ec minutes ec... · 2015. 8. 25. · n-22015/24/2012-egov2 department of electronics and...

N-22015/24/2012-eGov2Department of Electronics and Information Technology

New Delhi – 110003

Minutes of the 5th Meeting of the Empowered Committee for the National rollout of the e-District MMP, 20th February 2013.

1. The 5th meeting of the Empowered Committee (EC) for the National rollout of the e-District MMP was held on 20th February at 5:30 PM in Room No 4009, 4th Floor, Electronics Niketan, 6, CGO Complex, Lodhi Road, New Delhi 110003.

2. List of Attendees is placed at Annexure I.

3. Dr. Rajendra Kumar, Joint Secretary (eGov), DeitY, presented the agenda and explained the salient features of each point. The agenda papers are placed at Annexure II.

AGENDA NO. 1: CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON 25th October 2012 .

4. The Committee confirmed the Minutes of the 4th Empowered Committee Meeting held on 25th October 2012.

AGENDA NO. 2: CURRENT IMPLEMENTATION STATUS OF NATIONAL ROLL-OUT OF E-DISTRICT MMP

5. The Empowered Committee was apprised of the current implementation status of the national roll-out of the e-District MMP including the physical and financial progress.

6. The EC was informed that there have been some slippages with regard to the committed timelines for the implementation of the project despite regular follow-up with the States/ UTs. The key reasons for the slippages are:

a) Delay in signing of contract by the State / UT with the SPMU Agencyb) Preparation of SI RFP taking longer time than estimatedc) Delay in convening meetings of the State Apex Committees d) States/UTs not having pilot or legacy applications taking longer time than anticipated in taking decisions regarding the rollout plan.

7. The Committee suggested that the following steps be taken to expedite the project implementation:

a) Letters to Chief Secretaries seeking their intervention may be sent. It was informed that letters from Secretary, DeitY to the Chief Secretaries of all the

states have already been sent during February 2013 requesting their intervention to expedite the roll-out of the e-District MMP in their states. b) A VC/physical meeting under the chairmanship of Secretray, DeitY may be scheduled in March or April to review the progress with the States.

8. The Committee also recommended the following actions to expedite the application development and BPR phases:

a) Successful pilot eDistrict applications may be hosted on the cloud and made available to the States/UTs for implementation. NIC was requested to provide necessary support in this regard.b) NPMU should conduct Business Process Re-engineering for 10 high-demand services which should be significantly beyond the automation of current manual processes. This BPR document should provide a direction to the States on how the processes need to be designed in the long run. c) Explore the possibility of productizing the MeeSeva application of Andhra Pradesh for use by other States/UTs. It was informed that this initiative has already been taken up in the e-Gov Division.

9. The Empowered Committee reiterated that the States/UTs, which have opted for NIC as System Integrator, should agree on the Statement of Requirements with NIC that covers the Scope of Work, Responsibility, Timelines and Service Level Agreements (SLAs) in compliance with that specified in the e-District Model SI RFP.

AGENDA NO. 3: APPROVAL OF DPR SUBMITTED BY STATES

10. 4 DPRs from Haryana, Karnataka, Delhi, Andaman & Nichobar were placed for approval in the meeting.

11. The DPRs from each State were discussed as per the appraisal criteria provided in the Annexure A of the Agenda (placed at Annexure II). The DPRs were appraised on the methodology based on the Cabinet Note, Guidelines issued to the State Governments and the appraisal basis established in previous Empowered Committee meetings. Subsequently, the Empowered Committee approved the 4 DPRs of Haryana, Karnataka, Delhi and Andaman & Nichobar and asked Karnataka and Haryana to expedite the rollout of CSCs to enable the delivery of e-services to the largest possible number of citizens. The committee also suggested that there should be quantifiable progress in the integration of “CSC like centers” with the CSC network.

12. The Empowered Committee also approved the release of the second installment to the 4 States/UT in line with the decision taken in the previous EC meeting held on 25th October 2012. This would also be subject to these States submitting all UCs pertaining to funds released before 1st April 2011 for all the other Schemes.

AGENDA NO. 4: Additional funding for the State of Tamil Nadu :

13. The Empowered Committee approved the release of additional funds of Rs 141.00 lakhs to the State of Tamil Nadu within the budget under suggested heads for statewide rollout in accordance with the provisions in the Scheme Guidelines.

AGENDA NO. 5: Additional funding for the State of Punjab :

14. Based on the decision taken in the 4th Empowered Committee Meeting for funding of additional districts created by the States/UTs, the Empowered Committee approved additional funds for the State of Punjab amounting to Rs. 486.37 lakhs (GIA – Rs. 343.03 lakhs and ACA – Rs. 143.33 lakhs) for two new districts (Fazilka and Pathankot).

AGENDA NO. 6: Confirmation of decision on use of handheld mobile devices for

delivery of services under e-District project by the State of UP:

15. The Empowered Committee appreciated the State’s intention to undertake business process improvements through technology interventions such as handheld mobile devices for delivery of services. To take this initiative forward, the Committee recommended the following steps:

a) A working group should be constituted with representatives from DeitY and States of Andhra Pradesh, Kerala and Uttar Pradesh.b) This working group should examine and provide recommendations for use of handheld mobile devices for delivery of services under the e-District project.c) These recommendations can be presented to the Empowered Committee for guidance for further action.

AGENDA NO. 7: Presentation from the 5 States on progress of nationwide

implementation e-District project:

16. The representative from the States of Andhra Pradesh, Kerala, Orissa and Uttar Pradesh made the presentation on the status of e-District MMP in their respective States. The State of Assam could not participate in the meeting.

17. The meeting ended with a vote of thanks to the Chair.

Annexure I

List of participants of the Meeting of the Empowered Committee for the National rollout of the e-District MMP held on 20th February 2013 at 5:30 PM in the Room No 4009, 4th Floor, Electronics Niketan, 6, CGO Complex, Lodhi Road, New Delhi 110003

Empowered Committee 1. Shri. J Satyanarayana, Secretary, DeitY2. Shri. Rajiv Gauba, Additional Secretary (eGov), DeitY3. Dr. Rajendra Kumar, Joint Secretary, (eGov), DeitY4. Dr. C. Murali Krishna Kumar, Sr. Adviser (CIT&I) Planning Commission, Govt.

of India5. Shri. R. K. Gupta, Adviser, Planning Commission, Govt. of India6. Dr. Y. K. Sharma, DG, NIC7. Shri. A Mohan, DDG, NIC8. Director General, STQC 9. Shri. N. K. Kinger, Director (Finance), DeitY10. Shri. Gaurav Dwivedi, Director (eGov) DeitY

Representatives from States11. Shri. D. N. Narasimha Raju, Principal Secretary (eGovernance), Karnataka12. Shri. Vivek Atray, Special Secretary IT, Haryana13. Shri. N. K. Singh, Uttar Pradesh14. Shri. Nitin Mathur, Uttar Pradesh15. Shri. Nikhil Kumar, Delhi (GNCTD)16. Shri. Ajay Chagti, Delhi17. Shri. K. S. Bansal, Delhi18. Shri. Sandeep Ahlawat, SeMT, Delhi19. Ms. Pooja Bajaj, SeMT, Delhi20. Shri. Rajkiran Tiwari, SPMU Delhi21. Dr. Jayasankar Prasad, Director, KSITM, Kerala22. Shri. P. Bala Kiran, Dy Secretary (DoIT) & Director Akshaya, Kerala23. Shri. J. B. Mohapatra, JS&FA, DIT, Odhisha 24. Shri. Aditya Mohapatra, Odhisha25. Shri. A. James, OSD (IT), Andaman & Nicobar

Other Participants26.Shri. Pravin Chandekar, Additional Director, DeitY27.Shri. Bhagwan Patil, COO, CSC-SPV28.Shri. Prakash Motwani, Scientist ‘F’, STQC29.Shri. Vishwadeep Srivastava, Senior Consultant, NEGD30.Shri. Ramendra Verma, Project Manager, NPMU31.Shri. Raghunath Krishnagiri, Senior Consultant, NPMU32.Shri. Biplab Das, Senior Consultant, NPMU33.Shri. Amit Shukla, Consultant, NPMU34.Shri. Murad Butt, Consultant, NPMU35.Shri. Rahul Jha, Consultant, NPMU

AGENDA NOTE FOR THE EMPOWERED COMMITTEE MEETING FORNATIONAL ROLLOUT OF E-DISTRICT MISSION MODE PROJECT

Date : 20th February 2013

Venue : Room No. 4009, Electronics NiketanTime : 4:30 PM onwards

The following Agenda items are submitted for seeking approvals and guidance from the

Empowered Committee

AgendaNo.

Agenda Subject

1 Confirmation of the Minutes of the Meeting of Empowered Committee

meeting held on 25th October 2012

2 Current Implementation Status of eDistrict National Roll-out MMP

3 Appraisal of DPRs for state-wide rollout of e-District project in the State/UT of

Haryana, Karnataka, Delhi and Andaman & Nicobar

4 Additional funding for State of Tamil Nadu on the basis of request from the

State for e-District project

5 Additional funding for State of Punjab on account of formation of two new

districts for simultaneous roll-out

6 Discussion regarding use of handheld mobile devices for delivery of services

under e-District project by UP

7 Presentation on progress of implementation of e-District project:

Kerala Andhra Pradesh Odisha Uttar Pradesh Assam

8 Any other matter, with the permission of the Chair

AGENDA NO. 1:CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON 24th October 2012 -LAST EMPOWERED COMMITTEE MEETING (Annexure K)

AGENDA NO. 2:CURRENT IMPLEMENTATION STATUS OF EDISTRICT NATIONAL ROLL-OUT MMP

A) Physical progress1. Guidelines for National Rollout of e-District MMP (http://www.mit.gov.in/content/e-district-

guidelines) have been issued and circulated to all the States/UTs.

2. Consulting Agency has been selected for providing Project Management Services for the

National Program Management Unit for Scheme for National Rollout of e-District MMP.

3. State Project Management Unit (SPMU) has been selected for 31 States/UTs for assisting

the States/UTs in the statewide rollout of e-District project (Annexure J). Deployment of

resources by SPMU is in progress in all these States / UTs. Selection of SPMUs for

balance 4 States/ UTs is being done by the concerned State / UT Governments.

4. e-District Project Manager Hiring Guidelines have been released and subsequently an

advisory has been issued after seeking inputs from various States / UTs. 5 States

(Arunachal Pradesh, Assam, Kerala, Maharashtra and Nagaland) and 1 UT (Puducherry)

have published hiring advertisements and commenced the process for selection of the e-

District Project Managers.

5. “Integrated Framework for Delivery of Services” for implementation with outcome based

approach has been released.

6. Implementation Guidelines – 2012 have been issued to States / UTs for providing flexibility

to States / UTs for faster implementation of the project.

7. Draft Model RFP for selection of SI at State / UT level has been issued to States/ UTs. In 4

States (UP, Assam, AP and Punjab) the Bid Process is in Progress. 4 States (Maharashtra

(M/s MahaOnline), MP (NIC), Mizoram (M/s Interlace), and Kerala (NIC)) have selected the

SI. Odisha has selected SRIT as SI for the implementation of 6 pilot services across the

State.

8. Deployment of PMIS tool is in progress. This tool will help State & Districts in monitoring

the progress of project. STQC certification of tool is currently in progress and is likely to be

completed in 2 weeks.

9. DPRs submission & approval status is as follows:

a. The table below provides the list of 31 DPRs approved by EC till date:

EC Meetings DPRs approved for States / UTs1st EC dated 28th Dec2011

(1) Assam (2) Andhra Pradesh (3) Daman & Diu(4) Kerala (5) Mizoram (6) Meghalaya (7) Orissa(8) Sikkim (9) Tamil Nadu (10) Tripura

2nd EC dated 29th Mar2012

(1) Arunachal Pradesh (2) Chhattisgarh (3) Goa(4) Gujarat (5) Maharashtra (6) Manipur (7)Puducherry (8) Punjab

3rd EC dated 6th Jul2012

(1) Himachal Pradesh (2) Jharkhand (3)Lakshadweep (4) Madhya Pradesh (5) Nagaland(6) Uttar Pradesh

4th EC dated 25th Oct2012

(1) Bihar (2) Chandigarh (3) D&N Haveli (4) J&K(5) Rajasthan (6) Uttarakhand (7) West Bengal

b. Approval of DPRs for Haryana and Karnataka was deferred by the Empowered

Committee on 25th October 2012 on the grounds that the States had not decided on

the service delivery mechanism which is a mandatory criterion. Haryana and

Karnataka have now proposed the service delivery mechanism to DeitY. Hence the

DPRs are being for submitted for approval in this Empowered Committee meeting.

(1) Karnataka has re-considered their decision of not rolling out CSCs. The

Chief Secretary has approved the proposal to establish CSCs. The

preparation of RFP for selection of suitable SCA is in progress. The State

has communicated that it shall endeavor to roll out CSCs in all the Districts

by end of December 2013.

(2) Haryana has submitted revised DPR with detailed plan and approach for

providing the services from CSCs (e-Ghar) to be set up at Gram

Panchayat level. The State is targeting to rollout 1000 e-Ghar centers. The

District Magistrates have been made responsible for rolling out e-Ghar

centers through the DeGS. (Annexure C)

c. DPR of Delhi and Andaman and Nicobar are also being submitted for approval in

this Empowered Committee meeting.

10. Project review meetings with all States / UTs through VC under the chairmanship of Joint

Secretary (eGovernance) were held on 22nd, 23rd, 24th and 28th January 2013.

B) Financial progress1. Total Budget for National Rollout of e-District project is Rs. 1663.08 Cr (GIA - Rs. 1233.08

Cr and ACA - Rs. 430.00 Cr)

2. DPRs worth Rs. 1431.53 (GIA - Rs.1050.56 Cr and ACA – Rs 380.97 Cr) have been

approved covering 31 States / UTs for 554 districts.

3. DPRs worth Rs. 174.23 (GIA - Rs.128.37 Cr and ACA – Rs 45.86 Cr) are being proposed

for approval in this Empowered Committee Meeting covering 4 States / UTs for 64 districts.

4. The Financial status of the scheme is shown in below table.

S.No. Head GIA ACA Total

1 Total budget for the Scheme 1233.08 430.00 1663.08

2 Approved in 1st EC (10 DPRs) 276.15 98.98 375.13

3 Approved in 2nd EC (8 DPRs) 249.68 85.86 335.54

4 Approved in 3rd EC (6 DPRs) 297.52 112.29 409.81

5 Approved in 4th EC (7 DPRs) 227.21 83.85 311.06

6 Proposed in this EC (4 DPRs)

7 Proposed in this EC for additional

districts of Punjab

3.43 1.43 4.86

8 Proposed in this EC for Tamil Nadu 1.41 0 1.41

9 Additional funds required for SPMU 22.43 0 22.43

10 Budget for NPMU 30 0 30

Total

5. Total GIA amount of Rs. 119.72 Cr has been released to 23 States / UTs as first and

second installment for statewide implementation

6. Rs. 37.09 Cr (ACA) is under release to 22 States for 271 districts (excluding Puducherry

and Daman & Diu)

7. Rs. 52.80 Crore (GIA) withheld amount because of 70% operational CSC criteria is under

release since the criteria was relaxed by the EC in its 4th meeting.

8. Rs. 45.97 Crore (GIA) approved in last EC is also under release (Includes fund release for

Puducherry).

APPROVAL SOUGHTSubmitted for information only.

Agenda No. 3:Approval of DPRs submitted by the States

4 DPRs from Karnataka, Haryana, Delhi and Andaman & Nicobar are being proposed for

approval in this meeting.

On the basis of DPRs and appraisal methodology based on the Cabinet Note, Guidelines

issued to the State Governments and the appraisal basis established in the previous

Empowered Committee meetings, the following is proposed:

S.No. State Proposed

1 Haryana 1. Approval for the DPR for the total outlay of Rs.

5225.59 lakhs (GIA - Rs. 3792.25 Lakhs and ACA -

Rs. 1433.33 Lakhs)

2. Approval for release of funds as second installment

(20% of the total approved fund after adjusting the

first installment)

a. meant for the State level costs as second

installment

b. Meant for 20 non pilot districts as the State

has decided implement service delivery

centers in rural areas in Panchayat Ghars in

coordination with e-Panchayat program.

Establishment of 1000 centers has been

approved by the Panchayat Department.

2 Karnataka 1. Approval for the DPR for the total outlay of Rs.


Rs. 2150.00 Lakhs)



first installment)


installment

b. Meant for 30 districts as the State

Government has decided to set-up CSCs

across all the four Revenue Divisions and

districts of Karnataka and the State would

float an RFP for the selection of a suitable

Service Center Agency (SCA). The State

plans to roll-out CSCs in all districts by 15th

December 2013.

3 Delhi 1. Approval for the DPR for the total outlay of Rs.


Rs. 787.63 Lakhs)



first installment)


installment

b. meant for all 11 non pilot districts

4 Andaman & Nicobar 1. Approval for the DPR for the total outlay of Rs.


Rs. 215.00 Lakhs)



first installment)

a. meant for the UT level costs as second

installment

b. meant for all 3 non pilot districts

The details of funds as second installment for above mentioned 4 States are placed at

Annexure B.

APPROVAL SOUGHTThe Empowered Committee may approve DPRs from Haryana, Karnataka, Delhi andAndaman & Nicobar and the release of funds as second installment.

Agenda No. 4:Additional funding for State of Tamil Nadu

Tamil Nadu is a Pilot State with 6 Pilot districts. The Pilot Application was developed by NIC

and is also STQC certified. The State has planned to use the NIC developed application for

statewide roll-out after enhancement of the same to meet the requirements of the Integrated

Framework for Delivery of Services. This is a quicker strategy compared to hiring a new SI for

fresh development of application for statewide roll-out. Since the DPR was prepared and

approved in the 1st EC meeting before the recommendations in the Integrated Framework for

Delivery of Services, the State had not estimated the project cost as per the recommended

solution architecture for statewide roll-out. The State has communicated to DeitY through Letter

Ref. No. 1419/TNeGA/SeMT/2012, dated 19th Oct 2012 (Annexure E) that the modifications

include developing e-Forms and connectors to make the identified lists of eDistrict services

accessible through the State Portal and SSDG framework. The State had also highlighted this

during the eDistrict Southern Regional Conference held on 16th October, 2012 in Chennai.

State has also informed that State portal/ SSDG has been hosted in SDC and 19 services are

being offered as part of e-District program.

The State did not request for fund under some of the approved heads in their initial DPR

submitted to DeitY which was approved by the Empowered Committee on 28-12-2011. The

State has now requested money under these head and thus increasing the project cost by Rs.

141.00 lakhs. State has requested DeitY to provide fund under the following heads (allowed as

per the eDistrict Guidelines):

Component Rs. In Lakhs

System Support 72.00

Software for Pilot 15.00

Application Support 54.00

Total 141.00

The State-wide roll-out of e-District project in the State of Tamil Nadu was approved at the total

cost of Rs. 6685.67 lakhs (GIA - Rs. 4822.34 lakhs and ACA - Rs. 1863.33 lakhs). If the above

request is approved the total approved amount for the State of Tamil Nadu would be Rs.

6826.67 lakhs (GIA - Rs. 4963.34 lakhs and ACA - Rs. 1863.33 lakhs). The proposal is in line

with DeitY guidelines.

APPROVAL SOUGHTBased on the above reasons, the Empowered Committee may approve the additionalfund of Rs. 141.00 lakhs to Tamil Nadu under the suggested heads for statewide rollout.

Agenda No. 5:Additional funding for State of Punjab

The DPR for Punjab was approved in the 2nd EC Meeting held on 29th March 2012 in which a

total amount of Rs. 4848.36 lakhs was approved for 20 districts. However, the State later

communicated to DeitY about the formation of two new districts in the State (vide letter no:

12/3/2011 – GMP/DGR/568 dated 03.09.2012) (Annexure F). In the 4th EC meeting, this was

discussed and the Committee had expressed the view that since e-District National Rollout

scheme is citizen centric in design / approach, it is envisaged that all the districts in the State

should provide services through this Scheme. It was decided that to incorporate demands for

funds for newly created administrative units, it is proposed that the States / UTs, who’s DPRs

are already approved, will be requested to submit the details of newly formed administrative

units at the earliest. The Empowered Committee had approved the funding of additional

Districts created by the States / UTs, subject to the ceiling of funding available within the

Scheme.

Now, the State of Punjab has communicated the details about the creation of two new districts

(Fazilka & Pathankot) on 6th February 2013 (letter no 1/2012/DGR/NeGP/525) and has

requested for additional funds of Rs.486.37 lakhs.

State-wide roll-out of e-District project in the State of Punjab was approved at the total cost of

Rs. 4848.36 lakhs (GIA - Rs. 3558.36 lakhs and ACA - Rs. 1290 lakhs). If the above request is

approved the total approved amount for the State of Punjab would be Rs. 5334.72 lakhs (GIA -

Rs. 3901.39 lakhs and ACA - Rs. 1433.33 lakhs).

APPROVAL SOUGHTBased on the above, the Empowered Committee may approve additional funds for theState of Punjab amounting to Rs. 486.37 (GIA – Rs. 343.03 lakhs and ACA – Rs. 143.33lakhs) for two new districts.

Agenda 6Confirmation of decision to use of handheld mobile devices for delivery of servicesunder e-District project by the State of UP

The State of Uttar Pradesh has sought DeitY’s approval of the financial implication for including

handheld mobile devices to be provided to the Lekhpals of the Revenue Department for

accessing the eDistrict application and also submitting their verification report to the authorities

(vide D.O. No: 3483/PSIT/2012 dated 17th December, 2012) (Annexure G). Under the current

process, the Lekhpal has to go to the Block / Tehsil office to access the eDistrict application

which increases the time for the disposal of the services to the citizens. The State has

expressed the view that providing handheld mobile devices with connectivity to the Lekhpals

and other field level officers/functionaries in the chain of command in the respective

departments shall smoothen the process of submission of verification reports. This would result

in reduced time for issuance of various certificates to the citizens.

The State has estimated requirement of Rs. 15.00 cr to 18.00 cr for the procurement of 30,000

such devices for around 25,000 Lekhpals in the Revenue Department and 5,000 officers of

other departments. However, the State may also need to consider the following cost besides

the cost of the device:

1. Cost of providing connectivity to all handheld mobile devices

2. Cost of training the Lekhpals and other field level functionaries using the devices

3. Cost of developing application for such devices

4. Total cost (including time) of procurement and deployment of such devices, including

maintenance/AMC

DeitY has responded to this (Annexure H) by informing that the request of the State to include

Hand-held Mobile devices to the Lekhpals for accessing the eDistrict application is over and

above the limit prescribed in the Guidelines for National Rollout of eDistrict project. To consider

this request further, it is essential to understand in detail the appropriate intervention of these

hand-held mobile devices in the existing business processes. It is suggested that the State,

with the help of SPMU undertakes a detailed business process re-engineering exercise upto

village level functionaries for the eDistrict services identified for state-wide rollout and identify

the intervention points for these hand-held mobile devices to make the business processes

efficient and effective. This GPR exercise should be followed-up with an appropriate

assessment of:

(a) The number of locations and the number of officers required to be provided with these

hand-held mobile devices, and

(b) The software application module for hand-held mobile devices to provide online back-end

workflow integration.

The State was further requested that it may submit a proposal covering the above mentioned

detailed assessment along with its financial implications to DeitY for further consideration. A

template for the project proposal was also shared. It was reiterated that DeitY encourages

States / UTs to undertake business process improvements through technology interventions

and would explore options to fund such initiatives.

This communication to Uttar Pradesh has also been copied to all States / UTs - IT Secretaries

in pursuance to the discussions during the IT Secretaries Conference held on 11th Dec 2012.

APPROVAL SOUGHTThe request of the State to include Hand-held Mobile devices to the Lekhpals foraccessing the eDistrict application is over and above the limit prescribed in theGuidelines for National Rollout of eDistrict project. With the intent of encouraging States/ UTs to undertake business process improvements through technology intervention,guidance is sought from the Empowered Committee on funding such initiatives.

Agenda 7Presentation from the 5 States on progress of nationwide implementation e-Districtproject

In the 4th Empowered Committee Meeting held on 25th Oct 2012, it was decided that 10 states

need to be identified for early state-wide Implementation of e-District project and some of these

States may be invited in next Empowered Committee meeting for presenting the progress

made by State.

In view of above, the states of Andhra Pradesh, Assam, Kerala, Orissa and Uttar Pradesh have

been identified for making the presentation in this EC meeting. The summary of the progress of

the eDistrict MMP - statewide rollout in these States is presented in Annexure I.

APPROVAL SOUGHTSubmitted for information only.

Annexure C: Communication from Haryana regarding CSC and e-District projectMail from MD Hartron on eDistrict and CSC Project

Dear Mr. DwivediAs discussed during my visit to your office last week and during the Video Conference held on28thJanuary 2013 at 2.30 p.m., Government of Haryana is taking concrete steps to implement the variouscomponents of the e-District project and the CSC project in the State as per the guidelines ofGovernment of India.In this regard, the Apex Committee of the State is to meet on 12.02.2013 (instead of 29th Januarywhich was earlier fixed for the meeting) and would approve the DPR for the e-District project.Meanwhile, I am pleased to inform you that the following timelines have been decided by us forimplementing the various important steps of the project as discussed during the VC:- Approval of DPR- 12th February, 2013 Preparation of RFP - 15th March, 2013 STQC certification of e-District, Rohtak– 15th February, 2013 Conversion of DITS in the districts to DEGS -28th February, 2013 In thisregard, I would also bring to your notice that the CSC roll-out is being planned simultaneously and weare already in touch with the districts and the Director, Panchayats for this purpose.I will keep you updated in this regard constantly.Thank you for your guidance and support.Warm regardsVivek AtraySpecial Secretary, IT, Haryana & MD,Hartron

Abstract from DPRGoH is keen to provide service delivery channels to the residents of the State which facilitatetransparent, efficient and hassle free delivery of services. Therefore it is envisaged that the setting upof CSC’s, called e-Ghars, at 1000 panchayat cluster heads in the State would provide such servicedelivery to the residents.The CSC’s would be setup at Panchayat Ghar’s which would ensure that they are identified with thePanchayat system by the residents. This would enable us to align the civil and power infrastructurerequirements of the CSC’s with the e-panchayat MMP as and when it is formally rolled out.Regarding the delay in implementation of CSC scheme roll-out in Haryana, it is clarified that Haryanawas the first State to roll out all CSCs in the country in April, 2008. However, the rolled out CSCsstarted closing down due to non-availability of enough B2C and B2B services. Accordingly all theSCAs were terminated by August, 2010.The grant in aid released by DeitY, GoI was utilized for incurring administrative expenses only, asmost of the SCAs quoted zero revenue support for running CSCs. Tender for selection of replacementSCAs for all the four divisions of Haryana was released in September, 2010. However, theprospective SCAs again quoted very low revenue support, which was not found feasible for runningthe operations of CSCs by the tender evaluation committee.In view of the above, an alternative model is now proposed to launch Common Services Centres(CSC’s) at the Panchayat Ghars with the help of the Department of Panchayats and an ServiceCenter Agency (SCA). The SCA (Service Center Agency) shall oversee the creation of the ruralCommon Services Centres network.e-Ghars as CSCs (located at Panchayat level): The e-Ghars are being created with the help of SCA.The selection of VLE will be responsibility of DeGS headed by DC of each District. These VLEs shallbe located in the e-Ghar. These centers will cater to the rural citizens of Haryana and are envisagedto deliver citizen services at their doorstep. The minimum infrastructure at these centers shall becreated by VLE whereas the space, electricity and water will be provided by Panchayat department.

The proposed model has been agreed in-principle with the Panchayat Department and tostudy the feasibility, pilots have been made operational at 7 locations in the districts of Ambala andPanchkula since Jan 2013. The feedback received so far has been quite encouraging.

Annexure D: Letter from Karnataka regarding plan for rolling out CSCs

Annexure E: Letter from Tamil Nadu seeking additional funds

Annexure F: Letter from Punjab seeking additional funds

Annexure G: Letter from Uttar Pradesh seeking approval for purchase of handheldmobile devices for eDistrict

Annexure H: Reply to Uttar Pradesh regarding approval for purchase of handheldmobile devices for eDistrict

Annexure I: Status of progress of eDistrict MMP in 5 States (Andhra Pradesh, Assam,Kerala, Odisha and Uttar Pradesh)

AndhraPradesh

Fund Release 1st

InstallmentFund Release 2nd

InstallmentTotal Released(Lakhs)

10.00 340.83 350.83

Further release is dependent on submission of UCs for all e-Governanceprojects for funds released prior to 1st April 2011 with GIA funding fromDeitY

Actions CommittedDate

Current Status Remarks

STQC Certification ( For PilotStates)

NA NA NA

SPMU Status State did set up its own SPMU. Completed.

DeGS Formation Status 23/23 Complete

District Project Manager 3 out of 23 eDistrict ManagersSelected.

Selection of CandidatesDecentralized at theDistrict level.

Decisions on Portfolio of 25services, ImplementationArchitecture, Bundling ofcomponent under SI RFP :

20 Oct 2012 Apex CommitteeMeeting held on 22 Nov2012. State toUnbundle and ThreeRFPs to be released.Also, decided to set uptheir own SPMU with atotal of 12 resources.

Release of SI RFP and otherRFPs (in case of unbundling ofthe scope) by States / UTs :

15 Nov 2012 Bids received. Selectionprocess to be initiated.

Three RFP’s Releasedon 4th Dec 2012

SI selection 01 Jan 2013 Bids received. Selectionprocess to be initiated.

In Process

Go-live of at least 10 services : 30 May 2013Go-live of at least 25 services : 01 Aug 2013 58 Mee Seva services

already up and running.SSDG services (47) areexpected to be live by31st Mar 2013.

State should send acommunication to DeitYon launch of services as& when services go-livein districts.

Go-live of at least 25% ofdistricts

30 May 2013


30 Jun 2013


15 Jul 2013

Go-live of 100% of districts: 01 Aug 2013

Observation : Delay from the committed timelines

AssamFund Release 1st



250.00 640.60 890.60Further release is dependent on submission of UCs for all e-Governanceprojects for funds released prior to 1st April 2011 with GIA funding fromDeitY

Actions Committed Date Current Status RemarksSTQC Certification ( For PilotStates)

CertificationComplete

SPMU Status WIPRO, Team has been Deployed, Contract has been Signed.

DeGS Formation Status 02/27 Process yet to start fornon-pilot districts.

District Project Manager01 Feb 2013 Interview Process

Complete.

In Process.Announcement ofresults pending due toPanchayat Elections


01 Nov 2012 SI RFP Releasedon 29 Nov 2012.Single bidreceived on24.01.2013

Currently one Bid hasbeen received. Bidevaluation is inprogress

Release of SI RFP and otherRFPs (in case of unbundling ofthe scope) by States / UTs

01 Nov 2012 SI RFP Releasedon 29 Nov 2012

Currently one Bid hasbeen received

SI selection 15 Jan 2013 In Process

Go-live of at least 10 services Aug 2013 State to startrolling out the pilotservices into moredistricts withoutwaiting for SI tocompletedevelopment ofnon-pilot services

Go-live of at least 25 services Oct 2013

1. Go-live of at least 25%of districts:

Aug 2013


Oct 2013

Go-live of at least 75% ofdistricts:

Jan 2014

Go-live of 100% of districts: Apr 2014

Observation : Delay from committed timelines

OdishaFund Release 1st





CertificationComplete

SPMU Status WIPRO , Team Deployed ,Contract Signed

DeGS Formation Status 30/30 Complete

District Project Manager 25.03.13 (Issue ofoffer letter to all theselected e DistrictManager)

AdvertisementReleased

In Process

Decisions on Portfolio of 25services, ImplementationArchitecture, Bundling ofcomponent under SI RFP

State Held the ApexMeeting on 22 Nov2012 , Three RFPsto be floated

Data Digitizationand SitePreparation RFPs -decentralized atdistricts"Service Portfolio willbe finalized soon.


Awaiting Approval ofLaw Department,Govt. of Odisha

SI selection 15 Feb 2013 In Process 6 services will berolled out in all non-pilot districts withexisting (Pilot) SI.

Go-live of at least 10 services 15 Jun 2013 State to sendintimation to DeitY onthe roll-out ofservices in non-pilotdistricts as soon asroll-out of services iscompleted.

Go-live of at least 25 services 15 Dec 2013


15 Jun 2013


15 Sept 2013


15 Dec 2013

Go-live of 100% of districts 31 Mar 2014Observation

1. As per timelines (till date), except STQC certification of e-District pilotapplication

2. State to ensure that the committed timelines are adhered to

KeralaFund Release 1st





Completed.

SPMU Status Wipro, Team Deployed, Contract has been signed.

DeGS Formation Status 06/14 Process underway

District Project Manager No Commitment onDates

State has Publishedthe HiringAdvertisement;Applications havebeen received.

Process Underway

SI selection : State has selectedNIC as the SI

NIC to continue

Go-live of at least 25 services Dec 2012Go-live of at least 50% ofdistricts:

Jan 2013


Feb 2013

Go-live of 100% of districts: Mar 2013

Observation :1. Status on go-live to be updated to DeitY.2. Slight delay projected in District Project Manager hiring and DeGS formation

UttarPradesh

Fund Release 1st



280.00 998.24 1278.24

Further release is dependent on submission of UCs for all e-Governanceprojects for funds released prior to 1st April 2011 with GIA funding fromDeitY

Actions CommittedDate

Current Status Remarks

STQC Certification ( For PilotStates)

In Process Planned CompletionDate: 31.Mar.2013

Pilot applicationsubmitted to STQCon 17th Dec 2012 fortesting.

SPMU Status E&Y, Team Deployed, Contract Not Signed.(Draft Contract prepared and revised version of contract is underreview with E&Y team)

DeGS Formation Status 31 Mar 2013 58/75 In Process

District Project Manager Process Not Started


Oct 2012 Apex CommitteeMeeting held , serviceshave been prioritized ,Bundling Unbundling SIScope has been defined,SI RFP prepared bySPMU

State is keen toadhere to thetimelines as desiredby DeitY, GOI.


7 Dec 2012 SI RFP Released Released on: 7th Dec2012

1st of March - Lastdate of Submissionby bidders

SI selection Jan 2013 Bid Process Underway Planned CompletionDate : 28.Feb.2013

Go-live of at least 10 services Mar 2013 Planned CompletionDate : 30.Sep.2013

Go-live of at least 25 services Aug 2013 Planned CompletionDate : 31.Mar.2014

Go-live of at least 25% ofdistricts: -

Dates Notcommitted

Planned CompletionDate : 30.Sep.2013


Dates Notcommitted

Planned CompletionDate : 31.Dec.2013


Dates Notcommitted

Planned CompletionDate : 31.Mar.2014

Go-live of 100% of districts: Dec 2013 Planned CompletionDate : 31.Mar.2014

Observation : Delay from the committed timelines

Annexure J: List of SPMU appointed for 31 States UTs

# State Agency

1 Haryana KPMG2 Orissa Wipro3 Madhya Pradesh EY4 Uttar Pradesh EY5 Punjab Wipro6 Mizoram Wipro7 Assam Wipro8 Maharashtra PwC9 Rajasthan PwC10 Kerala Wipro11 West Bengal PwC12 Jharkhand PwC13 Tamil Nadu PwC14 Bihar EY15 Andhra Pradesh Wipro16 Meghalaya PwC17 Delhi Wipro18 Gujarat EY19 Uttarakhand KPMG20 Himachal Pradesh Wipro21 Karnataka Wipro22 D & N Haveli Wipro23 Manipur Wipro24 Chhattisgarh PwC25 Arunachal Pradesh Wipro26 Pondicherry KPMG27 Jammu & Kashmir EY28 Chandigarh KPMG29 Sikkim PwC30 Nagaland EY31 Tripura KPMG32 Goa RFP floated33 Lakshadweep Decision is in

progress34 Andaman & Nicobar35 Daman & Diu RFP floated

ec minutes ec... · 2015. 8. 25. · n-22015/24/2012-egov2 department of electronics and...

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