dta procurement demo 1.role of unit maker/cha user 1.preparation of a dta procurementpreparation of...
TRANSCRIPT
DTA Procurement Demo
1. Role of Unit Maker/CHA user1. Preparation of a DTA Procurement2. Submission of DTA Procurement to Unit Approver
2. Role of Unit Approver1. Verification of DTA Procurement 2. Submission of DTA Procurement 3. Handling Query raised by Authorised Officer
3. Role of Authorised Officer1. Assessment of DTA Procurement
Preparation of DTA Procurement by Unit Maker/CHA user
Click on DTA Procurement Form
User may click on ‘Help’ incase of Doubts/Queries
Select Type of DTA Unit
The Unit Details are auto populated
DTA Unit details are to be filled
Preparation of DTA Procurement by Unit Maker/CHA
Select Procurement type as ‘Normal Procurement’
Tick here if goods are brought in under ARE-
1
Click on SAVE
Preparation of DTA Procurement by Unit Maker/CHA
Continuation of General Details tab
On saving DTA procurement form for the first time Unique Request Id is
generated
On saving General Details tab a message is displayed as ‘Details saved
successfully’
Preparation of DTA Procurement by Unit Maker/CHA
Invoice Details to be entered in this tab
Click on ADD option to add Invoice details
Preparation of DTA Procurement by Unit Maker/CHA
Enter the Invoice Details
Click on SAVE
Preparation of DTA Procurement by Unit Maker/CHA
Continuation of Invoice Details tab
Multiple invoices can be added by clicking on ADD
button
Preparation of DTA Procurement by Unit Maker/CHA
Invoice details entered is displayed in a tabular form
Continuation of Invoice Details tab
Item Details to be entered in this
tab
The list of invoices (added through ‘Invoice Details’ tab) is displayed here.
Click on ADD option to add Item details
In case of multiple invoices, the user can select an invoice by clicking here
to add items in it
Preparation of DTA Procurement by Unit Maker/CHA
Enter Item Details
Select ‘Item Type’
Preparation of DTA Procurement by Unit Maker/CHA
Continuation of Item Details tab
User can search for RITC/ITCHS Code of the
item by clicking here
User can enter the 1st four digit of RITC Code and click
on Search
User can select the Code
Preparation of DTA Procurement by Unit Maker/CHA
Continuation of Item Details tab
Click on SELECT
Click on Save
Multiple items can be added by clicking on ADD button
Preparation of DTA Procurement by Unit Maker/CHA
Item added is displayed in tabular form
Submission of DTA Procurement by Unit Maker/CHA toUnit Approver
Click here to submit the request to Unit
Approver
Submission of DTA Procurement Request by Unit Maker/CHA to Unit
Approver
After preparing the DTA procurement , Unit Maker /CHA user may submit the request to
Unit Approver
After clicking on SUBMIT button, Confirmation screen appears
Click on CONFIRM to submit the request
Submission of DTA Procurement Request by Unit Maker/CHA to Unit
Approver
Maker can view his Inbox by clicking here
Unit can click on Request Id to view contents the
request
If Unit Maker/CHA User prepares a DTA procurement but does not submit, the DTA
procurement form will remain in Maker/CHA user’s Inbox
Submission of DTA Procurement Request by Unit Maker/CHA to Unit
Approver
Submission of DTA Procurement by Unit Approver to Authorised Officer
As Unit Maker/CHA user submits the request, it comes to Unit Approver’s Inbox
Click here to open the request
Submission of DTA Procurement by Unit Approver to Authorised Officer
Unit Approver’s Inbox
Submission of DTA Procurement by Unit Approver to Authorised Officer
Unit Approver can view & edit the entire DTA procurement form
These are the Action options available to Unit
Approver
After selecting Request Status, click on SUBMIT
Unit Approver may 1. Send back the DTA procurement request to user who has prepared it or 2. Submit the DTA procurement request to Authorized Officer
Submission of DTA Procurement by Unit Approver to Authorised Officer
After clicking on SUBMIT button, Confirmation Screen
appears
Click on CONFIRM to submit the DTA procurement request
to Authorized Officer
Submission of DTA Procurement by Unit Approver to Authorised Officer
After selecting the Payment Mode, Click on PAY button & then on CONFIRM button
200 200
Submission of DTA Procurement by Unit Approver to Authorised Officer
DTA Procurement
200 INR
User may either pay the transaction charges from his account or make an online payment using Payment
Gateway
On Payment, Acknowledgement Receipt
is generated
Click here to export the acknowledgementreceipt into PDF
Submission of DTA Procurement by Unit Approver to Authorised Officer
DTA Procurement
Approval of DTA Procurement Request by
Authorized Officer
•As Unit Approver submits the DTA Procurement Request, it moves to the
Authorized Officer of the SEZ.
•Authorized Officer will be able to open the request & verify details.
•On verification, the authorised officer will update the status of the Request
in SEZ Online System.
Handling Query raised by Authorised Officer• If the Authorised Officer finds a discrepancy or needs a clarification
with respect to the DTA Procurement Request, he may raise a ‘Query’.
• If Authorised Officer raises a query, the DTA Procurement Request will
go back to Unit Approver.
• Unit Approver can view the DTA Procurement Request from his Inbox
& reply to the ‘Query’. The unit will also be able to edit the DTA
Procurement Request if required.
Unit Approver Authorised Officer
1.Submit2.Raise Query
3.Query Response
Click here to open the request
If Authorised Officer raises a query, the request will come to Unit Approver’s
Inbox
The status of the request will be ‘Authorised Officer Raise Query’
Handling Query raised by Authorised Officer
This is Unit Approver’s Inbox
After opening the request, Click here (Remarks History Link) to view the Query raised by the
Authorized Officer
Remarks entered by the Authorised Officer giving details of the Query
Handling Query raised by Authorised Officer
Unit Approver can view & edit the entire details of the DTA procurement form
Unit Approver may 1.Forward the Query to the maker/CHA user who had prepared the DTA procurement request or2.Reply to the Query
Handling Query raised by Authorised Officer
These are the Action options available to Unit
Approver
Unit approver can reply to the Query by entering remarks in ‘External Remarks’ Column, which entered can be viewed by Authorised Officer
If Unit approver selects Request Status as ‘Query Response’, External Remarks column is displayed
After entering the query reply in the ‘External Remarks,’ column, as user clicks on submit , the DTA procurement request goes back to Authorised Officer
Handling Query raised by Authorised Officer