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U N / L O C O D E
23 May 2018
UN/LOCODE
Yan Zhang Economic Cooperation and Trade Division United Nations Economic Commission for Europe
UN/LOCODE
In this presentation
Q&A
Maintenance
Overview
Background
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UN/LOCODE
3
UN/LOCODE
Trade Facilitation for International Trade
Simplification Standardization Harmonization
Procedures Information flow
Goods Service
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UN/LOCODE
UN/CEFACT – The United Nations Centre for Trade Facilitation and Electronic Business
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UN/LOCODE
Code for Trade and Transport Locations
Code for Ports and Other Locations
UN/LOCODE – Originally stands for :
Since 2001:
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UN/LOCODE
UN/LOCODE Background
Why?? • Identification of location required in International trade and transport
Location Name ?
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UN/LOCODE
UN/LOCODE Background
• Names of locations spelt in different languages!!
create confusion and difficulty.
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UN/LOCODE
UN/LOCODE Background
?
Geneva
EN
Genève
FR
Ginevra
IT
Genevra
RM
Genf
DE
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UN/LOCODE
UN/LOCODE Background
A unique and unambiguous way:
• a code system for o facilitation of trade procedures & documentation
o data exchange in a safer and more economical way
• Recommendation No. 16 (third edition in 1998)
Geneva = CH GVA
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UN/LOCODE
In this presentation
Q&A
Maintenance
Overview
Background
11
UN/LOCODE
Recommendation No.16
1. the five-character code system:
I. 2-character country code
II. 3-character location code
2. used for purposes of trade
3. to designate locations
UN/LOCODE Overview
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UN/LOCODE
CH GVA
Country codes based on ISO 3166-1
26 alphabets & Numbers (2-9): • Not case-sensitive • 1 confused with l • 0 confused with o
UN/LOCODE Overview
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UN/LOCODE
Website: http://www.unece.org/cefact/locode/welcome.html
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UN/LOCODE
From website: UNECE Recommendation No. 16 Code List by Country on the website (http://www.unece.org/cefact/locode/welcome.html )
Download of complete code list on the website in three formats:
• mdb • txt • csv
Link to Online Data Maintenance Request System
Link to list of UN/LOCODE Focal Points
UN/LOCODE Website
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UN/LOCODE
Use of UN/LOCODE
Note:
The figure doesn't include
• national trade which also uses UN/LOCODE
• trade in services
• other applications (like European Maritime Safety agency or FLUX which processes 1.2 million messages per day) which use UN/LOCODE but don't issue trade documents
• the fact that with eBusiness there is more data transmitted and more copies generated (hence more UN/LOCODES)
UN/LOCODE is used for at least 1.5 billions times for international trade each year.
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UN/LOCODE
• International Trade and Transport – EDIFACT
– WCO Data Model
– BIC
. Maritime Security
• Environmental Protection
Use of UN/LOCODE
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UN/LOCODE
Milestones:
• 2000: Directories are published biannually instead of annually
• 2001: Rename of UN/LOCODE from ‘the United Nations Code for Ports and Other Locations’ to ‘the United Nations Code for Trade and Transport Locations’
• 2002: Restructuring of the UN/LOCODE database by defining a new model. The UN/LOCODE directories are generated in formats of text, CSV, HTML and MS Access file and are published in the UNECE website.
• 2004: Launch of UN/LOCODE Online Data Maintenance Request System to enable registered users to submit online requests for new entries and modification.
2015: UN/LOCODE Focal Point Network establishment
2017: UN/LOCODE Advisory Group setup
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UN/LOCODE Development
UN/LOCODE
UN/LOCODE Directory Publication
Release No. Issue Date Cut-off Date
YYYY-1 Beginning of July End of March
YYYY-2 End of December End of September
The latest release is published on the website free-of-charge.
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UN/LOCODE
UN/LOCODE Entries
0
20000
40000
60000
80000
100000
120000
UN/LOCODE Entries
Directories Releases:
The first issue in 1981 contained codes for 8,000 locations.
The latest release 2017-2 includes over 100,000 entries covering 249 countries , dependent territories and special areas .
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UN/LOCODE
UN/LOCODE Focal Point
ToRs of UN/LOCODE Focal Points
(http://www.unece.org/fileadmin/DAM/cefact/cf_plenary/2016_plenary/CF_2016_016E_UNLOCODE-FocalPoints.pdf)
UN/LOCODE Focal Points tasks:
• One-time review of existing code list
• Validation of new Data Maintenance Requests for each release (biannually published)
UN/LOCODE Focal Point Network
National Focal Points
Institutional Focal Points
http://www.unece.org/cefact/locode/focalpoint.html
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A link on the homepage of UN/LOCODE
UN/LOCODE
UN/LOCODE Focal Point Nomination
List of UN/LOCODE National Focal Points (http://www.unece.org/cefact/locode/focalpoint.html)
Letters to request for nomination of FP sent to the Missions
The Secretariat is contacted for further information if necessary
Nomination letters sent to the Secretariat
The Secrectariat archives the letters and updates the website.
UN/LOCODE
UN/LOCODE Focal Point Network
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So far, we have 33 UN/LOCODE National Focal Points.
UN/LOCODE
In this presentation
Q&A
Maintenance
Overview
Background
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UN/LOCODE
Column "Ch" (Change Indicator)
Ch LOCODE Name NameWoDiacritics SubDiv Function Status Date IATA Coordinates Remarks
DE BWZ Bad Wurzach Bad Wurzach BW -23--6-- RL 0901 4754N 00954E
+ FR AC6 Arçonnay Arconnay 72 --3----- RL 1301 4824N 00050E
¦ IN DMA Dhamara Dhamara OR 123----- RL 1301 2048N 08654E @Fun
# US PFT Pfafftown Pfafftown NC --3----- RL 1301 3609N 08021W
X AU GNO Geelong North Geelong North VIC --3----- XX 1301 3806S 14420E Use AU GGN
+ added entry
# Change in the location name
X entry to be removed
¦ entry has been changed
1 port
2 rail terminal
3 road terminal
4 airport
5 postal exchange office
6 reserved for multimodal functions, ICDs etc.
7 reserved for fixed transport functions (e.g. oil platform)
B border crossing
AA Approved by competent national government agency AC Approved by Customs Authority AF Approved by national facilitation body AI Code adopted by international organisation (IATA or ECLAC) AS Approved by national standardisation body RL Recognised location RN Request from credible national sources for locations in their own country RQ Request under consideration RR Request rejected QQ Original entry not verified since date indicated XX Entry that will be removed from the next issue of UN/LOCODE
Column "SubDiv" (Subdivision) state, province, department, etc Based contain the ISO 3166-2
Country codes based on ISO 3166-1
UN/LOCODE Directory
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UN/LOCODE
Maintenance Policy
Free of Charge
Biannual directory publication :
Online submission of DMRs
• Request for a new code
• Request for modification
• Request for deletion ( Soft deletion)
Download complete code list on the website in three formats:
UN/LOCODE Maintenance
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UN/LOCODE
Current UN/LOCODE System
Front-end : Online Data Maintenance Request Submission (.Net +MS SQL)
Back-end: Production & Publication (MS ACCESS) 27
UN/LOCODE
DMRs prepared off-line
Data Synchronisation
Bi-annually, free of charge
Current workflow
Country with a National Focal Point (NFP)? • If yes, the DMR is forwarded to NFP for
validation • If not, the secretariat validate the DMR
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UN/LOCODE
UN/LOCODE DMRs
Total Approved Addition Changes of names Other changes Deletion
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
2012-2 2013-1 2013-2 2014-1 2014-2 2015-1 2015-2 2016-1 2016-2 2017-1 2017-2
UN/LOCODE Data Maintenance Request (DMR)
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UN/LOCODE
UN/LOCODE DMR System
https://apps.unece.org/unlocode/
UN/LOCODE Data Maintenance Request system
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UN/LOCODE
UN/LOCODE DMR Submission
Step 1: New User Registration.
Option 1
Option 2
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UN/LOCODE
New User Registration: Mandatory fields: • Requestor’s
company/organization name • Contact person name • E-mail address • Phone number • User name • Password
UN/LOCODE DMR Submission
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UN/LOCODE
Step 2: Login
UN/LOCODE DMR Submission
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UN/LOCODE
Main Menu:
UN/LOCODE DMR Submission
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UN/LOCODE
Step 3 Online request submission • Request for a new code
UN/LOCODE DMR Submission
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UN/LOCODE
Step 3 Online request submission • Fill in a web form to Request for a new code
Prior to the submission of a request, the requestor is invited to: • verify the existence of the location, • copy the exact reference (URL, web-link) to the
website confirming the submitted data into the field ’Web link’ of the form
• fill in the remaining mandatory input fields. Incomplete or unproved requests will be considered depending on the availability of the Secretariat’s resources.
Check
Fill in
Submit
UN/LOCODE DMR Submission
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UN/LOCODE
Step 3 Online request submission • Request for changes
UN/LOCODE DMR Submission
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UN/LOCODE
Step 3 Online request submission • Request for changes, including changes in location name, other meta data and deletion.
UN/LOCODE DMR Submission
• Changes in place names will be accepted only from official and authoritative sources.
• Changes of existing LOCODEs will be accepted only exceptionally and when convincing reasons have been presented, or when it can be established that the existing code has never been put into actual use.
• Changes in subdivisions will be accepted only when evidence is presented that a published subdivision code is erroneous.
• Changes of functions will be accepted if the existing entry is incomplete or erroneous
• Completion of coordinates will be encouraged where they are missing and accepted if the published coordinates are not correct.
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UN/LOCODE
In this presentation
Q&A
Maintenance
Overview
Background
UN/LOCODE
UN/LOCODE Project
• Revision of Rec. 16 (UN/LOCODE)
Project leader: Mr. Alper Keceli
How to join:
• Register as a UN/CEFACT expert
• Send an email to project leader ([email protected])
• Participate in teleconferences
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UN/LOCODE
UN/CEFACT Upcoming Events
• 32nd UN/CEFACT Forum 14-19 October 2018, Hangzhou, China
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UN/LOCODE
For Further Information
Ms. Yan Zhang
+41 22 917 3010
Palais des Nations, Geneva
UN/LOCODE Secretariat
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