Editing DocumentsLesson 2 – Part 1

CLASS 1

Do Now (Class 1):

• Log-In

• Write name, period, & class days on notes

• Prepare writing utensil

• Go to our class website

• Flash cards available for Word Lesson 2 Part 1

• Under Contents—select Word

Editing

• Involves:• Adding• Deleting• Changing•Moving

• Correct errors• Refine the appearance of the document

Objectives• Compare characters & nonprinting characters

• Display nonprinting characters by toggling the Show/Hide button

• Use backspace & delete key

• Compare Undo & Redo commands

• Use Undo, Redo, & Repeat commands

• Select text multiple ways using the mouse & keyboard shortcuts

• Use Drag-and-Drop feature to move text quickly and easily throughout a document

Characters vs. Nonprinting Characters

• Characters• All items visible on screen that can be printed• Examples: Letters, numbers, graphics

• Nonprinting Characters• All items that can be seen on a screen, but NOT

printed• Examples: Hard returns, blank spaces, & tabs• How To: Click on the Show/Hide button

Nonprinting CharactersArrow = Tab Dot = Space

Paragraph Symbol = Hard Return

Delete & Replace Characters

• Backspace Key• Deletes characters to the LEFT of the

insertion point

• Delete Key• Deletes characters to the RIGHT of the

insertion point

Use Undo, Redo, and Repeat• Undo • Reverses the last command• Undo Button (QAT)• Keyboard Shortcut: CTRL + Z• Redo/Repeat • Reverses the action of the undo button• Repeats last action• Redo Button (QAT)• Keyboard Shortcut: CTRL + Y

Select Text

• Selecting• Identifies blocks of text for editing

• BEWARE!!• New keystrokes will replace selected text

Selecting Text using Mouse & Keyboard

• Mouse• Click & Drag—Selects 1 character at a time• Double-click a word—Selects entire word• Triple-click—Selects entire paragraph• Triple-click in Left Margin—Selects entire document

• Keyboard• Shift + arrow keys—Selects 1 character at a time• CTRL + A—Selects All Text

Drag-and-Drop

• Drag-and-Drop• Quick & easy way to move text short distances

• Use mouse to —DRAG selected text from existing location—then DROP the selected text in a new location

Editing DocumentsLesson 2 – Part 1

CLASS 2

Objectives (Day 2)

• Define & use the clipboard

• Use Cut, Copy, & Paste commands

• Highlight text to emphasize importance

• Insert a File into a document

Review Selecting Text• Identifies blocks of text for editing• BEWARE!!--New keystrokes will replace selected text

• Review how-to:• Click & Drag• Double-click or Triple-click• Left Margin Selecting• Shift + Arrow Keys• CTRL + A

Cut, Copy, and Paste• Clipboard• Temporary storage place in computer’s memory• Stores up to 24 items• How To: Clipboard Group--Dialog Box Launcher

• Cut • Removes text from the document and stores it in the clipboard• Keyboard Shortcut: Ctrl + X

• Copy • Copies the selected items to the clipboard• Keyboard Shortcut: Ctrl + C

• Paste • Places the content of the clipboard at the insertion point• Keyboard Shortcut: Ctrl + V

Higlight Text

• Highlight Feature• Used to emphasize important text within a

document

• ONLY Use light colors!• Live Previews

• How To: Text Highlight Color Button (Ribbon or Mini Toolbar)

Inserting a File

• Insert contents from other files into a document• Insert Tab—Text Group—Object button—Text

from File

**Tip**• Be sure insertion point is properly positioned

Now….We Will Practice.