dungog shire council m… · page 4 dungog shire council ordinary meeting minutes 21 march 2018...

DUNGOG SHIRE COUNCIL

ORDINARY MEETING

MINUTES

21 MARCH 2018

Dungog Shire Council Ordinary Meeting Minutes 21 March 2018

TABLE OF CONTENTS A: MAYORAL MINUTE Nil B: REPORTS BY DEPARTMENT REQUIRING COUNCIL DECISION

B1: PLANNING 1. Draft Amendment to Dungog LEP 2014 Planning Proposal Report Reclassification of Land 2. Land Management and Biodiversity Conservation Reforms B2: ENVIRONMENTAL SERVICES Nil

B3: INFRASTRUCTURE & ASSETS 1. Regional Procurement Tender for the Supply and Installation and Supply Only of Road Safety Barrier Systems – REGPRO511718 2. Alison Court B4: CORPORATE SERVICES Nil

B5: ACTING GENERAL MANAGER 1. Review of Policy Public Interest Disclosures 2. Provide Financial Assistance for Individuals to Represent at the Special Olympics National Games 2018 3. 60th Anniversary of Inauguration of Council 4. Closed Council 5. Council’s Operational Plan – Fees & Charges Adjustment – Clarence Town School of Arts C: COMMITTEES AND OUTSIDE ORGANISATIONS

1. Council’s Management Committee Meeting Minutes 2. Traffic and Road Safety Committee D: COUNCILLOR REPORTS Nil E: NOTICES OF MOTION 1. Disposal of Assets 2. Expressions of Interest for the Sale and Development of Council Owned Land – 239-241 Dowling Street And 138 Abelard Street Dungog F: QUESTIONS ON NOTICE Nil


G: INFORMATION ONLY

1. Development Applications – Delegated Authority 2. Major Update of the Environmental Planning & Assessment Act 1979 and Related Legislation 3. Bulky Waste Kerbside Clean-Up 2018 4. Works Progress Report 5. Statement of Investments 6. Works Cost Statement 7. Councillors Travelling & Other Expenses 8. Financial Statements for the Year Ended 30 June 2017 9. Economic Development & Tourism Coordinator - Update 10. NSW Office of Local Government Circulars H: CLOSED COUNCIL

EXECUTIVE MANAGER – INFRASTRUCTURE AND ASSETS 1. Acquisition of Lands for Community Purposes – Jubilee Park, Dungog MAYORAL MINUTE 1. Common Seal of Council COMPLIMENTS


Meeting commenced at 6.00 pm. PRESENT: Councillors T Norman, J Connors, J Lyon, G Riley, R Booth, K Murphy and S Low AM.

OFFICERS IN ATTENDANCE: S Chandler, A/General Manager, S Hitchens, Executive Manager Infrastructure & Assets, J Tupper, Manager Planning and P Minett, Manager Environmental Services and L Brighton, Strategic Projects Officer.

ACKNOWLEDGEMENT OF COUNTRY: Delivered by Cr T Norman.

APOLOGIES: Councillors G Wall and D Rayward 37681 That Crs Wall and Rayward be recorded as apologies for the Ordinary

meeting. Moved Cr R Booth, Seconded Cr K Murphy.

Carried. LEAVE OF ABSENCE: Nil

DECLARATION OF INTERESTS: Cr T Norman declared a pecuniary interest in the Notice of Motion report E:2 in that this may affect the value of property she owns.

CONFIRMATION OF MINUTES: COUNCIL RESOLUTION 37682 That the minutes of the Ordinary Meeting held 21 February 2018 be confirmed.

Moved Cr R Booth, Seconded Cr K Murphy.

Carried.

MATTERS ARISING: Nil

The Prayer was delivered by Mayor Tracy Norman.

The Ode was delivered by Mayor Tracy Norman.

S Hitchens left the Chambers at 6.01 pm.


PUBLIC ACCESS MOTION

37683 That the Order of Council business be suspended to allow members of the

public to address Council. Moved Cr S Low AM, Seconded: Cr G Riley. Carried. The Order of Council business was suspended at 6.01 pm.

Mr Dave Watson spoke on his ideas on how to get more funding for the Shire.

MOTION

37684

That Council resume the Order of Council business. Moved Cr R Booth, Seconded: Cr S Low AM.

Carried.The Order of Council business was resumed at 6.03 pm.

S Hitchens returned to the Chambers at 6.05 pm


B:1 PLANNING DEPARTMENT REPORTS

B1:1 DRAFT AMENDMENT TO DUNGOG LEP 2014 PLANNING PROPOSAL REPORT RECLASSIFICATION OF LAND

FILE NO: EF14/73

ANNEXURES: Nil

AUTHOR: Jacqui Tupper

COMMUNITY STRATEGIC PLAN:

Rural & Urban Development - Ensure the heritage and streetscapes of our villages are preserved and enhanced

DELIVERY PROGRAM: 5.4 To improve the appearance and presentation of urban areas within the LGA, fostering a sense of community pride.

OFFICERS RECOMMENDATION:

1. Council authorises the submission of the final Planning Proposal, including any necessary minor amendment, to the Department of Planning and Environment, under Division 3.4 of the Environmental Planning and Assessment Act 1979, and requests the Department to instruct Parliamentary Counsel to prepare the legal instrument.

2. Concurrently, Council requests the Minister for Planning to make an Amendment to the Dungog Local Environmental Plan 2014, in accordance with the final Planning Proposal.

Precis:

Council resolved at its meeting of the 20 September 2016 to reclassify the Council owned land known as Lot 20 DP 729796, Prince Street Clarence Town from community land to operational land. A Planning Proposal was forwarded to the Department of Planning & Environment and subsequently placed on public exhibition and a public hearing held.

This report outlines the submissions received to the public exhibition and the outcomes of the public hearing to reclassify the land and seeks Council endorsement to finalise the Planning Proposal and forward it to the Department of Planning & Environment (DoPE).

************ COUNCIL RESOLUTION

37685 1. Council authorises the submission of the final Planning Proposal, including any necessary minor amendment, to the Department of Planning and Environment, under Division 3.4 of the Environmental Planning and Assessment Act 1979, and requests the Department to instruct Parliamentary Counsel to prepare the legal instrument.

2. Concurrently, Council requests the Minister for Planning to make an Amendment to the Dungog Local Environmental Plan 2014, in accordance with the final Planning Proposal.

Moved: Cr S Low AM, Seconded: Cr J Connors.

Carried.

The Mayor in accordance with Section 375A of the Local Government Act called for a Division. The Division resulted in 7 for and 0 against as follows:

For: Crs Norman, Booth, Low, Riley, Murphy, Connors, Lyon.


The order of Council business was suspended at 6.08 pm to allow S Hitchens to provide an update to Council on the opening of the Emergency Evacuation Centre at the Doug Walters Pavilion in Dungog. The Evacuation Centre would be manned by WELFAC and the Salvation Army if required. The order of Council business resumed at 6.09 pm.

B1:2 LAND MANAGEMENT AND BIODIVERSITY CONSERVATION REFORMS

FILE NO. EF12/8

ANNEXURES: B Fact sheets issued by the NSW Department of Planning and Environment

AUTHOR: Jenny Webb


Natural Environment - Ensure that council’s policies and processes adequately protect and enhance our natural environment and biodiversity

DELIVERY PROGRAM: 4.7 Development Control

OFFICERS RECOMMENDATION: 1. This report be received and noted. 2. Council staff prepare a Draft DCP chapter to address the outcomes resulting from the

coming into force of the State Environmental Planning Policy (Vegetation in Non rural areas) 2017.

Precis: The NSW Government has introduced a suite of Land Management and Biodiversity Conservation (LMBC) reforms that commenced in NSW on 25 August 2017.

********** COUNCIL RESOLUTION

37686 1. This report be received and noted. 2. Council staff prepare a Draft DCP chapter to address the outcomes

resulting from the coming into force of the State Environmental Planning Policy (Vegetation in Non rural areas) 2017.

Moved: Cr S Low AM, Seconded: Cr J Connors

The Mayor in accordance with Section 375A of the Local Government Act called for a Division. The Division resulted in 7 for and 0 against as follows:

For: Crs Norman, Booth, Low, Riley, Murphy, Connor, Lyon.


B3: INFRASTRUCTURE AND ASSETS DEPARTMENT

B3:1 REGIONAL PROCUREMENT TENDER FOR THE SUPPLY AND INSTALLATION AND SUPPLY ONLY OF ROAD SAFETY BARRIER SYSTEMS – REGPRO511718

FILE NO: EF08/290

ANNEXURES: Nil

AUTHOR: Nigel Atkins


Public Infrastructure & Services

DELIVERY PROGRAM: 8. Council Programs and Activities Supporting Public Infrastructure and Services

Road OFFICERS RECOMMENDATION:

1. That for Tender REGPRO511718 - Category 1 - Supply and Installation of Road Barrier Systems - the following tenderers be appointed as Panel suppliers to Dungog Shire Council for the period 01 April 2018 to 31 March 2020:-

a. Irwin Fencing Pty Ltd; b. Destraz Pty Ltd t/a D&P Fencing Contractors; c. Guardrail Systems Pty Ltd.

2. That for Tender REGPRO511718 - Category 2 - Supply Only of Road Barrier Systems - the following tenderer be appointed for the period 01 April 2018 to 31 March 2020:-

a. Ingal Civil Products

3. That a provision is allowed for a 12 month extension for both Category 1 and Category 2 based on satisfactory supplier performance which may take this tender through to 31 March 2021.

Precis:

Reporting on the Tender undertaken by Regional Procurement for the Supply and Installation and Supply Only of Road Safety Barrier Systems – REGPRO511718.

********** COUNCIL RESOLUTION

37687 1. That for Tender REGPRO511718 - Category 1 - Supply and Installation of Road Barrier Systems - the following tenderers be appointed as Panel suppliers to Dungog Shire Council for the period 01 April 2018 to 31 March 2020:-

a. Irwin Fencing Pty Ltd; b. Destraz Pty Ltd t/a D&P Fencing Contractors; c. Guardrail Systems Pty Ltd.

2. That for Tender REGPRO511718 - Category 2 - Supply Only of Road

Barrier Systems - the following tenderer be appointed for the period 01 April 2018 to 31 March 2020:-

a. Ingal Civil Products

3. That a provision is allowed for a 12 month extension for both Category 1 and Category 2 based on satisfactory supplier performance which may take this tender through to 31 March 2021.

Moved: Cr R Booth, Seconded: Cr S Low AM

Carried.


B3:2 ALISON COURT

FILE NO: EF07/68

ANNEXURES: Nil

AUTHOR: Steve Hitchens

COMMUNITY STRATEGIC PLAN


DELIVERY PROGRAM: 6.3 Aged Accommodation.

OFFICERS RECOMMENDATION: For Council Determination. Precis: Providing Council with updated information with respect to the uninhabited 6 Units at the Alison Court Facility.

****** MOTION

37688 1. That the report be received and noted. 2. That Unit 17 not be demolished and be retained for possible future recreation purposes. Moved: Cr J Connors, Seconded: Cr S Low AM

Carried.


B5: ACTING GENERAL MANAGERS REPORTS

B5:1 REVIEW OF POLICY PUBLIC INTEREST DISCLOSURES

FILE NO: EF

ANNEXURES: A Protected Disclosures Policy

B Draft Public Interest Disclosures Policy

AUTHOR: Shaun Chandler


6.4 Governance – Policy Development

DELIVERY PROGRAM: 6.4.1 Development of a suitable range of Human Resource policies to assist staff.

OFFICERS RECOMMENDATION: 1. Council adopt the draft Public Interest Disclosures policy.

2. The General Manager be authorised to amend the names of personnel mentioned in

the policy when and if required and to also do likewise with job titles Precis: Amendments to legislation provide a catalyst to review specific Council policies. The Protected Disclosures Act was replaced by the Public Interest Disclosures Act and the NSW Ombudsman released a Model Internal Reporting Policy for Local Government in June 2014. It is suggested that Council amend its policy register to reflect the name change and to adopt the draft policy that is now based on the NSW Ombudsman’s Model.

******** COUNCIL RESOLUTION

37689 1. Council adopt the draft Public Interest Disclosures policy.

2. The General Manager be authorised to amend the names of personnel mentioned in the policy when and if required and to also do likewise with job titles

Moved: Cr S Low AM, Seconded: Cr R Booth

Carried.


B5:2 PROVIDE FINANCIAL ASSISTANCE FOR INDIVIDUALS TO REPRESENT AT THE SPECIAL OLYMPICS NATIONAL GAMES 2018

FILE NO: EF08/3

ANNEXURES: Nil



Community & Culture – Other Council Programs and Activities Supporting Our Community and Culture.

DELIVERY PROGRAM: 11.4 Community Events

OFFICERS RECOMMENDATION: That Council resolve to donate $100 to Dylan Saunders. Precis: Reporting on the requirement for Council to adopt a resolution to donate to individuals following public notice in accordance with section 356 of the Local Government Act 1993.

******** COUNCIL RESOLUTION 37690 That Council resolve to donate $100 to Dylan Saunders.

Moved: Cr K Murphy, Seconded: Cr J Lyon

Carried.


B5:3 60th ANNIVERSARY OF INAUGURATION OF COUNCIL

FILE NO: EF08/512

ANNEXURES: Nil



Community & Culture - Other council programs and activities supporting our community and culture

DELIVERY PROGRAM: 11.4 Community Events

OFFICERS RECOMMENDATION: 1. That the report be received and noted.

2. That Councillors provide the General Manager with some input as regards the

conduct of any special events to recognise the inauguration of the Shire. Precis: Reporting on the forthcoming 60th anniversary of the inauguration of the Shire.

******** MOTION 37691 1. That the report be received and noted.

2. That Council acknowledge the 60th Anniversary but take no further action at this time. Moved: Cr J Connors, Seconded: Cr S Low AM

Carried.


B5:4 CLOSED COUNCIL

FILE NO: N/A

ANNEXURES: Nil



Council Governance & Finance - Decision-making processes are open, transparent and inclusive

DELIVERY PROGRAM: 2.1 Governance – Meetings.

OFFICERS RECOMMENDATION 1. That Council resolve into Closed Council to consider business identified, together

with any late reports tabled at the meeting. 2. That pursuant to section 10A (1)-(3) of the Local Government Act 1993, the media

and public be excluded from the meeting on the basis that the business to be considered is classified as confidential under the provisions of Sec 10A(2) as outlined above.

3. That correspondence and reports relevant to the subject business be withheld from

access to the media and public as required by Sec 11(2) of the Local Government Act 1993.

Précis: Report referring matters to Closed Council.

********** COUNCIL RESOLUTION 37692 1. That Council resolve into Closed Council to consider business

identified, together with any late reports tabled at the meeting. 2. That pursuant to section 10A (1)-(3) of the Local Government Act 1993,

the media and public be excluded from the meeting on the basis that the business to be considered is classified as confidential under the provisions of Sec 10A(2) as outlined above.

3. That correspondence and reports relevant to the subject business be

withheld from access to the media and public as required by Sec 11(2) of the Local Government Act 1993.

Moved: Cr S Low AM, Seconded: Cr J Connors.

Carried.


B5:5 COUNCIL’S OPERATIONAL PLAN – FEES & CHARGES ADJUSTMENT – CLARENCE TOWN SCHOOL OF ARTS

FILE NO: EF08/381

ANNEXURES: Nil



Recreation and Open Space - Encourage and support a diversity of sporting and recreational activities throughout the Shire

DELIVERY PROGRAM: 2.6 Pricing

Road OFFICERS RECOMMENDATION: 1. Council approve the proposed fees and amend the current Dungog Shire Council

Fees and Charges as detailed in the above report. 2. The proposed changes to the Operational Plan be placed on public exhibition in

accordance with the Local Government Act 1993.

3. If no submissions are received during the exhibition period, the changes be applied to the Dungog Shire Council Operational Plan – Fees and Charges 2017-2018 as detailed above.

Precis: This report outlines proposed amendments to the Clarence Town School of Arts Hall fees in Council’s Fees and Charges.

********** COUNCIL RESOLUTION 37693 1. Council approve the proposed fees and amend the current Dungog

Shire Council Fees and Charges as detailed in the above report.

2. The proposed changes to the Operational Plan be placed on public exhibition in accordance with the Local Government Act 1993.

3. If no submissions are received during the exhibition period, the changes be applied to the Dungog Shire Council Operational Plan – Fees and Charges 2017-2018 as detailed above.

Moved: Cr S Low AM, Seconded: Cr K Murphy.

Carried.


C: REPORTS FROM COMMITTEES AND OUTSIDE ORGANISATIONS

C:1 COUNCIL’S MANAGEMENT COMMITTEE MEETING MINUTES

FILE NO: N/A

ANNEXURES: A Management Committee Meeting Minutes


OFFICERS RECOMMENDATION: That the minutes of the Management Committee Meeting be received and noted. Precis: Reporting on Minutes of Council Management Committee Meetings provided to Council.

******** COUNCIL RESOLUTION 37694 That the minutes of the Management Committee Meeting be received and

noted. Moved: Cr R Booth, Seconded: Cr J Connors.

Carried.


C:2 TRAFFIC AND ROAD SAFETY COMMITTEE

FILE NO: EF08/5

ANNEXURES: B Traffic and Road Safety Committee Meeting Minutes

AUTHOR: Michelle Viola


Public Infrastructure and Services - Strategy 1: Improve the safety and functionality of our road network.

DELIVERY PROGRAM: 1.6 Road Safety

OFFICERS RECOMMENDATION: That the Minutes of the Traffic & Road Safety Committee from its meeting of 27 February 2018 be received and adopted. Of The Road PRECIS: Reporting on the Traffic and Road Safety Committee meeting held on 27 February 2018.

********** COUNCIL RESOLUTION 37695 That the Minutes of the Traffic & Road Safety Committee from its meeting of

27 February 2018 be received and adopted. Moved: Cr S Low AM, Seconded: Cr R Booth.

Carried.


E. NOTICES OF MOTION

E:1 DISPOSAL OF ASSETS

FILE NO: EF09/25

ANNEXURES: Nil

AUTHOR: Councillor D Rayward


Public Infrastructure & Services - Strategy 5: Ensure that community assets and facilities and public infrastructure are maintained and improved to a reasonable standard.

DELIVERY PROGRAM: 5.1 Asset Management

Motion: No Council assets will be disposed of without a “due diligence” report. This report should indicate a value of the asset, options for development of the asset by the Council and any other information that would indicate to Council the maximum return likely with the disposal of the asset, or the likely return to the Council by retaining the asset and developing it.

Precis: Council does not appear to have a policy that necessitates a “due diligence” investigation prior to the disposal of any assets.

********** MOTION 37696

No Council assets will be disposed of without a “due diligence” report. This report should indicate a value of the asset, options for development of the asset by the Council and any other information that would indicate to Council the maximum return likely with the disposal of the asset, or the likely return to the Council by retaining the asset and developing it. Moved: Cr S Low AM, Seconded: Cr R Booth.

Carried.Cr J Connors foreshadowed a rescission motion.

Cr Norman declared a pecuniary interest in the following item and vacated the Chair and the Chambers at 6.35 pm. Cr Low occupied the Chair at 6.35 pm.


E:2 EXPRESSIONS OF INTEREST FOR THE SALE AND DEVELOPMENT OF COUNCIL OWNED LAND – 239-241 DOWLING STREET AND 138 ABELARD STREET DUNGOG

FILE NO: EF09/25

ANNEXURES: Nil

AUTHOR: Councillor J Connors


Public Infrastructure & Services - Ensure that community assets and facilities and public infrastructure are maintained and improved to a reasonable standard.

DELIVERY PROGRAM: 5.1 Asset Management

Motion: 1. That expressions of interest be sought by public advertisement for the sale and development of:

a. 239-242 Dowling Street Dungog; and b. 138 Abelard Street Dungog.

2. That the advertisement seek the:

a. Proposed purchase price; b. Nature of the development proposed for the site; c. Time in which the development will be carried out.

That the advertisement state that Council reserves the right to seek such additional information that it deems appropriate to give due consideration to any expression of interest. MOTION 37697 1. That expressions of interest be sought by public advertisement for the

sale and development of:

a. 239-242 Dowling Street Dungog; and b. 138 Abelard Street Dungog.

2. That the advertisement seek the:

a. Proposed purchase price; b. Nature of the development proposed for the site; c. Time in which the development will be carried out.

That the advertisement state that Council reserves the right to seek such additional information that it deems appropriate to give due consideration to any expression of interest. Moved: Cr J Connors, Seconded: Cr K Murphy.

Carried. Cr Low vacated the Chair and Mayor Norman re-occupied the Chair at 6.37 pm.


G: REPORTS FOR INFORMATION PURPOSES

G:1 DEVELOPMENT APPLICATIONS – DELEGATED AUTHORITY

FILE NO: EF 08/228

ANNEXURES: Nil

AUTHOR: Jacqui Tupper


Rural & Urban Development - Ensure that our land use planning for the Shire acknowledges the importance of our rural character and agricultural activities.

DELIVERY PROGRAM: 4.2 Processing of Development Applications to ensure the ongoing environmental sustainability of the LGA.

OFFICERS RECOMMENDATION: That the report be received and the information noted. Precis: Development Consent has been granted to the following development applications under delegated authority for the months of December 2017 and January 2018.

****** COUNCIL RESOLUTION 37698

That the report be received and the information noted. Moved: Cr S Low AM, Seconded: Cr J Lyon.

Carried.


G2: MAJOR UPDATE OF THE ENVIRONMENTAL PLANNING & ASSESSMENT ACT 1979 AND RELATED LEGISLATION

FILE NO. EF08/172

ANNEXURES: Nil

AUTHOR: Garry Warnes


Rural and Urban Development - Ensure the availability of land to facilitate commercial and industrial growth.

DELIVERY PROGRAM: 3.2 Land Use Planning

OFFICERS RECOMMENDATION: That the report be received and the information noted. . Precis: The Environmental Planning and Assessment Act 1979 has had a major update which is the largest overhaul of the Act since the legislation’s inception 38 years ago. The updated Act commenced on 1 March 2018 with most of the administrative changes coming into effect from this date. Other substantial changes will take longer to come into effect as they require further guidance and consultation by DoPE with stakeholders including Council. The purpose of this report is to provide a summary of the updates to the Act and associated legislation and highlight the resource issues that will result for Dungog Shire Council.

********** COUNCIL RESOLUTION 37699 That the report be received and the information noted.

Moved: Cr J Connors, Seconded: Cr S Low AM.

Carried.Cr Connors commended the Officer on the quality of the report.


G:3 BULKY WASTE KERBSIDE CLEAN-UP 2018

FILE NO: EF09/11

ANNEXURES: Nil

AUTHOR: Paul Minett


Natural Environment - Ensure that council’s policies and processes adequately protect and enhance our natural environment and biodiversity

DELIVERY PROGRAM: 4.4 - Waste Collection service

OFFICERS RECOMMENDATION: That the report be received and the information noted. Precis: The purpose of this report is to provide Council with a summary of the Bulky Waste Kerbside Clean-up 2018.

****** COUNCIL RESOLUTION 37700

That the report be received and the information noted. Moved: Cr R Booth, Seconded: Cr S Low AM.

Carried.


G:4 WORKS PROGRESS REPORT

FILE NO: EF02/208

ANNEXURES: ‘A’ Major Works to continue or commence in the next 3 months

AUTHOR: Nigel Atkins




OFFICERS RECOMMENDATION: That the report be received and the information noted. Precis: Reporting on construction and maintenance works undertaken in February 2018.

******

COUNCIL RESOLUTION 37701

That the report be received and the information noted. Moved: Cr S Low AM, Seconded: Cr J Connors.

Carried.


G:5 STATEMENT OF INVESTMENTS

FILE NO: EF08/220

ANNEXURES: A Statement of Investments

AUTHOR: Ben Hamilton


Council Governance & Finance - Council undertakes prudent financial management to ensure its long-term viability

DELIVERY PROGRAM: 5.4 Finance – Investments

OFFICERS RECOMMENDATION: The report be received and information noted. Precis: Clause 212 of Local Government (General) Regulation 2005 requires a monthly report to Council outlining all money’s Council has invested under Section 625 of the Local Government Act.

********** COUNCIL RESOLUTION 37702

That the report be received and the information noted. Moved: Cr S Low AM, Seconded: Cr K Murphy.

Carried.


G:6 WORKS COST STATEMENT

FILE NO: EF08/221

ANNEXURES: B Works Cost Statement



Council Governance & Finance - Council undertakes prudent financial management to ensure its long-term viability.

DELIVERY PROGRAM: 5.1.1 Continue to provide monthly works cost statement to Council.

OFFICERS RECOMMENDATION: The report be received and information noted. Precis: A selective summary of expenditures on capital works and maintenance expense areas within Council’s roads, bridges, cemeteries, toilets, parks and sports grounds cost centres.


That the report be received and the information noted. Moved: Cr S Low AM, Seconded: Cr R Booth.

Carried.


G:7 COUNCILLORS TRAVELLING & OTHER EXPENSES

FILE NO: EF08/222

ANNEXURES: Nil



Council Governance & Finance - Councillors are responsive, accessible and actively involved within local communities

DELIVERY PROGRAM: 1.1 Councillor representation

OFFICERS RECOMMENDATION: The report be received and information noted. Precis: Report on Councillors travelling for Councillors information.


That the report be received and the information noted. Moved: Cr J Lyon, Seconded: Cr K Murphy.

Carried.


G:8 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2017

FILE NO: EF08/64

ANNEXURES: Nil



Council Governance & Finance - Council undertakes prudent financial management to ensure its long-term viability

DELIVERY PROGRAM: 5.1 Finance – Budget

OFFICERS RECOMMENDATION:

That the Financial Statements and Auditors Reports for the year ended 30 June 2017 be received and noted.

Precis:

Presentation of the audited general purpose financial statements, special purpose financial statements and special schedules as per the requirements of Section 419 of the Local Government Act 1993.

********** COUNCIL RESOLUTION 37705 That the Financial Statements and Auditors Reports for the year ended 30

June 2017 be received and noted. Moved: Cr S Low AM, Seconded: Cr K Murphy.

Carried.


G:9 ECONOMIC DEVELOPMENT & TOURISM COORDINATOR - UPDATE

FILE NO: N/A

ANNEXURES:

Nil

AUTHOR:

Ivan Skaines, Economic Development, Tourism and Events Co-ordinator


Local Economy

DELIVERY PROGRAM:

Strategy 2: Ensure that appropriate public and private sector agencies and business work co-operatively to strengthen and expand the shire’s economic base. Strategy 5: Identify and develop local tourism opportunities.

OFFICERS RECOMMENDATION: That the report be received and the information noted. Precis: Reporting on the projects currently managed by Council’s Economic Development, Tourism and Events Co-ordinator.

************** COUNCIL RESOLUTION 37706

That the report be received and the information noted. Moved: Cr R Booth, Seconded: Cr G Riley.

Carried.


G:10 NSW OFFICE OF LOCAL GOVERNMENT CIRCULARS

FILE NO: EF08/142

ANNEXURES: Nil


OFFICERS RECOMMENDATION: That the report be received and the information noted. Precis: Providing a summary of circulars that have been released by the Office of Local Government.

********

COUNCIL RESOLUTION 37707

That the report be received and the information noted. Moved: Cr K Murphy, Seconded: Cr G Riley.

Carried.


BUSINESS OF AN URGENT NATURE Nil.

CLOSED COUNCIL MOTION

37708 1. Council resolve into closed council to consider business identified,

together with any late reports tabled at the meeting.

2. Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) of the Local Government Act 1993.

3. The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

Moved Cr S Low AM, Seconded: Cr R Booth.

Carried. Council closed its meeting at 6.45 pm. The public and media left the Chambers. All staff except the minute taker left the Chambers at 6.55 pm.

MOTION

37709

That Council resume the Order of Council business. Moved Cr S Low AM, Seconded: Cr J Connors.

Carried.The Order of Council business was resumed at 6.56 pm.


The following resolutions of Council while the meeting was closed to the public were read to the meeting by the Acting General Manager.

H: INFRASTRUCTURE AND ASSETS DEPARTMENT REPORT

H:1 ACQUISITION OF LANDS FOR COMMUNITY PURPOSES - JUBILEE PARK, DUNGOG

FILE NO: EF09/90

ANNEXURES: ‘A’‘B’

Business Paper Report & Minute 15 December 2015 Business Paper Report & Minute 16 August 2016

AUTHOR: Steve Hitchens




OFFICERS RECOMMENDATION: It is recommended that Council:-

1. Upon receipt of the final determination of compensation from the Valuer General, write to the property owners of Lot 13 DP1223053 and Lot 14 DP1223053 and offer said amount; and

2. If the offer is rejected, a further report to Council be provided. Precis: Providing Council with updated information with respect to the Compulsory Acquisition Process regarding part of Lots 15 and 16 Section 5 DP 758366 Lord Street that are affected by the main concrete drain through Jubilee Park.

******

COUNCIL RESOLUTION 37710 That Council:-

1. Upon receipt of the final determination of compensation from the Valuer

General, write to the property owners of Lot 13 DP1223053 and Lot 14 DP1223053 and offer said amount; and

2. If the offer is rejected, a further report to Council be provided.

Moved: Cr S Low AM, Seconded: Cr G Riley. Carried.

The Mayor called for a Division. The Division resulted in 7 for 0 against as follows:

For: Crs Norman, Booth, Low, Connors, Murphy, Lyon, Riley.


MAYORAL MINUTE

H:2 COMMON SEAL OF COUNCIL

FILE NO: EF12/23

ANNEXURES: Nil

AUTHOR: Mayor Tracy Norman


Council Governance & Finance - Council’s governance and organisational structure reflects the vision, priorities and directions outlined in the Community Strategic Plan

DELIVERY PROGRAM: 4.1 Governance – Corporate

MOTION: That Council authorises the Mayor and Deputy Mayor to have the Council seal affixed to the newly appointed General Managers contract in their presence.

Precis: Report for the use of the Council’s common seal.

************* MOTION 37711 That Council authorises the Mayor and Deputy Mayor to have the Council seal

affixed to the newly appointed General Managers contract in their presence.

Moved: Mayor T Norman. Carried.

There being no further business the meeting terminated at 6.57 pm. Confirmed ................................................. Date .................................................

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