eb 2009 report

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Q4 ReportHOT EB 09

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Remember

,everybody has to make an

effort to achieve the goals.

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Agenda1.High Quality Leadership Roles.

2.High Quality Exchanges.3.High Quality Issue Based Experiences

4.Increasing number of enablers andsupporters.5.Effective Administration

6.Results

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Symbols Explanation

< 80 % Executed

80 - <90 % Executed

= .

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High Quality Leadership Roles1.1. Each Leadership Role has a development plan

. .New strategy – fill it out during LIM

2.Quarterly Membership learning plan tracking.

3.Training days.

They were 19 conferences around the year to train our membership.Congrats to the LTT & the LCP Strategy!

4.The members use the platform competence module half-yearly.Some used it for the application for EB Role

5.The delegation chief is selected one month and a half on advance.Lina Bernal was in charged for NPM and was supported for the new VP F&A.

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High Quality Leadership Roles

1.2. Each team has an action plan which is reviewed monthly and adapted every Q.1.Monthly action plan review.

It was checked and they were contingency plans for ICX and F&A.

2.Quarterly action plan report to the BoA looking for advice.

3.The Q3 performance report is sent to the Auditor Group.It was created in 2009.☺

4.Quarterly action plan report approved by the General Assembly.

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High Quality Leadership Roles

1.3. At least LCP/LCVP and project managers have a mentor/coach.1.All the OCPs have a mentor and a coach.2.All the members have a coach/mentor.

4/6 areas have a coach.

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High Quality Leadership RolesNext year activities - Suggestions…

1. All the membership fulfill their learning plan.2. Quarterly Membership learning plan tracking.3. Training days –

Keep giving a lot of conferences and in English.

The LCP should create the strategy for the LTT.Motivate the members to attend to the events.

4. The members use the platform competence module.. .

6. All the members have a coach/mentor.Can be coach per area at the beginning.

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High Quality Leadership RolesNext year activities - Suggestions…

. on y ac on p an rev ew.Include Contingency Plans.

8. Quarterly action plan report to the BoA looking for advice.One per two months is a good option.☺

9. Quarterly action plan report to the Auditor Group.Send their suggestions to the membership with one week in advance.

10.Quarterly action plan report approved by the General.

Send it with one week in advance

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High Quality Exchanges2.1. Each entity connects supply and demand trends to generate exchanges.. .

OGX did it. ☺

2.2. Each entity develops products based on selling (ICX) and/or recruiting (OGX)1. Develop a portfolio.

OGX develop different projects and tried to sell them at Andes & Sergio.

Eco Tourism Project tried to sell the project to Externado.ICX tried a new product to T&T – DT’s

. .

The LCP started a contact with the CESA – A alumnus in the Executive Board.

3. Selling products to the Sergio Arboleda.The LCP tried- the final agreement was to send them different traineeships.

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High Quality Exchanges2.3. Each entity is at least running one international

.1. Our EPs connect us with their LC host.It was the case of María Clara and Daniel Gómez. 2 of 9.

2. Our trainees connect us their LCs.It was the case of Ana Paula. 1/14

3. Identify LCs that have similar projects.n ur ey an os a ca or co our sm an ua ema a or ngs or

our Children. The LCP did the contact.

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High Quality Exchanges

. . ac en y eva ua es e accomp s men o the international cooperation and share feedback .

1. Quarterly track the international cooperation

results.OGX – the LCP did cooperation with @ Uruguay for TT’s and Brazil forDT’sEco tourism Project – did cooperation with @ in Mexico and Brazil. Finance – did cooperation with @ Peru, Brazil, @ International, CAS,Buenos Aires, and Guatemala.

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High Quality Exchange RolesNext Year Activities- Suggestions.

1.Quarterly exchange trends revision.Right now a good opportunity for OGX is IGN, specially Brazil.

2.Develop a portfolio.

Improve the ICX portfolio. Use the OGX’ Projects to sell X’s and use the Ecotourism project to obtain positioning.

3.Selling products to the CESA. . .

Send different traineeships and have somebody as responsible.5.Selling products to the Externado.

Send different traineeships and have somebody as responsible.

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High Quality Exchange RolesNext Year Activities- Suggestions.

6. Our EPs connect us with their LC host.

Try to obtain different TN’s opportunities.

7. Our trainees connect us their LCs.

Try to obtain different EP’s opportunities.8. During International Events do international cooperation agreements.

Send someone to every international event. Don’t do international cooperation’ ’ ’ .

9. Identify LCs that have similar projects and contact them.10.Quarterly track the international cooperation results.

11.Document international cooperation good case practices.

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High Quality IBXP3.1. Each initiative/PBoX has defined its viability in

1. Projects trainings.We did it for Eco Tourism (4 – A journal for Bogota Historical Center, a trainingfor the LC at the Assembly, Endeavors, and the Launch Event.)For Wings for our Children (3 - A training for the LC at the assembly, 2 Activitieswith Oasis Social Foundation).

2. The OC has a meeting with the EB.

a a e was n c arge o suppor a e pro ec s.

3. The OC is supported by the NPT.The NPT disappeared. The Eco tourism had a training from the MC.

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High Quality IBXP3.2. Each initiative/PBoX has a clear and simple plan

a nc u es ( OBJECTIVES, RESOURCES, GOALS, TIMELINE and RESPONSIBLES)

1. The EB support the OC.The Eco tourism had a planning that was finalist in Ventures.

Wings for our Children had responsible for ER, Learning Environments and ICX

was in charged of exchanges.

2. Our BoA review the OC Planning.

Eco Tourism had his own BoA ☺Wings for our Children had the support of the EB and the BoA advised us aboutif continue or not with the project.

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High Quality IBXP3.3. Each initiative/PBoX packs its products based on ICX/OGX supporter on its learning environment.

1. The EB supports the OC with the portfolio development.The Eco Tourism had the Portfolio & the Wings for our Children had training about how todo it.

2. The LTT support the learning environments.It was supported for all Eco tourism & Wings for our Children

3. ICX support the OC with the selling process.ICX, F&A & the LCP supported the selling process for Wings for our Children. F&A, &

the LCP supported the Selling process for Eco Tourism.

. .

The LCP did International Cooperation for Eco Tourism & ICX (Ricardo) for Wings…5. We recruit members interested on exchanges under an issue.

We did it in the first semester. The second one we just recruit members for the LC.

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High Quality IBXPNext year Activities - Suggestions

1. Projects trainings.2. The OC has a meeting with the EB.3. The EB supports the OC with the portfolio development.

4. The LTT support the learning environments.5. ICX support the OC with the selling process.6. OGX helps the OC making international cooperation.

. .

8. The OC does an execution report to the EB.

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Increasing number of enablers andsupporters

.and supporters outlined in the ER plan.1.We identify professors that could be enablers.

Some Business Administration’s teachers help us to obtain enablers.☺

2.We identify alumni that could be enablers andsu orters.Some BoA members helped us. The Eco tourism project BoA was a huge help for

our performance.☺

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4.2. Ea h ntit r vi w th r ult ER lan uart rl

and reorient the ER plan every six months.1.The EB quarterly review its ER plan.

We did it for the LCP, LTT, ICX, Eco Tourism Plan.☺

2.The EB reports the ER plan execution to the BoA.3.The EB reports the ER plan execution to the General

A mbl .

4.The EB reorient its ER plan.We constantly change the ER plan & Focus.

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Su orters 9 +

INGENIERÍA ANDINA BROMCOINA-BROMCO CIA LTDA

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Increasing number of enablers andsupportersDonations obtained for the LCP

INGENIERÍA ANDINA BROMCOINA-BROMCO CIA LTDA

$1.249.000$1.633.621

Conference discount of

$1.530.000

Conference discount of $3.000.000

2 Entry for theConference$400.000

A standConferencediscount of $2.000.000

Conferencediscount of $2.000.000

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Next ear Activities - Su estions

1. Reassign responsibilities to all the EB members.2. The EB quarterly review its ER plan.3. The EB reports the ER plan execution to the BoA.

4. The EB reports the ER plan execution to the General Assembly.5. The EB reorient its ER plan.6. We identify professors that could be enablers.

. e ent y a umn t at cou e ena ers an supporters.8. Execute….

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Effective Administration5.1. Accountability

. o ave a o mee ng quar er y.We did it, but not always with all the members.

2.Quarterly the EB makes a financial report for the

Auditor Group.5.2. Knowledge Management

. .

2. Document all our local processes.Some areas started to do it.

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Effective AdministrationNext year Activities - suggestions

1.To have a BoA meeting quarterly.

2.Quarterly the EB makes a financial report forthe Auditor Group.3.Document our local rocesses.

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RESULTS

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KPI Planned Accomplished PercentageLR 32 35 109

LR + X 12 4 33

No of exchanges realizedaroun an ssue

No of leadesrhip rolesaround an issue 3 2 67

% of full status members 70 50 71

% of members with astructured and followed up

learning plan 33 38 115No of TN takers 15 8 53

% of budget implementation 80%Incomes 80%

Outcomes 0,913

positioning activities 10 15 150

X

ICX: 19 ICX: 14 74

26OGX: 35 OGX: 9

Nº of supporters 10 26 260

Nº of Members 80 77 96

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• Continuity

• ER

– Incomes diversification – Got a Video-beam and a computer trough sponsorship.

– Universities relationship management –

– Membership – Mentoring and a Coaching for EB

members

– MOFS for the membership

xterna o n vers ty – t e contract st n

“Departamento Jurídico”. Got in touch withCESA students

– Alumni relationship – Developed Alumnistrategy with the Alumni Coordinator.

– External sector – learning environments (2

conferences) // 1 TN raising

– International Events Participation – ILC//IC

• Events & trainings

– -

–

– BoA meetings – Auditor Group

– Projects – It’s a good strategy for

positioning, learningenvironments, development,Impact & exchanges.

– Results Andes

.

– During events international cooperation. – LC participation increase at National

Events

– Supported the LTT strategy development.

–

– Regionally: 10th

with Tolima – Nationally: 5th

Growth ☺☺☺☺

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• What should start

• More activities on Sunday// Saturdays

• Increase LC synergy

• LST

• Partnership relationship

• Belonging activities

• Better representation during events: “barras” & image.

• romo e ro ec s par c pa on

• LCP areas’ visit

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• What should stop

• Related results with not people focus. We can have excellent resultswhile we’re offerin our members learnin ex eriences.

• Talking about how other LCs don’t like us – start making conscious aboutwho we are! We need to realize we’re really cool☺

• Talking about how separately we are. We are just one LC and we need tostart acting like that.

• Gossip culture: if you have anything to say please start DemonstratingIntegrity, talk directly to the person and don’t tell other things that you’renot sure about.

’ ’• e m n se rea ers – some ng asn s ow resu s, we s me o

change the strategy but please don’t stop innovating process.

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Andesmm ni i n Ar

Annual Report

2009

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Comm Processes’ State by

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Internal Communication

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Process: Structuring of the Area

State

CoolThings:• By the end of Q2 the area had no members, had approximately 2 months without

meetings, there were no processes running and practically there was no Comm area

.

• By December the area had 9 members working on form and with tasks assigned, wewere meeting weekly and there were 7 processes running in the area and about 10

planned processes to be executed by the beginning of this year.

To Do Better:Establish an specific meeting schedule (day, time and place), more trainings to members,motivational campaigns, rewards.

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Process: Newsletter for members

State

CoolThings:• A new model of newsletter was created and implemented based on the national

alumni newsletter.

pu ca ons on

• 3 publications on Q4

• Very powerful tool for informing the members of the latest news and events of the

committee.

To Do Better:More publications per quarter (1 every 15 days), involve ICX and OGX areas in the

process to communicate more opportunities to the LC.

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Process: Internal Communication Assessment

State

CoolThings:• Some processes of the other areas are being supported by Comm: ICX’s Wiki and

Product Sheets, OGX’s publicity.

• The synergy of our area with the rest of areas has increased considerably and so has

our support.

To Do Better:Carry out the strategies planned to improve the internal communication, design

campaigs to improve synergy between areas, more brand management trainings tomembers.

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Process: Spam and Publicity Design

State

CoolThings:• Support in the design of spam and publicity of events and activities of the

committee.

g mpac o ese campa gns as ev ence y e goo a en ance o mem ers o

the advertised events.

To Do Better:More trainings to members of the area on how to use design programs, improve

communication between areas in order to improve our support.

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External Communication

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Process: Alumni Newsletter

State

CoolThings:• 1 publication on Q3

• Very powerful tool for informing the alumni of the latest news and events of the

comm ee.

To Do Better:More publications (1 each quarter), involve the Alumni in the redaction of articles (not

only members of the committee).

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Process: I’m an AIESECer Campaign

State

CoolThings:• Support of the area with this campaign in the “Círculos de Participación” Fair.

To Do Better:Update the posters with new leadership and exchange experiences, make “I’m an

AIESEC Alumni” and “I’m an AIESEC Partner” posters.

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Media Appearances

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Process: Number of Media Appearances

State

CoolThings:• We achieved approximately 5 media appearances:

2 posters of the “I’m an AIESECer” campaign in the “Círculos de Participación” Fair

“ ” .

To Do Better:Carry out a media segmentation to improve our results on media appearances, create a

local PR Plan and Media Plan, fill the Media Clipping tool quarterly.

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Q1 Q2 Q3 Q4 Total

Goal Did Goal Did Goal Did Goal Did Goal Did

RA 0 0 0 0 10 5 7 2 17 7

MA 3 4 6 4 12 0 7 1 28 9

RE 4 6 1 2 14 6 11 0 30 14

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Segmentation ready and pool divided

SALES COORDINATION

Product Development and implementation

Stablish the parameter MC-LC cooperation

Sales cards

Logo & slogan

Godfathers campaign

Start working on partners newsletter

Sales portafolio

MARKETING COORDINATION

Recover the accounts that were lost in the past

Raise the number of TN until 17

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Q &S COORDINATION

MARKETING COORDINATION

Work in the jacket design

Finish the WIKI

Welcome to all the trainees

Quality surveys

Housing

EPS

Bank Account

Effective delivery of the Welcome Package

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ADDITIONAL

Promote and participate on the ZOC VP meeting

Create a productive sales team

Participation in the international Congress in Guatemala

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Reporte Financiero

2009Las Cuentas Claras y el Chocolate Espeso

Finance Team 2009

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AIESEC Andes P&G

1 Total Ingresos $ 30.822.505

. .

Utilidad Operacional $(2.285.150)

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BALANCE GENERAL

AIESEC Andes

Balance General

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Balance General

31-Dec-09

2009

Activos

Caja & Bancos $4.087.548

Cuentas por Cobrar $255.000Inventarios 1 $3.145.000

Total activos $ 7.487.548

as vos

Cuentas por pagar 2 $2.591.432Total pasivos $2.591.432

Patrimonio

Utilidades de la operación $(2.285.150)

Utilidades Acumuladas $ 4.036.266

Donaciones $3.145.000

Total Patrimonio

Total Pasivo + Patrimonio $ 7.487.548

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1. Inventary: the LC received as a donation

a computer and a Video Beam (LCP job).2. The LC has to give back to T&T thewa es for a trainee because she doesn’t

work and ICX didn’t report on time.

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Members detailed Investment$ 11.472.911

Last year debts

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yLast year debts Cost Date

Deuda Tradición de Andes evento NPM 86.780 JanTradición De Andes evento NPM 2 24.000 Jan

Mala Ejecucción en el intercambio de Ana Paula Andrade 175.000 Feb

Pago NPM subsidio a Blanca Arroyave 50.000 FebPago NPM subsidio a Nathalie Marroquín 50.000 FebPago NPM Subsidio Armando Jiménez 50.000 Feb

Pago NPM Subsidio Diana Portela 50.000 Feb

Pago NPM Subsidio Carlos Felipe Rojas 50.000 Feb

LDC II -2008 Delegate Fee 116.000 MarchNPM Subsidies 2008 50.000 March

Paola Giraldo Pago Subsidio Mejor Miembro Q2 '08 ER $ 21.600 July

Best Member LC '08 - Camilo López $ 54.000 SeptemberBest Member per Area IM Q3 '08- Rafa Jiménez $ 46.150 SeptemberBest Member per Area ICX Q3 '08 Camilo Neira $ 46.150 SeptemberPago Subsidio Lina Marroquín Mejor VP Año '08 $ 165.000 December

Total 1.034.680

Trainees

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TraineesTrainee Cost Date

Outgoing package 132.000 Jan, feb,may,julyWelcome Package 351.200 Feb, june, july, oct

Compra Cobija caso Ana Paula 30.000 FebSpecial Aids. Local events - Ana Paula $ 45.491 March

Caso Praveen - Exchange troubles 1.032.000 June, August, Sept Yulia- exchange troubles 150.000 September

Trainee Integration Meeting 30.000 SeptemberPago cuota coninglés - Exchange troubles $ 358.000 October

Trainee Maintenance - Claudia Soler - Alaspor la Niñez Sara Jing Wang $ 210.000 November

Trainee Maintenance -Santiago Pulido- Alaspor la Niñez - Johanna $ 230.000 November

Total 2.568.691

Alumni Events/ BoA Meetings

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Alumni Events/ BoA MeetingsEvento Alumni Cost DateAlumni Event $60.000 FebAlumni Event $30.000 Feb

Diana Celemín - Alumni Training $ 65.000 MayAlumni Event $335000 July

Diana Cristina Celemin - 2 evento Alumni '09 $21000 JulyTotal $523.000

BoA Meetings Cost Date

Snacks for the meeting $30.800 FebBOA Meetings $ 56.500 MayBOA Meeting $ 92.000 June

Camisetas amarillas $ 60.000 October

Total $239.300

Some subsides - I

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Some Subsidies Cost Date

Assembly snacks $ 141.500 Feb

Others Recognition $ 76.800 Feb, april, august

Conferences for the LC $ 195.800 March,april, aug

Pines $ 154.000 April, Oct

Carnet $ 22.500 August

Recruitment (Snacks, CA, Campaign) $ 115.840 Feb, march, august

Tolima Godfathering $ 50.000 Feb

Team Buildings ICX, EB, F&A, OGX $ 139.300 April, julyXPS Activity - OGX $ 70.000 August

International events -guatemala, Lina, Diana P,

Camilo López, Nathalie $ 800.000 March, april, june

Subsidio LCP IC $ 1.980.000 Oct, nov, decPago LCP RTC, NatCo & LDC $ 497.750 March, july,oct

Andes Tradition $ 165.700March, july, august,

february

Total $ 4.409.190

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LDC I -'09 Cost DatePago fee Armando JimenézLDC $ 54.250 April

• Armando didn’t have to go, but a

member cancel at last time, and hegot his spot and the LC subsidy apart.

Some subsides - II

Camisetas $ 197.250 April

Camisetas $ 345.750 April

Estampado Camisetas $ 80.000 April

Total $ 677.250

• em ers w o go e su s y

María Jimena Morales, SantiagoPulido, María Barbero, FelipeOrbegozo, Juan Riveros y JuanCamilo Infante

• The t-shirts that are left for thisevent, were used in others eventsas NatCo.

Some subsides - III

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Members who attended:

1. Yamil Castro

2.Lina Marroquín

3.Nathalie Marroquín

4.Camilo López

5.Diana Portela

6.Wilson Cely

7.Paola Giraldo

NatCo Cost Date

NatCo -Camisetas (18*5000)+ Pañoletas

(14400)+ Bombas (8000)+ Pitos (7200) +

Camisetas negras mujer (4*10.000) +

Estampado 80.000 $ 239.600June

PM / VPM F&A, OGX, ICX,TM $ 120.000 JulyPréstamo Diana Portela Natco $ 165.000JulyNatco - Juan Riveros best Im member 1 $ 49.700Jul

Some subsides - III

9.Juan Riveros

10.Santiago Ramírez

11.Santiago Pulido

12.Mariana Reyes

13.María Paula Barbero

14.María Ximena Morales

15.Laura Sanchez16.Adriana Bernal

17. Diana Celemín

18.Carlos Rueda

19.Juan Camilo Infante

20.Claudia Soler

Natco- Mariana - Best TM member q1 $ 49.700July

Natco -Nathalie Marroquín VP Q1 2009 $ 124.250JulyPago Jefe de delegación Mariana Reyes –Natco – Pérdida fiesta Fund Raising $ 80.000 JulyPañoletas para Natco Tolima $ 12.000 JulyPremio Ying - Yang Natco- subsidio OGX $ 124.250 JulyNatco '09 - Subsidio refrigerio 16300 +

subsidio refrigerio 87000 (5800 * 15delegados) + Velas 10.000 + Subsidiotransporte 153000

$ 266.300

JulyTotal $ 1.230.800

Some subsides - IV

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LIM - LTS '09 Cost Date

Best Member per Area OGX Q1- Wilson Cely $ 25.000

SeptemberBest Member per Area OGX- Q1Ángela Samper $ 25.000

September

Best Member per Area ICX Q2- Adriana Bernal $ 50.000September

Members who attended to the RTC:1.Lina Marroquín

2.Nathalie Marroquín

3.Camilo López

4.Paola Giraldo

5.Felipe Orbegozo6.Mariana Reyes – Juli Becerra

7.Santiago Pulido

8.Laura Sánchez

Some subsides IV

Best Member per Area F&A Q2 Carlos Rueda $ 25.000September

RTC Cost Date

Pago Laura RTC. Mejor miembro Q1 $ 125.000 October

Pago Julián Becerra Mejor Miembro F&A Q1-2 $ 50.000 October

Pagos Camisetas RTC negras $ 250.000October

Camisas amarillas RTC (Son 8) $ 160.000October

NPM subsidies Cost Date

NPM Subsidies Camisas + Pines $ 80.000December

Total $ 790.000

9.Carlos Garc a

10.Luciana Daíno11. Max

12.Carlos Rueda

13.Juan Camilo Infante

14.Ricardo Barbosa

15.Andrés García

16.Laura Bottía

17.Alejandro Páez

18.Laura Vargas

19.Camilo Neira

20.Antonio Ríos

21.Rafael Jiménez

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LC INFORMATION

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LC INFO 2009

Source Use

. . . .

Realized $ 35.638.452 $ 34.142.335

% 81% 91%

The source doesn’t count the money that the LC has togive back to T&T

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$ 35.000.000

$ 35.500.000

$ 36.000.000

LC Info 2009

$ 33.000.000

$ 33.500.000

$ 34.000.000

. .

Source Use

Realized

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$ 50.000.000

$ 60.000.000

$ 70.000.000

$ 80.000.000

$ 90.000.000

o n e y

LC Info 2009

Source UseForecasted $ 43.781.544 $ 37.384.169

Realized $ 35.638.452 $ 34.142.335

$ 0

$ 10.000.000

$ 20.000.000$ 30.000.000

. .

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Financial Culture

Initial State 09 Final State ‘09

The LC haven’t a wiki The wiki is done. It has information about : Introduction,

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with financialinformation where themembers can practicethe Active learning

quality.

Team info, Budgeting & review, Cash FlowManagement, book keeping & Financial Reports,Diversification of revenues ideas, ER Products &Principles, Infrastructure, National & local Policies,

finance & other areas, Local development Fund,Positioning & international Cooperation, AdministrativeCulture, Financial Goat Culture.

’ “defined ways to expandthe Financial Culture.

Tip”, where the members can find information aboutteam management, innovation and Finance. The teamcreated a wiki and they send the articles to be publishedin the newsletter of the LC.

Two processes were

standardize to guide themembers about how todo it.

The team standardize all the processes by their own

way, and in this moment they have standardize the 60%

of the processes with the new IM system.

Initial State 09 Final State ‘09

The LC didn’t gave There was a conference given for the whole LC at a

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conferences aboutfinances for themembers.

Assembly with the NFT presentation. The finance teamhave three trainings & have four external trainings in ER,budgeting, “how to plan an event”, and projects.

There was no materialfor ex lain the members

The team developed different presentations about financerocesses team etc O erational Risk Prices

about finances. International Cooperation & Event policies.

There wasn’t a clearFinance Cooperation in

Colombia from Andes toother’s LC’s.

We supported @ Tolima and @ ECI. We participated

with @ Pereira and @ UniNorte in a Finance Contest,

where we were leading the competency.

We have a initiative for Finance

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International Cooperation.• A Congratulation message from @

International: “I am very happy to hear about this initiative, especially

considering the fact that the

communication is not that strong

right now!!! I think is an awesome idea, congratulations for the

initiative!!!!

• Regarding next steps, I saw the wiki

and I think it can be a good platform for learning ;)”

We have a initiative for an Auditor

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Group!

• We are the only LC in@ in Colombia who hasan Auditor Group forFinance & Processes.You can find it at the

platform…

We have a initiative for External

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Coaches…

• Our coaches were:

• Javier Carva al

• @ International• MCVP F&A

• The NationalAccountant for the MC.

A initiative to invest in ER!ER Cost Achievement

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ER Cost Achievement

LCP 545.000 = 9.9 Months of Donations for $11.812.62117 New Partners.An Externado opportunity for a Contract of $2.000.000 peryear!

ProjectEco Tourism

$298.600 = 6.3 Months of 9 New PartnersA BoA of 8 Extraordinary peopleFinalist at VenturesA course at Sabana University

A financial support for the first phase

ICX $224.700 = 6,42 Monthsof

A new partner T&T and recover a partner PwCPick up the trainees.

F&A $359.000 = 10 Months of 4 External training for the members.Support the T&T saleER functions of $780.480Take advantage of the MC promotion = $834.960Pay some of the trainees of Educative Alliance

Recover $1.371.000 of the accountsreceivable. 91%

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Administrative Culture

Template & tools developed for

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Follow UP!

ICX- F&A

OGX- F&A


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Follow UP!

F&A para VP

Inventary


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Follow UP!

Weekly Priorities. F&A

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Report 2009

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Goals for 2009

IM CooL TeamEvery member has a Learning Plan

Positioning at National Level

Knowledge

Management

Align formats to National KM strategy

100% Documented processes

WikiSite structure - wiki's content, tagging, files, etc.

Education &

Support

Information Systems

Training sessions – one per area

Training materials – 5 minimumLanguage Support

Use of the correct IC Channels

MyAIESEC.net contest

Software Development (Recruitment)Business Intelligence

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Actual State

IM CooL TeamEvery member has a Learning Plan

Positioning at INTERNational Level

Knowledge

Management

Align formats to National KM strategy

48% Documented processes

WikiSite structure - wiki's content, tagging, files, etc.

Education &

Support

Information Systems

Training sessions – one per area (TM - EB) -> New strategy

Training materials – 6, Scavenger Hunt had 14 tasksLanguage Support

Use of the correct IC Channels

MyAIESEC.net contest

Software Development – Requirements AnalysisBusiness Intelligence

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CooL Things• English as official language (Internal Comm, some meetings)

• Lang. support (LGA, RJV, CEL, Luchi)• Educational campaigns (RJV, CEL)

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CooL Things• Participation in NST - GST (OV, CEL)

• Research & Development

– Google Forms – recruitment

– Finance’s balance sheet excel file

– HTML Generator

– <iframe> - ajax

Information Management Unit MC CEEDer

h

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CooL Things

• KM - DFD Collaborative tool

• Hosting - aiesecandes.org

S i f 2010

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Suggestions for 2010

• EB

– Information Flow Analysis

– Better use of IC channels

– Better understanding of IM Role

• IM Team

– Interaction with other areas – International cooperation

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1 L d hi D l t

TM PLAN

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1. Leadership Development

1.1. Each Leadersip Role has a development plan

• Identify who are the Leadership Roles in the

comm ee

• Make a chart to follow if all the LR have therequirements needed

• Give to the LR some trainings on how to plan and

how to follow it.

• To update al the Leadership roles "Manual of

Functions"

1.3. At least MC/LCP/LCVP and project managers have a

mentor/coach.

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• Filling of the learning plan by all the membership, especially those

who are LR to make easy the process to select mentor and coach.

• Design and implement a plan of coaching for members interested inLeadership roles

•

coach, showing some Good case practices of mentoring and coaching.

• Incentive our star members and Alumnus to stimulate them to apply

for mentor and coach.

• To create Coaches by areas with the people that will help us with some

trainings on the LTT planning.

2. International Cooperation based on exchange

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2.1. Each entity connects supply and demand trends

to generate exchanges.

• To identify in new members what are their expectations and

demand that those expectations are fulfilled.

2.2. Each entity develops products based on selling

(ICX) and/or recruiting (OGX)

• Use the pipeline and the fast track tool to plan correctly how many

people to recruit for OGX and also follow the deals with the

universities.

4. Increasing number of enablers and supporters.

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4.1. Each EB member and project manager has an ER

plan.

• Separate by groups our list of alumnus, with the idea of know how

could the hel us to fulfill our oals.

4.2. Each entity reviewed the result ER plan quarterly

and reorient the ER plan every six months.

• Get support on some learning supporters.

4.3. Each entity increase the number of enablers and

supporters outlined in the ER plan

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supporters outlined in the ER plan.

• Take advantages of our alumni to increase our

number of enablers and supporters.

# PROCESOS PUNTAJE

1 Talent Tracking & Pipeline Management 0

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1 Talent Tracking & Pipeline Management 0

2 Marketing 1

3 Selection 2

4 Induction 2

5 Allocation (Padrinos) 1

6 Goal Setting & Orientation (Mentoring, LP) 1

7 Education & Training 2

TM processes state

at the end of the year

8 Ta ent Coac ing 1

9 Talent Performance Assessment (360°) 0

10 Talent Motivation (R&R) 2

11 Succession Planning 1

12 Transition 0

24 13

54,17%

C l thi

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Cool things• Graduation Ceremony. (Format)

• We have an specific day, hour and place where we had

our meeting.• Timeline of activities.

• em ers p gra e an ee ac eac

• Execution report each Q and discussion time.

• With IM we worked in the LP format and the online

forms for recruitment.

• Implementation of best member, birthdays and academicgraduation videos.

•Team building of one day

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Team building of one day.• Create a new structure for TM: Follow up coordination

(Maria Ximena Morales), Execution and Development

(Mariana Reyes) and LTT (Laura Vargas) and their manual

of functions.

• S ner between TM members

•Excellent participation of TM in events and local activities.

• 3 members from TM were chief delegation.

• We have 15 minutes at the beginning of each meeting to

talk about personal things.

Things that the EB next year can do

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Things that the EB next year can dobetter.

• Synergy between areas.

• Participation to the events and local activities.

•

• Improve the communication between the team.• Knowledge about their members´ goals and

expectations.

• Collaboration to other areas´ processes.

GOAL EXCHANGES FOR OGX 2009

January Febrary March April May June July August September Octuber November December

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y y p y y g p

RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE RA MA RE

MT 2 1 4 2 1 4 5 5 5 5 5 5 5 5 10 5 5 2

TT 1 1 10 5 10 3 5 10 7 5 5 10 5 5 2

DT 7 3 4 2 1 2 1

ET 1 1 1 8 3 3 3 3

TOTAL 1 3 5 0 5 17 14 10 0 0 0 4

TOTAL EXCHANGES 59

This goals were set up by the LC VP OGX Yamil Castro with support of the LCP 2009 according to the big amount of LC Members who wanted

to take their AIESEC Exchanges Stage for that Year, recruitments of May and Octuber besides the Cooperation made with TCS India for the LCP

2008.

Next, it expose all EP cases for giving a better understanding of what happened under the 2009 OGX management.

QUARTER 1

For the Q1, Ogx starts management with 6 Members into the Area: ( Yamil castro, Angela Samper, Wilson Cely, Laura Barbosa, Juan Benitez and

Eduardo Cruz) with the main goal to complete the Matches for the LC Member who wanted to go on exchanges.

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The people in the list below were contacted by OGX to be trainned in how achieve an exchanges with AIESEC, the people marked with color were

properly trainned to be able to keep self-search of their practices , this allowed OGX to remain just as a support in the matching

Q1 Q2 Q3 Q4


R

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Karen Rodriguez

julian Lozano

Maria Paola (TT)

Paula Gutiérrez

Daniel Gómez (MT)

Laura diaz (MT)

Stephanie Leroux (MT) she is on available status, but she hasn't find anything according what she is expecting about the exchange

Natalia Zerda (MT) She worked for OGX and after, she took her exchange with the university.

Diana Cañón (MT) she is on available status but , she started to work

Sara Toro (MT) she is on available status, but she hasn't find anything according what she is expecting about the exchange

Wilson cely (TT)

Luisa Monroy (MT) she didn't show enough interest.

Camilo Neira (MT)

Carolina Soler she didn't show enough interest.

Camilo Orbegozo (MT)

Juliana Otalvaro (MT) She started to work

Vanessa Brieva (MT) She started to work

Maria Sarta (MT) she didn't show enough interest.

Juan Acevedo (MT) he started master studies

Laura Bottia (MT)

she is not on available status according with the MC new politic about do not upload EP MT form without 2 years work experience, but she is proactively looking for

practices

Liyu she didn't show enough interest.

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y g

Sebastián Hincapié he didn't show enough interest.

Armando Jiménez (MT) unkown

Juliana Pérez (MT) She started to work

Juan Rodríguez (MT) Out of the country

jennifer rubiano (TT) she didn't show enough interest.

The last list shows the people interested in take an exchange with AIESEC Andes for the Q1. 26 potentials EPs which only 6 people took their

exchanges, equivalent to 23%. The reasons which OGX team could not increase that number are detailed by case at the same list.

The strategy OGX team used at the quarter 1, for increase the results was the creation of (AM)Account Managers, for process follow up and

coaching of every EP. Then every member of OGX is became in an AM so they had assigned a group of EPs. Weekly the AMs presented a reportexplaining the current situation of every EP.

The strategy was successful, but in some cases, this strategy failed, because some EPs were relayed the responsibility of searching practices to

the account managers besides some EPs didn't replay the E-mail or they attended to the activities that the AM were proposing.

QUARTER ONE RESULTS:

• 5 EP forms realized.

QUARTER 2 AND 3

For the Zonalito of first recruitment (May), 19 people showed interest in take an Exchange. Then OGX started a strong strategy for the follow up

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( y), p p g g gy p

of those people. OGX wrote E-mails, sent messages using the Platform and phoned to those people but only the 25% answered to the OGX calls.

OGX worked only with people interested but then, we realized the message about Exchanges those people had, did not fit to the AIESEC

exchanges reality, plus most of them were MTs profiles and did not count with work experience enough for achieve a MT Exchanges. OGX gave

them a new outlook about exchange and focused them, in how take a DT practice or making a MT practice in countries that they haven't

thought before.

Every case is detailed at list below.

Q1 Q2 Q3 Q4


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Cristian ortega Never attended to OGX Meetings. Do not exhibited any desire for take her ExchangeCamila Cuellar Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange

Santiago Cabal Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange

David Chiappe Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange

Andrés Alexiou (MT) He started to work

Angel Bello Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange

Mario Seade Never attended to OGX Meetings. Do not exhibited any desire for take her ExchangeSebastian de los Rios

(MT) He is out the country

Daniel Linares (TT) he wants a Practice in Europe but he hasn't a excellent English Handling

Leslie Carvajal Never attended to OGX Meetings. Do not exhibited any desire for take her ExchangeAlejandro Jimenez

(MT) he wants a Practice in Europe but he hasn't relevant work experience

Angela Guiza Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange

Juliana Ortega Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange

Gabriel Alba

Cesar Suarez Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange

Gi ll B j She finishing Master Studies

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Gissella Borja She finishing Master Studies

Maria Velasquez Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange

Lina Alvarez Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange

Miguel Alba O. Never attended to OGX Meetings. Do not exhibited any desire for take her Exchange

OGX at that moments had a lot people interested in exchanges so it had to create a Meeting just for EPs, every 2 weeks. The problem ispresented when some people was very biased in their criteria for practice selection, what It was making up a significant wear for the OGX team.

Besides the Karen Rodriguez's case who broke his match for the noncompliance of AIESEC Baroda. (AIESEC Baroda is currently vetoed for Andes)

When august was finishing there was a Change of LC VP OGX. Due to Yamil Castro for employment purposes could not dedicate more time to

AIESEC. Then Wilson Cely was assigned as a Area Coordinator.

for this Quarters the Tracking Area achieved 2 re-raise.

Q1 Q2 Q3 Q4


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Javier gutierrez

Miguel

Rodriguez

QUARTER TWO AND THREE RESULTS:

• 3 EP forms raised

• 2 EP forms matched

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• 1 EP form realized

QUARTER 4

The Strategy of Follow up with AM wasn't being successful any more. It is decided suspend it and replace for a new strategy of follow up using a

E-mail Account ([email protected])

It's launched some projects for boost DT exchange in Brazil, MT exchanges in india and TT exchanges in Uruguay and india according to some

cooperations made it by the MC but the promotion of the projects was very weak, so it generate a delay in the project launching.

At the enclosed presentation, it is explained detailed Q4 report

QUARTER FOUR RESULTS:

• 3 EP forms matched

• 2 EP forms realized.

TOTAL EP FORM REALIZED: 9

Goals Planned for Q4

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Goals Planned for Q4

Q4

November December

RA MA RE RA MA RE

Q = 9

Goals

MT 2 1

TT 3 2 3

DT 1 5 5 3

ET 2 1 1 2

TT 3

ET 2

Dt 3

Processes

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Processes

1. Market Research & Segmentation

2. Product Development

3. Marketing/Selling, promotion

4. Delivery Process & Internship Preparation

Processes

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Processes

1. Market Research & Segmentation

2% 1%

1% 1%1%

1%

1%

1%

1%

1%

Countries INDIACHINA, MAINLAND

NIGERIA

POLAND

UKRAINE

30%

8%

7%

7%6%

5%

4%

4%

4%

3%

2%

2%

2%

2%2%

MALAYSIA

BRAZIL

INDONESIA

TOGOKENYA

PHILIPPINES

UGANDA

TURKEY

COTE D-IVOIRE

GHANA

TAIWAN

ROMANIA

BANGLADESH

SRI LANKA

TAJIKISTAN

CAMEROON

SINGAPORE

ECUADOR

HUNGARY

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Processes

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IMPACTO SOCIAL – IBEROAMERICASe dirige a estudiantes y jóvenes profesionales interesados en dedicarse a la realización de proyectossociales en Brasil. Estos son proyectos con temas sociales tales como los niños desfavorecidos, la

2. Product Development

violencia, salud pública, la pobreza (ej: microfinanza), o la educación cultural por nombrar algunos. Elestudiante de intercambio puede enseñar otros idiomas y también actuar en los proyectos operacionales.

DESARROLLO Y PROGRAMACIÓN en URUGUAY / INDIASe dirige a profesionales en ingeniería de Sistemas/ Informática con experiencia previa: 6 meses- 1 año mínimo, quemaneje bien cualquiera de los siguientes lenguajes: Uruguay: Java , .net

India: C / C++ / Java / VB.net / ASP.net / Oracle / ETL (Informatica) / BO

PROGRAMA EJECUTIVO EN INDIAPROGRAMA EJECUTIVO EN INDIA. Se dirige a estudiantes ó profesionales interesados en desarrollar sus habilidades denegocios en áreas como planificación de recursos organizacionales, finanzas, estudios de mercado, marketing, recursoshumanos, entre otros. El alumno recibirá una experiencia óptima en lo profesional y personal trabajando enorganizaciones no gubernamentales en las áreas administrativas. Ingles Excelente necesario

Processes

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3. Marketing/Selling, promotion

AIESEC Andes Exchange Video

WEB Page.

Conferencies

Processes

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4. Delivery Process & Internship Preparation

THINGS THAT ARE REALLY COOL THAT YOU HAVEIMPLEMENTED THIS YEAR

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• Matching Mania Meeting.• Project based on ST - Exchanges

• Exchanges conferences

• External relationship – Universities

• @ Exchanges Experiences Video – PromotionsOGX

• Keep Alive the campaign – I’m an Aiesecer

Things the next EB must work.

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g

• LC Integration

• Create space for trainees integrations with the LC.• Develop synergy between areas

• ecru tment accor ng to t e rea ty

• Improve the relationships with the Universities .

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OUR GREEN

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OUR GREEN

ORGANIZATIONAL

COMMITTEE

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OUR LEARNING

Ambiente global de aprendizaje

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Individual discovery

and reflection

T

Team Experiences Learning Circles

Conferences and

Seminars

Mentoring

Virtual Spaces;

forums, blogs

and resourcesharing

JAVIER CHAT ABOUT PROJECT

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VENTURES

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A JOURNEY FOR BOGOTA’ HISTORICAL

CENTER

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LUCHO’ CHAT ABOUT TOURISM

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A Conference at the University☺☺☺☺

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A Chat to improve the project withDecameron - Franky☺☺☺☺

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Decameron Franky☺☺☺☺

Our Video made by Fox☺☺☺☺

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Our Wiki☺☺☺☺

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A Conference about the project at

Andes University☺☺☺☺

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A chat to improve the project with

Besudo☺☺☺☺

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A Stand at the Commerce Chamber☺☺☺☺

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Our Launch Event☺☺☺☺

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Transition – Change OCP☺☺☺☺

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A lot of chats with Carlos Martinez☺☺☺☺

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A lot of chats with Jorge Gaitán☺☺☺☺

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OUR GREEN

o …

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Javier

Carvajal -Projects

Carlos

Martinez -Financial

Katherine

Sutton -Marketing

Pedro NiñoTourism

Carlos Mansilla -

Marketing

Gustavo Gonzáles

Strategic Planning

Natalia Franco

Social Projects

Sales

Andrés Otero

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OUR ACHIEVEMENTS

FINALIST AT VENTURES

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PARTNERSFinancial Learning

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Environments

Media

Financial Support

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first phase…

AchievementsItem Forecasted Realized

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Media Partner 1 2

Financial Partner 2 3

Learning Environments Spaces 7 18

Leadership Roles 1 1

Trainees 4 March☺

For Information

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Laura VargasAIESEC Andes

Nathalie MarroquínAIESEC Andes

[email protected] [email protected]

Wait for more

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OC Green

eb 2009 report

Documents