Document Classification | EcoVadis Public EcoVadis 2019 V20 EN

EcoVadis Document Guide How to ensure you are providing the relevant information for your assessment

Overview 3

Providing Supporting Documents 4

Document Standards 5

Assessment Scope 6

Company Size and Assessment 8

Document Preparation 9

Document Relevance Check 10

Attaching Document 11

Managing Document 12

Before You Submit 13

Document Confidentiality 14

Check List 15

2

Table of Contents

Document Classification | EcoVadis Public

Overview 3

Providing Supporting Documents 4

Document Standards 5

Assessment Scope 6

Company Size and Assessment 8

Document Preparation 9

Document Relevance Check 10

Attaching Document 11

Managing Document 12

Before You Submit 13

Document Confidentiality 14

Check List 15

2

Table of Contents

Document Classification | EcoVadis Public

3

Please note that documents provided should

bull Demonstrate your companyrsquos CSR management system

bull Be relevant and complete

bull Relate to the corresponding scope of the assessment

Overview

The objective of the EcoVadis assessment is to assess the quality of a companyrsquos Corporate Social Responsibility (CSR) management system

In order to rate your CSR performanceour analysts need evidence to supportyour answers in our questionnaire iethe aforesaid CSR components Hencethe very first and key step is to uploadcorresponding documents that reflectyour companyrsquos commitment to CSR

Document Classification | EcoVadis Public

Providing Supporting Documents

Relevant

Regularly reviewed (annual or bi-annual)

Well described (details on function and how they mitigate relevant risk)

Actions

Formalized

Regularly reviewed (annual or bi-annual)

Qualitative andor quantitative objectives

Pre-exist for adequate period of time (ie more than 3 months)

to allow integration into the management system

Relevant KPIs

Recent annual disclosures (ie KPIs

no more than 2 years old)

Policies

Reporting

25

40

35

Reminders It is important to upload evidence to support your answers in questionnaire

You may upload a maximum of 55 documents

Through our expertise we have seen that top performers tend to have consolidated reports (CSRSustainability Reports) and obtain some of the highest scores when uploading between 8-22 documents a range found to be optimal

Prioritise documents when uploading and avoid duplicates

Some examples of documents that we are looking for

bull CSR management procedures

bull CSRSustainability Reports

bull Social Audit reports

bull HSE Policies

bull Code of EthicsConduct

bull Employee Handbooks

bull Certificates (ISO14001 OHSAS18001 among others)

bull UNGC Communication on Progress

bull Annual Reports with Integrated CSR section

A good CSR management system

The objective of the EcoVadis assessment is to assess the quality of a companyrsquos CSR management system

4Document Classification | EcoVadis Public

5

Document StandardsThe reliability of the documents provided is a crucial element which allows us to quantitatively credit the information available in our assessment process

Documents up to EcoVadis Standards

bull Must fulfill the minimum requirements presence of company name company logo date or implementation andor review date

bull Are credible formal and fully integrated in your CSR management system

bull Are authentic pre-existing and complete

bull Are appropriate for their intended purpose

bull Are of high quality and understandable for their target audience

bull Provide material content and address potential sustainability issues

Documents that do not meet EcoVadis Standards

bull Documents (commitments actions andor reporting) created solely for satisfying EcoVadis questionnaire will not be accepted

bull Direct or verbatim copying of objectives actions or reporting from another organization or online sources without reasonable assurance of implementation will be grounds for disqualification of documents

bull Extended questionnaire answers that are not management system documents

What to remember when providing documents

Fake or Forged documents will be escalated to buyers or clients

Document Classification | EcoVadis Public

6

Assessment Scope

Why is the Assessment Scope important

bull The objective is to assess the CSR management system of an operational site or a group of operational sites

bull Scope should adhere to answer in questionnaire and supporting documentation provided

bull Not to under or over-estimate associated risks

The Assessment Scope must have

bull a relevant level of operational scope

bull an official Commercial Legal Entity (LEN)

Assessment Scope

an official Commercial Legal Entity (LEN)

a relevant level of operational

scope

Document Classification | EcoVadis Public

Interactions of scope levels and information credited

The CSR performance of the company under assessment could be under or overestimated if evidence is provided solely from subsidiariessites andor parent company Therefore under certain circumstances policies actions and results from subsidiariessites andor parent company might not be fully credited due to uncertainty that the information provided is applicable to the scope of assessment

7Document Classification | EcoVadis Public

Assessed Company

Subsidiaries Sites1

Parent Company2

Sister Companies3

Policies Yes No Yes No

Actions Yes Yes No No

Results Yes No No No

Note 1 under certain conditions policies and results may be credited at subsidiariessitesrsquo level

Note 2 under certain conditions actions and results may be partially credited from parent level documents

Note 3 documents from sister companies will not be credited

Assessment Scope

8Document Classification | EcoVadis Public

Company Size and Assessment

Are there any changes in document expectations for extra small companies

We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees

For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability

Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include

bull Action plans for your future CSR projects

bull Proof of employee training

bull Internal emails regarding employee awareness

bull Invoices for purchasing eco-labeled products

1

Document format File size Validity

Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg

jpg png bmp txt html

4

2 3

5

Language

Documents in all languages are accepted given that they are readily editable eg MS

Word format It should be possible to copy text from your document and paste

that text into a separate location

File size of each document cannot exceed 30MB for

uploading

The most recently updated documents (validity period

for both policies and actions is 8 years while that

of reported KPIs is 2 years)

Note It is important to ensure all documents from previous and cur-

rent assessments are still up-to-date and within validity periodNumber of

documents

Maximum number of documents uploaded for each assessment is 55 We are confident that your

company is able to demonstrate the comprehensiveness of its CSR

management systems with no more than 55 documents

Note numerous documents should not be merged into 1 document they are to be

uploaded separately

Document Preparation

Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account

9Document Classification | EcoVadis Public

10Document Classification | EcoVadis Public

C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company

D Document with CSR information but not from the scope of assessment

E Document is not within the validity period

Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment

1 2

Document submission

Not

Rel

eva

nt

Inva

lid

Not taken into consideration

Valid CSR Document

Accepted and Analyzed

Main reasons why documents are not processed during the assessment

Invalid Document

Document cannot be processed

A Document is corrupted or falls outside the accepted document formats

B Document could not be analyzed because of its language and is not in an editable format

EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis

Not Relevant Document

Document does not demonstrate companyrsquos CSR management system

A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria

B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents

11

Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration

How to attach a document to support your answer

1 Select an existing document to attach from Document Library or upload a new document

2 Indicate the page where the evidence can be found and add any comments

Document Classification | EcoVadis Public

12Document Classification | EcoVadis Public

Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page

Use the Document Library to

bull View edit or delete documents uploaded for the assessment

bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)

13Document Classification | EcoVadis Public

Before You SubmitHow to check for missing attachments or information

Red icon No supporting document has been attached to the answer

Yellow icon Supporting document has been attached but without an indication of page where evidence can be found

Check amp Submit page

Get an overview of your progress any unanswered mandatory questions or missing information

14Document Classification | EcoVadis Public

Document Confidentiality

bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions

bull When uploading document you can choose whether or not to share the document with your customer

bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details

bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download

bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis

Terms and Conditions

Ensuring Data Security

Providing Supporting Documents

Relevant

Regularly reviewed (annual or bi-annual)

Well described (details on function and how they mitigate relevant risk)

Actions

Formalized

Regularly reviewed (annual or bi-annual)

Qualitative andor quantitative objectives

Pre-exist for adequate period of time (ie more than 3 months)

to allow integration into the management system

Relevant KPIs

Recent annual disclosures (ie KPIs

no more than 2 years old)

Policies

Reporting

25

40

35

Reminders It is important to upload evidence to support your answers in questionnaire

You may upload a maximum of 55 documents

Through our expertise we have seen that top performers tend to have consolidated reports (CSRSustainability Reports) and obtain some of the highest scores when uploading between 8-22 documents a range found to be optimal

Prioritise documents when uploading and avoid duplicates

Some examples of documents that we are looking for

bull CSR management procedures

bull CSRSustainability Reports

bull Social Audit reports

bull HSE Policies

bull Code of EthicsConduct

bull Employee Handbooks

bull Certificates (ISO14001 OHSAS18001 among others)

bull UNGC Communication on Progress

bull Annual Reports with Integrated CSR section

A good CSR management system

The objective of the EcoVadis assessment is to assess the quality of a companyrsquos CSR management system

4Document Classification | EcoVadis Public

5

Document StandardsThe reliability of the documents provided is a crucial element which allows us to quantitatively credit the information available in our assessment process

Documents up to EcoVadis Standards

bull Must fulfill the minimum requirements presence of company name company logo date or implementation andor review date

bull Are credible formal and fully integrated in your CSR management system

bull Are authentic pre-existing and complete

bull Are appropriate for their intended purpose

bull Are of high quality and understandable for their target audience

bull Provide material content and address potential sustainability issues

Documents that do not meet EcoVadis Standards

bull Documents (commitments actions andor reporting) created solely for satisfying EcoVadis questionnaire will not be accepted

bull Direct or verbatim copying of objectives actions or reporting from another organization or online sources without reasonable assurance of implementation will be grounds for disqualification of documents

bull Extended questionnaire answers that are not management system documents

What to remember when providing documents

Fake or Forged documents will be escalated to buyers or clients

Document Classification | EcoVadis Public

6

Assessment Scope

Why is the Assessment Scope important

bull The objective is to assess the CSR management system of an operational site or a group of operational sites

bull Scope should adhere to answer in questionnaire and supporting documentation provided

bull Not to under or over-estimate associated risks

The Assessment Scope must have

bull a relevant level of operational scope

bull an official Commercial Legal Entity (LEN)

Assessment Scope

an official Commercial Legal Entity (LEN)

a relevant level of operational

scope

Document Classification | EcoVadis Public

Interactions of scope levels and information credited

The CSR performance of the company under assessment could be under or overestimated if evidence is provided solely from subsidiariessites andor parent company Therefore under certain circumstances policies actions and results from subsidiariessites andor parent company might not be fully credited due to uncertainty that the information provided is applicable to the scope of assessment

7Document Classification | EcoVadis Public

Assessed Company

Subsidiaries Sites1

Parent Company2

Sister Companies3

Policies Yes No Yes No

Actions Yes Yes No No

Results Yes No No No

Note 1 under certain conditions policies and results may be credited at subsidiariessitesrsquo level

Note 2 under certain conditions actions and results may be partially credited from parent level documents

Note 3 documents from sister companies will not be credited

Assessment Scope

8Document Classification | EcoVadis Public

Company Size and Assessment

Are there any changes in document expectations for extra small companies

We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees

For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability

Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include

bull Action plans for your future CSR projects

bull Proof of employee training

bull Internal emails regarding employee awareness

bull Invoices for purchasing eco-labeled products

1

Document format File size Validity

Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg

jpg png bmp txt html

4

2 3

5

Language

Documents in all languages are accepted given that they are readily editable eg MS

Word format It should be possible to copy text from your document and paste

that text into a separate location

File size of each document cannot exceed 30MB for

uploading

The most recently updated documents (validity period

for both policies and actions is 8 years while that

of reported KPIs is 2 years)

Note It is important to ensure all documents from previous and cur-

rent assessments are still up-to-date and within validity periodNumber of

documents

Maximum number of documents uploaded for each assessment is 55 We are confident that your

company is able to demonstrate the comprehensiveness of its CSR

management systems with no more than 55 documents

Note numerous documents should not be merged into 1 document they are to be

uploaded separately

Document Preparation

Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account

9Document Classification | EcoVadis Public

10Document Classification | EcoVadis Public

C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company

D Document with CSR information but not from the scope of assessment

E Document is not within the validity period

Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment

1 2

Document submission

Not

Rel

eva

nt

Inva

lid

Not taken into consideration

Valid CSR Document

Accepted and Analyzed

Main reasons why documents are not processed during the assessment

Invalid Document

Document cannot be processed

A Document is corrupted or falls outside the accepted document formats

B Document could not be analyzed because of its language and is not in an editable format

EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis

Not Relevant Document

Document does not demonstrate companyrsquos CSR management system

A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria

B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents

11

Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration

How to attach a document to support your answer

1 Select an existing document to attach from Document Library or upload a new document

2 Indicate the page where the evidence can be found and add any comments

Document Classification | EcoVadis Public

12Document Classification | EcoVadis Public

Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page

Use the Document Library to

bull View edit or delete documents uploaded for the assessment

bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)

13Document Classification | EcoVadis Public

Before You SubmitHow to check for missing attachments or information

Red icon No supporting document has been attached to the answer

Yellow icon Supporting document has been attached but without an indication of page where evidence can be found

Check amp Submit page

Get an overview of your progress any unanswered mandatory questions or missing information

14Document Classification | EcoVadis Public

Document Confidentiality

bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions

bull When uploading document you can choose whether or not to share the document with your customer

bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details

bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download

bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis

Terms and Conditions

Ensuring Data Security

5

Document StandardsThe reliability of the documents provided is a crucial element which allows us to quantitatively credit the information available in our assessment process

Documents up to EcoVadis Standards

bull Must fulfill the minimum requirements presence of company name company logo date or implementation andor review date

bull Are credible formal and fully integrated in your CSR management system

bull Are authentic pre-existing and complete

bull Are appropriate for their intended purpose

bull Are of high quality and understandable for their target audience

bull Provide material content and address potential sustainability issues

Documents that do not meet EcoVadis Standards

bull Documents (commitments actions andor reporting) created solely for satisfying EcoVadis questionnaire will not be accepted

bull Direct or verbatim copying of objectives actions or reporting from another organization or online sources without reasonable assurance of implementation will be grounds for disqualification of documents

bull Extended questionnaire answers that are not management system documents

What to remember when providing documents

Fake or Forged documents will be escalated to buyers or clients

Document Classification | EcoVadis Public

6

Assessment Scope

Why is the Assessment Scope important

bull The objective is to assess the CSR management system of an operational site or a group of operational sites

bull Scope should adhere to answer in questionnaire and supporting documentation provided

bull Not to under or over-estimate associated risks

The Assessment Scope must have

bull a relevant level of operational scope

bull an official Commercial Legal Entity (LEN)

Assessment Scope

an official Commercial Legal Entity (LEN)

a relevant level of operational

scope

Document Classification | EcoVadis Public

Interactions of scope levels and information credited

The CSR performance of the company under assessment could be under or overestimated if evidence is provided solely from subsidiariessites andor parent company Therefore under certain circumstances policies actions and results from subsidiariessites andor parent company might not be fully credited due to uncertainty that the information provided is applicable to the scope of assessment

7Document Classification | EcoVadis Public

Assessed Company

Subsidiaries Sites1

Parent Company2

Sister Companies3

Policies Yes No Yes No

Actions Yes Yes No No

Results Yes No No No

Note 1 under certain conditions policies and results may be credited at subsidiariessitesrsquo level

Note 2 under certain conditions actions and results may be partially credited from parent level documents

Note 3 documents from sister companies will not be credited

Assessment Scope

8Document Classification | EcoVadis Public

Company Size and Assessment

Are there any changes in document expectations for extra small companies

We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees

For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability

Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include

bull Action plans for your future CSR projects

bull Proof of employee training

bull Internal emails regarding employee awareness

bull Invoices for purchasing eco-labeled products

1

Document format File size Validity

Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg

jpg png bmp txt html

4

2 3

5

Language

Documents in all languages are accepted given that they are readily editable eg MS

Word format It should be possible to copy text from your document and paste

that text into a separate location

File size of each document cannot exceed 30MB for

uploading

The most recently updated documents (validity period

for both policies and actions is 8 years while that

of reported KPIs is 2 years)

Note It is important to ensure all documents from previous and cur-

rent assessments are still up-to-date and within validity periodNumber of

documents

Maximum number of documents uploaded for each assessment is 55 We are confident that your

company is able to demonstrate the comprehensiveness of its CSR

management systems with no more than 55 documents

Note numerous documents should not be merged into 1 document they are to be

uploaded separately

Document Preparation

Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account

9Document Classification | EcoVadis Public

10Document Classification | EcoVadis Public

C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company

D Document with CSR information but not from the scope of assessment

E Document is not within the validity period

Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment

1 2

Document submission

Not

Rel

eva

nt

Inva

lid

Not taken into consideration

Valid CSR Document

Accepted and Analyzed

Main reasons why documents are not processed during the assessment

Invalid Document

Document cannot be processed

A Document is corrupted or falls outside the accepted document formats

B Document could not be analyzed because of its language and is not in an editable format

EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis

Not Relevant Document

Document does not demonstrate companyrsquos CSR management system

A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria

B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents

11

Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration

How to attach a document to support your answer

1 Select an existing document to attach from Document Library or upload a new document

2 Indicate the page where the evidence can be found and add any comments

Document Classification | EcoVadis Public

12Document Classification | EcoVadis Public

Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page

Use the Document Library to

bull View edit or delete documents uploaded for the assessment

bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)

13Document Classification | EcoVadis Public

Before You SubmitHow to check for missing attachments or information

Red icon No supporting document has been attached to the answer

Yellow icon Supporting document has been attached but without an indication of page where evidence can be found

Check amp Submit page

Get an overview of your progress any unanswered mandatory questions or missing information

14Document Classification | EcoVadis Public

Document Confidentiality

bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions

bull When uploading document you can choose whether or not to share the document with your customer

bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details

bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download

bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis

Terms and Conditions

Ensuring Data Security

6

Assessment Scope

Why is the Assessment Scope important

bull The objective is to assess the CSR management system of an operational site or a group of operational sites

bull Scope should adhere to answer in questionnaire and supporting documentation provided

bull Not to under or over-estimate associated risks

The Assessment Scope must have

bull a relevant level of operational scope

bull an official Commercial Legal Entity (LEN)

Assessment Scope

an official Commercial Legal Entity (LEN)

a relevant level of operational

scope

Document Classification | EcoVadis Public

Interactions of scope levels and information credited

The CSR performance of the company under assessment could be under or overestimated if evidence is provided solely from subsidiariessites andor parent company Therefore under certain circumstances policies actions and results from subsidiariessites andor parent company might not be fully credited due to uncertainty that the information provided is applicable to the scope of assessment

7Document Classification | EcoVadis Public

Assessed Company

Subsidiaries Sites1

Parent Company2

Sister Companies3

Policies Yes No Yes No

Actions Yes Yes No No

Results Yes No No No

Note 1 under certain conditions policies and results may be credited at subsidiariessitesrsquo level

Note 2 under certain conditions actions and results may be partially credited from parent level documents

Note 3 documents from sister companies will not be credited

Assessment Scope

8Document Classification | EcoVadis Public

Company Size and Assessment

Are there any changes in document expectations for extra small companies

We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees

For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability

Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include

bull Action plans for your future CSR projects

bull Proof of employee training

bull Internal emails regarding employee awareness

bull Invoices for purchasing eco-labeled products

1

Document format File size Validity

Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg

jpg png bmp txt html

4

2 3

5

Language

Documents in all languages are accepted given that they are readily editable eg MS

Word format It should be possible to copy text from your document and paste

that text into a separate location

File size of each document cannot exceed 30MB for

uploading

The most recently updated documents (validity period

for both policies and actions is 8 years while that

of reported KPIs is 2 years)

Note It is important to ensure all documents from previous and cur-

rent assessments are still up-to-date and within validity periodNumber of

documents

Maximum number of documents uploaded for each assessment is 55 We are confident that your

company is able to demonstrate the comprehensiveness of its CSR

management systems with no more than 55 documents

Note numerous documents should not be merged into 1 document they are to be

uploaded separately

Document Preparation

Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account

9Document Classification | EcoVadis Public

10Document Classification | EcoVadis Public

C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company

D Document with CSR information but not from the scope of assessment

E Document is not within the validity period

Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment

1 2

Document submission

Not

Rel

eva

nt

Inva

lid

Not taken into consideration

Valid CSR Document

Accepted and Analyzed

Main reasons why documents are not processed during the assessment

Invalid Document

Document cannot be processed

A Document is corrupted or falls outside the accepted document formats

B Document could not be analyzed because of its language and is not in an editable format

EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis

Not Relevant Document

Document does not demonstrate companyrsquos CSR management system

A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria

B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents

11

Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration

How to attach a document to support your answer

1 Select an existing document to attach from Document Library or upload a new document

2 Indicate the page where the evidence can be found and add any comments

Document Classification | EcoVadis Public

12Document Classification | EcoVadis Public

Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page

Use the Document Library to

bull View edit or delete documents uploaded for the assessment

bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)

13Document Classification | EcoVadis Public

Before You SubmitHow to check for missing attachments or information

Red icon No supporting document has been attached to the answer

Yellow icon Supporting document has been attached but without an indication of page where evidence can be found

Check amp Submit page

Get an overview of your progress any unanswered mandatory questions or missing information

14Document Classification | EcoVadis Public

Document Confidentiality

bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions

bull When uploading document you can choose whether or not to share the document with your customer

bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details

bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download

bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis

Terms and Conditions

Ensuring Data Security

Interactions of scope levels and information credited

The CSR performance of the company under assessment could be under or overestimated if evidence is provided solely from subsidiariessites andor parent company Therefore under certain circumstances policies actions and results from subsidiariessites andor parent company might not be fully credited due to uncertainty that the information provided is applicable to the scope of assessment

7Document Classification | EcoVadis Public

Assessed Company

Subsidiaries Sites1

Parent Company2

Sister Companies3

Policies Yes No Yes No

Actions Yes Yes No No

Results Yes No No No

Note 1 under certain conditions policies and results may be credited at subsidiariessitesrsquo level

Note 2 under certain conditions actions and results may be partially credited from parent level documents

Note 3 documents from sister companies will not be credited

Assessment Scope

8Document Classification | EcoVadis Public

Company Size and Assessment

Are there any changes in document expectations for extra small companies

We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees

For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability

Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include

bull Action plans for your future CSR projects

bull Proof of employee training

bull Internal emails regarding employee awareness

bull Invoices for purchasing eco-labeled products

1

Document format File size Validity

Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg

jpg png bmp txt html

4

2 3

5

Language

Documents in all languages are accepted given that they are readily editable eg MS

Word format It should be possible to copy text from your document and paste

that text into a separate location

File size of each document cannot exceed 30MB for

uploading

The most recently updated documents (validity period

for both policies and actions is 8 years while that

of reported KPIs is 2 years)

Note It is important to ensure all documents from previous and cur-

rent assessments are still up-to-date and within validity periodNumber of

documents

Maximum number of documents uploaded for each assessment is 55 We are confident that your

company is able to demonstrate the comprehensiveness of its CSR

management systems with no more than 55 documents

Note numerous documents should not be merged into 1 document they are to be

uploaded separately

Document Preparation

Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account

9Document Classification | EcoVadis Public

10Document Classification | EcoVadis Public

C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company

D Document with CSR information but not from the scope of assessment

E Document is not within the validity period

Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment

1 2

Document submission

Not

Rel

eva

nt

Inva

lid

Not taken into consideration

Valid CSR Document

Accepted and Analyzed

Main reasons why documents are not processed during the assessment

Invalid Document

Document cannot be processed

A Document is corrupted or falls outside the accepted document formats

B Document could not be analyzed because of its language and is not in an editable format

EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis

Not Relevant Document

Document does not demonstrate companyrsquos CSR management system

A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria

B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents

11

Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration

How to attach a document to support your answer

1 Select an existing document to attach from Document Library or upload a new document

2 Indicate the page where the evidence can be found and add any comments

Document Classification | EcoVadis Public

12Document Classification | EcoVadis Public

Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page

Use the Document Library to

bull View edit or delete documents uploaded for the assessment

bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)

13Document Classification | EcoVadis Public

Before You SubmitHow to check for missing attachments or information

Red icon No supporting document has been attached to the answer

Yellow icon Supporting document has been attached but without an indication of page where evidence can be found

Check amp Submit page

Get an overview of your progress any unanswered mandatory questions or missing information

14Document Classification | EcoVadis Public

Document Confidentiality

bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions

bull When uploading document you can choose whether or not to share the document with your customer

bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details

bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download

bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis

Terms and Conditions

Ensuring Data Security

8Document Classification | EcoVadis Public

Company Size and Assessment

Are there any changes in document expectations for extra small companies

We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees

For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability

Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include

bull Action plans for your future CSR projects

bull Proof of employee training

bull Internal emails regarding employee awareness

bull Invoices for purchasing eco-labeled products

1

Document format File size Validity

Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg

jpg png bmp txt html

4

2 3

5

Language

Documents in all languages are accepted given that they are readily editable eg MS

Word format It should be possible to copy text from your document and paste

that text into a separate location

File size of each document cannot exceed 30MB for

uploading

The most recently updated documents (validity period

for both policies and actions is 8 years while that

of reported KPIs is 2 years)

Note It is important to ensure all documents from previous and cur-

rent assessments are still up-to-date and within validity periodNumber of

documents

Maximum number of documents uploaded for each assessment is 55 We are confident that your

company is able to demonstrate the comprehensiveness of its CSR

management systems with no more than 55 documents

Note numerous documents should not be merged into 1 document they are to be

uploaded separately

Document Preparation

Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account

9Document Classification | EcoVadis Public

10Document Classification | EcoVadis Public

C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company

D Document with CSR information but not from the scope of assessment

E Document is not within the validity period

Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment

1 2

Document submission

Not

Rel

eva

nt

Inva

lid

Not taken into consideration

Valid CSR Document

Accepted and Analyzed

Main reasons why documents are not processed during the assessment

Invalid Document

Document cannot be processed

A Document is corrupted or falls outside the accepted document formats

B Document could not be analyzed because of its language and is not in an editable format

EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis

Not Relevant Document

Document does not demonstrate companyrsquos CSR management system

A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria

B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents

11

Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration

How to attach a document to support your answer

1 Select an existing document to attach from Document Library or upload a new document

2 Indicate the page where the evidence can be found and add any comments

Document Classification | EcoVadis Public

12Document Classification | EcoVadis Public

Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page

Use the Document Library to

bull View edit or delete documents uploaded for the assessment

bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)

13Document Classification | EcoVadis Public

Before You SubmitHow to check for missing attachments or information

Red icon No supporting document has been attached to the answer

Yellow icon Supporting document has been attached but without an indication of page where evidence can be found

Check amp Submit page

Get an overview of your progress any unanswered mandatory questions or missing information

14Document Classification | EcoVadis Public

Document Confidentiality

bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions

bull When uploading document you can choose whether or not to share the document with your customer

bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details

bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download

bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis

Terms and Conditions

Ensuring Data Security

1

Document format File size Validity

Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg

jpg png bmp txt html

4

2 3

5

Language

Documents in all languages are accepted given that they are readily editable eg MS

Word format It should be possible to copy text from your document and paste

that text into a separate location

File size of each document cannot exceed 30MB for

uploading

The most recently updated documents (validity period

for both policies and actions is 8 years while that

of reported KPIs is 2 years)

Note It is important to ensure all documents from previous and cur-

rent assessments are still up-to-date and within validity periodNumber of

documents

Maximum number of documents uploaded for each assessment is 55 We are confident that your

company is able to demonstrate the comprehensiveness of its CSR

management systems with no more than 55 documents

Note numerous documents should not be merged into 1 document they are to be

uploaded separately

Document Preparation

Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account

9Document Classification | EcoVadis Public

10Document Classification | EcoVadis Public

C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company

D Document with CSR information but not from the scope of assessment

E Document is not within the validity period

Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment

1 2

Document submission

Not

Rel

eva

nt

Inva

lid

Not taken into consideration

Valid CSR Document

Accepted and Analyzed

Main reasons why documents are not processed during the assessment

Invalid Document

Document cannot be processed

A Document is corrupted or falls outside the accepted document formats

B Document could not be analyzed because of its language and is not in an editable format

EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis

Not Relevant Document

Document does not demonstrate companyrsquos CSR management system

A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria

B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents

11

Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration

How to attach a document to support your answer

1 Select an existing document to attach from Document Library or upload a new document

2 Indicate the page where the evidence can be found and add any comments

Document Classification | EcoVadis Public

12Document Classification | EcoVadis Public

Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page

Use the Document Library to

bull View edit or delete documents uploaded for the assessment

bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)

13Document Classification | EcoVadis Public

Before You SubmitHow to check for missing attachments or information

Red icon No supporting document has been attached to the answer

Yellow icon Supporting document has been attached but without an indication of page where evidence can be found

Check amp Submit page

Get an overview of your progress any unanswered mandatory questions or missing information

14Document Classification | EcoVadis Public

Document Confidentiality

bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions

bull When uploading document you can choose whether or not to share the document with your customer

bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details

bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download

bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis

Terms and Conditions

Ensuring Data Security

10Document Classification | EcoVadis Public

C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company

D Document with CSR information but not from the scope of assessment

E Document is not within the validity period

Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment

1 2

Document submission

Not

Rel

eva

nt

Inva

lid

Not taken into consideration

Valid CSR Document

Accepted and Analyzed

Main reasons why documents are not processed during the assessment

Invalid Document

Document cannot be processed

A Document is corrupted or falls outside the accepted document formats

B Document could not be analyzed because of its language and is not in an editable format

EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis

Not Relevant Document

Document does not demonstrate companyrsquos CSR management system

A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria

B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents

11

Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration

How to attach a document to support your answer

1 Select an existing document to attach from Document Library or upload a new document

2 Indicate the page where the evidence can be found and add any comments

Document Classification | EcoVadis Public

12Document Classification | EcoVadis Public

Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page

Use the Document Library to

bull View edit or delete documents uploaded for the assessment

bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)

13Document Classification | EcoVadis Public

Before You SubmitHow to check for missing attachments or information

Red icon No supporting document has been attached to the answer

Yellow icon Supporting document has been attached but without an indication of page where evidence can be found

Check amp Submit page

Get an overview of your progress any unanswered mandatory questions or missing information

14Document Classification | EcoVadis Public

Document Confidentiality

bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions

bull When uploading document you can choose whether or not to share the document with your customer

bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details

bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download

bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis

Terms and Conditions

Ensuring Data Security

11

Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration

How to attach a document to support your answer

1 Select an existing document to attach from Document Library or upload a new document

2 Indicate the page where the evidence can be found and add any comments

Document Classification | EcoVadis Public

12Document Classification | EcoVadis Public

Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page

Use the Document Library to

bull View edit or delete documents uploaded for the assessment

bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)

13Document Classification | EcoVadis Public

Before You SubmitHow to check for missing attachments or information

Red icon No supporting document has been attached to the answer

Yellow icon Supporting document has been attached but without an indication of page where evidence can be found

Check amp Submit page

Get an overview of your progress any unanswered mandatory questions or missing information

14Document Classification | EcoVadis Public

Document Confidentiality

bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions

bull When uploading document you can choose whether or not to share the document with your customer

bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details

bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download

bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis

Terms and Conditions

Ensuring Data Security

12Document Classification | EcoVadis Public

Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page

Use the Document Library to

bull View edit or delete documents uploaded for the assessment

bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)

13Document Classification | EcoVadis Public

Before You SubmitHow to check for missing attachments or information

Red icon No supporting document has been attached to the answer

Yellow icon Supporting document has been attached but without an indication of page where evidence can be found

Check amp Submit page

Get an overview of your progress any unanswered mandatory questions or missing information

14Document Classification | EcoVadis Public

Document Confidentiality

bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions

bull When uploading document you can choose whether or not to share the document with your customer

bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details

bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download

bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis

Terms and Conditions

Ensuring Data Security

13Document Classification | EcoVadis Public

Before You SubmitHow to check for missing attachments or information

Red icon No supporting document has been attached to the answer

Yellow icon Supporting document has been attached but without an indication of page where evidence can be found

Check amp Submit page

Get an overview of your progress any unanswered mandatory questions or missing information

14Document Classification | EcoVadis Public

Document Confidentiality

bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions

bull When uploading document you can choose whether or not to share the document with your customer

bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details

bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download

bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis

Terms and Conditions

Ensuring Data Security

14Document Classification | EcoVadis Public

Document Confidentiality

bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions

bull When uploading document you can choose whether or not to share the document with your customer

bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details

bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download

bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis

Terms and Conditions

Ensuring Data Security

Check List

I verified that all the supporting documents to be submitted are related to my CSR management system

I confirmed that all the documents are credible formal and fully integrated into my CSR management system

I understand the scope of assessment for my company and have submitted the documents for the relevant scope

I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated

I reviewed the admissibility criteria and provided my documents accordingly

For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents

I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers

I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment

I have made sure that the documents transmitted comply with applicable laws and regulations

Any Questions supportecovadiscom

15

Copyright

No part of this document may be reproduced modified or distributed in any

form or manner without prior written permission of EcoVadis

No warranty

This document is intended for informational purposes only and EcoVadis

does not warrant the accuracy reliability completeness of the information

content text and graphics herein and is subject to change without notice

Limitation of liability

In no event shall EcoVadis or its subsidiary companies be liable for any

direct indirect special incidental or consequential damages arising out of

the use of any opinion or information expressly or implicitly contained in

this publication

Document Classification | EcoVadis Public