has been allocated to capital works by the agencies funded by the Vote in the forthcoming financial year? How does this figure compare to that allocated and that spent in the past five financial years?

The table below shows the amount allocated to capital works by WorkSafe.

2013/14* 2014/15 2015/16 2016/17 2017/18

Amount allocated to capital works ($m) 1.3 9.729 7.949 9.826 12.638

Amount spent on capital works ($m) 0.000 4.712 4.675 4.792 8.884†

* 16 December 2013-30 June 2014. † Forecast out-turn for the 2017/18 year.

The capital budget for 2018/19 has not yet been finalised. The difference in allocation and spend of capital works from 2014/15 onwards has been primarily due to timing of the ICT Business Capability Programme, which has taken longer to implement than originally envisaged. The amount allocated to capital works by WorkSafe in 2013/14 (16 December 2013-30 June 2014) was not spent by WorkSafe as much of the capital costs were still being incurred by MBIE, then on-charged as operating expenditure to WorkSafe. The funding transferred from MBIE as part of WorkSafe’s establishment included a $4.9 million cash transfer for accumulated depreciation on assets transferred to WorkSafe.


https://worksafe.govt.nz/topic-and-industry/hazardous-substances/certification-authorisation-approvals-and-licensing/compliance-fees/

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Question 40

What assets are planned to be sold by the agencies funded by the Vote in 2018/19, and how does that compare to the past five financial years?

WorkSafe has sold vehicle assets in line with WorkSafe’s Fixed Assets policy to annually review assets for impairment or disposal. It does not intend to sell any other assets. The table below shows the vehicles sold and projected vehicle sales by WorkSafe.

2013/14 2014/15 2015/16 2016/17 2017/18* 2018/19*

Number of Vehicles sold/projected to be sold 1 21 31 9 40 40

*Forecast/Projected figures.


Question 41

How much floor space do the agencies funded by the Vote lease, what is the annual cost per square metre in each specific building, and how does this compare with each of the past five financial years?

WorkSafe held the leases for eleven premises during 2017/18. These details are listed below. All other leases are held by MBIE as a part of WorkSafe’s Co-location Agreement with MBIE.

Location Floor space (m2) Cost per square metre ($) Total Annual Lease Cost ($)

Christchurch 1137 441 501,166

Wellington 4,921 375 1,845,906

Greymouth 52 305 15,900

Dunedin 555 300 166,512

Rotorua 596 271 162,012

Nelson 262 265 69,413

Invercargill 230 258 59,450

Hamilton 386 227 87,511

Timaru 138 201 29,555

Manukau 775 185 144,000

Gisborne 133 165 22,010

For information on previous years, refer to questions 72 (2013/14), 14 (2014/15), 14 (2015/16), and 14 (2016/17) of WorkSafe’s Annual Review responses.


Question 42

How much floor space do the agencies funded by the Vote lease for their head office in Wellington, what is the annual cost per square metre in each specific building, and how does this compare with each of the past five financial years?

Please refer to question 41 above.


https://www.parliament.nz/resource/en-NZ/51SCTIR_EVI_00DBSCH_FIN_61839_1_A420109/6e8eb9da700d5124ff42f3bc7f8f148e39746594




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Question 43

Have the agencies funded by the Vote cancelled any renovations, refurbishments or redecoration projects as a result of Budget 2017? If so, please provide the following details:

- Details of the project - Location of the project - Estimated cost of the project - Estimation completion date

No renovations, refurbishments, or redecoration projects at WorkSafe were cancelled as a result of Budget 2017.


Question 44

Have the agencies funded by the Vote cancelled any other capital projects as a result of Budget 2017? If so, please provide the following details:

- Details of the project - Location of the project - Estimated cost of the project - Estimation completion date

No capital projects at WorkSafe were cancelled as a result of Budget 2017.


Question 45

What is the budgeted amount for each renovation, refurbishment or redecoration project in offices or buildings of the agencies funded by the Vote that is expected to cost more than $5,000 in the 2018/19 financial year? For each, please provide the following details:

- Details of the project - Location of the project - Name of provider(s) or manufacturer(s) - Type of product or service generally provided by the above - Estimated cost of the project - Estimation completion date - Whether tenders were invited, if so, how many were received - List separately any single item of furniture worth more than $5000 and its cost.

WorkSafe’s capital work programme for 2018/19 has not yet been finalised.


Question 46

What offices of the agencies funded by the Vote are planned to be closed in the 2018/19 financial year and for each what is the location of the office, how many staff are employed there and what is the annual budget of the office? If it is for a relocation please indicate where it will be relocated to.

WorkSafe has no plans to close any offices in 2018/19. For information about relocations see the response to question 47 below.


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Question 47

What offices of the agencies funded by the Vote were closed in 2017/18 and how much is the closure of each office expected to save the Department/Ministry/entity in 2018/19 financial year? If it was for a relocation please indicate where it was relocated to.

WorkSafe closed no offices in 2017/18. WorkSafe is planning to relocate one office in Dunedin in 2018/19.

From To Cost of relocating

Saving/ Increases

Floor space original

Floor space new

Reason

193 Princess Street, Dunedin

43 Crawford Street, Dunedin

Not yet determined

Operational costs approximately the same

555m2 360m2 Moving from a temporary location to a new permanent office


Question 48

Do the agencies funded by the vote intend to reduce the opening hours of any of their regional offices or offices other than the head office the 2018/19? If so, for each, please provide the new and previous opening hours, date of change, and location.

No.


ICT

Question 51

How many websites do the agencies funded by the Vote plan to run in 2018/19 and for each, what is it called, what is its URL, when was it established, what is its purpose and what is the annual cost of operating it?

WorkSafe undertook a development project in 2016/17 to consolidate six legacy websites into one centralised site. This work was completed and the site launched on 28 November 2017.

Website URL Establishment date

Purpose Annual Cost

Primary WorkSafe site

worksafe.govt.nz November 2017 Primary site for content and information and data services

$110,000

There is also some content on employment.govt.nz about work-related health and safety, which is a site run by MBIE.


Question 52

What new ICT projects do the agencies funded by the Vote plan to work on in 2018/19? For each what is the budget for the project, the key milestones, the expected completion date, and the risks and benefits associated with it?

WorkSafe’s work programme and budget for 2018/19 has not yet been finalised. A request for proposal for an Enterprise Case Management System solution has been completed and a

http://www.worksafe.govt.nz/

http://employment.govt.nz/

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preferred technology and implementation partner selected. Contracts are currently under negotiation.


GIFTS AND EXTERNAL RELATIONSHIPS

Question 53

What policies do the agencies funded by the Vote have on accepting corporate gifts or hospitality? How does this compare to the past financial year? Please list all corporate gifts or hospitality accepted by staff in the previous financial year with the following details:

- Gift or hospitality accepted - Position of staff member who accepted - Estimated value - Date received - Name of the organisation or individual who paid for/gave the gift or hospitality.

WorkSafe has a Gifts, Hospitality and Entertainment policy that requires staff to declare to their manager via the Gifts Register all gifts and hospitality and entertainment offered and accepted, including to internal staff. WorkSafe also has a Sensitive Expenditure Policy that provides guidance and points to consider when incurring sensitive expenditure, including offering gifts on behalf of WorkSafe. Information about gifts received by external organisations or individuals in 2017/18 is not currently able to be provided; it will be reported as part of the Annual Review process. For information on previous years, refer to questions 115 (2013/14), 37 (2014/15), 37 (2015/16), and 37 (2016/17) of WorkSafe’s Annual Review responses.


Question 54

What policies do the agencies funded by the Vote have on giving gifts to external organisations or individuals? How does this compare to the past financial year? Please list all gifts given to external organisations or individuals in the previous financial year with the following details:

- Gift given - Name of external organisation or individual - Reason given - Estimated value - Date given.

Information about WorkSafe’s Gifts, Hospitality and Entertainment policy is included in the response to question 53 above. Information about gifts given to external organisations or individuals in 2017/18 is not currently able to be provided; it will be reported as part of the Annual Review process. For information on previous years, refer to questions 115 (2013/14), 38 (2014/15), 38 (2015/16), and 38 (2016/17) of WorkSafe’s Annual Review responses.










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Question 55

What policies do the agencies funded by the Vote have on the organisation giving gifts to staff? How did this compare to the past financial year? Please list all gifts given to staff exceeding $100 in value in the previous financial year with the following details:

- Gift given - Position of staff member - Reason given - Estimated value - Date given.

Information about WorkSafe’s Gifts, Hospitality and Entertainment policy is included in the response to question 53 above. Information about gifts given to external organisations or individuals in 2017/18 is not currently able to be provided; it will be reported as part of the Annual Review process. For information on previous years, refer to questions 115 (2013/14), 39 (2014/15), 39 (2015/16), and 39 (2016/17) of WorkSafe’s Annual Review responses. WorkSafe has no comparable information for years prior to 2013/14.


Question 56

What potential conflicts of interest have been identified by the agencies funded by the Vote regarding the board, management or senior staff in 2018/19? For each, please provide the following details:

- Conflict identified. - Whether or not any contract, policy, consent or other consideration has been

entered into with any entity identified in any conflict in the past five financial years. - Value of any contract, policy, consent or other consideration has been entered into

with any entity identified in any conflict in each of the past five financial years. - Steps take to mitigate any possible conflict in granting any contract, policy, consent

or other consideration which has been entered into with any entity identified in any conflict in each of the past five financial years.

WorkSafe maintains a Disclosures Register for Board members and senior staff that is updated monthly and can be provided on request. Any potential conflicts of interest are also identified as part of usual procurement procedures. As at 15 April 2018 no conflicts were identified in 2017/18, nor any in 2016/17, 2015/16, 2014/15, or 2013/14.


Question 57

What non-government organisations, associations, or bodies, if any, do the agencies funded by the Vote intend to be a member of during 2018/19? For each, what is the cost for each of its memberships and how does this compare to each of the past five financial years?

WorkSafe’s internal budgets for 2018/19 are yet to be finalised. These figures will be available as part of WorkSafe’s 2018/19 Annual Review answers.





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The table below shows non-government organisations, associations, and bodies that WorkSafe has been a paid member of:

Cost ($)

Paid memberships 2013/14 2014/15 2015/16 2016/17 2017/18*

Business Leader’s Health and Safety Forum 15,000 15,000 15,000 15,000 15,000

NZ Institute of Safety Management 5,623 11,200 10,500 14,000 14,000

The Hugo Group - - - 8,200 9,500

Fire and Blast Information Group - 2,104 1,080 1,901 1,941

Institute of Public Administration New Zealand 1,458 1,513 2,062 2,062 2,000

NZ Institute of Hazardous Substances Management - 575 700 700 700

Rotorua Chamber of Commerce - - - 348 348

Tauranga Chamber of Commerce - 565 456 458 458

Note: Amounts above show annual membership costs. * The amounts listed reflect actual payments made as at 31 March 2018 and forecast membership payments in the 2017/18 year.


INVOICES AND PROCUREMENT

Question 58

How many penalties for late payment of an invoice do the agencies funded by the Vote expect to incur in the 2018/19 year, and how does this compare to the past five financial years?

WorkSafe is committed to paying invoices for validly-incurred expenditure on time. At present WorkSafe does not identify late payment fees and cannot provide this information for the current year. MBIE has previously processed invoices and payments as part of the Master Services Agreement with WorkSafe. MBIE has advised that it does not separately identify late payment fees and therefore cannot provide this information for previous years.


Question 59

What is the total value of penalty interest payments incurred by the agencies funded by the Vote over each of the past five financial years due to late payment of invoices to small and medium sized businesses which the agencies funded by the Vote hold contracts with? What is it expected to be in the 2018/19 financial year?

Please refer to question 58 above.


Question 60

How many contracts are expected to be awarded by the agencies funded by the Vote with a value of $1 million or more in the 2018/19 financial year, where known listed by name of company contracted and total value of contract? How does that compare with each of the past five financial years?

As noted in the response to question 52 contracts for the Enterprise Case Management System solution are currently under negotiation and may value more than $1 million. There are no other contracts over $1 million expected to be awarded in 2018/19.

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There was one contract awarded by WorkSafe in 2017/18 valued at $1 million or more. The contract was a lease for premises located in Wellington entered for the period 1 March 2018 until 29 February 2024.

Name of company contracted Value of contract

Summit New Zealand Ltd $1.846 million for the period starting 1 March 2018 to 28 Feb 2019, with annual rent reviews for CPI increases for out years.

For information on previous years, refer to questions 18 (2013/14), 67 (2014/15), 64 (2015/16) and 64 (2016/17) of WorkSafe’s Annual Review responses.


ADVERTISING, POLLING AND PUBLIC RELATIONS

Question 61

What polls, surveys or market research do the agencies funded by the Vote intend to undertake in the following financial year and what is the total estimated costs of the polls, survey and market research that is proposed? Please provide the following details:

- Who is to conduct the work - Date the work is to commence - Estimated completion date - Estimated total cost - Whether tenders were or are to be invited; if so, how many were received.

WorkSafe’s work programme for 2018/19 is being prepared and budgets are still being finalised. At this stage, the following research has been committed to for 2018/19:

Description Health and Safety Attitudes and Behaviours Survey.

WorkSafe has been conducting this annual survey since 2014 to understand and benchmark health and safety culture within four core sectors and how that culture influences behaviour and attitudes. The sectors covered are Agriculture, Forestry, Construction (with a focus on Auckland and Canterbury), and Manufacturing, A further sector of ‘all other workplaces’ is also included in the research.

Who is to conduct the work A.C. Nielsen (N.Z.) ULC (with in-house analysis)

Date the work is to commence

Work has commenced. Contract signed 3 March 2014.

Estimated completion date August 2018 (completion of the 2017 Survey)

Estimated total cost $360,600 ($90,150 to be paid in 2018/19)

Whether tenders were or are to be invited; if so, how many tenders were received

A competitive tender process was undertaken in 2013 and six responses were received.

Description Worker Exposure Survey.

A survey across all industry groups and associated occupations to establish prevalence of a range of occupational risk factors relating to work-related health.

Who is to conduct the work Centre for Public Health Research, Massey University


February 2018

Estimated completion date February 2019

Estimated total cost $340,700 ($85,171 to be paid in 2018/19)

Whether tenders were or are to be invited; if so, how many

A competitive tender process was undertaken in 2017 and 4 responses were received.





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tenders were received

Description Service Excellence Survey (SES).

A survey of employers and employees interacting with WorkSafe’s Inspectorate and other WorkSafe staff to provide service ratings measure aspects of performance, and perceptions of WorkSafe.

Who is to conduct the work Research New Zealand


July 2018

Estimated completion date June 2019

Estimated total cost $192,000


Continuation of contract with Research New Zealand, who conducted the SES in previous years.

Description Employee Engagement Survey

An internal survey of staff perceptions of WorkSafe as a workplace

Who is to conduct the work IBM


July 2018

Estimated completion date August 2018

Estimated total cost $33,000


Continuation of contract with IBM to enable benchmarking and trend analysis from 2014 and 2017 survey.


Question 63

For each advertising or public relations campaign or publication to be conducted or commissioned or planned by the agencies funded by the Vote in or for the 2018/19 financial year, please provide the following:

- Details of the project including all communication plans or proposals, any reports prepared for Ministers in relation to the campaign and a breakdown of costs

- Who is to conduct project - Type of product or service generally provided by the above - Date the work is to commence - Estimation completion date - Estimated total cost - Whether it is intended that the campaign will be shown to the Controller and Auditor-

General - Whether tenders were or are to be invited; if so, how many were or will be received.

WorkSafe’s work programme for 2018/19 is being prepared and budgets are still being finalised. WorkSafe commonly runs seasonal campaigns, for example promoting Energy Safety. Regulatory accountability documents and WorkSafe information and guidance publications will also be produced during the year. Details of any campaigns will be provided in the response to WorkSafe’s Annual Review 2018/19 questions.


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Question 64

How many public relations and/or communications staff and contractors/consultants do the agencies funded by the Vote employ; what is the total salary budget for these staff and how does that compare with each of the past five financial years?

The table below shows the communications staff budget and number of staff. As noted in the response to question 77, information on communications contractors and consultants for 2018/19 is not currently able to be provided as internal budgets are yet to be finalised. Eight communications staff are employed at WorkSafe as at 28 February 2018.

Year 2013/14 2014/15 2015/16 2016/17 2017/18*

Total 7 9 11 6 8

Total ($) 270,768 853,413 1,167,973 699,108 870,031

* Forecast.

Note the communications function was still in development 2013/14, which is why the budgeted amount was low compared to the total number of staff. For further information on previous years, refer to questions 13 (2013/14), 49 (2014/15), 47 (2015/16), and 47 (2016/17) of WorkSafe’s Annual Review responses.


OFFICIAL INFORMATION AND PRIVACY

Question 65

Will the agencies funded by the Vote have an internal group of staff whose primary role is to support the Minister or their office by processing information requests such as Parliamentary questions, Official Information Act requests, and ministerial correspondence in 2018/19; if so, what is the name of that group, how many staff will be in the group and where will they be located? How do the numbers of staff and their locations compare to each of the past five financial years?

Yes, a small Ministerial Services team is located within the Strategy and Performance group in National Office. Details of FTEs in the team are detailed below. The team’s function also relates to servicing requests that fall outside of Ministerial offices (e.g. Official Information Act requests made to WorkSafe).

2013/14* 2014/15† 2015/16 2016/17 2017/18 2018/19‡

Full-Time Equivalents

2 3 3 3 3 3

* 16 December 2013-30 June 2014. † A full-time equivalent role was added to the team on 11 August 2014. ‡ Forecast/Projected figures.






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Question 66

How many Official Information requests do the agencies funded by the Vote expect to receive in 2018/19, and how many were replied to in the past five financial years broken down by whether they were answered or declined? How many complaints to the Ombudsman were made in respect of the handling of Official Information Requests over the past five financial years? For the 2017/18 financial year provide the following information:

- Number of OIA requests received; - Number of OIA requests answered within 20 working days; - Number of OIA requests answered in excess of 20 working days without an

extension; - Number of OIA requests answered in excess of 20 working days with an extension’

and - Number of OIA requests transferred within 10 working days; and - Number of OIA requests transferred outside the 10 working days.

WorkSafe estimates it will receive approximately 350-400 Official Information requests that will be due in 2018/19. Information on requests received in previous years is provided below:

Year OIA due 2013/14* 2014/15 2015/16 2016/17 2017/18†

Received 122 312 370 356 381

Withdrawn by requester 6 14 13 18 28

Answered within 20 working days 61 223 281 273 302

Answered in excess of 20 working days without an extension

27 24 11 8 3

Answered in excess of 20 workings days with an extension

28 41 58 49 36

Transferred within 10 working days 0 9 7 8 9

Transferred outside of 10 working days 0 1 0 0 3

* 16 December 2013-30 June 2014. † Includes completed OIAs at 18 May 2018.

For information about complaints to the Ombudsman in respect of Official Information requests refer to question 68 below.


Question 67

Do the agencies funded by the Vote have targets or performance measures for the timeliness of response to Official Information Requests? If so, what are those targets or performance measures for 2018/19? What were the target or performance results for the past five financial years for agencies funded by the Vote?

WorkSafe’s internal timeliness targets for Official Information requests since establishment are as shown below:

Year OIA due Target Result

2013/14* No target N/A

2014/15 90% of requests responded to within statutory timeframes 92%



2017/18 95% of requests responded to within statutory timeframes 99%†

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Year OIA due Target Result

2018/19 100% of requests responded to within statutory timeframes TBC

Note: targets do not include withdrawn or transferred requests. * 16 December 2013-30 June 2014. † As at 18 May 2018.


Question 68

How many complaints have been received by the agencies funded by the Vote and how many investigations into complaints (i.e. through Ombudsmen, Privacy Commissioner etc.) were undertaken in the 2017/18 financial year? How many complaints do the agencies funded by the Vote expect in the 2018/19 financial year, and how many investigations into complaints (i.e. through ombudsmen, privacy commissioner etc.) do the agencies funded by the Vote expect in the 2018/19 financial year?

No specific number of complaints about information requests is expected in the 2018/19 year. Numbers of complaints made through the Offices of the Privacy Commissioner and the Ombudsman for 2017/18 are as below:

2017/18 as at 3 April 2017

Office of the Privacy Commissioner

(Privacy Act 1993)

0

Office of the Ombudsman (Official Information Act 1982)

5

Three were not upheld (Ombudsman agreed that WorkSafe was entitled to withhold information).

One was resolved outside the complaint process and no formal opinion was issued.

One has not yet had a final opinion issued.

Office of the Ombudsman (Ombudsman Act 1975)

2

One was resolved outside the complaint process and no formal opinion was issued.

One has not yet had a final opinion issued.


Question 69

What policies do the agencies funded by the Vote have in place for Official Information requests to be cleared by Ministers office? What ‘no surprises’ policies are in place to inform Ministerial offices about OIA responses?

The Minister’s office reviews OIAs in line with the State Services Commission’s (SSC) release of official information guidelines. The review process allows comment to be made regarding political issues or matters relating to government management. WorkSafe’s expectation for OIAs that are reviewed by the Minister’s office is to allow up to five working days for this, regardless of the requester. The Minister’s office is, where appropriate, given copies of OIA responses in line with the SSC’s “No Surprises” approach.


http://www.ssc.govt.nz/official-information-release-guidelines

http://www.ssc.govt.nz/official-information-release-guidelines

http://www.ssc.govt.nz/node/9233

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Question 70

Do the agencies funded by the Vote have specific policies or procedures that apply to requests for information from media, bloggers, or political parties which differ to those for regular requests, if so, please provide full details of those policies?

WorkSafe has no policies in place that require different procedures to be followed on requests from media, bloggers, political parties, or OIAs deemed ‘high risk’. WorkSafe’s procedures do include that the Minister’s office should be advised about some requests (e.g. from media organisations, political parties, and requests about high-profile issues). These requests are assessed on a case-by-case basis.


PERMANENT STAFF/GENERAL STAFFING BREAKDOWNS

Question 71

How many unfilled positions are there currently within the agencies funded by the Vote and how many unfilled positions are expected in the 2018/19 financial year? How does this compare with each of the past five financial years? How do these positions breakdown by policy area? How are the agencies funded by the Vote continuing to carry out work in the absence of staff in these positions?

WorkSafe typically has around 5% of positions unfilled at any one time due to normal recruitment timing. No positions are currently intentionally left unfilled (i.e. other than through the normal turnover process). No positions are intended to be intentionally left unfilled at WorkSafe in 2018/19. No positions were intentionally left unfilled in the 2013/14, 2014/15, 2015/16, or 2016/17 financial years (i.e. other than through the normal turnover process).


Question 72

How many permanent staff will be employed within the agency funded by the Vote during 2018/19 financial year? How does this compare to the past five financial years? Please breakdown by:

- Role (e.g. policy/admin/operational) - Classification (full and part-time) - Office (e.g. geographical location)

Please provide detailed explanations for any fluctuations in staff numbers of plus or minus 10%.

The table below shows the total full time equivalent (FTE) permanent staff of WorkSafe by location as at 28 February 2018. This does not include fixed-term staff. WorkSafe does not expect these numbers to fluctuate significantly in 2018/19.

Role Location Full Time Part Time Total

Operations & Specialist Services Albany 21 21

Auckland 31 31

Christchurch 28 28

Dunedin 14 0.81 14.81

Gisborne 3 3

Hamilton 16 16

Invercargill 10 10

Manukau 18 18

Napier 10 10

Nelson 11 11

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Role Location Full Time Part Time Total

New Plymouth 10 10

Palmerston North 12 12

Rotorua 8 8

Tauranga 9 9

Timaru 4 4

Wellington 67 3.63 70.63

Whangarei 9 9

Operations & Specialist Services Total 281 4.44 285.44

High Hazards & Energy Safety Auckland 6 6

Christchurch 2 2

Dunedin 1 1

Gisborne 1 1

Greymouth 2 2

Hamilton 2 2

Manukau 2 2

New Plymouth 12 0.8 12.8

Wellington 17 17

High Hazards & Energy Safety Total 45 0.8 45.8

Strategy and Performance Auckland 2 2


Tauranga 1 1


Strategy and Performance Total 52 5.59 57.59

Better Regulation Wellington 44 6.18 50.18

Better Regulation Total 44 6.18 50.18

Corporate Services Wellington 17 17

Corporate Services Total 17 17

HR Wellington 13 1.7 14.7

HR Total 13 1.7 14.7

Legal Auckland 5 0.88 5.88


Legal Total 11 1.63 12.63

Office of the Chief Executive Wellington 2 2

Office of the Chief Executive Total 2 2

WorkSafe Total 465 20.34 485.34



Question 73

Provide a breakdown by role (e.g. policy/administration/operational) and location of the agencies funded by the Vote staff numbers in comparison to each of the past five financial years, by gender.

The table below shows the total permanent staff of WorkSafe by location and stated gender as at 28 February 2018. For information on previous years, refer to questions 29 (2013/14), 63 (2014/15), 60 (2015/16), and 60 (2016/17) of WorkSafe’s Annual Review responses.

Role Location Female Male Total

Operations & Specialist Services Albany 3 18 21

Auckland 18 13 31

Christchurch 8 20 28

Dunedin 3.81 11 14.81









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Role Location Female Male Total

Gisborne 3 3

Hamilton 4 12 16

Invercargill 3 7 10

Manukau 6 12 18

Napier 3 7 10

Nelson 5 6 11

New Plymouth 6 4 10

Palmerston North 3 9 12

Rotorua 2 6 8

Tauranga 3 6 9

Timaru 1 3 4

Wellington 32.83 37.8 70.63

Whangarei 2 7 9

Operations & Specialist Services Total 103.64 181.8 285.44

High Hazards & Energy Safety Auckland 3 3 6

Christchurch 1 1 2

Dunedin 1 1

Gisborne 1 1

Greymouth 2 2

Hamilton 1 1 2

Manukau 2 2

New Plymouth 5.8 7 12.8

Wellington 5 12 17

High Hazards & Energy Safety Total 16.8 29 45.8

Strategy and Performance Auckland 1 1 2


Tauranga 1 1

Wellington 35.86 17.73 53.59

Strategy and Performance Total 36.86 20.73 57.59

Better Regulation Wellington 32.18 18 50.18

Better Regulation Total 32.18 18 50.18

Corporate Services Wellington 9 8 17

Corporate Services Total 9 8 17

HR Wellington 9.7 5 14.7

HR Total 9.7 5 14.7

Legal Auckland 5.88 5.88

Wellington 5.75 1 6.75

Legal Total 11.63 1 12.63

Office of the Chief Executive Wellington 2 2

Office of the Chief Executive Total 2 2

WorkSafe Total 221.81 263.53 485.34


Question 74

What is the gender pay gap between male and female staff? What action, if any, has been taken to close the gender pay gap among staff? Do the agencies covered by the Vote have a target date for eliminating their gender pay gap?

Based on analysis of permanent staff over the standard remuneration bands in which WorkSafe has employees of both genders, WorkSafe has found no significant gap in gender pay. WorkSafe plans to monitor gender bias on an ongoing basis. For more information please refer to question 105 of WorkSafe’s Annual Review responses 2016/17.



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Question 76

What is the cap of Full Time Equivalent (FTE) positions in the agencies funded by the Vote in 2018/19 and how does this compare to each financial year since the policy was implemented?

The table below shows the number of FTEs employed by WorkSafe (permanent and fixed-term). WorkSafe has never operated under a cap.

Year 2013/14 2014/15 2015/16 2016/17 2017/18 (as at 28 Feb 2018)

FTEs employed (permanent and fixed-term) 379.7 480.7 485.9 504.62 515.74


CONTRACTORS/TEMPORARY CONTRACTS

Question 77

How many contractors and consultants will be engaged or employed by the agencies funded by the Vote in 2018/19 and what is the estimated total cost? How does this compare to each of the previous five financial years, both in terms of the number engaged and the total cost? For each consultant or contractor that has been engaged in the past five financial years please provide the following details:

- Name of consultant or contractor - Type of service generally provided by the consultant or contractor - Details of the specific consultancy or contract - Budgeted and/or actual cost - Maximum hourly and daily rates charged - Date of the contract - Date the work commenced - Completion date - Whether tenders were invited; if so, how many were received, if not the reason why

it was not tendered - Whether there are proposals for further or following work from the original

consultancy; if so what are the details? - A copy of all reports prepared or delivered as a result of the consultancy or contract.

WorkSafe’s internal budgets for 2018/19 are yet to be finalised. For information on previous years, refer to questions 16 (2013/14), 66 (2014/15), 63 (2015/16), 63 (2016/17) of WorkSafe’s Annual Review responses. Information about 2017/18 is not currently able to be provided; it will be reported as part of the Annual Review process.


Question 78

Do the agencies funded by the Vote expect to hire more or fewer contractors and consultants in the 2018/19 year than it did in 2017/18 and what is the difference in the amount expected to be spent in 2018/19 compared to 2017/18? If the agencies funded by the Vote expect to hire more contractors in the 2018/19 year compared to 2017/18 financial year, why are more contractors required?

Final costs for contractors for WorkSafe in the 2018/19 year have not yet been finalised. Detailed information about 2017/18 is not currently able to be provided; it will be reported as part of the Annual Review process.





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Question 79

What is the policy of the agencies funded by the Vote on the use of consultants and contractors as opposed to regular employees? Has this policy changed recently, and if so, when was this policy implemented?

Where possible WorkSafe prefers to recruit permanent employees rather than fixed-term employees or contractors. Generally, WorkSafe uses consultants and contractors where the work is of a highly specialist or one-off nature and required for a short period of time, or where the skills required cannot be sourced in other ways. WorkSafe exercises tight control around the use of consultants and contractors and also regular employees. No policy changes have been implemented in the last financial year with respect to contractors and consultants.


Question 80

How many consultants or contractors expected to be contracted in 2018/19 are likely to have been previously employed permanently within the agencies funded by the Vote in the prior two years? How many contractors hired in the past five financial years had previously been permanent employees in the agencies funded by the Vote in the two years prior?

Currently WorkSafe has one contractor who was previously employed permanently by the entity. WorkSafe does not exclude people who were previously employed by the entity when hiring contractors or consultants; those being considered for contracting roles in 2018/19 will be candidates with suitable skills and experience. For information on previous years, refer to questions 21 (2013/14), 69 (2014/15), 66 (2015/16), and 66 (2016/17) of WorkSafe’s Annual Review responses.


Question 81

Will the agencies funded by the Vote contract any consultants or contractors to provide communications, media or public relations advice or services in the 2018/19 financial year; if so, with whom will they contract, for what specific purpose or project, for what length of time and at what total actual or estimated cost?

WorkSafe’s internal budgets for 2018/19 are yet to be finalised.


Question 82

Have agencies funded by the Vote budgeted for contractors or consultants to provide policy advice during 2018/19, if so, how much has been budgeted?

WorkSafe does not provide policy advice.






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Question 83

How many staff do the agencies funded by the Vote expect to hire on each of the following contract lengths: three-months or less, three to six months, or six to nine months? How does this compare to the number hired on each of these contract types in the past five financial years?

WorkSafe does not have any specific expectations about the lengths of contracts it will hire people under. The table below shows the number of fixed term employees in 2017/18 and the preceding three financial years. The figures may differ from previous published information as they account for year-end, rather than snapshot, data.

Length of Fixed Term Agreement 2013/14* 2014/15 2015/16 2016/17 2017/18 (as at 28 Feb 2018)

<3 months 0 1 2 2 1

3-6 months 5 1 3 1 7

6-9 months 3 1 4 2 6

>9 months 12 17 14 16 4

Total 20 20 23 21 18

* 16 December 2013-30 June 2014. Note: Information is based on contract end date. If an employee terminates prior to their contract end date this information is not captured.


Question 84

In the coming financial year, do the agencies funded by the Vote expect to employ staff on a new contract if they were previously employed on a permanent or temporary basis, if so, how many?

There is no expectation at WorkSafe of employing staff on a new contract if they were previously employed on a permanent or temporary basis. It is not possible to anticipate the number of previously employed staff who might apply and be successful in their application for a position at WorkSafe.


Question 85

How many staff do the agencies funded by the Vote expect to employ on a fixed term contract in total in 2018/19? How does this compare to each of past five financial years?

WorkSafe expects the number of staff employed on fixed term contracts during 2018/19 to be at similar levels to previous years.

Year 2013/14 2014/15 2015/16 2016/17 2017/18 (as at 28 Feb 2018)

Number of Hires 20 20 23 21 18


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Question 86

How many temporary staff are currently employed within the agencies funded by the Vote? How does this compare to the past five financial years? Please breakdown by:

- Role (e.g. policy/admin/operational) - Classification (full and part-time) - Office (e.g. geographical location)

Provide detailed explanations for any fluctuations in staff numbers of plus or minus 10%.

The number of temporary staff has reduced this year as WorkSafe transitions from a period of rapid growth and change mode to a more stable state. These numbers reflect more clarity about our ongoing operating requirements and a reduction in start-up activity.

Role and Location Location Full Time Part Time Grand Total

Operations & Specialist Services Auckland 1 1

Hamilton 1 1

Wellington 6 6

Operations & Specialist Services Total 8 8

High Hazards & Energy Safety New Plymouth 1 1

Wellington 0.8 0.8

High Hazards & Energy Safety Total 1 0.8 1.8

Strategy and Performance Wellington 4 1.1 5.1

Strategy and Performance Total 4 1.1 5.1

Better Regulation Wellington 3 0.9 3.9

Better Regulation Total 3 0.9 3.9

Corporate Services Wellington 6 0.8 6.8

Corporate Services Total 6 0.8 6.8

HR Wellington 4 4

HR Total 4 4

Legal Wellington 0.8 0.8

Legal Total 0.8 0.8

WorkSafe Total 26 4.4 30.4



COLLECTIVE BARGAINING AND EMPLOYMENT ISSUES

Question 87

Provide a summary of any collective employment contract negotiations completed in the 2017/18 financial year, and an outline and timeline of negotiations to be conducted in 2018/19? How are collective employment contract bargaining negotiations proceeding at the agencies funded by the Vote?

WorkSafe is currently engaged in Collective Bargaining. Funding for collective bargaining is from within WorkSafe’s Vote Workplace Relations and Safety allocation.






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Question 91

Do the agencies funded by the Vote expect to hire any staff during the 2018/19 with a 90 day trial period in their contract? If so, how many and why? How does this compare to each of the previous five financial years?

WorkSafe does not propose to hire any staff under a contract with a 90-day probationary period in 2018/19. WorkSafe has not employed any staff on a contract with a 90-day probationary period in the previous five financial years.


Question 92

What regular engagement do senior leaders or representatives of the agency have with union representatives outside of any formal collective bargaining round? How many meetings are scheduled in the next twelve months and how does this compare to the last three years?

Since April 2017 members of WorkSafe’s senior leadership have attended monthly meetings with representatives from the New Zealand Council of Trade Unions (NZCTU). Ad hoc meetings have also been held over the last three years, usually on a project-specific basis (e.g. reference groups, guidance development to support the new legislation) or for high-level meetings of the social partners (i.e. WorkSafe, NZCTU and BusinessNZ). The dates of the regular meetings held and proposed to be held in 2017 and 2018 are noted below. Ad hoc meetings will also continue as needed.

2017 2018

11 April

14 June

12 July

3 August

6 September

4 October

24 October

1 November

6 December

21 February

21 March

16 May

18 April

20 June

July (date TBC)

August (date TBC)

September (date TBC)

October (date TBC)

November (date TBC)

December (date TBC)


LEAVE AND EAP

Question 93

What is the average annual leave entitlement for staff employed by the agencies funded by the Vote, does this include or exclude any departmental/ministry holidays; if so, how many? How does this compare with each of the past five financial years?

The table below shows the average annual leave entitlement for staff employed by WorkSafe. This excludes Agency holidays of three days.

Year 2013/14 2014/15 2015/16 2016/17 2017/18 (as at 28 Feb 2018)

Average annual leave entitlement 21.4 days 21.1 21.2 21.1 21.1

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Question 94

How many days of annual leave are employees expected to have accrued on average during 2018/19? How does this compare to each of the past five years? What strategies do the agencies funded by the Vote employ to encourage employees to reduce annual leave balances?

The table below shows the average annual leave balance of staff employed by WorkSafe in previous years.

Year 2013/14 2014/15 2015/16 2016/17 2017/18 (as at 28 Feb 2018)

Average annual leave balance (days)

21.4 15.1 16.1 14.8 12.4

WorkSafe encourages employees to take annual leave as they become entitled to it, to ensure that they take sufficient, regular breaks from work. There is active monitoring of leave balances, and proactive follow-up with employees with high leave balances. Where necessary, leave management plans are put in place to support employees with high leave balances to reduce these. Leave management is reported to WorkSafe’s Audit, Risk and Finance Committee every six months.


Question 95

How many annual applications do the agencies funded by the Vote expect to cancel during 2018/19? How does this compare to each of the past five financial years?

Staff manage annual leave online through the staff kiosk intranet. The system does not record which party requested the cancellation and WorkSafe is therefore unable to provide this information. However, WorkSafe does not expect to cancel any annual leave applications in 2018/19. All leave applications are considered in line with business requirements; where an alternative arrangement is not possible and an application has had to be cancelled, employees are provided with a further opportunity to take a period of leave at a later date. This would only occur in the most extreme circumstances.


Question 96

How many employees do the agencies funded by the Vote expect to take up the option of selling their fourth week of annual leave? How does this compare to each of the previous financial years since this policy came into effect?

WorkSafe has no estimates for the number of employees that may take up this option. The table below shows the number of staff employed by WorkSafe who have elected to cash up some of (up to one week) of their annual leave entitlement.

Year 2013/14* 2014/15 2015/16 2016/17 2017/18 (as at 28 Feb 2018)

Number of staff 10 22 28 29 29

* 16 December 2013-30 June 2014.


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Question 97

How many days of sick leave do the agencies funded by the Vote expect employees to take on average during 2018/19? How does this compare to each of the past five financial years? What strategies do the agencies funded by the Vote employ to reduce the amount of sick leave employees need to take?

WorkSafe estimates that the amount of sick leave that will be taken in 2018/19 will be similar to previous years. The table below shows the average number of days of paid sick leave taken by WorkSafe staff. WorkSafe has a range of wellness initiatives aimed at supporting employee health and wellbeing including health monitoring, influenza vaccinations, and an Employee Assistance Programme (EAP).

Year 2013/14* 2014/15 2015/16 2016/17 2017/18 (as at 28 Feb 2018)

Average number of days of sick leave taken 1.6 3.5 4.2 4.7 3.0

* 16 December 2013-30 June 2014.


Question 98

How much is being allocated for overseas travel by officials at the agencies funded by the Vote in the forthcoming financial year and what proportion of operating expenditure does this represent? How does this compare with the total amount spent in the past five financial years?

WorkSafe’s internal budgets for 2018/19 are yet to be finalised. Information from prior years is shown in the table below.

Year Total spent ($) % of operating expenditure

2013/14* 169,222 0.4%

2014/15 238,658 0.3%

2015/16 257,684 0.3%

2016/17 232,974 0.2%

2017/18† 123,105 0.2%

* 16 December 2013-30 June 2014. † 9 months ending 31 March 2018.


SECONDED STAFF

Question 100

How many staff in total are currently seconded to Ministerial offices and are these staff members’ salaries paid by the agencies funded by the Vote or its associated agencies or by Ministerial Services? How does this number compare with the number of staff seconded to ministerial offices in each of the past five financial years?

WorkSafe has had one part-time position based in the Minister’s office as a Private Secretary since December 2014. The staff member in the role has a salary paid by WorkSafe.

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Year 2013/14 2014/15* 2015/16 2016/17 2017/18

Staff in Minister’s office by FTE N/A 0.5 0.5 0.8 0.8

* 1 December 2014-30 June 2015.


STAFF TURNOVER/TERMINATION OF EMPLOYMENT

Question 104

What is the expected turnover of staff working in the office of the head of the agencies funded by the Vote (including seconded staff) in 2018/19? And how does this compare with each of the past five financial years?

The office of the head of WorkSafe is comprised of two staff, the Chief Executive and the Executive Assistant to the Chief Executive. The current Chief Executive is Nicole Rosie, who joined WorkSafe on 12 December 2016. The Executive Assistant has remained the same since 2014. No turnover in the office is expected in 2018/19. WorkSafe’s previous Chief Executive, Gordon MacDonald, had been in place since 17 March 2014. In 2013/14 WorkSafe was established with a temporary Chief Executive, Geoffrey Podger, and Executive Assistant, who were succeeded by the permanent appointees.


Question 107

What is the average length of service in the agencies funded by the Vote expected to be in the 2018/19 financial year and what was the average length of service in the past five financial years?

WorkSafe only has length of service information available from its establishment on 16 December 2013. Data has not been provided for 2013/14 as WorkSafe was not in operation for a full financial year. Due to its relative newness WorkSafe has no specific expectation on the amount that length of service will increase in 2018/19, but does expect that it will increase.

Year 2013/14 2014/15 2015/16 2016/17 2017/18 (as at 28 Feb 2018)

Average Length of Service (years) - 1.1 1.9 2.3 2.8


Question 108

How many staff are expected to resign during the 2018/19 financial year, for what reasons, and what impact did this have on the agencies funded by the Vote? What were staff resignation numbers and reasons for each of the past five financial years and what impact did they have on the agencies funded by the Vote or its associated agencies?

We forecast a total of 80 resignations in the 2018/19 year. This is a higher number than previous years because there are increasing job opportunities for Health and Safety professionals in the wider labour market, our pay levels are relatively low compared to many of these opportunities, our overall staff numbers have grown and we have more focus on performance management. Leaving employees are given the opportunity to complete an exit survey. The top three factors for leaving over the 2017/18 year to date were: opportunities to utilise skills, opportunities for career advancement, and opportunities for development.

30



Resignations numbers are set out in the table below:

Year Number of resignations

2017/18 (as at 28 Feb 2018) 55

2016/17 55

2015/16 62

2014/15 41

2013/14 11

For more information on previous years, refer to questions 42 (2013/14), 91 (2014/15), 86 (2015/16), and 85 (2016/17) of WorkSafe’s Annual Review responses.


Question 109

How much is being budgeted in the 2018/19 financial year for redundancy payments, severance or other termination packages for the agencies funded by the Vote and how does that compare to the amount budgeted and that spent in each of the past five financial years?

WorkSafe does not budget for redundancy payments, severance, or other termination packages. As at February 2018, $158,484 has been spent on redundancy payments, severance, or other termination packages in 2017/18 with a further $167,000 estimated to be spent in the Strategy and Performance Group to 30 June 2018. For information on previous years, refer to questions 44 (2013/14), 92 (2014/15), 87 (2015/16), and 86 (2016/17) of WorkSafe’s Annual Review responses.


Question 112

How many personal grievances are estimated to be settled in 2018/19 and at what estimated cost? How does this compare to the personal grievances lodged by staff or former employees over the past five financial years? For each year please, provide the number of personal grievances, the number of personal grievances settled and the cost to the agencies funded by the Vote.

With low level maturity as an organisation and reasonable change programmes as we embed new functions we can reasonably expect there will be a small number of personal grievances in the 2018/19 year. Three personal grievances have been settled so far in 2017/18. In previous years three personal grievances have been raised and settled.

- Two personal grievances were settled in 2016/17 - One personal grievance was settled in 2015/16.

To provide the costs of settlements may breach the privacy of the persons involved. WorkSafe has no comparable information for previous financial years.










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Question 113

How many proceedings with the Employment Relations Authority or Employment Court are estimated to be dealt with in 2018/19? How does this compare with proceedings lodged by staff or former employees with the Employment Relations Authority or Employment Court in the past five financial years? For each year please provide the number of proceedings, the number of proceedings settled and the cost to the agencies funded by the Vote.

To date WorkSafe has not had proceedings with the Employment Relations Authority or Employment Court. As a fairly new agency it is very difficult to predict numbers of proceedings with the Employment Relations Authority or Employment Court; however it is anticipated that the number will be very low, if any.


TRAINING, TRAVEL AND OTHER EXPENSES

Question 117

How many staff will have Koru Club memberships paid for by the agencies funded by the Vote, and how does this compare with each of the past five financial years?

WorkSafe expects that the number of Koru Club memberships to be paid for in 2018/19 will be similar to previous years. The number of Koru club memberships paid for by WorkSafe in previous years is detailed below. WorkSafe’s current travel policy states that a staff member’s General Manager should approve any new Koru club memberships and membership renewals.

Year 2013/14* 2014/15 2015/16 2016/17 2017/18

Memberships 45 49 40 52 59

* 16 December 2013-30 June 2014.


Question 118

How many staff have the use of vehicles paid for by the agencies funded by the Vote; what are the estimated costs; and how do these numbers compare to each of the past five financial years?

WorkSafe provides vehicles for business purposes for its Inspectorate and other staff as required. Business purposes may necessitate some staff having vehicles available after normal work hours. Each WorkSafe vehicle has an assigned driver, however, these vehicles are available for use by other staff members other than the assigned driver. The operating cost and number of vehicles used by WorkSafe staff is detailed below. WorkSafe’s internal budgets for 2018/19 are yet to be finalised.

Year Operating Cost ($) Number of vehicles

2013/14* 323,893 ~170

2014/15 631,114 ~250

2015/16 749,908 238

2016/17† 557,195 230

2017/18 412,266 220

Budgeted 2018/19 TBD ~220

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* 16 December 2013-30 June 2014. † 8 months ending 28 February 2018.


Question 119

How much have the agencies funded by the Vote respectively budgeted to spend on internal conferences and seminars, staff retreats, offsite training, or planning and teambuilding exercises, including travel costs, and what is the purpose of each of these in 2018/19? How does this compare to the past five financial years? For each of the past five financial years please include the:

- Purpose - Venue - Cost (including any travel and accommodation costs) - Activities undertaken

The 2018/19 expected figures for WorkSafe’s relevant activities are not available at this stage as budgets are still being finalised. Information about 2017/18 is also not currently able to be provided; it will be reported as part of the Annual Review process. WorkSafe expects the cost of the activities undertaken in 2017/18 and budgeted for 2018/19 to be relatively consistent with prior years’ figures. For detailed information on previous years, refer to questions 88 and 89 (2013/14), 101 (2014/15), and 96 (2015/16) and 95 (2016/17) of WorkSafe’s Annual Review responses. Total amounts for each year are shown below:

Year Total ($)

2013/14* 57,000

2014/15 1,442,063

2015/16 1,180,975

2016/17 1,123,155

* 16 December 2013-30 June 2014. Note that this includes on internal conferences and seminars, offsite training, planning, team building, and other such exercises (including travel costs).


Question 121

How much have the agencies funded by the Vote budgeted to spend on staff training in 2018/19; and what percentage of the vote does the amount represent? How does this compare to the past five financial years?

Details of staff training costs are detailed below. Please note that this is for externally sourced training only. WorkSafe’s internal budgets for 2018/19 are yet to be finalised. Note that the Vote referred to in 2013/14 and 2014/15 is Vote Labour and in 2015/16, 2016/17, and 2017/18 is Vote Labour Market.

Year Cost ($) % of Vote

2013/14* 544,124 1.3

2014/15 1,514,429 1.7

2015/16 1,982,893 2.3

2016/17 725,299 1.1

2017/18† 927,355 1.4





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* 16 December 2013-30 June 2014. † 9 months ending 31 March 2018.


Question 122

What specific activities or events will the agencies funded by the Vote conduct that contributes towards staff morale in the forthcoming financial year? How does this compare to the past financial year?

WorkSafe undertakes a range of activities at an organisational and at a team level that contribute towards staff morale. These include:

- Operating a culture where staff are actively involved in decision-making and setting the future direction for the organisation

- A range of internal communications activities

- Team development programme

- Leadership development programme

- Forums and Champions Network

- Learning programmes

- Development secondments

- Project opportunities. For information on previous years, refer to questions 92 (2013/14), 104 (2014/15), 99 (2015/16), and 98 (2016/17) of WorkSafe’s Annual Review responses.






education and workforce committee 2018/19 estimates

Documents