Finding New Tools to Finding New Tools to facilitate facilitate

Documentation Documentation Processes: Lessons and Processes: Lessons and

ChallengesChallenges

Edith Fernández-BacaEdith Fernández-Baca

ETC-AndesETC-Andes

December 2008December 2008

OutlineOutline

• Rationale behind the ideaRationale behind the idea

• Putting the idea togetherPutting the idea together

• On-line toolOn-line tool

• Lessons learnedLessons learned

• ChallengesChallenges

Rationale behind the ideaRationale behind the idea

• Build on the existing tool to provide Build on the existing tool to provide orgs/inst/assoc document their orgs/inst/assoc document their knowledge other ways of accessing itknowledge other ways of accessing it

• There is a demand for documentation There is a demand for documentation and systematizationand systematization

• Option to face-to-face work shopsOption to face-to-face work shops

• Complement to face-to-face Complement to face-to-face workshopsworkshops

Putting the idea Putting the idea togethertogether• April – Planning stage: April – Planning stage:

– Set targets for the year Set targets for the year – Strategy to identify potential participantsStrategy to identify potential participants– Building the first web pageBuilding the first web page– Get feedback on draft pageGet feedback on draft page

• May – Publication of page:May – Publication of page:– Invite people to participate (registered on-line, Invite people to participate (registered on-line,

participating in forum, others)participating in forum, others)– Get feedback on published pageGet feedback on published page

• July to December – The process has been set to July to December – The process has been set to motionmotion

On-line toolOn-line tool

http://www.etcandes.com.pe/leisa/sist/index.php

CaveatCaveat

• This tool does not seek to replace This tool does not seek to replace face-to-face workshopsface-to-face workshops

Lessons learnedLessons learned• Demand does existDemand does exist

• Contact with participantsContact with participants

• People are finding the tool usefulPeople are finding the tool useful

ChallengesChallenges

• Growing demandGrowing demand

• Making changes and adjustments to Making changes and adjustments to existing toolexisting tool

• New facilitation skills-Encouraging New facilitation skills-Encouraging people to finish the processpeople to finish the process

Next stepsNext steps

• At least eight completed documents At least eight completed documents

• Best documents will be published in Best documents will be published in a printed documenta printed document