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National Environment Agency

NEA-WRMS User Guide for Frontend

Track 1

Version 0.001

Prepared by Ecquaria Technologies Pte Ltd

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Mandatory Waste Reporting

Version 0.001

Last updated in February 2020

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WHAT YOU NEED A computer with internet access. CorpPass.

ADDITIONAL NOTES You have prepared your Waste Report for submission. You have prepared your Waste Reduction Plan(s) for submission. You have prepared your Audit Documents for submission (if applicable).

ROLE AND RIGHTS

Function Roles

Hotel Representative Mall Representative

Update Registration Form for MWR Premises

Submit Waste Report & Waste Reduction Plan(s)

Submit Audit Documents

TERMS OF REFERENCE

Term Description

Mall Shopping Mall

MWR Mandatory Waste Reporting

UEN Unique Entity Number

WRMS Waste and Resource Management System

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TABLE OF CONTENTS

1 GETTING STARTED .............................................................................................................................................................. 4

1.1 HOW TO ACCESS NEA’S WASTE AND RECYCLING DATA SUBMISSION SERVICE ........................................................................ 4

1.2 MWR NOTICE NUMBER .............................................................................................................................................. 5

1.3 HOW TO LOG OUT OF THE SERVICE ................................................................................................................................ 7

2 REGISTRATION FORM FOR MWR PREMISES ....................................................................................................................... 8

2.1 REGISTRATION FORM FOR MWR PREMISES ..................................................................................................................... 8

3 SUBMISSION OF WASTE REPORT & WASTE REDUCTION PLAN ......................................................................................... 11

3.1 NAVIGATING THE DASHBOARD .................................................................................................................................... 11

3.2 HOW TO SUBMIT WASTE REPORT & WASTE REDUCTION PLAN(S) ...................................................................................... 12

4 SUBMISSION OF AUDIT DOCUMENTS ............................................................................................................................... 25

4.1 HOW TO SUBMIT SUPPORTING DOCUMENTS .................................................................................................................. 25

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1 GETTING STARTED

1.1 HOW TO ACCESS NEA’S WASTE AND RECYCLING DATA SUBMISSION SERVICE a) Please ensure that you have internet access. b) Launch your web browser (e.g. Internet Explorer, Firefox, etc.) and go to WRMS home page at:https://wrms.nea.gov.sg

(please copy and paste the URL in your browser’s address bar). c) Click on “Waste and Recycling Data Submission Services (WRMD)” as shown in Figure 1.1-1: Waste and Recycling Data

Submission Services.

Figure 1.1-1: Waste and Recycling Data Submission Services (WRMD)

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1.2 MWR NOTICE NUMBER

a) Enter your “UEN”, “CORPPASS ID” and “Password” as shown in Figure 1.2-1: Log in with CorpPass. b) Click on “Login” to proceed.

Figure 1.2-1: Log in with CorpPass

c) Upon logging in, you will be prompted for your MWR notice number. Key in your MWR notice number in the area as shown in Figure 1.2-2: Notice Number Prompt. This Notice No. is found in the notice sent to your premises. Keying in the correct Notice No. ensures that your submission is associated with the correct premises.”

Figure 1.2-2: Notice Number Prompt

d) Once you have entered your Notice Number, click on the “Submit” button as shown in Figure 1.2-3: Submit Button.

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Figure 1.2-3: Submit Button

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1.3 HOW TO LOG OUT OF THE SERVICE a) Click on “LOGOUT” button to exit the service as shown in Figure 1.3-1: Logout Button.

You will be returned to the WRMS home page.

Figure 1.3-1: Logout Button

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2 REGISTRATION FORM FOR MWR PREMISES

2.1 REGISTRATION FORM FOR MWR PREMISES a) If the MWR notice number provided previously is valid, you will be brought to the “Registration Form for Mandatory Waste

Reporting Premises” page as shown in Figure 2.1-1: Registration Form for MWR Premises (1st half) and Figure 2.1-2: Registration Form for MWR Premises (2nd half).

Figure 2.1-1: Registration Form for MWR Premises (1st half)

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Figure 2.1-2: Registration Form for MWR Premises (2nd half)

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b) The “Registration Form for Mandatory Waste Reporting Premises” page is shown during every login. During the initial login, you are to populate the form with the information required before you can proceed. For subsequent logins, you are to ensure that the information listed is accurate by making changes to the

information as needed. c) Note that the “Details of Responsible Entity” and “Primary Representative of Premises” sections are crucial, as the

“Responsible Entity” will be ultimately held responsible for ensuring the submissions are completed on time, and the “Primary Representative” will be contacted for dissemination of information, or if any further action is required by the representatives. Please contact NEA if the values of any view-only fields are incorrect.

d) Once the information as reflected on the registration form is up to date, click on the “Save” button as shown in Figure 2.1-3:

Save Button. If all the inputted information passes system validation, you will be brought to the dashboard as shown in Figure

2.1-4: Dashboard.

Figure 2.1-3: Save Button

Figure 2.1-4: Dashboard

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3 SUBMISSION OF WASTE REPORT & WASTE REDUCTION PLAN

3.1 NAVIGATING THE DASHBOARD a) The dashboard provides an overview of all submission-related matters. b) If you have yet to make a submission for the current submission period, you will see an entry under the “Pending

Submission” section, as shown in Figure 3.1-1: Pending Submission Section.

Figure 3.1-1: Pending Submission Section

c) Under the “Recent Submission” section as shown in Figure 3.1-2: Recent Submission Section, all previous submissions will

be listed.

Figure 3.1-2: Recent Submission Section

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3.2 HOW TO SUBMIT WASTE REPORT & WASTE REDUCTION PLAN(S) a) To make a submission, click on the “Begin Submission” button as shown in Figure 3.2-1: Begin Submission Button.

You will be brought to the “Download Template” page as shown in Figure 3.2-2: Download Template Page.

Figure 3.2-1: Begin Submission Button

Figure 3.2-2: Download Template Page

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b) Click on the “Download Waste Report Template” hyperlink as shown in Figure 3.2-3: Download Waste Report Template Hyperlink.

The Waste Report Excel template will be downloaded. WRMS will only accept waste reports that are filled based on this template.

Figure 3.2-3: Download Waste Report Template Hyperlink

c) Check the checkbox as shown in Figure 3.2-4: Checkbox if you agree to it.

Only after the checkbox has been checked will the “Next” button appear.

Figure 3.2-4: Checkbox

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d) Click on the “Next” button as shown in Figure 3.2-5: Next Button. You will be brought to the “Upload Submissions” page as shown in Figure 3.2-6: Upload Submission Page.

Figure 3.2-5: Next Button

Figure 3.2-6: Upload Submissions Page

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e) After filling in the Waste Report Excel template that was downloaded earlier, click on the “Choose File” button under the “Upload Waste Report” tab as shown in Figure 3.2-7: Upload File Function.

An “Open File” dialog will appear to allow you to choose the file to upload. Alternatively, you can also drag and drop the file into the area labelled “Drop File here”.

You may remove a wrongly uploaded file by clicking the red button as shown in Figure 3.2-8: Delete Button before then uploading another file.

Figure 3.2-7: Upload File Function

Figure 3.2-8: Delete Button

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f) Click on the “Next” button as shown in Figure 3.2-9: Next Button. You will be brought to the “Waste Reduction Plan” tab as shown in Figure 3.2-10: Waste Reduction Plan tab. The system will display your waste reduction plan from the latest previous submission (this feature will be available

from 2021 onwards), if any. Please update the status and details of waste reduction/recycling activities proposed in the latest previous

submission by selecting the “Edit” action button as shown in Figure 3.2-11: Edit Button. Also, please add new activities proposed for the upcoming year by selecting the “Add” action button shown in

Figure 3.2-12: Add Button. All added activities may afterwards be edited, until final submission is made.

Figure 3.2-9: Next Button

Figure 3.2-10: Waste Reduction Plan Tab

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Figure 3.2-11: Edit Button

Figure 3.2-12: Add Button

This will cause a “Planned Activities” pop-up as shown in Figure 3.2-13: Planned Activities Pop-up to appear.

Figure 3.2-13: Planned Activities Pop-up

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Fill in the “Planned Activities” pop-up with your planned activity details, then click on the “Save” button as shown in Figure 3.2-14: Save Button when you are done.

Figure 3.2-14: Save Button

Your added planned activity will appear in the list as shown in Figure 3.2-15: Waste Reduction Plan List.

Figure 3.2-15: Waste Reduction Plan List

Keep clicking “Add” to add more planned activities, until all planned activities have been added to the waste

reduction plan.

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g) At this point, if you do not wish to submit just yet, you can click on the “Save as Draft” button as shown in Figure 3.2-16: Save as Draft Button.

Figure 3.2-16: Save As Draft Button

h) Once your draft is successfully saved, a banner with the message “The record has been saved.” will appear as shown in

Figure 3.2-17: Save As Draft Banner.

Figure 3.2-17: Save As Draft Banner

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i) On the other hand, if you are ready to make the submission, click on the “Submit” button as shown in Figure 3.2-18 Submit Button.


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j) Right before submission, an endorsement prompt will appear as shown in Figure 3.2-19: Endorsement Prompt, asking you to declare that the submitted information is true and complete.

After checking the checkbox, the “Submit” button will appear as shown in Figure 3.2-20: Submit Button. Click on the “Submit” button to proceed. Upon clicking “Submit”, the system will validate your submission to ensure that the data and templates used are acceptable. …

Figure 3.2-19: Endorsement Prompt


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k) You will be brought to the “Acknowledgement” page as shown in Figure 3.2-21: Acknowledgement Page.

Figure 3.2-21: Acknowledgement Page

l) Click the “Back to Home” button to go back to the home page as seen in Figure 3.2-22: Home Button. (Please do check the status of the submission to ensure that the submission has been successfully submitted in the dashboard page.)

Figure 3.2-22: Home Button

j) If the submission made passes the validation, it will have a status of “submitted” as shown in Figure 3.2-23: Pending Review Status. Else, if the submission fails the validation, it will have a status of validation failed as shown in Figure 3.2-24: Validation Failed Status. Click on the link of the submission and you will be brought to the resubmission page as shown in Figure 3.2-25: Validation Failed – Download Error Report.

Figure 3.2-23: Pending Review Status

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Figure 3.2-24: Validation Failed Status

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k) Download the error report as by clicking on the error report link as shown in Figure 3.2-25: Validation Failed – Download Error Report. Click the cross symbol to remove the submission that failed the validation and upload a new submission.

l) The below shows a list of cases that will trigger email to the FE user after submission of waste report is made a. Submission validation passed b. Submission validation failed c. Submission returned (pending resubmission)

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4 SUBMISSION OF AUDIT DOCUMENTS

4.1 HOW TO SUBMIT SUPPORTING DOCUMENTS a) NEA conducts periodic audits on the data submitted and may require you to submit further supporting documents after

waste report and waste reduction plan submission. b) If a premises is to be audited, an email will be sent to that premises’ representative, which contains details of what

supporting documents need to be submitted. c) To submit these selected documents

Log into WRMS as per the steps as outlined in section 2 until you reach the dashboard shown in Figure 4.1-1: Dashboard.

Figure 4.1-1: Dashboard

Click on the submission number hyperlink as shown in Figure 4.1-2: Submission Number Hyperlink.

Figure 4.1-2: Submission Number Hyperlink

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You will be brought to the “Audit Documents Submission” page as shown in Figure 4.1-3: Audit Documents Submission Page.

Figure 4.1-3: Audit Documents Submission Page

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Click on the “Choose File” button as shown in Figure 4.1-4: Upload File Function. An “Open File” dialog will appear to allow you to choose the file to upload. Alternatively, you can also drag and

drop the file into the area labelled “Drop File here”. If you have more than one file to submit, please zip your documents and upload the zipped file.

Figure 4.1-4: Upload File Function

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Once you are ready to submit your audit documents, click on the “Submit” button as shown in Figure 4.1-5: Submit Button.


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You will be brought to the “Acknowledgement” page as shown in Figure 4.1-6: Acknowledgement Page. You may click on the the “Back to Home” button as seen in Figure 4.1-7: Home Button to return to the homepage.

Figure 4.1-6: Acknowledgement Page

Figure 4.1-7: Home Button