e-auction forncodeauction.nprocure.com/ncodeauction/uploadedfiles/noticefiles... · . e-auction for...

E-Auction for Procurement of MF LaserJet Printer

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E-Auction

For

Procurement of Canon image CLASS MF244dw LaserJet Printer

(Reference No. (n)Code\Printer\2018-19\01)

(n)Code Solutions – A Division of GNFC Limited 403, GNFC Infotower, S G Highway,

Ahmedabad-380054, Gujarat Ph. No. 4000 7300

https://ncode.in

https://ncode.in/


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Contents DISCLAIMER ....................................................................................................................................... 3

SECTION 1: PRE-QUALIFICATION CRITERIA ........................................................................... 4

1.1. Pre-Qualification Criteria: ............................................................................................................. 5

1.2. Tender Details: ............................................................................................................................. 5

SECTION 2: PAYMENT S CHEDULE AND PENALTIES .............................................................. 6

2.1 Payment Schedule: ..................................................................................................... 7

2.2 Penalties .................................................................................................................... 7

2.3 Other Terms and Conditions: ...................................................................................... 7

SECTION 3: SCOPE OF WORK & EXPECTED OUTC OMES ....................................................... 9

3.1 Signing of Contract: .................................................................................................. 10

3.2 Technical and Financial details .................................................................................. 10

3.2.1 Technical Bill of Materials: ........................................................................................ 10

3.2.2 Financial Details: ...................................................................................................... 13


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DISCLAIMER

All information/ details contained in this e-Auction Document are provided in good interest and

faith. This is neither an Agreement nor an Offer or Invitation to enter into an Agreement of any

kind with any Party. Though adequate care is taken in preparation of this document, the

interested firm/ entity shall satisfy itself that the document is complete in all respects. The

information provided in this document may not be complete and exhaustive, interested Bidders

are required to make enquiries wherever required.

Intimation of discrepancy/ ambiguity, if any, will be intimated immediately to (n)Code. If no

intimation is received by this office by the date mentioned in the document, it shall be deemed

that the E-AUCTION document is complete in all respects and firms/ entities submitting their bids

are satisfied that the E-AUCTION document is complete in all respects.

(n)Code reserves the right to reject any or all of the applications/ bids submitted in response to

this E-AUCTION document, at any stage and without assigning any reasons, whatsoever. (n)Code

also reserves the right to withhold or withdraw the tender process at any stage, with intimation

to all who submitted the E-AUCTION Application. (n)Code reserves the right to change/ modify /

amend any or all of the provisions of this E-AUCTION document. Such changes, if any, would be

accordingly communicated to the Bidders. Information provided in this document or imparted to

any firm/ entity as part of this Tender process is confidential to (n)Code and the same shall not

be used for any other purpose or distributed to or shared with any other person or organization.


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SECTION 1: PRE-QUALIFICATION CRITERIA


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1.1. Pre-Qualification Criteria:

Pre-Qualification criteria defined for bidders desirous of bidding for the project :

Supporting Documents

a) The bidder should be in the business of Supply, installation, commissioning and testing for Hardware and Software equipment’s for at least three years from the e-Auction date.

The Bidder : Business Registration Certificate or Company Incorporation Certificate, PAN Number, TAN, Service Tax registration, GST registration self-attested Copy

b) The Bidder should have prior experience of supply of Scope mentioned activities. Purchase Orders Copies indicated supply of scope mentioned activities must be submitted for the same. The Bidder shall have experience in successful supply, installation of MFP LaserJet Printers and must be aware of all functions, features, settings, configurations, accessories, supply & compatibility. Bidder to submit minimum two such orders of value (with Completion Certificate from Customer) at-least Rs. 50,000 each in last two years. The Bidder must provide 1 year Onsite warranty for the printers.

Work Orders for supply and onsite installation of MFP LaserJet Printers.

Note: In addition to above mandatory documents, the bidder must submit Power of Attorney or

board resolution duly executed in favor of the person signing the tender authorizing him to sign

the tender document in case the bidder is not a sole proprietary concern.

All criteria mentioned as above are mandatory to qualify in tender.

1.2. Tender Details:

Mode of Bid Submission Offline (Technical & Organizational) / Online (Commercial)

Bid Decrement Value Rs.500/- (Five Hundred Only)


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SECTION 2: PAYMENT SCHEDULE AND PENALTIES


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2.1 Payment Schedule:

Payment Term:

Payment Terms 100% within 30 days of invoice submission post onsite installation & successful testing of all functions.

Note: After getting P.O. Installation & Configuration has to be completed within 1 week by

respective bidder.

2.2 Penalties

Delay in delivery related penalty:

Printers are to be delivered and installed within 1 week from the date of issuance of

Purchase / Work order. In case of delay in delivery/installation of printer, the penalty of 1%

of contract value per delayed week will be levied up to maximum of 10% of contract value.

If delay is beyond 10%, (n) Code reserves the right to terminate the contract. (n)Code

reserves the right to purchase such product/services from market at cost and risk of

Vendor.

2.3 Other Terms and Conditions:

a) All the information contained in these requisition specifications is the property of

(n)Code and these are not to be reproduced or disclosed to other parties in any manner

without prior permission in writing from (n)Code.

b) It is very critical that the knowledge of the (n)Code facility is not misused / revealed by

Bidder, Bidder’s employees, and / or any entity associated with Bidder. This will be the

Bidder’s responsibility and violation to this shall have serious implications.


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Other Terms and Conditions

Description

Compliance (Yes / No)

Undertaking by bidder stating that they have read and understood the entire

tender document and agree with all the terms and conditions stated in the e-

Auction.

Understanding by the bidder stating that there are no deviations with respect to

the requirements detailed in this e-Auction.

Undertaking by the bidder stating that there are no deviations in the terms and

conditions of the e-Auction.

Prices should be valid for 90 days.


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SECTION 3: SCOPE OF WORK & EXPECTED OUTCOMES


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3.1 Signing of Contract:

a) (n)Code Solutions notifies the successful Bidder that its bid has been accepted and sends a Contract Form.

b) Within 15 days of receipt of the Contract Form, the successful bidder shall sign the contract and return it to (n)Code.

3.2 Technical and Financial details

3.2.1 Technical Bill of Materials:

The details of Bill of Material are as per the following table. Bidder has to provide his

response against each item.

Technical Bill of Materials – Acceptance Bidders to consider and provide makes/Models considering detail specification mention in

the E-AUCTION.

PRINT Compliance (Yes/No)

Printing Method Monochrome Laser Beam Printing

Print Speed (A4) 27ppm

Print Resolution 600 x 600dpi

Print Quality with Image

Refinement Technology 1,200 x 1,200dpi (equivalent)

Warm-Up Time (From Power On) 13.5secs. or less

First Print Out Time (FPOT) A4 Approx. 6.0secs.

Recovery Time (From Sleep Mode) 2.0secs. or less

Print Language UFR II LT, PCL 6

Auto Duplex Printing Standard

Available Paper Size for Auto

Duplex Print A4, Letter, Legal, Indian Legal, Foolscap


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Print Margin

5mm-top, bottom, left and right (Other sizes than

Envelope)

10mm-top, bottom, left and right (Envelope)

COPY

Copy Speed (A4) 27ppm

Copy Resolution 600 x 600dpi

First Copy Time (FCOT) A4 Approx. 9.0secs.

Maximum Number of Copies Up to 999 copies

Reduce / Enlargement 25 - 400% in 1% increments

Copy Features Memory Sort, 2 on 1, 4 on 1, ID Card Copy

SCAN

Scan Type Colour Contact Image Sensor

Scan Resolution

Optical Up to 600 x 600dpi

Driver

Enhanced Up to 9,600 x 9,600dpi

Maximum Scan Size Platen Glass Up to 216 x 297mm

Scan Speed Platen Glass

Approx. 3.0secs. per sheet (mono)

Approx. 4.0secs. per sheet (colour)

ADF (A4) 20 / 15ipm (mono / colour)

Colour Depth 24-bit

Pull Scan Yes, USB and Network

Push Scan (Scan To PC) with MF

Scan Utility Yes, USB and Network

Scan To Cloud Yes, MF Scan Utility

Scan Driver Compatibility TWAIN, WIA, ICA

PAPER HANDLING

Auto Document Feeder (ADF) 35 sheets (80g/m2)

Available Paper Size for ADF A4, B5, A5, B6, Letter, Legal

(Min. 105 x 148mm to Max. 216 x 356mm)

Paper Input

Standard

Cassette 250 sheets

Multi-Purpose

Tray 1 sheet

Paper Output (Based on 68g/m2) 100 sheets (face down)

Paper Size Standard

Cassette

A4, B5, A5, Legal, Letter,

Statement, Executive, Government

Letter, Government Legal,

Foolscap, Indian Legal

Custom (Min. 76.2 x 210mm to

Max. 216 x 356mm)


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Multi-Purpose

Tray

A4, B5, A5, Legal, Letter,

Statement, Executive, Government

Letter, Government Legal,

Foolscap, Indian Legal

Custom (Min. 76.2 x 127mm to

Max. 216 x 356mm)

Paper Weight

Standard

Cassette 60 to 163g/m2

Multi-Purpose

Tray 60 to 163g/m2

Paper Type Plain, Heavy, Recycled, Color, Bond, Label, Index

Card, Envelope

CONNECTIVITY & SOFTWARE

Standard Interface

Wired High-Speed USB 2.0

10 / 100 Base-T Ethernet

Wireless

Wi-Fi 802.11b/g/n (Infrastructure

mode, WPS Easy Setup, Direct

Connection)

Network Interface

Print LPD, RAW, IPP / IPPS, WSD-Print

(IPv4, IPv6)

Scan WSD-Scan (IPv4, IPv6)

TCP / IP

Application

Services:

Bonjour(mDNS), DHCP, BOOTP,

RARP, Auto IP (IPv4), DHCPv6 (IPv6)

Management SNMPv1/v3 (IPv4, IPv6), HTTP /

HTTPS, SNTP

Network security

Wired IP / Mac address filtering, SNMPv3,

SSL (HTTPS / IPPS), IEEE802.1x

Wireless WEP 64 / 128-bit, WPA-PSK (TKIP /

AES), WPA2-PSK (AES)

Mobile Printing Capability Canon PRINT Business, Canon Print Service, Google

Cloud Print™, Apple AirPrint™, Mopria® Print Service

Compatible Operating Systems

Microsoft® Windows® 10 (32 / 64-bit), Windows® 8.1

(32 / 64-bit), Windows® 8 (32 / 64-bit), Windows® 7

(32 / 64-bit), Windows Vista® (32 / 64-bit),

Windows® Server 2012 R2 (64-bit), Windows® Server

2012 (64-bit), Windows® Server 2008 R2 (64-bit),

Windows® Server 2008 (32 / 64-bit), Windows®

Server 2003 R2 (32 / 64-bit), Windows® Server 2003

(32 / 64-bit), Mac OS X 10.6.8~, Linux

Software Included Printer driver, Scanner driver, MF Scan Utility, SSID

Tool, Toner Status

GENERAL

Device Memory 512MB

Operational Panel 5-line BW LCD

Dimensions (W x D x H) 390 x 371 x 360mm (Cassette closed)


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390 x 441 x 360mm (Cassette opened)

Weight Approx. 12.1kg (without cartridge)

Approx. 12.7kg (with cartridge)

Power Consumption

Maximum 1,150W or less

During

Operation

(Avg.)

Approx. 490W

During Standby

(Avg.) Approx. 4.1W

During Sleep

(Avg.)

Approx. 1.3W (USB connection)

Approx. 1.4W (Wired LAN

connection)

Approx. 2.1W (Wireless LAN

connection)

Noise level

During

Operation

Sound Pressure Level: 52.0dB

Sound Power Level: 6.6B

During Standby Sound Pressure Level: Inaudible

Sound Power Level: 43dB

Operating Environment Temperature: 10 - 30°C

Humidity: 20 - 80% RH (no condensation)

Power Requirement AC 220 - 240V (±10%), 50 / 60Hz (±2Hz)

Consumables Toner

(Standard)

Cartridge 337: 2,400 pages

(bundled: 1,700 pages)

Monthly Duty Cycle 15,000 pages

3.2.2 Financial Details:

As per the Bill of Material – A

Note: Location (Installation to be performed): Ahmedabad & Gandhinagar (Gift City) Printers should be installed within 1 week after issue of Purchase Order or LOI from (n)Code Solutions.

Sr.

No Item Description

Quantity

(B)

Unit Price

(C)

Total Basic cost

(Rs.)

(D=B*C)

Type of

Tax

Tax

In

(Rs.)

(E)

Total with

Tax (Rs.)

(F=D+E)

1 Printer 2

Grand Total