EAD at

the C

larke

MAA-Ann Arbor, June 2

013 by

Marian Maty

n

What does ketchup have to do with EAD?

POP QUIZ

Senator Heinz died in 1991 His papers at Carnegie Mellon University

one of first online and searchable MS collections

Widely discussed Huge impact

FA Senator Heinz Papers onlinE

Wow! The possibilities! Archivist/conference conversations Haves/Have nots How to get FAs online -and searchable? EAD

An Inspiring Archival Moment

Since 1997 I wanted to put FAs online and make them searchable

By 2008 began to get unit support UM offered to host webpage Attended SAA EAD workshop 2008 Educated self

My EAD journey

I piloted/led the project Jan.-Dec. 2009 Hired Nicole Garret as consultant, selected

template Clarke purchased XMLSpyware Prioritized FAs to encode, workflow Established contact and plan with Chris Powell at

UM. Developed webpage with UM help Determined protocols Encoding began July 2009

CLArke Fas encoding Project

Older FAs updated, encoded, reviewed Pre-1997 FAs have to be retyped, etc. I send EAD files via email to Chris Chris validates, fixes, adds to full text

online; emails me I link FA online to the MARC catalog record

in CENTRA

Process

New Clarke webpage

25% of my time # 38 FAs encoded, 49 Cu. Ft. (6

months) Improve/increase user access to, use

of, awareness of the Clarke’s manuscript collections

Learned a new skill Successfully completed another

project Collaboration, made new friends

Project Results

Nov. 2009 collaboration with Daniel Pitti on IMLS (Institute of Museum and Library Services) grant project Social Networks and Archival Authority Records.

Develop a prototype system for open source online access using archival authority control to serve access and research objectives.

Should improve user access, increase use of collections, good national collaboration

Grant Collaboration

Dana Fey encoded 2 largest collections Aladdin Company records, 350 cubic ft. Senator Robert P. Griffin Papers, 416 cubic

ft.

Happy Result

Ongoing new/old FAs encoded by Dec. 2013

281 FAs left, 11 are 10-65’ To date 210 FAs, 1410.5’ encoded Hope to implement info from Pitti Consider new software Hope MI becomes a research hub

Encoding now

Government records housed at Clarke Collections on deposit, loan Inventories

Not encoding

http://clarke.cmich.edu click on FAs

Marian Matyn Archivist/Assistant Professormarian.matyn@cmich.edu989.774.3990 http://archivistrising.blogspot.com

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