eapa-sa president agm report · to strengthen eapa-sa [s visibility with stakeholders. 2. to...

Tinyiko Chabalala

20th September 2018

EAPA-SA PRESIDENTAGM REPORT

PRESIDENT AND PRESIDENT-ELECT PORTFOLIO

1. EAPA-SA Business Strategy

• Strategic planning session for the Board was held in November 2017

• Operational plans were developed and aligned with the budget and 5 year strategic

priorities of the Board to ensure performance management tool.

• All Chapters have aligned and submitted their operational plans.

• All Chapters were given the necessary support.

• Forged and Maintained good working relationship with key institutions : DPSA, OTP,

SALGA, SAQA, HPC-SA, SACSSP, INSTITUTION OF HIGHER-LEARNING.

• EAPA-International membership :

Branch Fee USD$300 and Individual Fee USD$1,710.

1. Statutory Status:

To establish EAPA SA as an authority in the workplace arena

(STATUTORY COUNCIL)

4. To develop effective Stakeholder management in order to meet our objective

as Board:

(CONFERENCE, EMBERSHIP BENEFITS)

2. Organisational Sustainability:

(FINANCES)

FOUR STRATEGIC AREAS:

3. Governance:

To ensure that EAPA-SA Systems, processes are

ethical , transparent and accountable to its members.

(ADMINISTRATION)

Thiloshni Govender

20th September 2018

PRESIDENT-ELECT PORTFOLIO AGM REPORT

1. Professional

Designations

2. CPD System

3. Statutory

Status

1. Statutory

Status:

To establish

EAPA SA as an

authority in the

workplace arena

(STATUTORY COUNCIL)

1. Expanding Professional Designations

2. Promoting PDs at Chapters

3. Board Accreditation

4. EAP basic qualification

6. CPD System

7. EAP legislation

Strategic Outcomes 2018 Plans

SAQA & PROFESSIONAL DESIGNATIONS

• 235 Designations awarded in total but only 175 are current.

• Conversions completed successfully and updates on EAPA-SA

Website

• Successful capturing on Edudex and uploads on NLRD

• Database finalised of EAP related course in SA – past and

current – for analysis of EAP learning environment

• Presentations on PDs done for Platinum.

• Member of Independent Professional Bodies Forum – signed

the CPD declaration of commitment

POLICYSA PROJECTS

• EAPA-SA now has 4 Professional Designations

❖Employee Assistance Coordinator

❖Employee Assistance Practitioner

❖Employee Assistance Professional

❖Employee Assistance Specialist

• Other Projects

❖RPL

RPL Advisors have been trained , pilot in progress for candidates in Egoli and Ikhala.

• Projects in Progress

– CPD system

– Board Exam Model

27

24

26

8

38

20

51

26

13

2

0 10 20 30 40 50 60

LIMPOPO

IKHALA

KZN

NMB

JACARANDA

WESTERN CAPE

EGOLI

FREE STATE

PLATINUM

MPUMALANGA

Total No. of Designations N=235

23

22

18

5

29

12

35

16

13

2

0 5 10 15 20 25 30 35 40

LIMPOPO

IKHALA

KZN

NMB

JACARANDA

WESTERN CAPE

EGOLI

FREE STATE

PLATINUM

MPUMALANGA

No. of current Designations N= 175

2018 AGM REPORT

TSHIFHIWA MAMAILA

IMMEDIATE PAST PRESIDENT

PORTFOLIO

• Maintained relations with EAPA Inc.

• EAPA International Board of Directors meetings – representing international interests especially from Africa

• Changed EAPA Inc. by-laws to accommodate candidates from Africa

• Provided support to the Branches in Africa and UK

• Coordinated the 2nd Pan African Conference including panel discussions

• Guidelines for board members’ behavior

HIGHLIGHTS AND ACHIEVEMENTS

CHALLENGES

• EAPA-SA members not fully utilizing the benefits – it affects the re-

negotiation process and terms of the MOU

• Cost considerations to maintain the App

• Recognise the commitment and sacrifice of serving three terms as

President elect, President and Immediate Past President

• To uphold the image of the association

• Sponsorships still a challenge

2018 AGM REPORT

Dr. PRAVESH BHOODRAM

MEMBERSHIP AND CHAPTER

DEVELOPMENT

ACHIEVEMENTS• Stakeholder breakfast – KZN• Platinum Chapter – meeting with OTP• Jacaranda, Mpumalanga and NMB planned for 2018 • Aligning the Chapters to the overall EAPA-SA strategy

FOCUS AREAS• To increase the membership base of EAPA-SA - Chapters to focus on retention

of members• Chapters targets – 15 new members for 2018. Only Egoli has met the target• Service provider engagement• Pressure on affiliates to register• Student membership -Universities to be targeted by education portfolio• Target stakeholders through the chapters • Finance to develop model for membership and set target for membership • Consider register for designations. This will include deregistration and fees for

restoring to the register. • Governance to assist with bylaws on membership for fees• Membership to be central for the financial sustainability

of the Board

CHAPTER DEVELOPMENT

STAKEHOLDER ENGAGEMENT

• Meeting with UN RC • O.M. Business Lunch

EGOLI, 162

FS, 14IKHALA, 32

JAC, 67

KZN, 12

LIM, 34

NMB, 4PLAT, 23

WC, 26CONFERENCE ATTENDANCE 2017

EGOLI, 52

FS, 29

IKHALA, 27

JAC, 49KZN, 25

LIM, 37

NMB, 17

PLAT, 24

WC, 29

2018 TARGETS CHAPTERMEMBERSHIP August 2018

EGOLI55

WESTERN CAPE22

FREE STATE23

NELSON MANDELA BAY 6

IKHALA25

PLATINUM15

LIMPOPO29

JACARANDA 43

KZN20

EGOLI,39

FS,19

IKHALA, 22

JAC,34

KZN ,21

NMB,6PLAT,14

WC,21MEMBERSHIP AS AT AUGUST 2018

LIM, 24

EGOLI,27IKHALA, 2

JAC,5

KZN,6

,3 NMB, 1PLAT,1

WC,2

SERVICE PROVIDERS AS AT AUGUST 2018

LIM, 0FS, 0

EAPA-SA

AGM REPORT: SEP 2018RADHI VANDAYAR

Contents Page:

A. Members Newsletter

B. Database Growth

C. Website Analytics

D. Facebook Updates

Monthly members email newsletter to provide content benefits to current members and encourage membership application growth.

MEMBERS NEWSLETTER

NEWSLETTER DATABASE GROWTH: YEAR

ONE

Date Total Change

Sept 2016 681

Oct 2016 678 -3

Nov 2016 642 -36

Dec 2016 637 -5

Jan 2017 621 -16

Feb 2017 675 +54

Mar 2017 669 -6

Apr 2017 683 +14

May 2017 705 +22

June 2017 721 +16

July 2017 1040 +319

Aug 2017 1142 +102

NEWSLETTER DATABASE GROWTH:

YEAR ONE

0

200

400

600

800

1000

1200

Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17

Year 1

Year 1

NEWSLETTER DATABASE GROWTH: YEAR

TWO

Date Total Growth

Sept 2017 1220 +78

Database can reduce

based on an automatic

clean/removal of emails

that bounce or no longer

exist

Oct 2017 1235 +15

Nov 2017 1237 +2

Dec 2017 1226 -11

Jan 2018 1246 +20

Feb 2018 1251 +5

Mar 2018 1163 -88

Apr 2018 1326 +168

May 2018 1289 -37

June 2018 1298 +9

July 2018 1307 +9

NEWSLETTER DATABASE GROWTH:

YEAR TWO

1050

1100

1150

1200

1250

1300

1350

Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18

Year 2

Year 2

Your visitors and what they are looking at

WEBSITE ANALYTICS

WEBSITE VISITOR STATS

MONTH Users New Users Bounce Rate Avg. Session

Sept 2017 543 454 55.68% 00:02:49

Oct 2017 455 372 48.80% 00:03:22

Nov 2017 422 315 51.92% 00:03:16

Dec 2017 282 222 53.82% 00:03:17

Jan 2018 456 380 52.87% 00:03:42

Feb 2018 421 330 44.29% 00:04:24

Mar 2018 333 272 43.96% 00:04:24

Apr 2018 207 143 49.16% 00:03:20

May 2018 370 274 42.97% 00:04:53

June 2018 209 156 40.56% 00:04:25

July 2018 487 395 53.07% 00:03:28

WEBSITE VISITORS: TOTAL PER

MONTH

0

100

200

300

400

500

600

Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18

Total Visitors

Total Visitors

Content Updates

FACEBOOK

FACEBOOK POSTSFEBRUARY 2018 TO APRIL 2018May 2018

1st – Our very own Radhi Vandayar, EAPA-SA Board Member, spoke to Phemela Motene at 702 today, on Workers Day, about depression in the workplace. Have a listen to the interview here.

2nd –Find out what the current top trends are that are shaping EAPA

4th – Genetic Testing for employees, Yay or Nay?

4th - Have you heard the news? The EAPA-SA & Pan-African Eduweek registrations have opened!

8th - How to adapt your workplace to suit the new

and the old.

9th Exclusive Member Content -Read up on tips to help you build a productive workforce

10th – Have you registered for the Confernce? 11th – Very interesting article on the use of PR for EAP’s 14th –Exclusive Members Content: Burnout is a hot topic, find out how to recognise and address burnout

16th – How to become a recovery-friendly workplace 17th – Sponsor and Exhibitor Prospectus 17th – EAPA for Africa meeting early Thursday morning. We have been looking at updates from African partnerships and Pan-African participation in the SA conference

21st – Wonderful ways to support employees during disaster.

23rd – Five Ways to Keep Employees Safe and Engaged Through Workplace Training

23rd May -EAPA-SA Member Newsletter Issue 21, May 2018

25th -5 ways to detox from your Smartphone Addiction

29th - EAP Career Counselling 30th -Three tips for helping clients manage disabilities in the workplace

https://www.facebook.com/radsvan?fref=mentions

FACEBOOK POSTSFEBRUARY 2018 TO APRIL 2018June 2018

4th – "A company is only as healthy as its employees" - Six steps

5th – Exclusive Members Content!Assisting Managers in Improving their Interpersonal Skills

6th – Some simple tips to keep the workplace civil

8th – EAPA-SA and Old Mutual partnering in preparing EAP's for the Conference in PE later this year.

11th – Shared – How can HR help staff cope with Technostress

11th – EAPA-SA Member Newsletter Issue 22, June 2018

13th – Exclusive Members Content!Back to Basics: Trauma Counselling

14th – Share – How addiction affects businesses

15th – Platinum Chapter together with Sanlam held a financial awareness meeting

18th – Shared – Boost your bottom line through employee engagement

21st – How music can support your workers

22nd – EAP’s Impact on Employee Wellness and Productivity during Economic Recession

25th – 8 simple steps every HR manager needs to know.

26th – Sasol initiated a corporate discussion or workshop around a need for a corporate forum.

26th - EAPA-SA Eduweek 2018 Meet the Speakers

26th – Accommodation is selling fast 27th - Exclusive Member Content: Turning Around a Bad Work Environment

28th - How to help employees adopt the EAP programmes on offer

29th - Follow our Linkedin page for our latest news, articles and conference updates.

FACEBOOK POSTSFEBRUARY 2018 TO APRIL 2018July 2018

1st – The Platinum Chapter has been officially launched on Friday

2nd – Shared- Incredible insight into the link between depression and the brain.

3rd – Exclusive Member Content: Back To Basics: The Development of Employee's Soft Skills

3rd – EAPA-SA Conversions 5th – Shared – Our circadian rhythm and how it effects our mental health

6th – An Employer’s Guide to EAP Services

9th – Shared - The impact of mental health on the economy

10th – Share – How working from home may impact your mental health

11th – EAPASA had their first national RPL advisors training.

11th – Exclusive Member Content: Supporting Employees Facing Retirement

11th – In our July newsletter we provide you with an employers’ guide to EAP services.

12th – Early Bird closes next Friday!

12th – Working together to fight cancer and supporting our loved ones, friends and colleagues

13th – The Boardwalk Hotel is filling up! 16th – Shared - A stark reminder of the importance of getting your beauty sleep

17th - Exclusive Member Content: Back to Basics: Dealing With Bullying in the Workplace

18th - 8 ways to create a mentally healthy workplace

19th - Follow our Linkedin page

23rd – Shared - #MeToo movement inspiring changes in the workplace

25th – Shared - Should employees have a right to disconnect?

26th - Email addiction and the effect it has on our health

26th - EAPA Ikhala Chapter kicks off its annual seminar with an opening by Office of the Premier

26th - Getting to grips with Incapacity Management with Dr Nyathi

27th - Professionals share how they made it work

31st - Meet our Sponsors, Exhibitors and our Speakers

31st – Shared - In The Aftermath of Suicide: The Question WHY?

FACEBOOK INSIGHTS: REACH

• Total Reach: Number of people who have seen any content

associated with your Page (unique users)

May 2018 June 2018 July 2018

TOTAL 2905 4237 3402

HIGHEST by

DAY

268

20th Feb

643

7th Mar

398

12th Apr

2018 AGM REPORT

BERNIE ROBERSON

CONFERENCE & EVENT

MANAGEMENT PORTFOLIO


• Hosting the conference at the 5 star Boardwalk Hotel in PE• Signing of a 3 year contract with Sun International with discounts of +- R100 000.00 per

year and fixed 2018 venue prices for the next 2 year• Predetermined venues for the next two years• 2019 Wild Coast Sun • 2020 Sun City• Settlement of outstanding 2017 debt• Incorporation of Pan African Conference• Best conference attendance since initiation• 20 Year celebrations of conference• Introduction of member reward program for 5,10,15 and 20 years continued

conference attendance• Launch of a new user friendly app available on android and Iphone• Paperless and digital conference• Inclusion of 9 International speakers• Back up speaker plan for last minute cancellations

Conference Attendance Comparison

•

HIGHLIGHTS AND ACHIEVEMENTS CONT.

2017 Subject 2018370 All inclusive of

delegates, speakers,

exhibitors, sponsors

and EAPA-SA staff

391

267 Delegates only 329

18 Speakers 21

This is a 22% increase of delegate from 2017 to 2018 which equals to 62 additional

delegates

Thank you to everyone and the employers for your continued support, making this

possible.

CHALLENGES

• Increased conference fee costs

• Last minute changes to programme due to confirmed speaker attendance challenges

• Logistics of running two conferences and a book launch in one conference

• Budget constraints

• Less sponsorships available

• More conferences beginning to compete with us

LESSONS LEARNT AND FOCUS AREAS

• Always have a back up speaker plan

• Do not rely on same sponsors

• Broaden member reward program

• Stay relevant in EAP field and trends

GALA DINNER THEME:

AFRICAN CHIC, CELEBRATING 20 YEARS OF EAPA -SA

IN AFRICA.

2018 AGM REPORT

Dr. MARION BORCHERDS

STAKEHOLDER &

SPONSORSHIP RELATIONS

GOALS AND OBJECTIVES OF THE STAKEHOLDER AND SPONSORSHIP PORTFOLIO

1. To enhance effective stakeholder and sponsorship engagement in order to meet the objectives of the EAPA-SA Board and thereby contributing to organizational sustainability.

▪ To develop an effective stakeholder and sponsorship process in order to meet the objectives of the EAPA-SA Board by expanding the stakeholder base and increasing sponsorships

▪ To Increase the value proposition for key stakeholders and embed thee sponsorship relationships.

▪ To Streamline the process of engagement with sponsors between the Board and Chapters. by ensuring all sponsorships are reported on centrally and quantified , as well as standard templates and letters for requests.

▪ To strengthen EAPA-SA’s visibility with stakeholders.

2. To support the EAP for Africa Project by sourcing sponsorships and strengthening key relationships

3. To Position EAPA-SA as a key expert in Disaster Management situations in SA.• The Drafting of a Disaster Management Strategy and Plan and implementation thereof.


❑ The combined Board Stakeholder and Egoli Breakfast event on the 27Th June 2018 was a great success with over 100 delegates attending the event which was funded by Old Mutual and hosted at their Sandton Offices.

❑ Prof. Maiden facilitated the event with Chriselda Kananda acting as MC.

❑ The theme of the event was : “Dialogue on EAP/EWP Practice Models: From Academia to Implementation in a SA context”

❑ The theme was chosen as a way of sparking debate which is critical to EAPA-SA members but also as a way of showcasing the debates and work of the Association to key stakeholders and sponsors.


❑ Stakeholder guidelines were crafted and signed off which allows for more seamless processes between the Board and chapters in relation to sponsorship engagement.

❑ The purpose of this document is to provide guidance on the approach for prioritizing investment in stakeholder engagement.

❑ A model was designed to assist in processes and decisions related to funding, which would allow for ethical practices.


❑ The stakeholder basis was expanded with EAPA-SA being approached to partner with the likes of the Future of HR and the Africa Association Congress.

❑ This is the second Year of EAPA-SA partnering with the Future of HR , through attendance but also providing marketing opportunities.

❑ The Africa Association Congress invited EAPA-SA to speak on how the annual conference has evolved from a small conference to a local and combined Pan African Conference , how its sponsorship and exhibitor base has grown and the trajectory to the increase of its membership base as well as the impact on revenue generation.


❑ The sponsorship has grown from the reported R250 000 of the last AGM to over R500 000 for this year.

❑ The 2017 first EAP Pan –African Conference hosted in Uganda was integrally supported by EAPA-SA through the planning phases and then with sourcing sponsorship for this event. Additionally the President was able to attend the event, supporting the Ugandan Team.

❑ One of the biggest achievements for EAPA-SA in 2018 was the completion of the Publication which documents the trajectory of the EAPA-SA professional Association over its 20 years tenure.

• The finalization of the publication called “ Creating Legacy in EAP Business: The South African approach towards Employee Assistance” and the planned book launch for the 2018 conference was supported by this portfolio.

❑ Sponsorships of R510 850.00 was sourced for the printing and launch of the book.

EAPA-SA DISASTER MANAGEMENT GUIDELINES

❑ The EAPA-SA Disaster Management Guidelines was signed off in 2017.

• Through this guideline on National Disasters and Critical Incidents Response, EAPA-SA pledges its involvement in assisting the Government to fulfil its responsibility where capacity is insufficient.

• The Humanitarian Charter expresses the shared conviction of EAPA-SA that action should be taken to prevent or alleviate human suffering arising out of disaster or conflict

• This guideline shall apply to registered EAPA-SA Professionals and Practitioners in all Chapters country wide. Although Employee Assistance is the work organization’ resource wherein its general scope of services focus on enhancing employee and workplace effectiveness, EAPA-SA’ social responsibility on disaster response will not only focus on workplace disasters

DISASTER MANAGEMENT

• The purpose of the Disaster Management Strategy is identify and clarify the roles and responsibilities of the EAPA-SA throughout the entire disaster management cycle i.e. mitigation, preparedness, response, rehabilitation and reconstruction.

• To stimulate a consultative process in order to establish and sustain a holistic disaster management structure and practice within EAPA-SA that will support and enhance Disaster Management country-wide.

• To provide practical guideline for EAP-SA members in responding to disasters and critical incidents.

• To facilitate the provision of psychosocial support to the affected communities and individuals.

• To provide Rehabilitation and continuum of psychosocial support.• To establish mechanisms which will provide clear direction and allocate responsibilities of the

implementation of EAPA-SA guideline on Disaster and Critical IncidentsResponse• To establish and maintain effective institutional arrangements that will enable EAPA-SA to

fully participate as a stakeholder for disaster management.• Set out the arrangements for stakeholder participation and external liaison • Position EAPA-SA as stakeholder in the area of disaster management

DISASTER MANAGEMENT

• EAPA-SA currently has nine chapters geographically located in various provinces which will be contact centers in case of emergency. EAPA-SA chapter chairperson will therefore represent the EAPA-SA in the provincial forums.

Next steps :

• All Chapters should as a matter of urgency workshop the guidelines.

• There should be outreach and engagement work with all the relevant disaster management provincial structures.

• Each chapter should then participate in the disaster management structure as per the outlined guidelines.

• Chapter Chairpersons will provide feedback in the next Board meeting In November 2018.

CHALLENGES

• EAPA-SA has reached record levels of sponsorships for 2018 but it was challenging as both the book launch and the annual conference required funding and we had tapped out our loyal funders.

• The increasing EAPA-SA Board visibility led to many approaches to the Board to partner with other Associations and this meant that stakeholder engagement was often split across Board portfolios as opposed to the Stakeholder Portfolio.

• The Publication project posed a few challenges as issues of copyright and licencing needed to be understood.

• More sponsorships were received but there was also a need to ensure and demonstrate value to sponsors.

• Streamlining the sponsorship process was critical to avoid challenges related to the processes in sourcing sponsorships.


• Sponsors require a clear value proposition.

• Enhanced visibility may require a different stakeholder engagement model , which was subsequently crafted and implemented.

TOTAL 2018 SPONSORSHIP FOR EAPA-SA

EVENT CASH AMOUNT SPONSORSHIP VALUE

Chapter sponsorship R28 500.00 R426 335.76

Sponsorship for the Publication

R510 850.00

Annual ConferenceSponsorship

R282 500.00 R434 400.00

Total

Overall Sponsorship

R821 500.00

R1 682 235.76

R860 735.76

2018 AGM REPORT

JOE MAKASANE

EDUCATION PORTFOLIO

ACHIEVEMENTS• Implement RPL project - Team nominated and trained

• Portfolios submitted- recognition certificates at conference

FORMALISED PARTNERSHIP WITH UNIVERSITY OF PRETORIA (UP)

• MOU agreed upon and signed

• Discounted price

• Office staff trained

HIGHLIGHTS AND ACHIEVMENTS

AGM REPORT

ISAAC KOTO

GOVERNANCE PORTFOLIO

CONSTITUTIONAL REVIEW• Concluded a survey with members as well benchmarking with relevant with

other bodies on the effective term of office for EAPA-SA Board Office. • Broadening EAPA-SA Membership categories to accommodate global

members .• Alignment of the constitution with latest development with regards to new

designations.

PROMOTION OF EAPA-SA STANDARDS• Developed a framework to recognize and reward employers who apply and

adhere to EAPA-SA Standards in the execution of their business.

IMPROVING INTERNAL GOVERNANACE PROTOCOL• Developed Governance Auditing Tool for all EAPA-SA Chapters.

FOCUS AREAS

AGM REPORT

ANDISWA LEFAKANE

FINANCE PORTFOLIO

ACHIEVEMENTS

• Completed 2017 Annual Financial Statements• Budget created for the association and chapters • Auditors to assist chapters in preparation for audit• Purchasing of property in process – bond application stage• Transparent tracking of conference costs • Post conference Debt collection• Reduction and monitoring of board expenses • Closed out the credit card dispute

FOCUS AREAS

• Yearly Financials & Chapter Audits.• Revised travel policy i.e tariffs & penalties.• Acquisition of property.• Reduction of board costs e.g flights.• Report on monthly expenses.• Following the finance agenda .• Tracking of outstanding debt from conference.• Setting up of proper internal controls.• Training and transference of skills for proper reporting.• Identification of new revenue streams

2018 AGM REPORT

CHAPTER CHAIRPERSON: ANDRE CLOETE

EGOLI CHAPTER

ACHIEVEMENTSMembership growth - . Members grew from 40 now 55Service Provider members grew from 20 now 26High uptake for the Conference from EgoliIncreased revenue from Chapter event attendanceEvent fee: R100.00 per member

STAKEHOLDER RELATIONSDevelop the existing stakeholder relations - Old MutualSponsorship value for event held on 26/07: R20,867.88Payments: R5,867.88Sponsorship value for YTD: R146,235.76Sponsorship cash YTD : R22, 000.00

HIGHLIGHTS AND ACHIEVMENTS

FINANCIAL SUSTAINABILITY

Opening balance on 12 Jan 2018: R7,593.52Balance as at 11 Jul 2018: R18,882.38

Total Sponsorship Value R146 235.76 Cash Sponsorship R22 000.00

Company Name Sponsorship Sponsorship Value

Workforce Healthcare Meeting Venue R2,500.00

NBC Wellness Expo Venue R15,000.00

Old Mutual Financial Sponsorship for Mini Expo R62,867.88

Old Mutual Cash Sponsorship R22000.00

Rejuve Speaker at Conference R5,000.00

Brahma Kumaris (Dipty) Speaker at Conference R5,000.00

Chaplain City of JHB (Craig van Wyk) Speaker at Conference R5,000.00

Spiritual Coach (Ronell Swart) Speaker at Conference R5,000.00

Darryl Chicken Speaker at Conference R5,000.00

UNISA (Prof Ophillia Ledimo) Speaker at Chapter Event R5,000.00

Seed of Prosperity (Andile Fulane) Speaker at Chapter Event R5,000.00

Sanlam Sky Venue Sponsorship , catering and speaker R25,867.88

UNISA (Prof Ophillia Ledimo) Speaker at Conference R5,000.00

AGM REPORT

CHAPTER CHAIR : JIMMY LENONG

FREESTATE CHAPTER


1. Held an Opening Event in Feb 2018 Celebrating 10 years Anniversary of the FreeState Chapter’s existence at a Planetarium with a theme ‘Night out with the Stars’

2. Stakeholder Relations grew in bounds

▪ Had a Stakeholder Engagement Session with the Executives from Sanlam KeySolutions

▪ Chapter Chairperson invited to give a key note speech at Sanlam Sky’s 100year anniversary celebration

▪ Old Mutual continued a 3 year sponsorship of EAPAFS flagship June 16 FunRun, Fun Walk, Hiking, and Mass Aerobics fundraising event.

3. Partnered with Mangaung Metro on Run for Cancer

4. Held a colloquium on EAPASA Disaster Management strategy

5. Two of the chapter members trained as RPL Advisors by EAPASA national office

CHALLENGES

1. Failed to reach the target on growing the chapter to 34 members,current membership stands at 23

2. Though developmental sessions were held, they did not bear CPDpoints due to administrative inefficiencies

3. Developmental sessions presented: Speedo Cancer Awareness

• Drug Abuse workshop

• Pre-retirement Indaba

• Substance Abuse training – Elim Clinic


1. Focus on increasing the Chapter Membership numbers throughleveraging captive districts where EAPs and Wellness Officers areconcentrated in the province

2. Focus on Chapter Development CPD offering by preparing a schedule ofDevelopmental Sessions for the upcoming Operational Year SACCSSP andHPCSA for CPD accreditation, as well as leveraging EAPASA’s prerogativeto issue CPD points once all processes are finalized

3. Make sure that AGM produces leadership that we take the Chapter to thenext level


• Income – R37243

• Expenses – R25570

• Profit For the Year – R11520

• Sponsorship – R70 000

• Current Bank Balance – R23 193

2018 COMMEMORATIVE OPENING EVENT

– NIGHT OUT WITH THE STARS

CHAPTER CHAIRPERSON – 2008 – 201810 YEAR ANNIVERSARY

2018........Marking 10 years of EAPAFS Chapter Serving its Members with Excellence

1st Chairperson 2nd Chairperson 3rd Chairperson 4th Chairperson 5th Chairperson

CHAPTER EXCO WITH OLD MUTUAL –

STAKEHOLDER ENGAGEMENT

CHAPTER EXCO WITH SANLAM KEY

SOLUTIONS – STAKEHOLDER ENGAGEMENT

ANNUAL JUNE 16 FUNDRAISING EVENT

RUN FOR CANCER WITH MANGAUNG

MUNICIPALITY ATHLETICS CLUB

2018 AGM REPORT

CHAPTER CHAIRPERSON BRIDGETTE CAIN-NOVEVE

IKHALA CHAPTER

HIGHLIGHTS AND ACHIEVEMENTS• Successful Mini-Conference with revenue generation amounting to +-R100 000

• Sponsorship value amounting to R 113 400 was received and shared with members

• Mentorship program has seen new ventures from the recently recruited municipalities

• Partnered with SANLAM for CSR project at ECDOH

• CSR project with KWT Child Welfare (NPO) was conducted & at the time of limited funding

• Engaged with UFH & WSU (Social Work Dept.) regarding inclusion of EAP as part of their curriculum as well as student placement (This will accelerate) our student membership

• Fostered/ strengthened our relationship with the Office of The Premier: DG’s office

• Engaged SALGA EC & Social Work Forum for increased membership and practitioners’ development

• Recognized Chris Hani District Municipality as Employer of Choice in implementing EAP/ Employee Wellness during the Annual Seminar – as one of the new categories.

• Initiated linkage with Business Women’s Association as well Border-Kei Chamber of Business

• Engagement with COSATU-EC on strategically lifting EAP/Wellness as workers’ benefit e.g. Nehawu’s Wellness desk

• Successful AGM on 27/07/18 with new Executive, that shows organizational stability.

• Increased membership by more than 10% towards 2019.

• Award and acknowledge hardworking and committed members during Gala Dinner.

CHALLENGES• Lack of commitment from some government departments as a result of the

financial constraints.

• Minimal number of registering members compared to attendees of the national conference, developmental sessions and annual seminar.

• Late RSVP’s for developmental sessions due to delays in the procurement process of some departments/companies.

• Misconceptions about professional designation and ordinary membership amongst potential members who are not yet registered.

• Failed to launch satellite chapter as planned. Follow up meeting scheduled for the 13/09/2018.

• To cater for Labour and OHS activities, the focus is mostly on therapeutic sessions vs developmental points.

LESSONS LEARNT

• The annual cost for running of the sessions must be discussed at the beginning of the year and be shared with all members and organisations.

• The two days seminar works better than one day because of the Municipalities that are coming from corners of the province.

• Breakfast with stakeholders made them to stay committed and strengthened our relations.

• Recognizing stakeholders during our seminar also makes them to understand our mandate and keep supporting.

• The annual seminar becomes a refresher of practitioners’ knowledge of policies and procedures, it is also a place to benchmark from one another and set up common standards.

FOCUS AREAS

• Approval from DG for annual subscription• Growing the stakeholders starting with stakeholder breakfast• Review of Chapter constitution • Increasing financial revenue by R20 000• Launch of satellite chapter • Growing membership by 10% and increase professional designations• Increase membership through the OHS pillar and push towards balancing OHS

interventions in our development sessions• Strengthening of Mentorship Programme and alignment to registered members• Invest in student membership for the 2019 going forward• Focus on organisation memberships, so that we can be able to influence

EAP/EHW policies• The above will also secure ease when it comes to payment of costs for

practitioners in attending EAPA conferences and seminars.• Departmental visits to HOD’s, DGs and Municipal Managers for strengthening

support is also in the pipeline

MEMBER DEVELOPMENT – CPD COURSES1) Developing personal and professional brand : Repositioning one’s brand

2) Sharing of best practices: to benchmark from one another and set up common practice according to EAP standards.

3) Two days Annual seminar that included Gala Dinner. The focus was on the following topics:

➢ Occupational Functional Assessment

➢ Incapacity Management

➢ Personal Financial Management

➢ Mental Illness

➢ Management of Trauma from the African Context


• Income : R100 360,00

• Expenses : R 51 458, 42

• Sponsorship : R113 400.00

• Current Bank Balance : R 42 130,97

• (Pending amount of R52 000.00 still to be transferred from EAPASA account.)

SHARING OF BEST PRACTICES

ANNUAL SEMINAR: DAY 1

ANNUAL SEMINAR: DAY 2

GALA DINNER GROUP PHOTOS

PICTURES OF THE AWARDS

EAP PRACTIONER OF THE YEAR:

ZANELE BLOMEAP PROFESSIONAL OF THE YEAR:

MISIWE BOKWANA

THE AWARDS CONTINUEDEMPLOYER OF THE YEAR : BEST EAP/EMPLOYEEWELLNESS PROGRAM :

CHRIS HANI MUNICIPALITY

100% ATTENDANCE OF ALL DEV SESSIONS:

LUNGISWA ZONDEKA

AGM REPORT 2018

CHAPTER CHAIRPERSON: MZWANDILE JOEL GUMEDE

KZN CHAPTER


• Chapter development workshop was held on 13 April 2018.

• Successful stakeholder breakfast

• EAP Symposium attended by 120 practitioners (from government and private sector) was successfully convened on 22 August 2018.

• Training and development of EAPs were prioritised by the Chapter.

• Forged partnership with Government through Office of the Premier. • Established good relations with key partners and sponsors (Old Mutual, Sanlam,

Nedbank, Capitec & Ethekwini Municipality)

• Chapter Constitution was aligned with the EAPA-SA Constitution. • Preparation for Chapter Committee election.

• RPL Assessors trained.

• Ongoing Support to Waterloo Centre (CSI project )

CHALLENGES

• Good attendance of Chapter events not improving membership and professional designation.

• Non availability of Chapter office space/accommodation.

• Lack of cooperation from some employers. Not supporting EAPA-SA activities.

• Resignation of dedicated Chapter EXCO members


• Professional development of members should be the top priority.

• Succession planning must be implemented at Chapter level.

• Chapter benefits from its relationship with Office of the Premier as the Province’s centre of government (IGR structures).

• Investment in Assets may have enormous returns.

MEMBER DEVELOPMENT – CPD

COURSES

• Two Trauma-informed EAP and EHW Services Training Sessions on 10 May 2018 in Durban and 12 June 2018 in Newcastle, respectively.

• Mental Illness Workshop on 19 July 2018.

• EAP Symposium on 22 August 2018.

• Financial Education workshops on 13 April 2018 and another session planned for 18 October 2018.

• Annual General Meeting planned for November 2018.


BANK BALANCES

Account Type As at January 2018 As at 31 August 2018

Current R 3 042.87 R 5 340.99

Investment R 74 689.18 R 74 689.00

Total Balance R 77 732.05 R 80 029.99

SPONSORSHIP

Organisation Items sponsored Estimated Value(R)

Old Mutual Venue, catering, gifts,

motivation

R 70 000.00

Sanlam Presentation, gifts and

catering

R 4 500.00

Nedbank Presentation, gifts and

catering

R 4 500.00

Ethekwini Municipality Venue R 14 000.00

Total R 93 000.00

CSI – WATERLOO KZN

• Adopted during EAPA-SA Conference 2015

• Current beneficiaries:

- Creche = 46 children.

- Drop-in and after care = 85 orphans and vulnerable pupils.

- Soup Kitchen = 120 unemployed, elderly, disabled community members.

• No Funding

• Survives on generosity of Coca Cola, Woolworths and individual members.

CSI – WATERLOO REFURBISHED BUILDING

SPONSORED BY COCA COLA

CSI – WATERLOO

MANDELA DAY 2018 SPONSORED BY WOOLWORTHS

EAP SYMPOSIUM 22/08/2018

AGM REPORT

CHAPTER CHAIRPERSON : GLADYS CHUENE

LIMPOPO CHAPTER


• Operational Plan for 2018 was aligned to the National strategic Theme which guided the implementation of activities.

• Membership of the Chapter is growing (Members registered with designations = 32 and Service Providers = 02).

• 02 Seminars were held to service the members and ensure continuous professional development.• (Topics: Managing Addiction in the workplace & SAQA accreditation • and Designation – 50 attended• Trauma Debriefing and Recognition of Prior Learning – 55 attended)

• Financial Sustainability and growth of the Chapter was also achieved.• ( Profit generated 24% of income generated)

• Committee meetings were held to provide strategic direction for the Chapter as per resolutions during board meetings

• (Dates of meetings: 2/3/2018; 6/4/2018 & 1/8/2018).• Its fullfilling that majority of members are satisfied with seminars conducted as indicated on the

evaluation survey form conducted in every seminar and their future needs and improvement areas are also captured.

CHALLENGES

• The pending approval by Council (SACSSP) to process the application for CPD points delayed the Chapter to implement the planned educational seminars and as a results seminars conducted were without CPD points.

• Not all employers release and support their employees to attend Chapter activities.

• Governance Structure – The concept of voluntarism and work overload from employer side negatively affect the functioning and commitment of the committee (02 committee members tendered their resignations).


• Membership – Members are taking serious responsibility for their continuous professional development and the educational seminars are adding value to their work and career growth.

• Stakeholders management – Strategy should be in place to manage and service our stakeholders (e.g Breakfast session to plan jointly at the beginning of the year).

• Governance structure – As board, strategy to incentivize the committee members should be in place.


COURSES

• Educational seminars conducted were without CPD Points which the application was made pending Council approval.

• Two educational seminars were conducted on the following topics: a) 20/4/2018 - Managing Addiction in the workplace &

SAQA accreditation and Designation – 50 attended.

b) 30/8/2018 - Trauma Debriefing and Recognition of Prior Learning(RPL) – 55 attended.

c) Annual registered members and Designations awarded.❖ 33 Registered members with designations❖ 11 awarded with designation conversions❖ 13 are new members registered in 2018.❖ 03 new Service Providers registered.


2018 Annual Financial Statement

• Income = R 15 950.00

• Expenses = R 12 055.18

• Sponsorship = R0.00

• Profit = R3 894.82 (24% growth)

• Current Bank Balance = R19 949.60

NOV – SEMINAR ON ADDICTION MANAGEMENT

RPL SEMINAR

TRAUMA MANAGEMENT SEMNAR

2018 AGM REPORT

CHAPTER CHAIRPERSON :

POGISO MATTHEWS MOSADI

PLATINUM CHAPTER


• The founding meeting was held at the Department of Health in Mahikeng 03 November 2017 facilitated by the EAPA- SA Board member Dr Bhoodram .

Resolutions:• The Chapter should be called the Platinum Chapter

• Platinum Chapter Article submission for the EAPA-SA History Book

• Submission of Article for posting on EAPA-SA Monthly Magazine for July/ August

• Posting of Chapter Activities on Social Media

• Five members were elected to serve in Executive Chapter portfolios and it was resolved that other three (3) additionals were to be elected in the subsequent meeting.

MEMBER DEVELOPMENT

• Workshop held on 13 June 2018 Sanlam Sky

• Resilience Building Workshop 23 August 2018

• Council engaged and the process unfolding and schedule for future workshops to be submitted for CPD Points Accreditation

FOCUS AREAS

• Election of Additional members to serve in other Portfolios

• How to recruit and consolidate membership to reach the target of 30 members

• How to raise funds for the Chapter

• Development programmes for Chapter members and Liaison with Service Providers for workplace support programmes

• Volunteers for participation in planning for Takalani Sesame and Gala Evening


• R10 000.00 seed funding received from EAPA-SA

• R 2000 used for preparation's of Launching on 29 June 2018.

• Most costs paid for by Sanlam Sky for the chapter launch

• R3 000 used for the Resilience and AGM on 23 August 2018

• Balance (R 5 000).

2018 AGM REPORT

CHAPTER CHAIR PERSON : PATRICK EGAN

WESTERN CAPE CHAPTER


▪ 5 Developmental meetings held

▪ AGM Successful

▪ Team returns for another period

▪ Membership has grown

▪ SACSSP CPD Value retained

▪ Average attendance of 16 persons per session

▪ Venue Sponsorship – Woolworths Financial Services

CHALLENGES

• Venue Stability for meeting

• Ongoing sourcing of free speakers

• Administrative delays of notices of meetings


• Need to ensure revision of corporate documentation occurs –reviews overdue

• Ensure venue commitments are stable when planning


COURSES

Nature of the activity Name of the speaker

• 05/04/2018 Relationship Intelligence - Mariaan van Zyl

• 03/05/2018 Generation Z - Francis Malherbe

• 07/06/2018 Legally Defining Relationships- Tom Blyth

• 02/08/2018 Understanding Your Personal Brand - Personal

Self Branding -Liesl Cronje

• 06/09/2018 The Cannabis Debate - Patricia Oosthuizen

• 4 SACSSP CPD Points per session


• Income - R3497

• Expenses - R 1451

• Profit/Loss - R2046

• Sponsorship - Woolworths Financial Services (Venue-Value R5000)

• Current Bank Balance: R38 772

2018 AGM REPORT

INTERIM CHAPTER CHAIRPERSON : INGRID LENTSWANE

JACARANDA CHAPTER


• 16 New Members and the target was 20 Members

• Committee elections scheduled for 22 August 2018, the officials responsible for Membership will coordinate a membership Recruitment Drive.


Priorities for 2018

• Grow Membership by at least 20.

• The Chapter planned to host the Hiking exercise annually. (Physical Wellness)

• Finalising the Constitution

• Consultation with Chapter Members at the scheduled Chapter Meeting.

CHALLENGES

• Jacaranda is planning to host the Annual Hiking exercise annually, this should help raise funds for the chapter.

• Finalising the Constitution

• Strengthen Stakeholder Management

• The chapter also needs to revive the membership recruit drive.

• The challenge was continuing with the Chapter activities without a fully functional Committee

• We are working on getting accredited courses that can assist our members in acquire continuous CPD points.

FINANCIAL SUSTAINIBILITY

• Fundraising target

R10 000.00

• Income in March 2018

• R 2 700.00 (Mini Fundraising)

NB: The account was a doormat due to non activites affected by

the change of the committee and signatories

Current balance : R58 504.59

2018 AGM REPORT

INTERIM CHAPTER CHAIRPERSON : LUCRICIA NKAMBULE

PLACE OF RISING SUN

CHAPTER

PROGRESS UPDATE

EAPA-SA Mpumalanga Interim- Committee has been set-up :

Chairperson: Ms Nkambule L.K

Deputy Chairperson: Ms N Hayward

General Secretary: Mr Ngwenyama S.B

Treasurer: Ms Sibithani P.P

Education, Conference and Event: Mr Budeli M.C

Marketing, Stakeholder Relations and Sponsorship : Ms Groenewald M

Governance, Membership and Chapter Dev: Ms Masilela N.R

• Partnered with SANLAM during the 100 years Anniversary – 09 April 2018: Bundu Lodge

• Meeting with the Director-General for Mpumalanga Provincial Administration- Augut

2018

• MOU and Letter of Engagement submitted.

Tinyiko Godfrey Chabalala(012) 346 – 4430082 330 3957

E-mail: [email protected]: www.eapasa.co.za

mailto:[email protected]

http://www.eapasa.co.za/

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