EastGen Showcase2014 Participant Package• New Online Registration• Online Payment Method• Two-Part Registration Process

We have signifi cant changes to our 2014 program. Please be sure to read full details inside.

Friday, July 11th - Sunday, July 13th, 2014Truro Agridome, Truro, Nova ScotiaShow Day: Sunday, July 13h, 2014

Entry Deadline: The EastGen Showcase 2014 is a two and a half day competition for competitors between the ages of 13 and 21 as of January 1st, 2014. The program consists of an educational component with challenging, hands-on learning sessions. Show day will consist of showmanship and calf conformation classes.

Deadline for entry is Friday, May 9th, 2014. NO LATE ENTRIES WILL BE ACCEPTED.

Online Registration: All participants will be required to register for the show online with payment required through Visa or PayPal.

To register please use the following link: https://www.assistexpo.ca/eastgen-atlantic

Registration: All 4-H participants are required to be on site by 12:00 pm on Friday, July 11th for registration. Calves must arrive on site between 11:00 -12:00 pm on Friday, July 11th for mandatory health check/calf registration. If you will not be able to arrive by this time, please call Dale MacPhee at 506-875-1573 prior to the event to make other arrangements. Lunch will not be provided and is the responsibility of the participant for Friday.

Information required for registration: Name, Address, Telephone Numbers, E-mail, Age, Shirt Size Required, Dairy/Beef Club Leader Name, Dairy/Beef Club Leader E-mail, Calf Registration Number.

Registration Fee: The registration fee for the 2014 EastGen Showcase is $110.00 Payment will be processed at the time of online registration.

The 2014 registration fee is non-refundable. The only exception being withdrawal from the event for medical reasons. Please contact Dale MacPhee at 506-875-1573 with regards to any inquiries regarding the withdrawal of an application for the EastGen Showcase Event.

Alternative calf: New This Year! All dairy competitors must exhibit their 2014 4-H Calf Project. In the event of sickness/death/contagious disease the competitor will be eligible to bring an alternate calf. This alternate calf will be entered in box 3 of the registration process. To use the alternate calf listed, the alternate calf will be eligibile to participate in both showmanship and conformation classes. Evidence of sickness/disease resulting in the removal of your 4-H project animal must be presented to the show staff prior to the show date.

Beef competitors must exhibit their 2014 4-H Calf Project, with the exception of beef calves that are not yet weaned. In this event, an alternate animal may be registered.

All calves must be free of ringworm, lice and warts to be eligible for competition.

Overall Champions: Overall Dairy/Beef Champions will be determined using a points system.

The educational component throughout the EastGen Showcase event is mandatory for all participants. In order for participants to attend the show, they must have completed this educational sessions and any associated quizzes/activities. Overall Dairy/Beef Champions are based on total points earned in quizzes, clipping, judging, showmanship, calf conformation and team stall presentation.

Dairy/Beef Show: The show will combine breeds into one open calf show. There will not be separate, breed-specific classes. The Showcase Committee reserves the right to combine classes or divide classes into heats as deemed necessary.

Showmanship Category: 4-H competitors must be between the ages of 13 and 21 as of January 1st, 2014 with: Juniors being 13-14 years of age; Intermediates between 15 and 17; and Seniors between 18 and 21. Competitors must be a member of a 4-H Calf Club and must exhibit their 2014 4-H Calf Project unless a special exception has been granted prior to attending the 2014 EastGen Showcase Event. Based on numbers following registration, classes may be modified.

Conformation Category: Dairy calves will be divided into the five following categories: Junior Heifer Calf, Intermediate Heifer Calf, Senior Heifer Calf, Summer Yearling and Junior Yearling. Competitors must bring their 2014 4-H Calf Project. In the event of sickness/death the competitor will be eligible to bring a secondary calf as listed on the registration form.Beef calves will be divided into classes pending the breeds and numbers of calves available.Based on numbers following registration, classes may be modified.

Maximum Number of Competitions: EastGen has no restriction on the number of times a competitor is permitted to compete at the EastGen Showcase. Previous winners of the Overall Dairy/Beef Championship will not, however, qualify to win the Overall Championship category in 2014.

Calf ID and Show Ethics: Each participating 4-H project calf must be presented with the calf’s registration paper or a copy of the registration paper for conformation of identification. It is mandatory that each dairy/beef calf be tagged with NLID/CCIA tags. Calves arriving at the fairgrounds without tags will not be allowed to participate in the show and will be asked to leave the grounds immediately. It is important that the Canadian cattle shows are seen to endorse good animal husbandry practices and promote the Canadian industry in the spirit of fair play. Unethical showing practices will not be tolerated.

Illness/Zoonotic Disease: Evidence of sickness/disease resulting in the removal of your 4-H project animal must be presented to the show staff prior to the show date. EastGen approved veterinarian/show staff has the sole authority to determine if an animal is eligible to participate in the EastGen Showcase event.

Mandatory Health/Wellness Check: A mandatory health check will take place upon arrival of all calves. EastGen approved veterinarian/representatives have the sole discretion to eliminate animals from participation in the EastGen Showcase event.

Transportation Arrangements at Event Completion: Be sure to arrange to have transportation for all calves available at the completion of the event (by 2:00 pm on Sunday, July 13th).

For more information, please contact:

Dale MacPheeEastGen(506) 875-1573dale.macphee@eastgen.ca

April 29, 2014

Dear Atlantic EastGen 4-H Participant,

Congratulations on being accepted to attend the 2014 EastGen Atlantic 4-H SHOWCASE. For over 20 years this programhas been offered to Beef & Dairy members in the Atlantic Provinces, and it is always a terrific experience and a trueshowcase of great members and great cattle.

Program Details:This event is being held July 11-13, in Truro, at the Provincial Exhibition Grounds and the Dalhousie Agricultural Campus.It will be a very intensive and exciting program. The program places heavy emphasis on learning. 4-H members who havebeen selected to attend will be expected to bring the information back to their region. If accepted, a member agrees toparticipate fully in the program and to be present for the duration of the event. The program concludes on the final day withconformation and showmanship classes. Parents and friends are invited and encouraged to attend the Show/Awardspresentation on the final day of the event, but are not to participate in the sessions prior to that.

Things to remember:T The program will begin at noon on Friday and will conclude on Sunday at about 1 pm.T Please take your calf to the Agridome between 10:30 am and 11:30 am on Friday. Once the calf is settled in, you

should check in at residence at the Ag Campus. Make sure you have lunch before you come back to the Agridomefor noon- when the program will start.

T Make sure someone is there to pick you and your calf up by 2:00 pm on Sunday. T Your 4-H calves will be housed in the AgriDome, on the Provincial Exhibition Grounds. A watchman is hired to

stay with cattle overnight. T You are to bring your 4-H calf unclipped, and trained. During the program, you will be clipping your own calf

for the Show. T Please label all of your equipment and supplies and stored properly. T Please make sure your calf has no signs of infectious/contagious diseases. All calves will be checked by a vet on

Friday as they arrive. Thoroughly review the information sent by EastGen on this topic, and contact the organizersif there are issues.

T please bring a photocopy of your calf’s registration paper to the event with you, if your calf is registeredT In the next month, you will receive a letter indicating what supplies you must bring to Showcase. In addition, Nova

Scotia members will be asked to bring specific items such as wheelbarrows, edgers, forks, brooms, shovels, etc. foruse by the teams and all members.

IMPORTANT DETAILS: (to be completed by May 9th)A new online registration system is in place this year. Please register yourself, your calf, and make payment for theShowcase by completing the Assist Expo registration link at: https://www.assistexpo.ca/eastgen-atlantic This must becompleted by May 9 . th

A delegate conduct form and a medical form is attached. Parents and members should review, sign and return to RhondaMacDougall no later than May 9 . Forms can be mailed, scanned and emailed, or faxed as indicated.th

Most important, if you are no longer planning to attend Showcase, please email me immediately to inform me of yourwithdrawal from the program. We have a waiting list and want to provide as many members as possible with thisopportunity. Please email macdourm@gov.ns.ca immediately if you are no longer interested or able to participate. Lookingforward to seeing you at EastGen Atlantic 4-H Showcase 2014!

Yours truly,

Rhonda MacDougall, P. Ag.Agriculture Leadership Coordinator, NS Dept. of AgricultureBox 70, Mabou, Inverness Co., Nova Scotia, B0E 1X0macdourm@gov.ns.ca Office 902-945-2901Fax 902-945-2858

mailto:macdourm@gov.ns.camailto:macdourm@gov.ns.ca

EastGen Atlantic 4-H SHOWCASEDELEGATE CONDUCT

THERE ARE RULES AND PROCEDURES FOR THIS EVENT WHICH MUST BE OBSERVED TO

ENSURE THAT EVERYONE CAN LEARN AND BENEFIT FROM THIS PROGRAM.DELEGATE PROCEDURES & RULES

1. Total participation by all delegates 100% of the time. The program is hard work and social time is limited2. Be sure you are at all sessions on time.3. Delegates should notify conference staff if not feeling well or if they require anything.4. Delegates must wear their name tags at all times, including meals.5. Please observe lights out.6. Please listen to instructions & directions carefully, and be respectful of presenters, chaperones and organizers.7. Checkout of residence must be completed on final morning by the time designated by 4-H organizers.8. Make arrangements to have your calf and yourself picked up no later than 2:00 p.m., the final day of the

event. The barns will be closed at this time. No exceptions. 9. The barns will be closed each night and will open each morning at the time designated by 4-H organizers.

A night watchman will be in the barn overnight.10. Delegates are not to travel on their own during the event. Vehicles are to remain parked for the duration of

the event. When leaving the Exhibition Grounds, members must return directly to residence, and vice versa,unless directed to do otherwise by 4-H Staff/chaperones; or unless approval of otherwise is given by 4-HStaff/Chaperones.

11. 4-H members will be responsible for the costs of lost room keys, meal cards, room damages, etc.11. No alcoholic beverages or non-prescription drugs permitted.12. Sleeping areas and rooms of the opposite sex are out of bounds. 13. 4-H members are not to switch rooms with other delegates.14. Delegates are not to leave the exhibition grounds or campus without the permission of the chaperones/4-H

staff.15. All rules of the college facilities must be respected e.g. smoking policies, garbage cans, respecting bathroom

facilities, etc.16. Please treat all 4-H Members, Leaders, Chaperones and Resource Persons with respect!17. Delegates are reminded to keep individual safety and the safety of others foremost at all time.

VIOLATION OF THESE RULES & PROCEDURES WILL RESULT IN THE DELEGATE INVOLVEDBEING ASKED TO LEAVE THE EVENT. I HEREBY AGREE TO FOLLOW THE PROCEDURES &RULES OF THE 4-H SHOWCASE & UNDERSTAND I WILL BE ASKED TO LEAVE THE EVENT IF IDO NOT FOLLOW PROPER CONDUCT.

Member’s Signature:

Parent’s Signature:

Please return by May 9 , 2014:th

By May 9 , please return this delegate conduct form and the medical form to: th

Rhonda MacDougallAgriculture Leadership Coordinator, N.S. Dept. of AgriculturePO Box 70Mabou NS BOE 1XOFax 902-945-2858 or scan and email to macdourm@gov.ns.ca

EastGen ShowcaseMedical Information

This information is confidential and will be available only to the 4-H staff/chaperones of the program, and a physician if necessary. The parent

or guardian is assuming full responsibility for the participant’s health being such that the program activities will in no way aggravate any

condition present. The program may be of a strenuous nature both physically and mentally. If there is any change in medical information

prior to the event, please notify organizers in writing to macdourm@gov.ns.ca

Name

Date of Birth Health Card Number Expiry

Please note any medical conditions, allergies, etc., of which the staff/chaperones should be aware. Give details of any medication being

taken.

___________________________________________________________________________________________

Please indicate if you have any food allergies, or sensitivities:

___________________________________________________________________________________________

In Emergency Notify Relationship Home Phone

Cell/Business Phone Doctor’s Name Phone

As the parent or guardian of the member, under circumstances as stated below, I hereby authorize the organizers of the program to secure

medical advice and treatment as may be deemed necessary for the health and safety of my child or ward , and I agree to accept

the financial responsibility in excess of the benefits allowed by the Provincial Health Plan.

1. Where the health and well being of the delegate is involved,

2. Where medical advice has been such that further services are required, services which require the consent of the parent or

guardian.

3. Where attempts to contact the parent or guardian have failed, or where due to the nature of the emergency there is insufficient time

to contact such parent or guardian, it will be at the discretion of the organizer in charge of the program to decide what steps must

be taken for the welfare and safety of the delegate.

Signature of Parent / Guardian Date

The Nova Scotia 4-H Program protects your personal information by adhering to the Freedom of Information and Protection of Privacy Act and other legislative requirements with

respect to your privacy. We use and we may share your personal information with 4-H program partners to provide program services, to adm inister program activities and services,

to keep you informed about 4-H activities and services, for statistical and research purposes, to satisfy government and regulatory obligations and to contact you from time to time

regarding 4-H program activities and services. We may share and release your personal information for program and services and for activity publicity which may include the release

of your name, your photograph, the 4-H club, the community and the county that you are from.

By completing and signing this form you understand and are consenting to the use of and sharing of necessary information as described above.

For more information contact the 4-H Program by letter at 4-H Program, PO Box 550, Truro NS B2N 5E3.

Please return by May 9 , 2014:th

By May 9 , please return this medical form and the delegate conduct form to: th

Rhonda MacDougallAgriculture Leadership Coordinator, N.S. Dept. of AgriculturePO Box 70Mabou NS BOE 1XOFax 902-945-2858 or scan and email to macdourm@gov.ns.ca

1

Guidelines for Leaders, Participants and Veterinarians Judging the acceptability of calves for achievement days or shows

Information compiled by the Calf Health Team including: Dr’s Tim Henshaw (Eastgen), Christie Morrow (Heartland Veterinary Services, Rex Crawford (Dufferin Veterinary Services and Ann Godkin (OMAFRA Veterinary Science and Policy).

Participants should bring only healthy calves to a show, clinic or achievement day. The guidelines provide a standard interpretation of what will be considered acceptable and what will not be. Skin lesions are visible indicators of infection. The presence of skin lesions in show calves will impact on acceptance to shows. Contact a veterinarian to identify and treat skin problems and infections well in advance of show or achievement day.

1. No calves with visible warts will be accepted at the show. Why aren’t calves with any warts allowed in shows? Visible warts are aesthetically unpleasing. The virus that causes warts is contagious to other cattle. Rationale:

o Warts can easily be removed by a veterinarian and removal sites heal quickly o Participants and calf owners are responsible for inspecting calves frequently to identify warts

on calves as soon as possible. o Participants and calf owners are responsible for seeking veterinary advice or assistance to

remove warts at least 3 weeks prior to show dates o Therefore, calves with any visible warts will not be allowed on the show grounds.

2. Some calves may be accepted in spite of having had ringworm.

Why aren’t calves with ringworm allowed in shows? Visible ringworm is aesthetically unpleasing. Active ringworm is contagious to other cattle and to people. Why are some calves accepted and others not allowed in shows?

Rationale:

o Ringworm, even with effective treatment, takes a long time to completely heal. Healed ringworm may leave visible lesions or changes to the hair coat or underlying skin for months even though active infection has ended.

o Information regarding treatments given or tests done on calves (scrapings, cultures etc) will not impact on the decision regarding acceptable vs. unacceptable. Visible lesions on calves are aesthetically unappealing and regardless of other information may prevent the calf from being admitted to shows.

Calves will be accepted if all of the following are true:

The lesion is small or moderate in size (< 2.5 cm in diameter). The lesion is completely hair covered. Discolouration of hair or skin under hair may be present

Calves will NOT be accepted if any of the following are true: Any lesion is greater than 2.5 cm in diameter Any part of the lesion is not completely hair covered

Guidelines for Leaders, Participants and VeterinariansJudging the acceptability of calves for EastGen Youth Events

2

Ringworm: Examples of Acceptable and Unacceptable Skin Lesions on Calves

Acceptable because: • Healed • Hair covered

NOT Acceptable because:

• Clearly visible • No hair cover • Crusty, scabby cover • More than one lesion • One lesion is large (greater than 2.5 cm)

Ringworm: Examples of Acceptable and Unacceptable Skin Lesions on Calves

eastgen acceptance letter.pdfPage 1

2014 atlantic Eastgen forms.pdfPage 1Page 2